Print Archives and Preservation Registry - Center for …...2. PAPR Collection analysis service...
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Print Archives and Preservation Registry Center for Research Libraries February 8, 2012
Transcript of Print Archives and Preservation Registry - Center for …...2. PAPR Collection analysis service...
Print Archives and
Preservation Registry
Center for Research Libraries
February 8, 2012
Presenters
Bernie Reilly CRL President
Lizanne Payne Print Archives Consultant
Agenda
• Introduction and Background – Bernie Reilly
• PAPR Goals and Functions – Lizanne Payne
• Future Development
– Bernie Reilly
• Q&A
PAPR Goals and Functions
Lizanne Payne
PAPR Collection Analysis
Service
PAPR Goals and Functions
Library
Catalogs
Archived Holdings
Holdings for analysis
Archived Holdings
Archived Journal Titles and Holdings
Print Archive Programs
PAPR Knowledgebase
PAPR Development Plan
• CRL is partnering with the California Digital Library to design and develop PAPR (Phase 1 2011-2012)
• Ithaka S+R has also advised CRL on the project
• PAPR Phase 1 will describe a variety of shared print programs and will include archived journal holdings of WEST, CRL, and others
PAPR Collection Analysis
Service
Access to PAPR Components
Library
Catalogs
Archived Holdings
Holdings for analysis
Archived Holdings
Archived Journal Titles and Holdings
Print Archive Programs
PAPR Knowledgebase
PAPR Collection Analysis
Service
Access to PAPR Components
Library
Catalogs
Archived Holdings
Holdings for analysis
Archived Holdings
Archived Journal Titles and Holdings
Print Archive Programs
PAPR Knowledgebase
Open online searching
PAPR Collection Analysis
Service
Access to PAPR Components
Library
Catalogs
Archived Holdings
Holdings for analysis
Archived Holdings
Archived Journal Titles and Holdings
Print Archive Programs
PAPR Knowledgebase
CRL & GRF members only
Library
Catalogs
OCLC WorldCat
Source of PAPR Archived Holdings Data
Archived Holdings (MARC Holdings)
Archived Journal Titles and Holdings
Print Archive Programs
PAPR Knowledgebase
Print Archives Holdings Record
based on OCLC Print Archives Pilot Project 2011-12
• OCLC control number (if available)
• Leader and Directory, Fixed Fields
• 022: ISSN
• 561: Ownership and Custodial History (the original Institution Symbol)
• 583: Action Note(s) (see details)
• 852: Location (the new Print Archives Institution Symbol)
• 85x/86x: Coded holdings (formatted holdings pairs) (if available)
• 866: Summary holdings (text) (if no 85x/86x formatted holdings pairs)
583 Action Notes for Print Archives
Include one, two, or three 583 Action Notes as appropriate:
• For all archived titles, include a 583 ‡a ”committed to retain”
– Ideally can be created in batch
• For titles that were validated for completeness, include a 583 ‡a ”completeness reviewed” and report any identified gaps
• For titles that were validated for condition, include a 583 ‡a ”condition reviewed” and record the conditions found
583 Action Note for Print Archives (major subfields)
‡a Action (“committed to retain” or “completeness reviewed” or “condition reviewed” )
‡c Time/Date of Action (MM/DD/YYYY action completed)
‡d Action interval (when retention commitment expires)
‡f Authorization (archiving program eg WEST, CIC-SPR) [repeatable]
‡i Method of Action (Validation level e.g. “volume-level”, “issue-level”)
‡l Status (e.g.“missing”) and ‡z Public Note (“missing vol 7, 22”)
‡u Uniform Resource Identifier link to program documentation
PAPR Knowledgebase: Home
Program Summary
Facilities Summary
Facility Details
Title Search Overview
Title Search List
Title Summary
Title Details
v.5 – v.30 (1968-1984)
PAPR Collection Analysis
Service
CRL PAPR Collection Analysis Service
Library
Catalogs
Archived Holdings
Holdings for analysis
Archived Holdings
Archived Journal Titles and Holdings
Print Archive Programs
PAPR Knowledgebase
Archiving
Proposals
Deselection
Reports
CRL PAPR Collection Analysis Service
• Libraries and consortia provide journal holdings records for comparison and criteria for analysis
• PAPR compares consortial holdings and existing archives, recommends titles and archivers, produces reports for deselection or gap-filling
Publication Data
Digital Archives
PAPR Collection Analysis Data Sources
Ulrich’s XML Data
Portico, CLOCKSS
PAPR Collection Analysis
Service
Library
Catalogs
Archived Holdings
Holdings for analysis
Archived Journal Titles and Holdings
PAPR Knowledgebase
Archiving
Proposals
Deselection
Reports
Program
Criteria
WEST used PAPR to analyze journal holdings files from members during fall/winter 2011 for WEST Archive Cycle 2 Compared more than 2.75 million records from 83 WEST members Using WEST-specific criteria, grouped titles into journal families and into Title Categories based on risk criteria such as digital preservation PAPR performed overlap analysis, estimated deepest backfiles, and proposed Archive Holders
PAPR Collection Analysis for WEST
1. PAPR online directory and searching: by June 2012 or earlier 2. PAPR Collection analysis service (based on WEST data):
• Deselection reports (spring 2012)
• Gap and condition reports (spring 2012)
PAPR Collection Analysis will be made available to other
libraries/consortia after June 2012
PAPR Development Schedule
Print Archives Preservation Registry
(PAPR)
Plans for Future PAPR Development
Bernie Reilly
Print Archives Preservation Registry (PAPR) Phase 2
August 2012 – June 2013
Print Archives Preservation Registry (PAPR) Phase 2
Goals
Goals
Goals
Holdings information for more diverse population of archive builders
Goals
Holdings information for more diverse population of archive builders
Granular information on scope of holdings
Goals
Holdings information for more diverse population of archive builders
Granular information on scope of holdings
Title publishing history
Goals
Holdings information for more diverse population of archive builders
Granular information on scope of holdings
Title publishing history
Title physical characteristics
Goals
Holdings information for more diverse population of archive builders
Granular information on scope of holdings
Title publishing history
Title physical characteristics
Archive conditions
Beyond the database
Beyond the database
Forums for policy and strategy discussions
Beyond the database
Forums for policy and strategy discussions
Archive conditions
Information sharing
Beyond the database
Repository Assessment
Beyond the database
Analysis of major databases
Beyond the database
Open Discussion
Please join us for a discussion with our presenters.
Submit your questions or comments to the online chat.
Contact Information
• Marie Waltz
Special Projects Manager
• Amy Wood
Director of Technical
Services
• Bernie Reilly
President
• Lizanne Payne
Print Archives
Consultant [email protected]
Join the Discussion List
To join the PAN (Print Archive Network)
discussion list on the CRL Listserv:
• Send a message to [email protected]
• Subscribe PAN "your name"
2012 Annual Members Council
Meeting and Collections Forum
Primary Sources: Collections, Content,
and Data for Research
April 19–20, 2012
Chicago, IL
http://www.crl.edu/events/7447
Upcoming Webinars
Interlibrary Loan at CRL
March 14, 2012
CRL Collections and Services
June 6, 2012
CRL webinars usually occur on Wednesdays
from 2 to 3 p.m. Central Time
Visit www.crl.edu/events to register
For More Information
Fill out our follow-up survey:
http://www.surveymonkey.com/s/CRL_PAPR_
Webinar_Feb_2012
This presentation will be posted at
http://www.crl.edu/events/7502
and on YouTube: www.youtube.com/crldotedu
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