Print Shop Guide - Daytona State College · 1/28/2020  · Other Items Available through the Print...

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1 Daytona State College Business Services Print Shop Print Shop Guide Revised 1.28.2020

Transcript of Print Shop Guide - Daytona State College · 1/28/2020  · Other Items Available through the Print...

Page 1: Print Shop Guide - Daytona State College · 1/28/2020  · Other Items Available through the Print Shop 18. Helpful Features 22. Print Shop Staff. Todd Gillan Senior Supervisor 386/506-3775.

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Daytona State College

Business ServicesPrint Shop

Print Shop GuideRevised 1.28.2020

Page 2: Print Shop Guide - Daytona State College · 1/28/2020  · Other Items Available through the Print Shop 18. Helpful Features 22. Print Shop Staff. Todd Gillan Senior Supervisor 386/506-3775.

Table of Contents

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I. Log into the Site 4

II. Print Your Documents 6

III. Upload Files 8

IV. Choose Print Options 10

V. Completion Date 13

VI. Delivery 14

VII. Accounting Information 15

Order Paper for MFD 16

Other Items Available through the Print Shop 18

Helpful Features 22

Print Shop StaffTodd Gillan Senior Supervisor 386/506-3775Orrin Kelley Senior Duplications Specialist 386/506-3387Randall Howell Duplications Specialist 386/506-3387

Daytona State College Print ShopBuilding 1100 Room 102 • Daytona Beach Campus

Page 3: Print Shop Guide - Daytona State College · 1/28/2020  · Other Items Available through the Print Shop 18. Helpful Features 22. Print Shop Staff. Todd Gillan Senior Supervisor 386/506-3775.
Page 4: Print Shop Guide - Daytona State College · 1/28/2020  · Other Items Available through the Print Shop 18. Helpful Features 22. Print Shop Staff. Todd Gillan Senior Supervisor 386/506-3775.

I. Log into the Site

Go to the digital storefront website: printshop.daytonastate.edu

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The bar at the top of the page has links for contact information, searches, and to Login.

Click the house to return to the home page – top left.

Click the phone for contact information – top left.

Click LOGIN to view the login window – top right.

Click CART to view the shopping cart – top right.

Search for items listed on the site – top right.

Click the logo to return to the home page – left side.

Page 5: Print Shop Guide - Daytona State College · 1/28/2020  · Other Items Available through the Print Shop 18. Helpful Features 22. Print Shop Staff. Todd Gillan Senior Supervisor 386/506-3775.

Click Login to access the storefront.

Click on Single Sign-On button.

Enter your firstname_lastname for User Name. Use your network login password.

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I. Log into the Site

Page 6: Print Shop Guide - Daytona State College · 1/28/2020  · Other Items Available through the Print Shop 18. Helpful Features 22. Print Shop Staff. Todd Gillan Senior Supervisor 386/506-3775.

The storefront will open to the home screen.

Print Your Documents is the category for print jobs. Click Browse to enter.

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II. Print Your Documents

Page 7: Print Shop Guide - Daytona State College · 1/28/2020  · Other Items Available through the Print Shop 18. Helpful Features 22. Print Shop Staff. Todd Gillan Senior Supervisor 386/506-3775.

Printing options are listed. Click Buy Now under your selection to proceed.

For example, if your print job is black and white copies of a form, click on Buy Now underneath Black & White Prints.

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A new window opens for you to upload your file(s) and select print options.

II. Print Your Documents

Page 8: Print Shop Guide - Daytona State College · 1/28/2020  · Other Items Available through the Print Shop 18. Helpful Features 22. Print Shop Staff. Todd Gillan Senior Supervisor 386/506-3775.

First, click Add Files to upload your file.

It is preferred that you upload documents which have already been converted into a PDF.

Click Upload Files and select your file.

Click on Add More Files if you have additional documents that are part of this print job.

Multiple documents will be combined into one file. They are automatically collated and printed as one job.

Once you are finished adding files, click on Upload.

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III. Upload Files

Page 9: Print Shop Guide - Daytona State College · 1/28/2020  · Other Items Available through the Print Shop 18. Helpful Features 22. Print Shop Staff. Todd Gillan Senior Supervisor 386/506-3775.

Click Done when complete.

Enter the Job Name and the number of copies in Quantity.

The Pages field should automatically populate based on the number of pages uploaded.

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III. Upload Files

Page 10: Print Shop Guide - Daytona State College · 1/28/2020  · Other Items Available through the Print Shop 18. Helpful Features 22. Print Shop Staff. Todd Gillan Senior Supervisor 386/506-3775.

Now begin choosing your options. Some options you may not want to change, like measurements or orientation.

• Single or Double Sided• Paper (default is regular dual

purpose white copy paper)• Measurements• Orientation

You can select other Services, add Special Instructions, or even insert Blank Pages into the document.

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Use Special Pages to alert the Print Shop to pages you want handled differently from the rest of the document. For example, specific pages in a different color, orientation or simplex/duplex printing.

IV. Choose Print Options

Page 11: Print Shop Guide - Daytona State College · 1/28/2020  · Other Items Available through the Print Shop 18. Helpful Features 22. Print Shop Staff. Todd Gillan Senior Supervisor 386/506-3775.

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Use Special Instructions to enter notes and comments to Print Shop staff regarding your order.

This is the best way to communicate information about your job versus sending an email or phone call. Your notes stay with the order and staff can review as needed.

IV. Choose Print Options

Page 12: Print Shop Guide - Daytona State College · 1/28/2020  · Other Items Available through the Print Shop 18. Helpful Features 22. Print Shop Staff. Todd Gillan Senior Supervisor 386/506-3775.

Once you have made your choices, the print preview shows what was selected (e.g. three hole punch). The job price is at the bottom of the preview and will automatically adjust based on the options selected.

When you are satisfied with your print selections, click Add to Cart.

If this job is something you print on a recurring basis, you can click Savefirst and it will be stored in My Saved Jobs.

Click I Agree to the statement that you have reviewed and approve the job for printing in order to continue.

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IV. Choose Print Options

Page 13: Print Shop Guide - Daytona State College · 1/28/2020  · Other Items Available through the Print Shop 18. Helpful Features 22. Print Shop Staff. Todd Gillan Senior Supervisor 386/506-3775.

At the top of the page you will see the due date for your job. This date reflects the Print Shop’s normal turnaround time.

If you want to select a different day, click on the small calendar image.

NOTE: Requesting an earlier due date will categorize the job as a RUSH.

Once the calendar appears, click on the date you prefer.

If you select an earlier due date than what is listed, you must contact the Print Shop to confirm they can accommodate the earlier date/time.

Once you have confirmed your order is correct, click Proceed to Checkout.

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V. Completion Date

The Print Shop turnaround time is three (3) business days, equivalent to a 24-hour period.

Page 14: Print Shop Guide - Daytona State College · 1/28/2020  · Other Items Available through the Print Shop 18. Helpful Features 22. Print Shop Staff. Todd Gillan Senior Supervisor 386/506-3775.

Select your delivery type. • Courier – delivered to

your location• Customer Pick Up

Enter your delivery information.

Fields with red asterisks are required. Click Save then Proceed to Payment.

You can check the box Save to My Address Book and the details will be saved. On subsequent orders, click Add from Address Book link to have your information populate automatically.

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VI. Delivery

Page 15: Print Shop Guide - Daytona State College · 1/28/2020  · Other Items Available through the Print Shop 18. Helpful Features 22. Print Shop Staff. Todd Gillan Senior Supervisor 386/506-3775.

Enter your department’s accounting details for payment. The Project Code is only necessary if one is part of your subfund.

The Fund and Account fields are drop down. Click on the appropriate number.

The account number 62002 is for print jobs; 65502 is for non-printing orders (e.g. reams of paper, preprinted brochures, toner, etc.).

Click Place My Order to finish and the order confirmation will appear. You will also receive an email confirming your order.

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VII. Accounting Information

Page 16: Print Shop Guide - Daytona State College · 1/28/2020  · Other Items Available through the Print Shop 18. Helpful Features 22. Print Shop Staff. Todd Gillan Senior Supervisor 386/506-3775.

Log into Print Shop Online and the store opens to this window. Click on Purchase Paper Products.

The selection of paper products will display. Click Buy Now under the White Copy Paper icon.

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Order Paper for MFD

Page 17: Print Shop Guide - Daytona State College · 1/28/2020  · Other Items Available through the Print Shop 18. Helpful Features 22. Print Shop Staff. Todd Gillan Senior Supervisor 386/506-3775.

Click Choose and select “Case of 8.5”x11”

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Select the quantity (limit 2) and click Buy Now.

You will be taken to your Shopping Cart to confirm your order.

After you verify the information is correct, click Proceed to Checkout and complete the Delivery and Accounting information to finalize your order.

Order Paper for MFD

Page 18: Print Shop Guide - Daytona State College · 1/28/2020  · Other Items Available through the Print Shop 18. Helpful Features 22. Print Shop Staff. Todd Gillan Senior Supervisor 386/506-3775.

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MFD toner and optional staples can be requested through this option.

Order business cards, College letterhead, and envelopes (regularand window).

Order a variety of paper available in different colors and sizes and other related supplies.

Print a department’suser guide.

Other Items Available through the Print Shop

Page 19: Print Shop Guide - Daytona State College · 1/28/2020  · Other Items Available through the Print Shop 18. Helpful Features 22. Print Shop Staff. Todd Gillan Senior Supervisor 386/506-3775.

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Order Marketing publications by the box.

Examples of Items Available• Career Guide• Folder• Map• Quick Guide• Viewbook• Student Planner• DSC Magazine• Program Brochures

Other Items Available through the Print Shop

Page 20: Print Shop Guide - Daytona State College · 1/28/2020  · Other Items Available through the Print Shop 18. Helpful Features 22. Print Shop Staff. Todd Gillan Senior Supervisor 386/506-3775.

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Examples of College Program Brochures

Other Items Available through the Print Shop

Page 21: Print Shop Guide - Daytona State College · 1/28/2020  · Other Items Available through the Print Shop 18. Helpful Features 22. Print Shop Staff. Todd Gillan Senior Supervisor 386/506-3775.
Page 22: Print Shop Guide - Daytona State College · 1/28/2020  · Other Items Available through the Print Shop 18. Helpful Features 22. Print Shop Staff. Todd Gillan Senior Supervisor 386/506-3775.

After you log in, hold the cursor over your name to access the menu of additional features.

Select Order History & Statusto view the status of your orders and easily re-order from previous submissions.

1) Quickly view the status of your order.

2) Review your order and billing information by clicking on the Order Number.

3) Click on Re-Order to reorder previous print requests or supply orders without having to re-upload documents. A new Order Number is generated and you have the option to make any updates or revisions before submitting. 2

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Your Name

Helpful Features

Page 23: Print Shop Guide - Daytona State College · 1/28/2020  · Other Items Available through the Print Shop 18. Helpful Features 22. Print Shop Staff. Todd Gillan Senior Supervisor 386/506-3775.
Page 24: Print Shop Guide - Daytona State College · 1/28/2020  · Other Items Available through the Print Shop 18. Helpful Features 22. Print Shop Staff. Todd Gillan Senior Supervisor 386/506-3775.