Printe Gration ... Managed Print Services Program

HELPING COMPANIE$ TO $AVE

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WHO IS CAPITOL OFFICE SOLUTIONS?

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• COS is a subsidiary of Xerox Corporation

• COS manages over 35 Million Prints Monthly

• COS represents Xerox, HP & Kyocera Products and Services

• COS has over 500+ PrinteGration Clients in DC/Baltimore Metro

• COS has over 750 locations in the United States

• COS offers coverage internationally

• COS is a Solution Specific, not Product Specific, organization

CALL TODAY for your Free Consultation and Printegration™ Assessment!

GENE RACANELLI

[email protected]

240.508.7106

WHAT IS A PRINTEGRATION ASSESSMENT?

A PrinteGration™ Assessment is a total output device evaluation that:

• Inventories all document output devices including printers, copiers, mfps and anything else that ‘prints’ for your organization, • Assesses current costs of operation,• Offers data and facts that provide creative solution recommendations,• Evaluates company’s Green initiatives and ways we can assist you with these efforts.

In this packet you will find key benefits and a sample PrinteGration™ Assessment, along with the key components of our successful program from start to finish. We start by asking:

● Do you know how many printers are on your network? ● Do you know how many printers are not on your network? ● Do you know usage patterns, costs and total volumes?


GENE RACANELLI

[email protected]

240.508.7106

WHAT IS A PRINTEGRATION ASSESSMENT?


GENE RACANELLI

[email protected]

240.508.7106

2

4

5

3

DefineUnderstand Client Objectives

Determine our Project Team, our Time Frame, our Scope of Analysis

MeasureConduct Technology Inventory to discover all output devicesRecord Device Utilization

Capture all direct and indirect costs

Understand Document Workflows

AnalyzeDetailed Reports that show:

Device Utilization

Total Cost of Ownership

Current Technology

Costly or In-efficient Processes

Floor Plans / Mapping of devices

ImproveImplementation Plans designed for:

Cost Reduction

Asset / Vendor Consolidation

Workflow & Process Improvement

Simplified Procurement & Asset Management

ControlOn-Going Review & Account ManagementContinuous Improvement Goals

Quarterly Account Reviews

1

PRINTEGRATION ™ BENEFITS


GENE RACANELLI

[email protected]

240.508.7106

: Overall reduced document-related costs

: Provide an all-inclusive cost for toner supplies, parts & service, typically for less than what you currently pay, for supplies alone!

: One vendor, one invoice, one service provider, one supply source – ALL LOCAL

: Standardization of all document output devices

: Increased overall operating efficiency & support GREEN initiatives

: Quarterly asset management reporting

: Customization to fit your unique needs

: Ability to adjust as your needs change, without penalties

: Reduced internal IT service administration

SAMPLE STUDY


GENE RACANELLI

[email protected]

240.508.7106

CURRENT INFRASTRUCTURE

48 printers (6 different models)

Volumes: 5,200 Color Prints Per Month

68,586 B/W Prints Per Month

73,786 Total Prints Per Month

CURRENT MONTHLY COSTS

HP Toner Costs $2,494 / Per Month

HP Printer Purchases $350 / Per Month

HP Service Repair $257 / Per Month

Total Current Financial Situation $3,101/ Per Month

Total Current Cost per image $.042 / Per Page

Note: Prior to the Printegration™ study, this Customer did not know their volumes or costs. The study provided valuable data and information that can help this customer make more educated purchasing decisions, going forward.

Current Configuration

15

10 11

12

14

13 19 20

21 2928 27

26

25

24

22

23

18

171654

67

98

3 2

1

MFP Printer

Label Printer

Lexmark Printer

Desk Jet Printer

Fax Machines

Laser Jet Printer


GENE RACANELLI

[email protected]

240.508.7106

Proposed Configuration

S

In addition to providing this customer dramatic cost savings, we also assisted their GREEN initiatives by removing 10 pieces of unnecessary equipment, reallocating 2 pieces of existing equipment and bringing in 3 new Green-friendly multifunction

devices to support the Pharmacy Department. * Volumes do not reflect Lexmark or Desk Jet Printers

15 12

19

20

21 29

22

23

18

175

4

67

8

3 2

1

MFP Printer

Label Printer

Lexmark Printer

Multifunction Copiers

Fax Machines

Laser Jet Printer

MFC

MFC

MFC

Green Friendly MFPs were added which provide a lower cost per

print, faster print speeds and better use of resources in high volume

areas.

HP Printers were re-allocated to

areas providing a better use of

resources, based on volumes.

10 Pieces of Equipment were Removed, saving the company on excessive costs,

consumables and service

PRINTEGRATION ™ BENEFITS


GENE RACANELLI

[email protected]

240.508.7106

The PrinteGration™ Program Includes:

Toners

Parts

Service/Maintenance

Unlimited Service Calls

JOIN OUR NETWORK OF SATISFIED CUSTOMERS

: ESI International : TW Perry: Rothwell, Figg, Ernst & Manbeck : Old Mutual: Armstrong Management : Netstar One: National Congress of American Indians : School of the Incarnation: CFM Management : Host Hotels: Goodwill Industries : Intercell: National Association of Attorney’s General : Spriggs & Hollingworth: Cambridge Systems : ARTBA: Cavalier Maintenance : American Academy of Actuaries: US Postal Federal Credit Union : Danya: Goodman and Company : University of the District of Columbia

Printed on a

Xerox DocuColor252

S


GENE RACANELLI

[email protected]

240.508.7106

Printe Gration ... Managed Print Services Program

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