TENDER DOCUMENT

September 2020

Lahore Parking Company (LePARK) Ph: 042-35972173-74, 042-99232237 Fax: 042-35972180

17th Floor, Arfa Software Technology Park, Ferozpur Road, Lahore

Lahore Parking Company

Printing of Parking Tickets

Contents

General Instructions ........................................................................................................................................ 1

Special Instructions ......................................................................................................................................... 3

Instructions to Bidder ...................................................................................................................................... 7

Evaluation and Comparison of Bids ................................................................................................................. 9

Form of Contract Agreement ........................................................................................................................ 10

Schedule A: Technical Bid Performa .............................................................................................................. 11

Schedule B: Financial Bid Performa ............................................................................................................... 12

LAHORE PARKING COMPANY

General Instructions 1. Lahore Parking Company Limited (LPCL) (hereinafter called "Client"), has invited bidders/

/Contractor/Company (herein after called " Bidder") for Printing and Delivery of Parking Tickets in Lahore. (Hereinafter called the "Project"). Joint Venture (JV) is not allowed.

2. Client requests Tender Bids in sealed envelopes on "Single Stage - Two Envelop Procedure". Each Bid shall comprise one single envelope containing, separately, Financial Proposal and Technical Proposal clearly marked as Financial or Technical Proposals for identification/ categorization purposes.

3. The bidders are required to submit their Technical Proposal (without quoting the price). The selected firms would be responsible for printing and delivery of parking tickets in Lahore after the issuance of Purchase/Work Order at the office(s) of Lahore Parking Company.

4. Technical proposals must be accompanied by security in the form of Call Deposit Receipt (CDR) at two percent (02%) of the estimated price.

5. The estimated price of the project is Rs. 2,500,000 /- (Twenty Five Lac Rupees only).

6. Interested bidder should obtain tender documents by submitting Bank Draft / Pay Order of Rs. 2000/- in favor of Lahore Parking Company from the office of undersigned by 02 October, 2020 before 11:00 AM.

7. Applications with covering letter on Firm’s letterhead along with above mentioned information and supporting documents complete in all respects, should reach the address below in a Sealed Envelope, clearly marked relevant Tender Name by 02 October, 2020 before 12:00 PM in the office of undersigned.

8. The Technical bids will be publicly opened in the office of Lahore Parking Company, at 12:30 PM on 01 October, 2020.

9. However, financial bid of the technically qualified bidders will be opened later on under intimation to the technically qualified bidders and will be announced in the presence of bidder’s representatives.

10. Any bid not received as per terms and conditions laid down in this document, is liable to be ignored. No offer shall be considered if:

a. Received without earnest money.

b. It is received after the date and time of fixed for its receipt.

c. The tender document and the bid is unsigned.

d. The offer is ambiguous.

e. The offer is conditional i.e. advance payment, or currency fluctuations etc.

f. The offer is from blacklisted firm in any Federal / Provincial Government Department.

LAHORE PARKING COMPANY

g. The offer is received by a telegram/e-mail.

h. The offer is received shorter price validity and late delivery period.

i. The offer is for items not conforming to the specifications indicated in the tender documents.

j. Received without filled, signed & stamped annexed forms.

k. Received without mandatory documents listed in this RFP.

11. Client will not be responsible for any costs or expenses incurred by bidders in connection with the preparation or delivery of bids.

12. As authority competent to accept the tender, the Purchaser reserves the right to accept or reject one or all the tenders without assigning any reason thereof prior to the acceptance of bids.

13. If the Bidder is found to have engaged in corrupt or fraudulent practices in competing for the award of contract or during the execution of the contract, Client may, at any time, without prejudice to any other right of action / remedy it may have, blacklist the Bidder, either indefinitely or for a stated period, for future tenders.

14. All prices quoted must include applicable taxes, such as GST, Income Tax, etc. If not specifically mentioned in the Quotation, it will be presumed that the prices include all the taxes.

15. Failure to delivery items/project within the stipulated time period will invoke penalty by forfeiting Call Deposit (CDR) amount and that company will not be allowed to participate in future tenders as well.

16. The offered bid and its price should be valid for one (06) Month from the date of opening of the tender.

17. Client reserves the right to reject any or all tenders at any stage without assigning any reason.

Lahore Parking Company (LePARK)

Ph: 042-35972173-74, 042-99232237 Fax: 042-35972180 17th Floor, Arfa Software Technology Park, Ferozpur Road, Lahore

LAHORE PARKING COMPANY

Special Instructions 1. Bidder should quote their firm and final rates both in word as well as in figures in Pak Rupees.

2. Any conditional, ambiguous or incomplete offer in any respect shall be ignored. No supplementary or revised offer for the opening of the tender shall be entertained.

3. Any erasing / cutting / crossing etc. appearing in the offer, must be signed by the person signing the tender. Moreover all pages of the tender must be signed & stamped. Offers with any overwriting shall in no circumstances be accepted.

4. The bidder will be responsible for free replacement of items if anything found to be substandard and or different in specifications given in the tender documents at any point of time after inspection / installation. Items offered by the bidder of a specifications higher than the one specified in the tender enquiry shall however, be acceptable.

5. The bid is to be completed in all aspects and submitted to the Client in accordance with these General and Special Instructions to the bidders.

6. The Invitation for Bid is open to the firms based in Pakistan.

7. At any time prior to the deadline for submission of bid, the Client may, for any reason, whether at its own initiative or in response to a clarification requested by the prospective bidder, modify the bidding documents.

8. In order to afford the prospective bidder reasonable time in which to take the amendment into account in preparing its bid, the Client may, at its discretion, extend the deadline for the submission of bid.

9. The bid prepared by the bidder and all correspondence and documents relating to the bid exchanged by the bidder and the client shall be written in English language. Any printed literature furnished by the bidder may be written in another language, provided that this literature is accompanied by an English translation, in which case, for purposes of interpretation of the bid, the English translation shall govern.

10. The bidder shall complete the Bid Form duly signed by the authorized personnel along with the stamp of the company and all the Schedules furnished in the bidding documents.

11. Prices quoted in the Price Schedule for the Parking Tickets should be entered in the following manner:

a. The price of the Goods will be quoted (FOR) Lahore, Punjab (Pakistan) at the address provided above.

b. The prices should be in words & figures, both.

LAHORE PARKING COMPANY

12. Prices quoted by the bidder shall remain fixed and valid until period specified above or completion of the Contract performance whichever come later and will not be subject to variation on account of escalation.

13. The bidder shall submit the bid, complete in all respect with signed tender documents along with the separate Technical Bid & Financial Bid in an inner envelops and an outer envelope. Failing to do so will result in disqualification.

a. The outer envelope shall be addressed to the following address:

Lahore Parking Company (LePARK) 17th Floor, Arfa Software Technology Park, Ferozpur Road, Lahore Ph: 042-35972173-74, 042-99232237 Fax: 042-35972180

b. The inner envelopes shall bear the following identification:

Envelope containing Bid for “Printing of Parking Tickets” – Technical Bid.

Envelope containing Bid for “Printing of Parking Tickets” – Financial Bid.

14. In addition the inner envelope shall indicate the name and address of the bidder to enable the bid to be returned unopened in case it is declared “Late”.

15. The bidder may withdraw its bid after the bid’s submission, provided that written notice of the withdrawal is received by the client.

16. The bid may not be modified subsequent to the deadline for submission of bid.

17. The bid may not be withdrawn in the interval between the deadline for submission of bid and the expiration of the period of bid validity specified by the bidder on the Bid Form. Withdrawal of a bid during this interval may result in the bidder’s forfeiture of its bid security.

18. The bid shall be opened by the Client in the presence of the bidder's representatives who choose to attend at the time, date and venue specified above. The bidder's representatives who are present shall sign a register evidencing their attendance.

19. The bidder's name, bid price, and the presence or absence of the requisite bid security, and such other details as the client, at its discretion, may consider appropriate will be announced and recorded at the opening.

20. To assist in the examination, evaluation and comparison of bid, the technical officer may, at its discretion, ask the bidder for a clarification of its bid. All responses to requests for clarification shall be in writing, and no change in the price or substance of the bid shall be sought, offered or permitted except as required to confirm the corrections of arithmetical errors discovered in the evaluation of bid

LAHORE PARKING COMPANY

21. The bid determined as not substantially responsive will be rejected by the client and may not subsequently be made responsive by the bidder by correction or withdrawal of the nonconforming deviation or reservation.

22. The Client may waive any minor informality or non-conformity or irregularity in the bid.

23. It will be examined in detail whether the Goods/Services offered by the bidder comply with the specifications of the bidding documents. To facilitate this, the Goods/Services specification will be reviewed. Technical features/criteria of the Goods/Services detailed in the Specifications will be compared with the bidder's Goods Data submitted with the bid. Other technical information submitted with the bid will also be reviewed.

24. If at any stage it is felt that the provided goods/services are not fulfilling the technical criteria mentioned in the RFP and late delivery of goods/services, Penalty of 10% of Purchase Order (PO) value will be charged to the bidder. In case the penalty is charged three (3) times, Contract shall be cancelled, performance security will be forfeited, and bidder shall be blacklisted.

25. Only the technically responsive and graded offers will be considered for financial comparison.

26. The Purchaser will determine to its satisfaction whether the successful bidder has offered Goods/Service at reasonable prices consistent with the current prevailing market prices and is qualified to satisfactorily perform the Contract.

27. The determination will take into account the bidder’s financial, technical and production capabilities. It will be based upon an examination of the documentary evidence submitted by the bidder, as well as such other information as the Client deems necessary and appropriate.

28. An affirmative determination will be prerequisite for award of the Contract to the successful bidder. A negative determination will result in rejection of the bidder’s Bid.

29. The Client will award the Contract to the bidder if its bid has been determined to be substantially responsive to the bidding documents and consistent with the current prevailing market prices as determined by the Client, provided further that the bidder is determined to be qualified to satisfactorily perform the Contract.

30. The Purchaser/Client reserves the right to increase or decrease the quantity of Service / goods specified in the Specifications, without any change in unit prices or other terms and conditions of the Contract.

31. Within three (3) days of the receipt of the Letter of Acceptance from the Purchaser/Client, the bidder shall furnish the performance security @ 05% (Five Percent) of the contract price in accordance with the Conditions of Contract, from any Scheduled Bank, CDR or another form acceptable to the Purchaser/Client or bid security may be converted to performance security of the successful bidder in case of equal amount of money.

LAHORE PARKING COMPANY

32. After the acceptance of performance security by the Purchaser/Client, the Purchaser/Client will send to the successful bidder the Contract Form incorporating all agreements between the two parties which will subsequently be signed.

33. The payment will be made after the successful delivery of Goods/ Services / completion of work with satisfactory report.

LAHORE PARKING COMPANY

Instructions to Bidder

Sr. No

1 Name of the Client: Lahore Parking Company, Lahore. Method of selection: LEAST COST BASIS

2 Financial Proposal to be submitted together with Technical Proposal (sealed in separate envelops):

Yes √ No

Name of the Contract is: Printing of Parking Tickets

3

A pre- bid/proposal conference will be held: Yes No √

4 The Client will provide the following inputs and facilities: N/A

5 The Client envisages the need for continuity for downstream work:

Yes No √

6

Proposals/Bid must remain valid 365 days after the submission deadline date

7

Proposals shall be submitted in the following language: English

8

Shortlisted Bidders may associate with other shortlisted Bidders: Yes No √ (Not Applicable)

9

Training is a specific component of this assignment: Yes ___No √

10 Amounts payable by the Client to the Bidder under the Agreement to be subject to

local taxation: Yes √ No ___

Taxes are deducted at source from payment to the Bidders unless they have Tax Exemption Certificate.

11 The date of exchange rate is: Not applicable

LAHORE PARKING COMPANY

12

Bidder must submit the original Set of the Technical Proposal, and the Financial Proposal.

13

The Proposal submission address is: Office of the Lahore Parking Company, 17th Floor, Arfa Software Technology Park, Ferozpur Road, Lahore. Proposals must be submitted not later than the Tender Opening Date.

14

Bidder should have at least 5 years’ experience in printing.

15

The criteria for determining the financial evaluation is the following: Lowest Financial Bid

LAHORE PARKING COMPANY

Evaluation and Comparison of Bids

Technical Bid Evaluation Criteria for Printing of Parking Tickets

S# Description Mandatory

1 Company Profile Yes

2 Head Office in Lahore Yes

3 Income Tax Returns copies, last Five financial years: NTN Certificate: GST Certificate :

Yes

4 Duration of Business in Pakistan Minimum 5 years business duration in Printing Business.

Yes

5 Financial Strength of the Bidder/Company Average annual revenue in Pakistan more than Rupees 5 Million.

Yes

6 Printing Equipment Proof of Own Printing Press/Dying Machine in Lahore. Provide List of Machinery.

Yes

7 Affidavit on Rs 100 Stamp Paper stating that the Bidder/Company is not blacklisted by any government, semi government or autonomous body.

Yes

8 Paper Sample(s) which bidder intends to use for printing parking tickets Yes

Financial Bid Evaluation Criteria for Printing of Parking Tickets

S# Description

1 Method of selection: LEAST COST BASIS

LAHORE PARKING COMPANY

Form of Contract Agreement THIS CONTRACT AGREEMENT (hereinafter called the “Agreement”) made on the ________________ between Lahore Parking Company (LPC) (hereinafter called the “Client”) of the one part and _____________________________________________ (hereinafter called the “Bidder”) of the other part. WHEREAS the LPC is desirous that certain Works, viz _______________________________________ should be executed by the Bidder and has accepted a Bid by the Bidder for the execution and completion of such Works and the remedying of any defects therein. NOW this Agreement witnessed as follows:

1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract hereinafter referred to.

2. The following documents after incorporating addenda, if any except those parts relating to Instructions

to Bidders, shall be deemed to form and be read and construed as part of this Agreement, viz: a) The Letter of Acceptance;

b) The completed Form of Bid/Tender along with Schedules to Bid/Tender;

c) Conditions of Contract / Instructions;

d) The priced Schedule of Prices;

e) The Specifications; and

f) The Drawings/Designs.

3. In consideration of the payments to be made by the LPC to the Bidder as hereinafter mentioned, the Bidder hereby covenants with the LPC to execute and complete the Works/Services and remedy defects therein in conformity and in all respects within the provisions of the Contract.

4. The LPC hereby covenants to pay the Bidder, in consideration of the execution and completion of the Works as per provisions of the Contract, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.

IN WITNESS WHEREOF the parties hereto have caused this Contract Agreement to be executed on the day, month and year first before written in accordance with their respective laws. Signature of the Bidder

______________________

(Seal)

Signature of the Client

_____________________

(Seal)

Signed, Sealed and Delivered in the presence of:

Witness: Name: ________________________________ Title: _________________________________

Witness: Name: ________________________________ Title: _________________________________

Address: ______________________________

Address: ______________________________

Printing of Parking Tickets page 9

LAHORE PARKING COMPANY

Schedule A: Technical Bid Performa

(Must be attached with Technical Bid Only)

TECHNICAL BID PERFORMA

Description Minimum Requirements

Finished Size: 7.5”=W x 2.9”=L

Paper: 68 Grams, or higher (local)

Printing: Two Color (Colours will be as per below give tables)

Numbering: Triplicate Numbers

Perforation: Two (02)

Number of Leaves in One Copy: One Hundred (100)

Expected Number of booklets: 80,000

Total Number of Tickets: 8,000,000

Back: Box Board

Sr. No Tickets Type Colors

1 Bike Green + Red

2 Car Blue + Red

3 Van Black + Red

4 Truck Orange + Red

Description Minimum Requirements

Finished Size: 5.2” =W x 2.9” =L

Paper: 68 Grams, or higher (local)

Printing: Black Color

Numbering: Duplicate Numbers

Perforation: One (01)

Number of Leaves in One Copy: One Hundred (100)

Expected Number of booklets: 20,000

Total Number of Tickets: 2,000,000

Back: Box Board

Authorized Signature: ___________________________

Name & Designation : ___________________________

Company Seal : ___________________________

LAHORE PARKING COMPANY

Schedule B: Financial Bid Performa

(Must be attached with Financial Bid Only)

Sr. No.

Item Description Grams. Expected Quantity

Unit Cost (Rs.)

Total Cost (Rs.) Amounts in word

1. Three / Two Leaves parking tickets.

68 gms (Local Paper)

80,000

2. Two Leaves parking tickets.

68 gms (Local Paper)

20,000

Total 100,000

(In words) ______________________________________________________________________ Cutting or overwriting is NOT acceptable.

Award will be based on the least unit cost bid unit cost of each item basis. Notes:

1. The quantities may increase or decrease depending upon the requirements.

Authorized Signature: ___________________________

Name & Designation : ___________________________

Company Seal : ___________________________