Print - termotecnica.ind.br · Title: Print Created Date: 6/29/2016 11:02:42 AM
Print 02
Transcript of Print 02
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R
Navigation
l Logging onto the R3 System
l User interfaces and choosing functions
l System functions and user defaults
l The Session Manager
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R
Objectives
l Define the essential features of the R3 System
Specify the user interfaces and their components as
well as the options for controlling the R3 System
functions
l Discuss some of the basic functions of the R3
System and configure your own settings
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R
Client
User
Password
Language
Client
User
Password
Language
Logging On
n The R3 System is a client system With the client concept you can control several separate enterprises
at the same time in one R3 System Each user session only accesses data on the client that you selected
when you logged on
n So that you can log onto the R3 System you must have a user master record created for you for the
corresponding client
n For reasons of access protection you must enter a password when you log onto the R3 System The
system does not display the password that you enter
n The R3 System is multilingual The default language is EN (English) Enter DE if you want to display
the user interface in German for example
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R
Clients in the R3 System
R3R3
FIFIFinancialFinancial
AccountingAccounting
TRTRTreasuryTreasury
BasisBasis
COCOControllingControlling
PSPSProjectProjectSystemSystem
WFWFWorkflowWorkflow
ISISIndustryIndustrySolutionsSolutions
MMMMMaterialsMaterials
MgmtMgmt
HRHRHumanHuman
ResourcesResources
SDSDSales ampSales amp
DistributionDistribution
PPPPProductionProduction
PlanningPlanning
QMQMQualityQualityMgmtMgmt
PMPMPlant Main-Plant Main-
tenancetenance
Default clients
Freely-selectablecustomer clients
Client 000Client 001
Client 066
Client 100
Client 200
Client xxx
n A client is a self-contained organizational unit in the R3 System Clients have their own dataenvironment and therefore their own user master and transaction data assigned user master records and
chart of accounts and specific Customizing parameters
n Users of different clients coexist independently and isolated in the same R3 System Users can only see
or process data in a client for which they have authorization
This isolation specification is fixed in the design of the R3 tables as well as at the level of the
application tables and in the Customizing tables
(Customizing = Adjusting the R3 System to users individual requirements)
n Client 000 is defined as an SAP standard and must not be changed by customers You can use this client
as a template for additional clients that you want to create
n You can freely define up to 997 clients
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R
R3 Menu Structure
Customer
Company code
Address
Control data
Payment transactions
General data
Accounting
Financial accounting
3
1
2
Application
level
Task level
Accounts Receivable
Main menu levelAccounts recAccounts rec
Master recordsMaster records
CreateCreate
n Once you have logged on the system displays the R3 main menu level When you choose one of thesemenu options the system displays a pull-down menu (1) From here you can choose the application
levels Menu options with arrows have cascading menus
n If you choose a menu entry or choose a submenu the system displays the applications in the application
level (2) This lists the functions that you can call for each application (create a data record for
example)
n When you choose the required function the system displays the initial screen (3) to edit the object for
your application You are now in a special SAP application called a transaction
n The dynamic menu provides an alternative option to using menus to choose functions You can display
the dynamic menu by choosing Dynamic menu
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R
1310
Display Customer Line Items Initial Screen
Line items Edit Goto Settings Environment System Help
Line layout
Totals variant
Open items
Cleared items
Parked items
With vendor line items
Customer
Company code
Line item selection
Selec tion cr iter ia Wi th wo rk li st
Settings
Standard Line items
Totals
List begins with
PushbuttonPushbutton
Status bar Status bar
CheckboxesCheckboxes
Command fieldCommand field StandardStandard
toolbar toolbar
Radio buttonRadio button
OptionsOptionsTitle bar Title bar
Screen
n Title bar The title bar displays the task in which you are currently workingn Command field You can choose a task directly by entering the corresponding transaction code in the
command field You can find the transaction code for a task by using the dynamic menu or by choosing
Systemrarr Status
n Options When you choose Options you can change the R3 System user interface to your individual
requirements
n Standard toolbar In the standard toolbar you can find the icons that are frequently used for navigating
within the system as well as icons for saving data and calling the online help If you place the cursor
over on an icon for while the system displays a flag with quick info text that explains the icons
function
n Checkboxes Checkboxes allow you to choose several items from a selection at the same time
n Radio buttons Radio buttons allow you to choose exactly one item from a selectionn Status bar The status bar displays information on the current status of the system such as the R3
System name session number client application server on which you are working andf the PC time
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R
Selecting Functions
By entering a transaction
code in the command field
Using the menus SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Hold data
Set data
Delete data
App va lue s
Own data
Favourite maint
NSA38
n You can select a function in the following ways
Ÿ Using the mouse by choosing menu entries
or using the keyboard (Alt + access characters (underlined letters in the menus)
Ÿ By entering a transaction code in the command field
Each function in the R3 System is assigned a transaction code You can enter the transaction code
for a transaction in the command field of any screen in the R3 Systems (for example to choose a
function enter n and then a four-digit transaction code nsm50) You can determine the
transaction code by choosing Systemrarrrarr Status
Additional input options
bdquonldquo ends the current transaction
bdquoildquo deletes the current session
bdquoosa38ldquo opens a new session and branches to the transaction specified
n You can also access the command field using the keyboard by choosing STRG+TAB This takes you
from one field group to another The command input is a field group Within a field group you go to
another by choosing TAB
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R
Field HelpCustomer Change
Customer Edit Goto Extras Environment System Help
Customer
Company code
F1F1
F4F4
SAP R3 F1 Help
Help Technical Info About F1 Help
Customer account number
Definition
Procedure
Key via which the customer is clearly identifiedwithin the SAP system
When creating a customer master record theuser decides whether heshe enters the
account number of the customer or whether itshould be determined by the system when therecord is saved depending on the type of
number assignment specified
Company Code
Co Code Company name City Curr
1000 IDES AG Frankfurt DEM
1111 IDES I Rome XEU
1310 IDES F Paris XEU
2000 IDES UK London GBP
2200 IDES R Moskow RUB
3000 IDES US New York USD
5000 IDES JP Tokyo JPY5061 IDES BR Sao Paulo BRL
5070 IDES SA Capetown ZAR
6500 IDES A Sydney AUD
hellip hellip hellip
n You can choose the F1 key to display an explanation of fields menus functions and messagesn You can also choose the F1 help to display technical information for that field Here you can find for
example the parameter ID to fill the field with default values
n You can use F4 to display possible input values
Alternatively you can choose the possible entries pushbutton located directly to the right of the field
n If fields are filled with a question mark () the system can only continue to process the task once you
have entered a permitted value in the field Users can specify whether many fields in a task should be
flagged as required fields or optional fields or whether they should be suppressed (hidden)
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983209 SAP AG
R
R3 Online HelpCustomersCustomers
Postings Doc Account Master records Periodic proc Env System
R3R3
Help
EExtendedxtended helphelpRR 3 library3 library
GGlossarylossary
ReleaseRelease NNotesotes
Getting startedGetting started
SettiSettingngss
Help on helpHelp on help
WORKING WITH R3
IDES (DEMO SYSTEM)
IMPLEMENTATION TOOLS
RELEASE NOTES
R3 SERVICE amp SUPPORT
BASIS
FINANCIAL ACCOUNTING
TREASURY
CONTROLLING
INVERSTMENT MANAGEMENT
ENTERPRISE CONTROLLING
LOGISTICS GENERAL
MATERIALS MANAGEMENT
CROSS-APPLICATION
PLANT MAINTENANCE
PROJECT SYSTEM
QUALITY MANAGEMENT
PRODUCTION PLANNING
SALES amp DISTRIBUTION
PERSONNEL PLANNING amp DEVELOPMENT
PERSONNEL ADMINISTRATION amp PAYROLL
B C C A FI H R L O i ABC
R3 Library
BC - Basis
C A - C ross -A pp li ca ti onComponents
FI - Fi na nci al A cco un ti ng
H R - H um an Resources M gm t
LO - Logistics
INFO - Information
Glossary
Help
Welcome to SAP Online
HelpChoose the application component for which you need more information
C o p y r i g h t 1 9 9 7 b y SAP AG Al l r i g h t s r e s e r v e d
n The R3 System provides detailed online help You can call this help from every screen in the system bychoosing Help
n From Release 40A you can display the online help in HTML format
n By choosing the menu option Help you can
sect call context-sensitive help (Extended help)
sect access online documentation (R3 library)
sect find definitions of terms in the Glossary
sect query Release notes
sect get started with the R3 System
sect choose help settings (modal (R3) window or modeless window (ext viewer))
sect see how you can use this help (Help on help)
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R
System Functions - Services
SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Reporting
Query
Output controller
Ext Table maint
Table maintenance
Batch input
Fast input
Direct input
CATT
Jobs
Queue
SAP Service
App oin tme nt cal
Office
Dynamic menu
Opens the company menu
favorites list and the
transaction search help
n You can find the following options in the System menu optionCreateEnd session Create and delete additional sessions (up to 6)
User profile Make user-specific settings
Services Important service functions
List Eg search for specific character strings download print
Status Display various user and system data
Log Close the users SAP session (with confirmation)
n By choosing Systemrarr Services you can also find the following functions
bull Reporting Start reports
bull Query Start queries
bull Output controller Manage user-specific spool print requestsbull Table display Call the table display maintenance
bull Query Start queries
bull Batch input Manage batch input sessions (transfer legacy data)
bull Jobs Manage jobs in background processing
bull SAP Service Log onto the SAP OSS System
n Dynamic menu calls the company menu and also allows you to search for keywords
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983209 SAP AG
R
System Functions - User Profile
SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Dynamic menu
Hold data
Set data
Delete data
App lication values
Own data
Favourite maint
n The menu option User profile contains Hold data Set data Delete data These options allow you to hold data during a session and then set it
the next time you call the application
n Own data Here you can set your address defaults and user parameters in three additional templates
Fixed values include your choice of start menu date and decimal format You can only use a work area
or an area menu as a start menu (see F1 help on the start menu) Using user-specific parameters you
can predefine regularly used input fields (To find the field parameter position the cursor on the field to
be filled Choose F1 help and the technical information This displays the internal field parameters that
you use to predefine the field)
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R
Favorites List
Edit the Favorites List
Menu Edit Favorites l ist Goto System Help
Company menu
Favorites list
Office Inbox
Inventory management Environment Stock Stockrqmts list
Logistics Salesdistributi on Sales Or der Create
Customers Environment Credit management Control Credit overview
Logistics Salesdistri bution Sales Order Change
Logistics Salesdistribution Sales Info System Standard analyses Customer
+
+
+
+
+
+
-
Office
Logistics
Accounting
Human resources
Info catalog
Tools
n Each user can define his or her favorites Favorites are regularly used R3 functions You can displaythem by choosing Systemrarr User profilerarr Favorite maint Or by choosing Dynamic menu from any
screen The system then displays the company menu which was previously created using the
Customizing functions and which displays all of the applications relevant for the customer in a tree
structure
n In this transaction (SES0) you can also maintain your favorites that is you can insert or delete them or
arrange them in simple structures
n Creating Favorites
To insert a transaction in your favorites list use the mouse to select the transaction in the menu tree
Then choose the menu option to create a favorite You can also create favorites directly by specifying a
transaction code When you use the Session Manager the favorites you have chosen are displayed in theuser view
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983209 SAP AG
R
Session Manager - Company ViewSAP Session Manager
Logon Overview T83400D
Office
Logistics
Accounting
Human resources
Info systems
Client 400 User Smith Language E
Materials management
Sales amp distribution
Production
Production - process
Plant maintenance
Service management
Quality management
Logistics controlling
Project management
Central functions
Business partners
Products
Conditions
Output
Ag ree ments
Other
Master data
Sales support
Sales
Shipping
Transportation
Billing
Foreign trade
Sales information
system
Sold-to party
Ship-to party
Payer
Bill-to party
One-time customers
Hierarchy nodes
Other customers
Customer hierarchy
Forwarding agent
Sales employees
Arc hiv ing
Financial accounting Accounts receivable Postings Invoice
Financial accounting Accounts receivable Postings Credit memo
Inbox
Create Customer Credit Memo Header Data
T61400D T66400E
User-specific folders
Session list
n The Session Manager is a user interface for controlling the R3 System in its own window You use the
Session Manager to log onto one or several R3 System This enables users to manage sessions from
within this user interface
n Once you have logged onto the Session Manager the system displays a tab that contains the components
to control calls to transactions and reports centrally
n Users can use the mouse to display two views the SAP standard menu and the company menu The
SAP standard menu displays all of the business transactions supported by SAP the company menu
displays the transactions selected from the SAP standard menu and which are are relevant for a
company
Note The Session Manager runs on Windows 95 and Windows NT (from release 351) and is availablefrom SAP R3 Release 30 D
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R
Summary
l Navigating within the R3 System
l Using entries in the System menu such as creating
user profiles reporting table maintenance flow
control ABAP Query list functions
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R3 System
Release 40
SAP50
Basis Technology
Exercises
Note There may not be sufficient time to work through
all the exercises during the course The exercises markedOptional should be seen as supplementary examples thatcan be used time permitting during the course Participantscan also use these exercises after the course to consolidatewhat they have learned
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Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaultsbull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the R3 System
11 Call the SAPGUI user interface and choose the relevant R3 System Enter the user
name client and initial password suggested by the instructor The first time you log on
the system displays a dialog box Enter your new password twice in the fields provided
12 Display the system status
13 What is the current system time (this is not the same as the frontend time)
14 What is the R3 Release (Version) of your R3 System
2 Navigation
21 Create some new sessions (what is the maximum number of sessions that you can open)
and then close them again (o displays an overview of the open sessions)
22 Minimize one of the session windows to the size of an icon and then restore it to its
original size and position
23 Test the effect of the following commands
a) bdquoi b) bdquon
c) bdquonend and d) bdquonex
24 Which transaction codes can you enter to call the following menus
a) Systemrarr Servicesrarr Jobsrarr Job overview
b) Toolsrarr Administrationrarr Monitorrarr System monitoringrarr
User overview
25 You want to know for example the transaction code for Accounts receivable Display
the transaction codes that you can use for this area
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3 User profiles
31 Using Transaction FD03 (Display customers) as an example enter a default value in the
company code for your users
32 Maintain these settings in your defaults The next time you log on the system displays the
Accounts receivable menu
33 Maintain an entry in your favorites list using transactions of your choice (see the dynamic
menu) The entry should consist of two folders with two tasks (transactions) in each
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R3 System
Release 40
SAP50
Basis Technology
Solutions
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Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaults
bull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the system
11 Log onto the R3 System specified by the course instructor and change your password
12 You display the system status by choosing Systemrarrrarr Status
13 The current system time (application server time) is in the top right corner in the system
status under System time
14 You can also find the R3 Release (version number) in the system status under SAP
System data SAP Releaseldquo
2 Navigation
21 You open and close sessions by choosing Systemrarrrarr Create session and Systemrarrrarr
Close session (you can also enter i in the command field) You can open six sessions for
each user session
22 You maximize and minimize windows using the arrow in the top right corner of the
window You can move windows by dragging them using the title bar You can change
their size by positioning the cursor on the window frame (left right in the corners) anddragging the frame to the required size
23 Test the effect of the following commands
a) i ends a session
b) n ends the current transaction You return to the calling menu
c) You can log off the system with nend
d) nex ends the user session immediately without any additional query
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24 Which transaction codes can you enter to call the following menus
a) SM37 (see system status under Transaction)
b) SM04 (see system status under Transaction)
25 Branch to the Dynamic menu To activate the technical name choose Gotorarr
Technical namerarr Technical name on Position the cursor on the Company menu and
choose Editrarr Find Enter Customer on the template and find this term The system
displays the transactions it finds that contain this term
3 User profiles
31 To enter a default value in the field you need the parameter ID of the field concerned
You must first choose a transaction that contains this field Mark this field (simply
position the cursor on it) and choose F Technical inforarr Parameter ID For the
company code field the parameter ID is BUK
Enter this ID in the user profile (Systemrarr User profi lerarr Own data ) in the tab
Parameter and assign it with a value Do not forget to save this value The system
displays these values the next time you log onto the system
32 You define the start menu in the fixed values Choose Systemrarr User profi lerarr Own
datararr F ixed values In the tab Fixed values there is the Start menu input field
Here you must enter a special ID for the start menu
You find this key for application level menus by branching to an application level menu
choosing Toolsrarr Administration and then calling the system status The last four
characters in Program (GUI) contain the ID that you need to enter as the fixed value
provided that the first four characters are MENUThe system should display the administration transaction the next time you log on (You
can also specify an area menu as a start menu To do this see the unit on the ABAP
Workbench)
33 To maintain a favorite branch to the dynamic menu The system displays a company
menu that was defined by Customizing To create a favorite find the tasks (transactions)
in the menu tree of the company menu that you require on a daily basis By selecting the
task and choosing Favorites listrarr Create favorites you include the task in your favorites
list To move your favorites to a folder you should first create a folder by choosing
Favorites listrarr Create folder You can also move favorites to a folder by choosing
Favorites listrarr Move favorites
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983209 SAP AG
R
Objectives
l Define the essential features of the R3 System
Specify the user interfaces and their components as
well as the options for controlling the R3 System
functions
l Discuss some of the basic functions of the R3
System and configure your own settings
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983209 SAP AG
R
Client
User
Password
Language
Client
User
Password
Language
Logging On
n The R3 System is a client system With the client concept you can control several separate enterprises
at the same time in one R3 System Each user session only accesses data on the client that you selected
when you logged on
n So that you can log onto the R3 System you must have a user master record created for you for the
corresponding client
n For reasons of access protection you must enter a password when you log onto the R3 System The
system does not display the password that you enter
n The R3 System is multilingual The default language is EN (English) Enter DE if you want to display
the user interface in German for example
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983209 SAP AG
R
Clients in the R3 System
R3R3
FIFIFinancialFinancial
AccountingAccounting
TRTRTreasuryTreasury
BasisBasis
COCOControllingControlling
PSPSProjectProjectSystemSystem
WFWFWorkflowWorkflow
ISISIndustryIndustrySolutionsSolutions
MMMMMaterialsMaterials
MgmtMgmt
HRHRHumanHuman
ResourcesResources
SDSDSales ampSales amp
DistributionDistribution
PPPPProductionProduction
PlanningPlanning
QMQMQualityQualityMgmtMgmt
PMPMPlant Main-Plant Main-
tenancetenance
Default clients
Freely-selectablecustomer clients
Client 000Client 001
Client 066
Client 100
Client 200
Client xxx
n A client is a self-contained organizational unit in the R3 System Clients have their own dataenvironment and therefore their own user master and transaction data assigned user master records and
chart of accounts and specific Customizing parameters
n Users of different clients coexist independently and isolated in the same R3 System Users can only see
or process data in a client for which they have authorization
This isolation specification is fixed in the design of the R3 tables as well as at the level of the
application tables and in the Customizing tables
(Customizing = Adjusting the R3 System to users individual requirements)
n Client 000 is defined as an SAP standard and must not be changed by customers You can use this client
as a template for additional clients that you want to create
n You can freely define up to 997 clients
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983209 SAP AG
R
R3 Menu Structure
Customer
Company code
Address
Control data
Payment transactions
General data
Accounting
Financial accounting
3
1
2
Application
level
Task level
Accounts Receivable
Main menu levelAccounts recAccounts rec
Master recordsMaster records
CreateCreate
n Once you have logged on the system displays the R3 main menu level When you choose one of thesemenu options the system displays a pull-down menu (1) From here you can choose the application
levels Menu options with arrows have cascading menus
n If you choose a menu entry or choose a submenu the system displays the applications in the application
level (2) This lists the functions that you can call for each application (create a data record for
example)
n When you choose the required function the system displays the initial screen (3) to edit the object for
your application You are now in a special SAP application called a transaction
n The dynamic menu provides an alternative option to using menus to choose functions You can display
the dynamic menu by choosing Dynamic menu
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983209 SAP AG
R
1310
Display Customer Line Items Initial Screen
Line items Edit Goto Settings Environment System Help
Line layout
Totals variant
Open items
Cleared items
Parked items
With vendor line items
Customer
Company code
Line item selection
Selec tion cr iter ia Wi th wo rk li st
Settings
Standard Line items
Totals
List begins with
PushbuttonPushbutton
Status bar Status bar
CheckboxesCheckboxes
Command fieldCommand field StandardStandard
toolbar toolbar
Radio buttonRadio button
OptionsOptionsTitle bar Title bar
Screen
n Title bar The title bar displays the task in which you are currently workingn Command field You can choose a task directly by entering the corresponding transaction code in the
command field You can find the transaction code for a task by using the dynamic menu or by choosing
Systemrarr Status
n Options When you choose Options you can change the R3 System user interface to your individual
requirements
n Standard toolbar In the standard toolbar you can find the icons that are frequently used for navigating
within the system as well as icons for saving data and calling the online help If you place the cursor
over on an icon for while the system displays a flag with quick info text that explains the icons
function
n Checkboxes Checkboxes allow you to choose several items from a selection at the same time
n Radio buttons Radio buttons allow you to choose exactly one item from a selectionn Status bar The status bar displays information on the current status of the system such as the R3
System name session number client application server on which you are working andf the PC time
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983209 SAP AG
R
Selecting Functions
By entering a transaction
code in the command field
Using the menus SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Hold data
Set data
Delete data
App va lue s
Own data
Favourite maint
NSA38
n You can select a function in the following ways
Ÿ Using the mouse by choosing menu entries
or using the keyboard (Alt + access characters (underlined letters in the menus)
Ÿ By entering a transaction code in the command field
Each function in the R3 System is assigned a transaction code You can enter the transaction code
for a transaction in the command field of any screen in the R3 Systems (for example to choose a
function enter n and then a four-digit transaction code nsm50) You can determine the
transaction code by choosing Systemrarrrarr Status
Additional input options
bdquonldquo ends the current transaction
bdquoildquo deletes the current session
bdquoosa38ldquo opens a new session and branches to the transaction specified
n You can also access the command field using the keyboard by choosing STRG+TAB This takes you
from one field group to another The command input is a field group Within a field group you go to
another by choosing TAB
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983209 SAP AG
R
Field HelpCustomer Change
Customer Edit Goto Extras Environment System Help
Customer
Company code
F1F1
F4F4
SAP R3 F1 Help
Help Technical Info About F1 Help
Customer account number
Definition
Procedure
Key via which the customer is clearly identifiedwithin the SAP system
When creating a customer master record theuser decides whether heshe enters the
account number of the customer or whether itshould be determined by the system when therecord is saved depending on the type of
number assignment specified
Company Code
Co Code Company name City Curr
1000 IDES AG Frankfurt DEM
1111 IDES I Rome XEU
1310 IDES F Paris XEU
2000 IDES UK London GBP
2200 IDES R Moskow RUB
3000 IDES US New York USD
5000 IDES JP Tokyo JPY5061 IDES BR Sao Paulo BRL
5070 IDES SA Capetown ZAR
6500 IDES A Sydney AUD
hellip hellip hellip
n You can choose the F1 key to display an explanation of fields menus functions and messagesn You can also choose the F1 help to display technical information for that field Here you can find for
example the parameter ID to fill the field with default values
n You can use F4 to display possible input values
Alternatively you can choose the possible entries pushbutton located directly to the right of the field
n If fields are filled with a question mark () the system can only continue to process the task once you
have entered a permitted value in the field Users can specify whether many fields in a task should be
flagged as required fields or optional fields or whether they should be suppressed (hidden)
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983209 SAP AG
R
R3 Online HelpCustomersCustomers
Postings Doc Account Master records Periodic proc Env System
R3R3
Help
EExtendedxtended helphelpRR 3 library3 library
GGlossarylossary
ReleaseRelease NNotesotes
Getting startedGetting started
SettiSettingngss
Help on helpHelp on help
WORKING WITH R3
IDES (DEMO SYSTEM)
IMPLEMENTATION TOOLS
RELEASE NOTES
R3 SERVICE amp SUPPORT
BASIS
FINANCIAL ACCOUNTING
TREASURY
CONTROLLING
INVERSTMENT MANAGEMENT
ENTERPRISE CONTROLLING
LOGISTICS GENERAL
MATERIALS MANAGEMENT
CROSS-APPLICATION
PLANT MAINTENANCE
PROJECT SYSTEM
QUALITY MANAGEMENT
PRODUCTION PLANNING
SALES amp DISTRIBUTION
PERSONNEL PLANNING amp DEVELOPMENT
PERSONNEL ADMINISTRATION amp PAYROLL
B C C A FI H R L O i ABC
R3 Library
BC - Basis
C A - C ross -A pp li ca ti onComponents
FI - Fi na nci al A cco un ti ng
H R - H um an Resources M gm t
LO - Logistics
INFO - Information
Glossary
Help
Welcome to SAP Online
HelpChoose the application component for which you need more information
C o p y r i g h t 1 9 9 7 b y SAP AG Al l r i g h t s r e s e r v e d
n The R3 System provides detailed online help You can call this help from every screen in the system bychoosing Help
n From Release 40A you can display the online help in HTML format
n By choosing the menu option Help you can
sect call context-sensitive help (Extended help)
sect access online documentation (R3 library)
sect find definitions of terms in the Glossary
sect query Release notes
sect get started with the R3 System
sect choose help settings (modal (R3) window or modeless window (ext viewer))
sect see how you can use this help (Help on help)
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983209 SAP AG
R
System Functions - Services
SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Reporting
Query
Output controller
Ext Table maint
Table maintenance
Batch input
Fast input
Direct input
CATT
Jobs
Queue
SAP Service
App oin tme nt cal
Office
Dynamic menu
Opens the company menu
favorites list and the
transaction search help
n You can find the following options in the System menu optionCreateEnd session Create and delete additional sessions (up to 6)
User profile Make user-specific settings
Services Important service functions
List Eg search for specific character strings download print
Status Display various user and system data
Log Close the users SAP session (with confirmation)
n By choosing Systemrarr Services you can also find the following functions
bull Reporting Start reports
bull Query Start queries
bull Output controller Manage user-specific spool print requestsbull Table display Call the table display maintenance
bull Query Start queries
bull Batch input Manage batch input sessions (transfer legacy data)
bull Jobs Manage jobs in background processing
bull SAP Service Log onto the SAP OSS System
n Dynamic menu calls the company menu and also allows you to search for keywords
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983209 SAP AG
R
System Functions - User Profile
SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Dynamic menu
Hold data
Set data
Delete data
App lication values
Own data
Favourite maint
n The menu option User profile contains Hold data Set data Delete data These options allow you to hold data during a session and then set it
the next time you call the application
n Own data Here you can set your address defaults and user parameters in three additional templates
Fixed values include your choice of start menu date and decimal format You can only use a work area
or an area menu as a start menu (see F1 help on the start menu) Using user-specific parameters you
can predefine regularly used input fields (To find the field parameter position the cursor on the field to
be filled Choose F1 help and the technical information This displays the internal field parameters that
you use to predefine the field)
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983209 SAP AG
R
Favorites List
Edit the Favorites List
Menu Edit Favorites l ist Goto System Help
Company menu
Favorites list
Office Inbox
Inventory management Environment Stock Stockrqmts list
Logistics Salesdistributi on Sales Or der Create
Customers Environment Credit management Control Credit overview
Logistics Salesdistri bution Sales Order Change
Logistics Salesdistribution Sales Info System Standard analyses Customer
+
+
+
+
+
+
-
Office
Logistics
Accounting
Human resources
Info catalog
Tools
n Each user can define his or her favorites Favorites are regularly used R3 functions You can displaythem by choosing Systemrarr User profilerarr Favorite maint Or by choosing Dynamic menu from any
screen The system then displays the company menu which was previously created using the
Customizing functions and which displays all of the applications relevant for the customer in a tree
structure
n In this transaction (SES0) you can also maintain your favorites that is you can insert or delete them or
arrange them in simple structures
n Creating Favorites
To insert a transaction in your favorites list use the mouse to select the transaction in the menu tree
Then choose the menu option to create a favorite You can also create favorites directly by specifying a
transaction code When you use the Session Manager the favorites you have chosen are displayed in theuser view
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983209 SAP AG
R
Session Manager - Company ViewSAP Session Manager
Logon Overview T83400D
Office
Logistics
Accounting
Human resources
Info systems
Client 400 User Smith Language E
Materials management
Sales amp distribution
Production
Production - process
Plant maintenance
Service management
Quality management
Logistics controlling
Project management
Central functions
Business partners
Products
Conditions
Output
Ag ree ments
Other
Master data
Sales support
Sales
Shipping
Transportation
Billing
Foreign trade
Sales information
system
Sold-to party
Ship-to party
Payer
Bill-to party
One-time customers
Hierarchy nodes
Other customers
Customer hierarchy
Forwarding agent
Sales employees
Arc hiv ing
Financial accounting Accounts receivable Postings Invoice
Financial accounting Accounts receivable Postings Credit memo
Inbox
Create Customer Credit Memo Header Data
T61400D T66400E
User-specific folders
Session list
n The Session Manager is a user interface for controlling the R3 System in its own window You use the
Session Manager to log onto one or several R3 System This enables users to manage sessions from
within this user interface
n Once you have logged onto the Session Manager the system displays a tab that contains the components
to control calls to transactions and reports centrally
n Users can use the mouse to display two views the SAP standard menu and the company menu The
SAP standard menu displays all of the business transactions supported by SAP the company menu
displays the transactions selected from the SAP standard menu and which are are relevant for a
company
Note The Session Manager runs on Windows 95 and Windows NT (from release 351) and is availablefrom SAP R3 Release 30 D
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R
Summary
l Navigating within the R3 System
l Using entries in the System menu such as creating
user profiles reporting table maintenance flow
control ABAP Query list functions
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R3 System
Release 40
SAP50
Basis Technology
Exercises
Note There may not be sufficient time to work through
all the exercises during the course The exercises markedOptional should be seen as supplementary examples thatcan be used time permitting during the course Participantscan also use these exercises after the course to consolidatewhat they have learned
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Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaultsbull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the R3 System
11 Call the SAPGUI user interface and choose the relevant R3 System Enter the user
name client and initial password suggested by the instructor The first time you log on
the system displays a dialog box Enter your new password twice in the fields provided
12 Display the system status
13 What is the current system time (this is not the same as the frontend time)
14 What is the R3 Release (Version) of your R3 System
2 Navigation
21 Create some new sessions (what is the maximum number of sessions that you can open)
and then close them again (o displays an overview of the open sessions)
22 Minimize one of the session windows to the size of an icon and then restore it to its
original size and position
23 Test the effect of the following commands
a) bdquoi b) bdquon
c) bdquonend and d) bdquonex
24 Which transaction codes can you enter to call the following menus
a) Systemrarr Servicesrarr Jobsrarr Job overview
b) Toolsrarr Administrationrarr Monitorrarr System monitoringrarr
User overview
25 You want to know for example the transaction code for Accounts receivable Display
the transaction codes that you can use for this area
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3 User profiles
31 Using Transaction FD03 (Display customers) as an example enter a default value in the
company code for your users
32 Maintain these settings in your defaults The next time you log on the system displays the
Accounts receivable menu
33 Maintain an entry in your favorites list using transactions of your choice (see the dynamic
menu) The entry should consist of two folders with two tasks (transactions) in each
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R3 System
Release 40
SAP50
Basis Technology
Solutions
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Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaults
bull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the system
11 Log onto the R3 System specified by the course instructor and change your password
12 You display the system status by choosing Systemrarrrarr Status
13 The current system time (application server time) is in the top right corner in the system
status under System time
14 You can also find the R3 Release (version number) in the system status under SAP
System data SAP Releaseldquo
2 Navigation
21 You open and close sessions by choosing Systemrarrrarr Create session and Systemrarrrarr
Close session (you can also enter i in the command field) You can open six sessions for
each user session
22 You maximize and minimize windows using the arrow in the top right corner of the
window You can move windows by dragging them using the title bar You can change
their size by positioning the cursor on the window frame (left right in the corners) anddragging the frame to the required size
23 Test the effect of the following commands
a) i ends a session
b) n ends the current transaction You return to the calling menu
c) You can log off the system with nend
d) nex ends the user session immediately without any additional query
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24 Which transaction codes can you enter to call the following menus
a) SM37 (see system status under Transaction)
b) SM04 (see system status under Transaction)
25 Branch to the Dynamic menu To activate the technical name choose Gotorarr
Technical namerarr Technical name on Position the cursor on the Company menu and
choose Editrarr Find Enter Customer on the template and find this term The system
displays the transactions it finds that contain this term
3 User profiles
31 To enter a default value in the field you need the parameter ID of the field concerned
You must first choose a transaction that contains this field Mark this field (simply
position the cursor on it) and choose F Technical inforarr Parameter ID For the
company code field the parameter ID is BUK
Enter this ID in the user profile (Systemrarr User profi lerarr Own data ) in the tab
Parameter and assign it with a value Do not forget to save this value The system
displays these values the next time you log onto the system
32 You define the start menu in the fixed values Choose Systemrarr User profi lerarr Own
datararr F ixed values In the tab Fixed values there is the Start menu input field
Here you must enter a special ID for the start menu
You find this key for application level menus by branching to an application level menu
choosing Toolsrarr Administration and then calling the system status The last four
characters in Program (GUI) contain the ID that you need to enter as the fixed value
provided that the first four characters are MENUThe system should display the administration transaction the next time you log on (You
can also specify an area menu as a start menu To do this see the unit on the ABAP
Workbench)
33 To maintain a favorite branch to the dynamic menu The system displays a company
menu that was defined by Customizing To create a favorite find the tasks (transactions)
in the menu tree of the company menu that you require on a daily basis By selecting the
task and choosing Favorites listrarr Create favorites you include the task in your favorites
list To move your favorites to a folder you should first create a folder by choosing
Favorites listrarr Create folder You can also move favorites to a folder by choosing
Favorites listrarr Move favorites
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983209 SAP AG
R
Client
User
Password
Language
Client
User
Password
Language
Logging On
n The R3 System is a client system With the client concept you can control several separate enterprises
at the same time in one R3 System Each user session only accesses data on the client that you selected
when you logged on
n So that you can log onto the R3 System you must have a user master record created for you for the
corresponding client
n For reasons of access protection you must enter a password when you log onto the R3 System The
system does not display the password that you enter
n The R3 System is multilingual The default language is EN (English) Enter DE if you want to display
the user interface in German for example
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983209 SAP AG
R
Clients in the R3 System
R3R3
FIFIFinancialFinancial
AccountingAccounting
TRTRTreasuryTreasury
BasisBasis
COCOControllingControlling
PSPSProjectProjectSystemSystem
WFWFWorkflowWorkflow
ISISIndustryIndustrySolutionsSolutions
MMMMMaterialsMaterials
MgmtMgmt
HRHRHumanHuman
ResourcesResources
SDSDSales ampSales amp
DistributionDistribution
PPPPProductionProduction
PlanningPlanning
QMQMQualityQualityMgmtMgmt
PMPMPlant Main-Plant Main-
tenancetenance
Default clients
Freely-selectablecustomer clients
Client 000Client 001
Client 066
Client 100
Client 200
Client xxx
n A client is a self-contained organizational unit in the R3 System Clients have their own dataenvironment and therefore their own user master and transaction data assigned user master records and
chart of accounts and specific Customizing parameters
n Users of different clients coexist independently and isolated in the same R3 System Users can only see
or process data in a client for which they have authorization
This isolation specification is fixed in the design of the R3 tables as well as at the level of the
application tables and in the Customizing tables
(Customizing = Adjusting the R3 System to users individual requirements)
n Client 000 is defined as an SAP standard and must not be changed by customers You can use this client
as a template for additional clients that you want to create
n You can freely define up to 997 clients
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983209 SAP AG
R
R3 Menu Structure
Customer
Company code
Address
Control data
Payment transactions
General data
Accounting
Financial accounting
3
1
2
Application
level
Task level
Accounts Receivable
Main menu levelAccounts recAccounts rec
Master recordsMaster records
CreateCreate
n Once you have logged on the system displays the R3 main menu level When you choose one of thesemenu options the system displays a pull-down menu (1) From here you can choose the application
levels Menu options with arrows have cascading menus
n If you choose a menu entry or choose a submenu the system displays the applications in the application
level (2) This lists the functions that you can call for each application (create a data record for
example)
n When you choose the required function the system displays the initial screen (3) to edit the object for
your application You are now in a special SAP application called a transaction
n The dynamic menu provides an alternative option to using menus to choose functions You can display
the dynamic menu by choosing Dynamic menu
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R
1310
Display Customer Line Items Initial Screen
Line items Edit Goto Settings Environment System Help
Line layout
Totals variant
Open items
Cleared items
Parked items
With vendor line items
Customer
Company code
Line item selection
Selec tion cr iter ia Wi th wo rk li st
Settings
Standard Line items
Totals
List begins with
PushbuttonPushbutton
Status bar Status bar
CheckboxesCheckboxes
Command fieldCommand field StandardStandard
toolbar toolbar
Radio buttonRadio button
OptionsOptionsTitle bar Title bar
Screen
n Title bar The title bar displays the task in which you are currently workingn Command field You can choose a task directly by entering the corresponding transaction code in the
command field You can find the transaction code for a task by using the dynamic menu or by choosing
Systemrarr Status
n Options When you choose Options you can change the R3 System user interface to your individual
requirements
n Standard toolbar In the standard toolbar you can find the icons that are frequently used for navigating
within the system as well as icons for saving data and calling the online help If you place the cursor
over on an icon for while the system displays a flag with quick info text that explains the icons
function
n Checkboxes Checkboxes allow you to choose several items from a selection at the same time
n Radio buttons Radio buttons allow you to choose exactly one item from a selectionn Status bar The status bar displays information on the current status of the system such as the R3
System name session number client application server on which you are working andf the PC time
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R
Selecting Functions
By entering a transaction
code in the command field
Using the menus SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Hold data
Set data
Delete data
App va lue s
Own data
Favourite maint
NSA38
n You can select a function in the following ways
Ÿ Using the mouse by choosing menu entries
or using the keyboard (Alt + access characters (underlined letters in the menus)
Ÿ By entering a transaction code in the command field
Each function in the R3 System is assigned a transaction code You can enter the transaction code
for a transaction in the command field of any screen in the R3 Systems (for example to choose a
function enter n and then a four-digit transaction code nsm50) You can determine the
transaction code by choosing Systemrarrrarr Status
Additional input options
bdquonldquo ends the current transaction
bdquoildquo deletes the current session
bdquoosa38ldquo opens a new session and branches to the transaction specified
n You can also access the command field using the keyboard by choosing STRG+TAB This takes you
from one field group to another The command input is a field group Within a field group you go to
another by choosing TAB
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R
Field HelpCustomer Change
Customer Edit Goto Extras Environment System Help
Customer
Company code
F1F1
F4F4
SAP R3 F1 Help
Help Technical Info About F1 Help
Customer account number
Definition
Procedure
Key via which the customer is clearly identifiedwithin the SAP system
When creating a customer master record theuser decides whether heshe enters the
account number of the customer or whether itshould be determined by the system when therecord is saved depending on the type of
number assignment specified
Company Code
Co Code Company name City Curr
1000 IDES AG Frankfurt DEM
1111 IDES I Rome XEU
1310 IDES F Paris XEU
2000 IDES UK London GBP
2200 IDES R Moskow RUB
3000 IDES US New York USD
5000 IDES JP Tokyo JPY5061 IDES BR Sao Paulo BRL
5070 IDES SA Capetown ZAR
6500 IDES A Sydney AUD
hellip hellip hellip
n You can choose the F1 key to display an explanation of fields menus functions and messagesn You can also choose the F1 help to display technical information for that field Here you can find for
example the parameter ID to fill the field with default values
n You can use F4 to display possible input values
Alternatively you can choose the possible entries pushbutton located directly to the right of the field
n If fields are filled with a question mark () the system can only continue to process the task once you
have entered a permitted value in the field Users can specify whether many fields in a task should be
flagged as required fields or optional fields or whether they should be suppressed (hidden)
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983209 SAP AG
R
R3 Online HelpCustomersCustomers
Postings Doc Account Master records Periodic proc Env System
R3R3
Help
EExtendedxtended helphelpRR 3 library3 library
GGlossarylossary
ReleaseRelease NNotesotes
Getting startedGetting started
SettiSettingngss
Help on helpHelp on help
WORKING WITH R3
IDES (DEMO SYSTEM)
IMPLEMENTATION TOOLS
RELEASE NOTES
R3 SERVICE amp SUPPORT
BASIS
FINANCIAL ACCOUNTING
TREASURY
CONTROLLING
INVERSTMENT MANAGEMENT
ENTERPRISE CONTROLLING
LOGISTICS GENERAL
MATERIALS MANAGEMENT
CROSS-APPLICATION
PLANT MAINTENANCE
PROJECT SYSTEM
QUALITY MANAGEMENT
PRODUCTION PLANNING
SALES amp DISTRIBUTION
PERSONNEL PLANNING amp DEVELOPMENT
PERSONNEL ADMINISTRATION amp PAYROLL
B C C A FI H R L O i ABC
R3 Library
BC - Basis
C A - C ross -A pp li ca ti onComponents
FI - Fi na nci al A cco un ti ng
H R - H um an Resources M gm t
LO - Logistics
INFO - Information
Glossary
Help
Welcome to SAP Online
HelpChoose the application component for which you need more information
C o p y r i g h t 1 9 9 7 b y SAP AG Al l r i g h t s r e s e r v e d
n The R3 System provides detailed online help You can call this help from every screen in the system bychoosing Help
n From Release 40A you can display the online help in HTML format
n By choosing the menu option Help you can
sect call context-sensitive help (Extended help)
sect access online documentation (R3 library)
sect find definitions of terms in the Glossary
sect query Release notes
sect get started with the R3 System
sect choose help settings (modal (R3) window or modeless window (ext viewer))
sect see how you can use this help (Help on help)
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983209 SAP AG
R
System Functions - Services
SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Reporting
Query
Output controller
Ext Table maint
Table maintenance
Batch input
Fast input
Direct input
CATT
Jobs
Queue
SAP Service
App oin tme nt cal
Office
Dynamic menu
Opens the company menu
favorites list and the
transaction search help
n You can find the following options in the System menu optionCreateEnd session Create and delete additional sessions (up to 6)
User profile Make user-specific settings
Services Important service functions
List Eg search for specific character strings download print
Status Display various user and system data
Log Close the users SAP session (with confirmation)
n By choosing Systemrarr Services you can also find the following functions
bull Reporting Start reports
bull Query Start queries
bull Output controller Manage user-specific spool print requestsbull Table display Call the table display maintenance
bull Query Start queries
bull Batch input Manage batch input sessions (transfer legacy data)
bull Jobs Manage jobs in background processing
bull SAP Service Log onto the SAP OSS System
n Dynamic menu calls the company menu and also allows you to search for keywords
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983209 SAP AG
R
System Functions - User Profile
SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Dynamic menu
Hold data
Set data
Delete data
App lication values
Own data
Favourite maint
n The menu option User profile contains Hold data Set data Delete data These options allow you to hold data during a session and then set it
the next time you call the application
n Own data Here you can set your address defaults and user parameters in three additional templates
Fixed values include your choice of start menu date and decimal format You can only use a work area
or an area menu as a start menu (see F1 help on the start menu) Using user-specific parameters you
can predefine regularly used input fields (To find the field parameter position the cursor on the field to
be filled Choose F1 help and the technical information This displays the internal field parameters that
you use to predefine the field)
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983209 SAP AG
R
Favorites List
Edit the Favorites List
Menu Edit Favorites l ist Goto System Help
Company menu
Favorites list
Office Inbox
Inventory management Environment Stock Stockrqmts list
Logistics Salesdistributi on Sales Or der Create
Customers Environment Credit management Control Credit overview
Logistics Salesdistri bution Sales Order Change
Logistics Salesdistribution Sales Info System Standard analyses Customer
+
+
+
+
+
+
-
Office
Logistics
Accounting
Human resources
Info catalog
Tools
n Each user can define his or her favorites Favorites are regularly used R3 functions You can displaythem by choosing Systemrarr User profilerarr Favorite maint Or by choosing Dynamic menu from any
screen The system then displays the company menu which was previously created using the
Customizing functions and which displays all of the applications relevant for the customer in a tree
structure
n In this transaction (SES0) you can also maintain your favorites that is you can insert or delete them or
arrange them in simple structures
n Creating Favorites
To insert a transaction in your favorites list use the mouse to select the transaction in the menu tree
Then choose the menu option to create a favorite You can also create favorites directly by specifying a
transaction code When you use the Session Manager the favorites you have chosen are displayed in theuser view
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983209 SAP AG
R
Session Manager - Company ViewSAP Session Manager
Logon Overview T83400D
Office
Logistics
Accounting
Human resources
Info systems
Client 400 User Smith Language E
Materials management
Sales amp distribution
Production
Production - process
Plant maintenance
Service management
Quality management
Logistics controlling
Project management
Central functions
Business partners
Products
Conditions
Output
Ag ree ments
Other
Master data
Sales support
Sales
Shipping
Transportation
Billing
Foreign trade
Sales information
system
Sold-to party
Ship-to party
Payer
Bill-to party
One-time customers
Hierarchy nodes
Other customers
Customer hierarchy
Forwarding agent
Sales employees
Arc hiv ing
Financial accounting Accounts receivable Postings Invoice
Financial accounting Accounts receivable Postings Credit memo
Inbox
Create Customer Credit Memo Header Data
T61400D T66400E
User-specific folders
Session list
n The Session Manager is a user interface for controlling the R3 System in its own window You use the
Session Manager to log onto one or several R3 System This enables users to manage sessions from
within this user interface
n Once you have logged onto the Session Manager the system displays a tab that contains the components
to control calls to transactions and reports centrally
n Users can use the mouse to display two views the SAP standard menu and the company menu The
SAP standard menu displays all of the business transactions supported by SAP the company menu
displays the transactions selected from the SAP standard menu and which are are relevant for a
company
Note The Session Manager runs on Windows 95 and Windows NT (from release 351) and is availablefrom SAP R3 Release 30 D
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983209 SAP AG
R
Summary
l Navigating within the R3 System
l Using entries in the System menu such as creating
user profiles reporting table maintenance flow
control ABAP Query list functions
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R3 System
Release 40
SAP50
Basis Technology
Exercises
Note There may not be sufficient time to work through
all the exercises during the course The exercises markedOptional should be seen as supplementary examples thatcan be used time permitting during the course Participantscan also use these exercises after the course to consolidatewhat they have learned
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Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaultsbull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the R3 System
11 Call the SAPGUI user interface and choose the relevant R3 System Enter the user
name client and initial password suggested by the instructor The first time you log on
the system displays a dialog box Enter your new password twice in the fields provided
12 Display the system status
13 What is the current system time (this is not the same as the frontend time)
14 What is the R3 Release (Version) of your R3 System
2 Navigation
21 Create some new sessions (what is the maximum number of sessions that you can open)
and then close them again (o displays an overview of the open sessions)
22 Minimize one of the session windows to the size of an icon and then restore it to its
original size and position
23 Test the effect of the following commands
a) bdquoi b) bdquon
c) bdquonend and d) bdquonex
24 Which transaction codes can you enter to call the following menus
a) Systemrarr Servicesrarr Jobsrarr Job overview
b) Toolsrarr Administrationrarr Monitorrarr System monitoringrarr
User overview
25 You want to know for example the transaction code for Accounts receivable Display
the transaction codes that you can use for this area
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3 User profiles
31 Using Transaction FD03 (Display customers) as an example enter a default value in the
company code for your users
32 Maintain these settings in your defaults The next time you log on the system displays the
Accounts receivable menu
33 Maintain an entry in your favorites list using transactions of your choice (see the dynamic
menu) The entry should consist of two folders with two tasks (transactions) in each
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R3 System
Release 40
SAP50
Basis Technology
Solutions
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Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaults
bull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the system
11 Log onto the R3 System specified by the course instructor and change your password
12 You display the system status by choosing Systemrarrrarr Status
13 The current system time (application server time) is in the top right corner in the system
status under System time
14 You can also find the R3 Release (version number) in the system status under SAP
System data SAP Releaseldquo
2 Navigation
21 You open and close sessions by choosing Systemrarrrarr Create session and Systemrarrrarr
Close session (you can also enter i in the command field) You can open six sessions for
each user session
22 You maximize and minimize windows using the arrow in the top right corner of the
window You can move windows by dragging them using the title bar You can change
their size by positioning the cursor on the window frame (left right in the corners) anddragging the frame to the required size
23 Test the effect of the following commands
a) i ends a session
b) n ends the current transaction You return to the calling menu
c) You can log off the system with nend
d) nex ends the user session immediately without any additional query
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24 Which transaction codes can you enter to call the following menus
a) SM37 (see system status under Transaction)
b) SM04 (see system status under Transaction)
25 Branch to the Dynamic menu To activate the technical name choose Gotorarr
Technical namerarr Technical name on Position the cursor on the Company menu and
choose Editrarr Find Enter Customer on the template and find this term The system
displays the transactions it finds that contain this term
3 User profiles
31 To enter a default value in the field you need the parameter ID of the field concerned
You must first choose a transaction that contains this field Mark this field (simply
position the cursor on it) and choose F Technical inforarr Parameter ID For the
company code field the parameter ID is BUK
Enter this ID in the user profile (Systemrarr User profi lerarr Own data ) in the tab
Parameter and assign it with a value Do not forget to save this value The system
displays these values the next time you log onto the system
32 You define the start menu in the fixed values Choose Systemrarr User profi lerarr Own
datararr F ixed values In the tab Fixed values there is the Start menu input field
Here you must enter a special ID for the start menu
You find this key for application level menus by branching to an application level menu
choosing Toolsrarr Administration and then calling the system status The last four
characters in Program (GUI) contain the ID that you need to enter as the fixed value
provided that the first four characters are MENUThe system should display the administration transaction the next time you log on (You
can also specify an area menu as a start menu To do this see the unit on the ABAP
Workbench)
33 To maintain a favorite branch to the dynamic menu The system displays a company
menu that was defined by Customizing To create a favorite find the tasks (transactions)
in the menu tree of the company menu that you require on a daily basis By selecting the
task and choosing Favorites listrarr Create favorites you include the task in your favorites
list To move your favorites to a folder you should first create a folder by choosing
Favorites listrarr Create folder You can also move favorites to a folder by choosing
Favorites listrarr Move favorites
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983209 SAP AG
R
Clients in the R3 System
R3R3
FIFIFinancialFinancial
AccountingAccounting
TRTRTreasuryTreasury
BasisBasis
COCOControllingControlling
PSPSProjectProjectSystemSystem
WFWFWorkflowWorkflow
ISISIndustryIndustrySolutionsSolutions
MMMMMaterialsMaterials
MgmtMgmt
HRHRHumanHuman
ResourcesResources
SDSDSales ampSales amp
DistributionDistribution
PPPPProductionProduction
PlanningPlanning
QMQMQualityQualityMgmtMgmt
PMPMPlant Main-Plant Main-
tenancetenance
Default clients
Freely-selectablecustomer clients
Client 000Client 001
Client 066
Client 100
Client 200
Client xxx
n A client is a self-contained organizational unit in the R3 System Clients have their own dataenvironment and therefore their own user master and transaction data assigned user master records and
chart of accounts and specific Customizing parameters
n Users of different clients coexist independently and isolated in the same R3 System Users can only see
or process data in a client for which they have authorization
This isolation specification is fixed in the design of the R3 tables as well as at the level of the
application tables and in the Customizing tables
(Customizing = Adjusting the R3 System to users individual requirements)
n Client 000 is defined as an SAP standard and must not be changed by customers You can use this client
as a template for additional clients that you want to create
n You can freely define up to 997 clients
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983209 SAP AG
R
R3 Menu Structure
Customer
Company code
Address
Control data
Payment transactions
General data
Accounting
Financial accounting
3
1
2
Application
level
Task level
Accounts Receivable
Main menu levelAccounts recAccounts rec
Master recordsMaster records
CreateCreate
n Once you have logged on the system displays the R3 main menu level When you choose one of thesemenu options the system displays a pull-down menu (1) From here you can choose the application
levels Menu options with arrows have cascading menus
n If you choose a menu entry or choose a submenu the system displays the applications in the application
level (2) This lists the functions that you can call for each application (create a data record for
example)
n When you choose the required function the system displays the initial screen (3) to edit the object for
your application You are now in a special SAP application called a transaction
n The dynamic menu provides an alternative option to using menus to choose functions You can display
the dynamic menu by choosing Dynamic menu
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983209 SAP AG
R
1310
Display Customer Line Items Initial Screen
Line items Edit Goto Settings Environment System Help
Line layout
Totals variant
Open items
Cleared items
Parked items
With vendor line items
Customer
Company code
Line item selection
Selec tion cr iter ia Wi th wo rk li st
Settings
Standard Line items
Totals
List begins with
PushbuttonPushbutton
Status bar Status bar
CheckboxesCheckboxes
Command fieldCommand field StandardStandard
toolbar toolbar
Radio buttonRadio button
OptionsOptionsTitle bar Title bar
Screen
n Title bar The title bar displays the task in which you are currently workingn Command field You can choose a task directly by entering the corresponding transaction code in the
command field You can find the transaction code for a task by using the dynamic menu or by choosing
Systemrarr Status
n Options When you choose Options you can change the R3 System user interface to your individual
requirements
n Standard toolbar In the standard toolbar you can find the icons that are frequently used for navigating
within the system as well as icons for saving data and calling the online help If you place the cursor
over on an icon for while the system displays a flag with quick info text that explains the icons
function
n Checkboxes Checkboxes allow you to choose several items from a selection at the same time
n Radio buttons Radio buttons allow you to choose exactly one item from a selectionn Status bar The status bar displays information on the current status of the system such as the R3
System name session number client application server on which you are working andf the PC time
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983209 SAP AG
R
Selecting Functions
By entering a transaction
code in the command field
Using the menus SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Hold data
Set data
Delete data
App va lue s
Own data
Favourite maint
NSA38
n You can select a function in the following ways
Ÿ Using the mouse by choosing menu entries
or using the keyboard (Alt + access characters (underlined letters in the menus)
Ÿ By entering a transaction code in the command field
Each function in the R3 System is assigned a transaction code You can enter the transaction code
for a transaction in the command field of any screen in the R3 Systems (for example to choose a
function enter n and then a four-digit transaction code nsm50) You can determine the
transaction code by choosing Systemrarrrarr Status
Additional input options
bdquonldquo ends the current transaction
bdquoildquo deletes the current session
bdquoosa38ldquo opens a new session and branches to the transaction specified
n You can also access the command field using the keyboard by choosing STRG+TAB This takes you
from one field group to another The command input is a field group Within a field group you go to
another by choosing TAB
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983209 SAP AG
R
Field HelpCustomer Change
Customer Edit Goto Extras Environment System Help
Customer
Company code
F1F1
F4F4
SAP R3 F1 Help
Help Technical Info About F1 Help
Customer account number
Definition
Procedure
Key via which the customer is clearly identifiedwithin the SAP system
When creating a customer master record theuser decides whether heshe enters the
account number of the customer or whether itshould be determined by the system when therecord is saved depending on the type of
number assignment specified
Company Code
Co Code Company name City Curr
1000 IDES AG Frankfurt DEM
1111 IDES I Rome XEU
1310 IDES F Paris XEU
2000 IDES UK London GBP
2200 IDES R Moskow RUB
3000 IDES US New York USD
5000 IDES JP Tokyo JPY5061 IDES BR Sao Paulo BRL
5070 IDES SA Capetown ZAR
6500 IDES A Sydney AUD
hellip hellip hellip
n You can choose the F1 key to display an explanation of fields menus functions and messagesn You can also choose the F1 help to display technical information for that field Here you can find for
example the parameter ID to fill the field with default values
n You can use F4 to display possible input values
Alternatively you can choose the possible entries pushbutton located directly to the right of the field
n If fields are filled with a question mark () the system can only continue to process the task once you
have entered a permitted value in the field Users can specify whether many fields in a task should be
flagged as required fields or optional fields or whether they should be suppressed (hidden)
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983209 SAP AG
R
R3 Online HelpCustomersCustomers
Postings Doc Account Master records Periodic proc Env System
R3R3
Help
EExtendedxtended helphelpRR 3 library3 library
GGlossarylossary
ReleaseRelease NNotesotes
Getting startedGetting started
SettiSettingngss
Help on helpHelp on help
WORKING WITH R3
IDES (DEMO SYSTEM)
IMPLEMENTATION TOOLS
RELEASE NOTES
R3 SERVICE amp SUPPORT
BASIS
FINANCIAL ACCOUNTING
TREASURY
CONTROLLING
INVERSTMENT MANAGEMENT
ENTERPRISE CONTROLLING
LOGISTICS GENERAL
MATERIALS MANAGEMENT
CROSS-APPLICATION
PLANT MAINTENANCE
PROJECT SYSTEM
QUALITY MANAGEMENT
PRODUCTION PLANNING
SALES amp DISTRIBUTION
PERSONNEL PLANNING amp DEVELOPMENT
PERSONNEL ADMINISTRATION amp PAYROLL
B C C A FI H R L O i ABC
R3 Library
BC - Basis
C A - C ross -A pp li ca ti onComponents
FI - Fi na nci al A cco un ti ng
H R - H um an Resources M gm t
LO - Logistics
INFO - Information
Glossary
Help
Welcome to SAP Online
HelpChoose the application component for which you need more information
C o p y r i g h t 1 9 9 7 b y SAP AG Al l r i g h t s r e s e r v e d
n The R3 System provides detailed online help You can call this help from every screen in the system bychoosing Help
n From Release 40A you can display the online help in HTML format
n By choosing the menu option Help you can
sect call context-sensitive help (Extended help)
sect access online documentation (R3 library)
sect find definitions of terms in the Glossary
sect query Release notes
sect get started with the R3 System
sect choose help settings (modal (R3) window or modeless window (ext viewer))
sect see how you can use this help (Help on help)
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983209 SAP AG
R
System Functions - Services
SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Reporting
Query
Output controller
Ext Table maint
Table maintenance
Batch input
Fast input
Direct input
CATT
Jobs
Queue
SAP Service
App oin tme nt cal
Office
Dynamic menu
Opens the company menu
favorites list and the
transaction search help
n You can find the following options in the System menu optionCreateEnd session Create and delete additional sessions (up to 6)
User profile Make user-specific settings
Services Important service functions
List Eg search for specific character strings download print
Status Display various user and system data
Log Close the users SAP session (with confirmation)
n By choosing Systemrarr Services you can also find the following functions
bull Reporting Start reports
bull Query Start queries
bull Output controller Manage user-specific spool print requestsbull Table display Call the table display maintenance
bull Query Start queries
bull Batch input Manage batch input sessions (transfer legacy data)
bull Jobs Manage jobs in background processing
bull SAP Service Log onto the SAP OSS System
n Dynamic menu calls the company menu and also allows you to search for keywords
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983209 SAP AG
R
System Functions - User Profile
SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Dynamic menu
Hold data
Set data
Delete data
App lication values
Own data
Favourite maint
n The menu option User profile contains Hold data Set data Delete data These options allow you to hold data during a session and then set it
the next time you call the application
n Own data Here you can set your address defaults and user parameters in three additional templates
Fixed values include your choice of start menu date and decimal format You can only use a work area
or an area menu as a start menu (see F1 help on the start menu) Using user-specific parameters you
can predefine regularly used input fields (To find the field parameter position the cursor on the field to
be filled Choose F1 help and the technical information This displays the internal field parameters that
you use to predefine the field)
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983209 SAP AG
R
Favorites List
Edit the Favorites List
Menu Edit Favorites l ist Goto System Help
Company menu
Favorites list
Office Inbox
Inventory management Environment Stock Stockrqmts list
Logistics Salesdistributi on Sales Or der Create
Customers Environment Credit management Control Credit overview
Logistics Salesdistri bution Sales Order Change
Logistics Salesdistribution Sales Info System Standard analyses Customer
+
+
+
+
+
+
-
Office
Logistics
Accounting
Human resources
Info catalog
Tools
n Each user can define his or her favorites Favorites are regularly used R3 functions You can displaythem by choosing Systemrarr User profilerarr Favorite maint Or by choosing Dynamic menu from any
screen The system then displays the company menu which was previously created using the
Customizing functions and which displays all of the applications relevant for the customer in a tree
structure
n In this transaction (SES0) you can also maintain your favorites that is you can insert or delete them or
arrange them in simple structures
n Creating Favorites
To insert a transaction in your favorites list use the mouse to select the transaction in the menu tree
Then choose the menu option to create a favorite You can also create favorites directly by specifying a
transaction code When you use the Session Manager the favorites you have chosen are displayed in theuser view
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983209 SAP AG
R
Session Manager - Company ViewSAP Session Manager
Logon Overview T83400D
Office
Logistics
Accounting
Human resources
Info systems
Client 400 User Smith Language E
Materials management
Sales amp distribution
Production
Production - process
Plant maintenance
Service management
Quality management
Logistics controlling
Project management
Central functions
Business partners
Products
Conditions
Output
Ag ree ments
Other
Master data
Sales support
Sales
Shipping
Transportation
Billing
Foreign trade
Sales information
system
Sold-to party
Ship-to party
Payer
Bill-to party
One-time customers
Hierarchy nodes
Other customers
Customer hierarchy
Forwarding agent
Sales employees
Arc hiv ing
Financial accounting Accounts receivable Postings Invoice
Financial accounting Accounts receivable Postings Credit memo
Inbox
Create Customer Credit Memo Header Data
T61400D T66400E
User-specific folders
Session list
n The Session Manager is a user interface for controlling the R3 System in its own window You use the
Session Manager to log onto one or several R3 System This enables users to manage sessions from
within this user interface
n Once you have logged onto the Session Manager the system displays a tab that contains the components
to control calls to transactions and reports centrally
n Users can use the mouse to display two views the SAP standard menu and the company menu The
SAP standard menu displays all of the business transactions supported by SAP the company menu
displays the transactions selected from the SAP standard menu and which are are relevant for a
company
Note The Session Manager runs on Windows 95 and Windows NT (from release 351) and is availablefrom SAP R3 Release 30 D
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983209 SAP AG
R
Summary
l Navigating within the R3 System
l Using entries in the System menu such as creating
user profiles reporting table maintenance flow
control ABAP Query list functions
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R3 System
Release 40
SAP50
Basis Technology
Exercises
Note There may not be sufficient time to work through
all the exercises during the course The exercises markedOptional should be seen as supplementary examples thatcan be used time permitting during the course Participantscan also use these exercises after the course to consolidatewhat they have learned
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Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaultsbull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the R3 System
11 Call the SAPGUI user interface and choose the relevant R3 System Enter the user
name client and initial password suggested by the instructor The first time you log on
the system displays a dialog box Enter your new password twice in the fields provided
12 Display the system status
13 What is the current system time (this is not the same as the frontend time)
14 What is the R3 Release (Version) of your R3 System
2 Navigation
21 Create some new sessions (what is the maximum number of sessions that you can open)
and then close them again (o displays an overview of the open sessions)
22 Minimize one of the session windows to the size of an icon and then restore it to its
original size and position
23 Test the effect of the following commands
a) bdquoi b) bdquon
c) bdquonend and d) bdquonex
24 Which transaction codes can you enter to call the following menus
a) Systemrarr Servicesrarr Jobsrarr Job overview
b) Toolsrarr Administrationrarr Monitorrarr System monitoringrarr
User overview
25 You want to know for example the transaction code for Accounts receivable Display
the transaction codes that you can use for this area
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3 User profiles
31 Using Transaction FD03 (Display customers) as an example enter a default value in the
company code for your users
32 Maintain these settings in your defaults The next time you log on the system displays the
Accounts receivable menu
33 Maintain an entry in your favorites list using transactions of your choice (see the dynamic
menu) The entry should consist of two folders with two tasks (transactions) in each
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R3 System
Release 40
SAP50
Basis Technology
Solutions
7252019 Print 02
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Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaults
bull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the system
11 Log onto the R3 System specified by the course instructor and change your password
12 You display the system status by choosing Systemrarrrarr Status
13 The current system time (application server time) is in the top right corner in the system
status under System time
14 You can also find the R3 Release (version number) in the system status under SAP
System data SAP Releaseldquo
2 Navigation
21 You open and close sessions by choosing Systemrarrrarr Create session and Systemrarrrarr
Close session (you can also enter i in the command field) You can open six sessions for
each user session
22 You maximize and minimize windows using the arrow in the top right corner of the
window You can move windows by dragging them using the title bar You can change
their size by positioning the cursor on the window frame (left right in the corners) anddragging the frame to the required size
23 Test the effect of the following commands
a) i ends a session
b) n ends the current transaction You return to the calling menu
c) You can log off the system with nend
d) nex ends the user session immediately without any additional query
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24 Which transaction codes can you enter to call the following menus
a) SM37 (see system status under Transaction)
b) SM04 (see system status under Transaction)
25 Branch to the Dynamic menu To activate the technical name choose Gotorarr
Technical namerarr Technical name on Position the cursor on the Company menu and
choose Editrarr Find Enter Customer on the template and find this term The system
displays the transactions it finds that contain this term
3 User profiles
31 To enter a default value in the field you need the parameter ID of the field concerned
You must first choose a transaction that contains this field Mark this field (simply
position the cursor on it) and choose F Technical inforarr Parameter ID For the
company code field the parameter ID is BUK
Enter this ID in the user profile (Systemrarr User profi lerarr Own data ) in the tab
Parameter and assign it with a value Do not forget to save this value The system
displays these values the next time you log onto the system
32 You define the start menu in the fixed values Choose Systemrarr User profi lerarr Own
datararr F ixed values In the tab Fixed values there is the Start menu input field
Here you must enter a special ID for the start menu
You find this key for application level menus by branching to an application level menu
choosing Toolsrarr Administration and then calling the system status The last four
characters in Program (GUI) contain the ID that you need to enter as the fixed value
provided that the first four characters are MENUThe system should display the administration transaction the next time you log on (You
can also specify an area menu as a start menu To do this see the unit on the ABAP
Workbench)
33 To maintain a favorite branch to the dynamic menu The system displays a company
menu that was defined by Customizing To create a favorite find the tasks (transactions)
in the menu tree of the company menu that you require on a daily basis By selecting the
task and choosing Favorites listrarr Create favorites you include the task in your favorites
list To move your favorites to a folder you should first create a folder by choosing
Favorites listrarr Create folder You can also move favorites to a folder by choosing
Favorites listrarr Move favorites
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983209 SAP AG
R
R3 Menu Structure
Customer
Company code
Address
Control data
Payment transactions
General data
Accounting
Financial accounting
3
1
2
Application
level
Task level
Accounts Receivable
Main menu levelAccounts recAccounts rec
Master recordsMaster records
CreateCreate
n Once you have logged on the system displays the R3 main menu level When you choose one of thesemenu options the system displays a pull-down menu (1) From here you can choose the application
levels Menu options with arrows have cascading menus
n If you choose a menu entry or choose a submenu the system displays the applications in the application
level (2) This lists the functions that you can call for each application (create a data record for
example)
n When you choose the required function the system displays the initial screen (3) to edit the object for
your application You are now in a special SAP application called a transaction
n The dynamic menu provides an alternative option to using menus to choose functions You can display
the dynamic menu by choosing Dynamic menu
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983209 SAP AG
R
1310
Display Customer Line Items Initial Screen
Line items Edit Goto Settings Environment System Help
Line layout
Totals variant
Open items
Cleared items
Parked items
With vendor line items
Customer
Company code
Line item selection
Selec tion cr iter ia Wi th wo rk li st
Settings
Standard Line items
Totals
List begins with
PushbuttonPushbutton
Status bar Status bar
CheckboxesCheckboxes
Command fieldCommand field StandardStandard
toolbar toolbar
Radio buttonRadio button
OptionsOptionsTitle bar Title bar
Screen
n Title bar The title bar displays the task in which you are currently workingn Command field You can choose a task directly by entering the corresponding transaction code in the
command field You can find the transaction code for a task by using the dynamic menu or by choosing
Systemrarr Status
n Options When you choose Options you can change the R3 System user interface to your individual
requirements
n Standard toolbar In the standard toolbar you can find the icons that are frequently used for navigating
within the system as well as icons for saving data and calling the online help If you place the cursor
over on an icon for while the system displays a flag with quick info text that explains the icons
function
n Checkboxes Checkboxes allow you to choose several items from a selection at the same time
n Radio buttons Radio buttons allow you to choose exactly one item from a selectionn Status bar The status bar displays information on the current status of the system such as the R3
System name session number client application server on which you are working andf the PC time
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983209 SAP AG
R
Selecting Functions
By entering a transaction
code in the command field
Using the menus SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Hold data
Set data
Delete data
App va lue s
Own data
Favourite maint
NSA38
n You can select a function in the following ways
Ÿ Using the mouse by choosing menu entries
or using the keyboard (Alt + access characters (underlined letters in the menus)
Ÿ By entering a transaction code in the command field
Each function in the R3 System is assigned a transaction code You can enter the transaction code
for a transaction in the command field of any screen in the R3 Systems (for example to choose a
function enter n and then a four-digit transaction code nsm50) You can determine the
transaction code by choosing Systemrarrrarr Status
Additional input options
bdquonldquo ends the current transaction
bdquoildquo deletes the current session
bdquoosa38ldquo opens a new session and branches to the transaction specified
n You can also access the command field using the keyboard by choosing STRG+TAB This takes you
from one field group to another The command input is a field group Within a field group you go to
another by choosing TAB
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983209 SAP AG
R
Field HelpCustomer Change
Customer Edit Goto Extras Environment System Help
Customer
Company code
F1F1
F4F4
SAP R3 F1 Help
Help Technical Info About F1 Help
Customer account number
Definition
Procedure
Key via which the customer is clearly identifiedwithin the SAP system
When creating a customer master record theuser decides whether heshe enters the
account number of the customer or whether itshould be determined by the system when therecord is saved depending on the type of
number assignment specified
Company Code
Co Code Company name City Curr
1000 IDES AG Frankfurt DEM
1111 IDES I Rome XEU
1310 IDES F Paris XEU
2000 IDES UK London GBP
2200 IDES R Moskow RUB
3000 IDES US New York USD
5000 IDES JP Tokyo JPY5061 IDES BR Sao Paulo BRL
5070 IDES SA Capetown ZAR
6500 IDES A Sydney AUD
hellip hellip hellip
n You can choose the F1 key to display an explanation of fields menus functions and messagesn You can also choose the F1 help to display technical information for that field Here you can find for
example the parameter ID to fill the field with default values
n You can use F4 to display possible input values
Alternatively you can choose the possible entries pushbutton located directly to the right of the field
n If fields are filled with a question mark () the system can only continue to process the task once you
have entered a permitted value in the field Users can specify whether many fields in a task should be
flagged as required fields or optional fields or whether they should be suppressed (hidden)
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983209 SAP AG
R
R3 Online HelpCustomersCustomers
Postings Doc Account Master records Periodic proc Env System
R3R3
Help
EExtendedxtended helphelpRR 3 library3 library
GGlossarylossary
ReleaseRelease NNotesotes
Getting startedGetting started
SettiSettingngss
Help on helpHelp on help
WORKING WITH R3
IDES (DEMO SYSTEM)
IMPLEMENTATION TOOLS
RELEASE NOTES
R3 SERVICE amp SUPPORT
BASIS
FINANCIAL ACCOUNTING
TREASURY
CONTROLLING
INVERSTMENT MANAGEMENT
ENTERPRISE CONTROLLING
LOGISTICS GENERAL
MATERIALS MANAGEMENT
CROSS-APPLICATION
PLANT MAINTENANCE
PROJECT SYSTEM
QUALITY MANAGEMENT
PRODUCTION PLANNING
SALES amp DISTRIBUTION
PERSONNEL PLANNING amp DEVELOPMENT
PERSONNEL ADMINISTRATION amp PAYROLL
B C C A FI H R L O i ABC
R3 Library
BC - Basis
C A - C ross -A pp li ca ti onComponents
FI - Fi na nci al A cco un ti ng
H R - H um an Resources M gm t
LO - Logistics
INFO - Information
Glossary
Help
Welcome to SAP Online
HelpChoose the application component for which you need more information
C o p y r i g h t 1 9 9 7 b y SAP AG Al l r i g h t s r e s e r v e d
n The R3 System provides detailed online help You can call this help from every screen in the system bychoosing Help
n From Release 40A you can display the online help in HTML format
n By choosing the menu option Help you can
sect call context-sensitive help (Extended help)
sect access online documentation (R3 library)
sect find definitions of terms in the Glossary
sect query Release notes
sect get started with the R3 System
sect choose help settings (modal (R3) window or modeless window (ext viewer))
sect see how you can use this help (Help on help)
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983209 SAP AG
R
System Functions - Services
SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Reporting
Query
Output controller
Ext Table maint
Table maintenance
Batch input
Fast input
Direct input
CATT
Jobs
Queue
SAP Service
App oin tme nt cal
Office
Dynamic menu
Opens the company menu
favorites list and the
transaction search help
n You can find the following options in the System menu optionCreateEnd session Create and delete additional sessions (up to 6)
User profile Make user-specific settings
Services Important service functions
List Eg search for specific character strings download print
Status Display various user and system data
Log Close the users SAP session (with confirmation)
n By choosing Systemrarr Services you can also find the following functions
bull Reporting Start reports
bull Query Start queries
bull Output controller Manage user-specific spool print requestsbull Table display Call the table display maintenance
bull Query Start queries
bull Batch input Manage batch input sessions (transfer legacy data)
bull Jobs Manage jobs in background processing
bull SAP Service Log onto the SAP OSS System
n Dynamic menu calls the company menu and also allows you to search for keywords
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983209 SAP AG
R
System Functions - User Profile
SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Dynamic menu
Hold data
Set data
Delete data
App lication values
Own data
Favourite maint
n The menu option User profile contains Hold data Set data Delete data These options allow you to hold data during a session and then set it
the next time you call the application
n Own data Here you can set your address defaults and user parameters in three additional templates
Fixed values include your choice of start menu date and decimal format You can only use a work area
or an area menu as a start menu (see F1 help on the start menu) Using user-specific parameters you
can predefine regularly used input fields (To find the field parameter position the cursor on the field to
be filled Choose F1 help and the technical information This displays the internal field parameters that
you use to predefine the field)
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983209 SAP AG
R
Favorites List
Edit the Favorites List
Menu Edit Favorites l ist Goto System Help
Company menu
Favorites list
Office Inbox
Inventory management Environment Stock Stockrqmts list
Logistics Salesdistributi on Sales Or der Create
Customers Environment Credit management Control Credit overview
Logistics Salesdistri bution Sales Order Change
Logistics Salesdistribution Sales Info System Standard analyses Customer
+
+
+
+
+
+
-
Office
Logistics
Accounting
Human resources
Info catalog
Tools
n Each user can define his or her favorites Favorites are regularly used R3 functions You can displaythem by choosing Systemrarr User profilerarr Favorite maint Or by choosing Dynamic menu from any
screen The system then displays the company menu which was previously created using the
Customizing functions and which displays all of the applications relevant for the customer in a tree
structure
n In this transaction (SES0) you can also maintain your favorites that is you can insert or delete them or
arrange them in simple structures
n Creating Favorites
To insert a transaction in your favorites list use the mouse to select the transaction in the menu tree
Then choose the menu option to create a favorite You can also create favorites directly by specifying a
transaction code When you use the Session Manager the favorites you have chosen are displayed in theuser view
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983209 SAP AG
R
Session Manager - Company ViewSAP Session Manager
Logon Overview T83400D
Office
Logistics
Accounting
Human resources
Info systems
Client 400 User Smith Language E
Materials management
Sales amp distribution
Production
Production - process
Plant maintenance
Service management
Quality management
Logistics controlling
Project management
Central functions
Business partners
Products
Conditions
Output
Ag ree ments
Other
Master data
Sales support
Sales
Shipping
Transportation
Billing
Foreign trade
Sales information
system
Sold-to party
Ship-to party
Payer
Bill-to party
One-time customers
Hierarchy nodes
Other customers
Customer hierarchy
Forwarding agent
Sales employees
Arc hiv ing
Financial accounting Accounts receivable Postings Invoice
Financial accounting Accounts receivable Postings Credit memo
Inbox
Create Customer Credit Memo Header Data
T61400D T66400E
User-specific folders
Session list
n The Session Manager is a user interface for controlling the R3 System in its own window You use the
Session Manager to log onto one or several R3 System This enables users to manage sessions from
within this user interface
n Once you have logged onto the Session Manager the system displays a tab that contains the components
to control calls to transactions and reports centrally
n Users can use the mouse to display two views the SAP standard menu and the company menu The
SAP standard menu displays all of the business transactions supported by SAP the company menu
displays the transactions selected from the SAP standard menu and which are are relevant for a
company
Note The Session Manager runs on Windows 95 and Windows NT (from release 351) and is availablefrom SAP R3 Release 30 D
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983209 SAP AG
R
Summary
l Navigating within the R3 System
l Using entries in the System menu such as creating
user profiles reporting table maintenance flow
control ABAP Query list functions
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R3 System
Release 40
SAP50
Basis Technology
Exercises
Note There may not be sufficient time to work through
all the exercises during the course The exercises markedOptional should be seen as supplementary examples thatcan be used time permitting during the course Participantscan also use these exercises after the course to consolidatewhat they have learned
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Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaultsbull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the R3 System
11 Call the SAPGUI user interface and choose the relevant R3 System Enter the user
name client and initial password suggested by the instructor The first time you log on
the system displays a dialog box Enter your new password twice in the fields provided
12 Display the system status
13 What is the current system time (this is not the same as the frontend time)
14 What is the R3 Release (Version) of your R3 System
2 Navigation
21 Create some new sessions (what is the maximum number of sessions that you can open)
and then close them again (o displays an overview of the open sessions)
22 Minimize one of the session windows to the size of an icon and then restore it to its
original size and position
23 Test the effect of the following commands
a) bdquoi b) bdquon
c) bdquonend and d) bdquonex
24 Which transaction codes can you enter to call the following menus
a) Systemrarr Servicesrarr Jobsrarr Job overview
b) Toolsrarr Administrationrarr Monitorrarr System monitoringrarr
User overview
25 You want to know for example the transaction code for Accounts receivable Display
the transaction codes that you can use for this area
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3 User profiles
31 Using Transaction FD03 (Display customers) as an example enter a default value in the
company code for your users
32 Maintain these settings in your defaults The next time you log on the system displays the
Accounts receivable menu
33 Maintain an entry in your favorites list using transactions of your choice (see the dynamic
menu) The entry should consist of two folders with two tasks (transactions) in each
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R3 System
Release 40
SAP50
Basis Technology
Solutions
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Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaults
bull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the system
11 Log onto the R3 System specified by the course instructor and change your password
12 You display the system status by choosing Systemrarrrarr Status
13 The current system time (application server time) is in the top right corner in the system
status under System time
14 You can also find the R3 Release (version number) in the system status under SAP
System data SAP Releaseldquo
2 Navigation
21 You open and close sessions by choosing Systemrarrrarr Create session and Systemrarrrarr
Close session (you can also enter i in the command field) You can open six sessions for
each user session
22 You maximize and minimize windows using the arrow in the top right corner of the
window You can move windows by dragging them using the title bar You can change
their size by positioning the cursor on the window frame (left right in the corners) anddragging the frame to the required size
23 Test the effect of the following commands
a) i ends a session
b) n ends the current transaction You return to the calling menu
c) You can log off the system with nend
d) nex ends the user session immediately without any additional query
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24 Which transaction codes can you enter to call the following menus
a) SM37 (see system status under Transaction)
b) SM04 (see system status under Transaction)
25 Branch to the Dynamic menu To activate the technical name choose Gotorarr
Technical namerarr Technical name on Position the cursor on the Company menu and
choose Editrarr Find Enter Customer on the template and find this term The system
displays the transactions it finds that contain this term
3 User profiles
31 To enter a default value in the field you need the parameter ID of the field concerned
You must first choose a transaction that contains this field Mark this field (simply
position the cursor on it) and choose F Technical inforarr Parameter ID For the
company code field the parameter ID is BUK
Enter this ID in the user profile (Systemrarr User profi lerarr Own data ) in the tab
Parameter and assign it with a value Do not forget to save this value The system
displays these values the next time you log onto the system
32 You define the start menu in the fixed values Choose Systemrarr User profi lerarr Own
datararr F ixed values In the tab Fixed values there is the Start menu input field
Here you must enter a special ID for the start menu
You find this key for application level menus by branching to an application level menu
choosing Toolsrarr Administration and then calling the system status The last four
characters in Program (GUI) contain the ID that you need to enter as the fixed value
provided that the first four characters are MENUThe system should display the administration transaction the next time you log on (You
can also specify an area menu as a start menu To do this see the unit on the ABAP
Workbench)
33 To maintain a favorite branch to the dynamic menu The system displays a company
menu that was defined by Customizing To create a favorite find the tasks (transactions)
in the menu tree of the company menu that you require on a daily basis By selecting the
task and choosing Favorites listrarr Create favorites you include the task in your favorites
list To move your favorites to a folder you should first create a folder by choosing
Favorites listrarr Create folder You can also move favorites to a folder by choosing
Favorites listrarr Move favorites
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R
1310
Display Customer Line Items Initial Screen
Line items Edit Goto Settings Environment System Help
Line layout
Totals variant
Open items
Cleared items
Parked items
With vendor line items
Customer
Company code
Line item selection
Selec tion cr iter ia Wi th wo rk li st
Settings
Standard Line items
Totals
List begins with
PushbuttonPushbutton
Status bar Status bar
CheckboxesCheckboxes
Command fieldCommand field StandardStandard
toolbar toolbar
Radio buttonRadio button
OptionsOptionsTitle bar Title bar
Screen
n Title bar The title bar displays the task in which you are currently workingn Command field You can choose a task directly by entering the corresponding transaction code in the
command field You can find the transaction code for a task by using the dynamic menu or by choosing
Systemrarr Status
n Options When you choose Options you can change the R3 System user interface to your individual
requirements
n Standard toolbar In the standard toolbar you can find the icons that are frequently used for navigating
within the system as well as icons for saving data and calling the online help If you place the cursor
over on an icon for while the system displays a flag with quick info text that explains the icons
function
n Checkboxes Checkboxes allow you to choose several items from a selection at the same time
n Radio buttons Radio buttons allow you to choose exactly one item from a selectionn Status bar The status bar displays information on the current status of the system such as the R3
System name session number client application server on which you are working andf the PC time
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983209 SAP AG
R
Selecting Functions
By entering a transaction
code in the command field
Using the menus SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Hold data
Set data
Delete data
App va lue s
Own data
Favourite maint
NSA38
n You can select a function in the following ways
Ÿ Using the mouse by choosing menu entries
or using the keyboard (Alt + access characters (underlined letters in the menus)
Ÿ By entering a transaction code in the command field
Each function in the R3 System is assigned a transaction code You can enter the transaction code
for a transaction in the command field of any screen in the R3 Systems (for example to choose a
function enter n and then a four-digit transaction code nsm50) You can determine the
transaction code by choosing Systemrarrrarr Status
Additional input options
bdquonldquo ends the current transaction
bdquoildquo deletes the current session
bdquoosa38ldquo opens a new session and branches to the transaction specified
n You can also access the command field using the keyboard by choosing STRG+TAB This takes you
from one field group to another The command input is a field group Within a field group you go to
another by choosing TAB
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R
Field HelpCustomer Change
Customer Edit Goto Extras Environment System Help
Customer
Company code
F1F1
F4F4
SAP R3 F1 Help
Help Technical Info About F1 Help
Customer account number
Definition
Procedure
Key via which the customer is clearly identifiedwithin the SAP system
When creating a customer master record theuser decides whether heshe enters the
account number of the customer or whether itshould be determined by the system when therecord is saved depending on the type of
number assignment specified
Company Code
Co Code Company name City Curr
1000 IDES AG Frankfurt DEM
1111 IDES I Rome XEU
1310 IDES F Paris XEU
2000 IDES UK London GBP
2200 IDES R Moskow RUB
3000 IDES US New York USD
5000 IDES JP Tokyo JPY5061 IDES BR Sao Paulo BRL
5070 IDES SA Capetown ZAR
6500 IDES A Sydney AUD
hellip hellip hellip
n You can choose the F1 key to display an explanation of fields menus functions and messagesn You can also choose the F1 help to display technical information for that field Here you can find for
example the parameter ID to fill the field with default values
n You can use F4 to display possible input values
Alternatively you can choose the possible entries pushbutton located directly to the right of the field
n If fields are filled with a question mark () the system can only continue to process the task once you
have entered a permitted value in the field Users can specify whether many fields in a task should be
flagged as required fields or optional fields or whether they should be suppressed (hidden)
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983209 SAP AG
R
R3 Online HelpCustomersCustomers
Postings Doc Account Master records Periodic proc Env System
R3R3
Help
EExtendedxtended helphelpRR 3 library3 library
GGlossarylossary
ReleaseRelease NNotesotes
Getting startedGetting started
SettiSettingngss
Help on helpHelp on help
WORKING WITH R3
IDES (DEMO SYSTEM)
IMPLEMENTATION TOOLS
RELEASE NOTES
R3 SERVICE amp SUPPORT
BASIS
FINANCIAL ACCOUNTING
TREASURY
CONTROLLING
INVERSTMENT MANAGEMENT
ENTERPRISE CONTROLLING
LOGISTICS GENERAL
MATERIALS MANAGEMENT
CROSS-APPLICATION
PLANT MAINTENANCE
PROJECT SYSTEM
QUALITY MANAGEMENT
PRODUCTION PLANNING
SALES amp DISTRIBUTION
PERSONNEL PLANNING amp DEVELOPMENT
PERSONNEL ADMINISTRATION amp PAYROLL
B C C A FI H R L O i ABC
R3 Library
BC - Basis
C A - C ross -A pp li ca ti onComponents
FI - Fi na nci al A cco un ti ng
H R - H um an Resources M gm t
LO - Logistics
INFO - Information
Glossary
Help
Welcome to SAP Online
HelpChoose the application component for which you need more information
C o p y r i g h t 1 9 9 7 b y SAP AG Al l r i g h t s r e s e r v e d
n The R3 System provides detailed online help You can call this help from every screen in the system bychoosing Help
n From Release 40A you can display the online help in HTML format
n By choosing the menu option Help you can
sect call context-sensitive help (Extended help)
sect access online documentation (R3 library)
sect find definitions of terms in the Glossary
sect query Release notes
sect get started with the R3 System
sect choose help settings (modal (R3) window or modeless window (ext viewer))
sect see how you can use this help (Help on help)
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983209 SAP AG
R
System Functions - Services
SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Reporting
Query
Output controller
Ext Table maint
Table maintenance
Batch input
Fast input
Direct input
CATT
Jobs
Queue
SAP Service
App oin tme nt cal
Office
Dynamic menu
Opens the company menu
favorites list and the
transaction search help
n You can find the following options in the System menu optionCreateEnd session Create and delete additional sessions (up to 6)
User profile Make user-specific settings
Services Important service functions
List Eg search for specific character strings download print
Status Display various user and system data
Log Close the users SAP session (with confirmation)
n By choosing Systemrarr Services you can also find the following functions
bull Reporting Start reports
bull Query Start queries
bull Output controller Manage user-specific spool print requestsbull Table display Call the table display maintenance
bull Query Start queries
bull Batch input Manage batch input sessions (transfer legacy data)
bull Jobs Manage jobs in background processing
bull SAP Service Log onto the SAP OSS System
n Dynamic menu calls the company menu and also allows you to search for keywords
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983209 SAP AG
R
System Functions - User Profile
SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Dynamic menu
Hold data
Set data
Delete data
App lication values
Own data
Favourite maint
n The menu option User profile contains Hold data Set data Delete data These options allow you to hold data during a session and then set it
the next time you call the application
n Own data Here you can set your address defaults and user parameters in three additional templates
Fixed values include your choice of start menu date and decimal format You can only use a work area
or an area menu as a start menu (see F1 help on the start menu) Using user-specific parameters you
can predefine regularly used input fields (To find the field parameter position the cursor on the field to
be filled Choose F1 help and the technical information This displays the internal field parameters that
you use to predefine the field)
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983209 SAP AG
R
Favorites List
Edit the Favorites List
Menu Edit Favorites l ist Goto System Help
Company menu
Favorites list
Office Inbox
Inventory management Environment Stock Stockrqmts list
Logistics Salesdistributi on Sales Or der Create
Customers Environment Credit management Control Credit overview
Logistics Salesdistri bution Sales Order Change
Logistics Salesdistribution Sales Info System Standard analyses Customer
+
+
+
+
+
+
-
Office
Logistics
Accounting
Human resources
Info catalog
Tools
n Each user can define his or her favorites Favorites are regularly used R3 functions You can displaythem by choosing Systemrarr User profilerarr Favorite maint Or by choosing Dynamic menu from any
screen The system then displays the company menu which was previously created using the
Customizing functions and which displays all of the applications relevant for the customer in a tree
structure
n In this transaction (SES0) you can also maintain your favorites that is you can insert or delete them or
arrange them in simple structures
n Creating Favorites
To insert a transaction in your favorites list use the mouse to select the transaction in the menu tree
Then choose the menu option to create a favorite You can also create favorites directly by specifying a
transaction code When you use the Session Manager the favorites you have chosen are displayed in theuser view
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983209 SAP AG
R
Session Manager - Company ViewSAP Session Manager
Logon Overview T83400D
Office
Logistics
Accounting
Human resources
Info systems
Client 400 User Smith Language E
Materials management
Sales amp distribution
Production
Production - process
Plant maintenance
Service management
Quality management
Logistics controlling
Project management
Central functions
Business partners
Products
Conditions
Output
Ag ree ments
Other
Master data
Sales support
Sales
Shipping
Transportation
Billing
Foreign trade
Sales information
system
Sold-to party
Ship-to party
Payer
Bill-to party
One-time customers
Hierarchy nodes
Other customers
Customer hierarchy
Forwarding agent
Sales employees
Arc hiv ing
Financial accounting Accounts receivable Postings Invoice
Financial accounting Accounts receivable Postings Credit memo
Inbox
Create Customer Credit Memo Header Data
T61400D T66400E
User-specific folders
Session list
n The Session Manager is a user interface for controlling the R3 System in its own window You use the
Session Manager to log onto one or several R3 System This enables users to manage sessions from
within this user interface
n Once you have logged onto the Session Manager the system displays a tab that contains the components
to control calls to transactions and reports centrally
n Users can use the mouse to display two views the SAP standard menu and the company menu The
SAP standard menu displays all of the business transactions supported by SAP the company menu
displays the transactions selected from the SAP standard menu and which are are relevant for a
company
Note The Session Manager runs on Windows 95 and Windows NT (from release 351) and is availablefrom SAP R3 Release 30 D
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983209 SAP AG
R
Summary
l Navigating within the R3 System
l Using entries in the System menu such as creating
user profiles reporting table maintenance flow
control ABAP Query list functions
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R3 System
Release 40
SAP50
Basis Technology
Exercises
Note There may not be sufficient time to work through
all the exercises during the course The exercises markedOptional should be seen as supplementary examples thatcan be used time permitting during the course Participantscan also use these exercises after the course to consolidatewhat they have learned
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Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaultsbull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the R3 System
11 Call the SAPGUI user interface and choose the relevant R3 System Enter the user
name client and initial password suggested by the instructor The first time you log on
the system displays a dialog box Enter your new password twice in the fields provided
12 Display the system status
13 What is the current system time (this is not the same as the frontend time)
14 What is the R3 Release (Version) of your R3 System
2 Navigation
21 Create some new sessions (what is the maximum number of sessions that you can open)
and then close them again (o displays an overview of the open sessions)
22 Minimize one of the session windows to the size of an icon and then restore it to its
original size and position
23 Test the effect of the following commands
a) bdquoi b) bdquon
c) bdquonend and d) bdquonex
24 Which transaction codes can you enter to call the following menus
a) Systemrarr Servicesrarr Jobsrarr Job overview
b) Toolsrarr Administrationrarr Monitorrarr System monitoringrarr
User overview
25 You want to know for example the transaction code for Accounts receivable Display
the transaction codes that you can use for this area
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3 User profiles
31 Using Transaction FD03 (Display customers) as an example enter a default value in the
company code for your users
32 Maintain these settings in your defaults The next time you log on the system displays the
Accounts receivable menu
33 Maintain an entry in your favorites list using transactions of your choice (see the dynamic
menu) The entry should consist of two folders with two tasks (transactions) in each
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R3 System
Release 40
SAP50
Basis Technology
Solutions
7252019 Print 02
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Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaults
bull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the system
11 Log onto the R3 System specified by the course instructor and change your password
12 You display the system status by choosing Systemrarrrarr Status
13 The current system time (application server time) is in the top right corner in the system
status under System time
14 You can also find the R3 Release (version number) in the system status under SAP
System data SAP Releaseldquo
2 Navigation
21 You open and close sessions by choosing Systemrarrrarr Create session and Systemrarrrarr
Close session (you can also enter i in the command field) You can open six sessions for
each user session
22 You maximize and minimize windows using the arrow in the top right corner of the
window You can move windows by dragging them using the title bar You can change
their size by positioning the cursor on the window frame (left right in the corners) anddragging the frame to the required size
23 Test the effect of the following commands
a) i ends a session
b) n ends the current transaction You return to the calling menu
c) You can log off the system with nend
d) nex ends the user session immediately without any additional query
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24 Which transaction codes can you enter to call the following menus
a) SM37 (see system status under Transaction)
b) SM04 (see system status under Transaction)
25 Branch to the Dynamic menu To activate the technical name choose Gotorarr
Technical namerarr Technical name on Position the cursor on the Company menu and
choose Editrarr Find Enter Customer on the template and find this term The system
displays the transactions it finds that contain this term
3 User profiles
31 To enter a default value in the field you need the parameter ID of the field concerned
You must first choose a transaction that contains this field Mark this field (simply
position the cursor on it) and choose F Technical inforarr Parameter ID For the
company code field the parameter ID is BUK
Enter this ID in the user profile (Systemrarr User profi lerarr Own data ) in the tab
Parameter and assign it with a value Do not forget to save this value The system
displays these values the next time you log onto the system
32 You define the start menu in the fixed values Choose Systemrarr User profi lerarr Own
datararr F ixed values In the tab Fixed values there is the Start menu input field
Here you must enter a special ID for the start menu
You find this key for application level menus by branching to an application level menu
choosing Toolsrarr Administration and then calling the system status The last four
characters in Program (GUI) contain the ID that you need to enter as the fixed value
provided that the first four characters are MENUThe system should display the administration transaction the next time you log on (You
can also specify an area menu as a start menu To do this see the unit on the ABAP
Workbench)
33 To maintain a favorite branch to the dynamic menu The system displays a company
menu that was defined by Customizing To create a favorite find the tasks (transactions)
in the menu tree of the company menu that you require on a daily basis By selecting the
task and choosing Favorites listrarr Create favorites you include the task in your favorites
list To move your favorites to a folder you should first create a folder by choosing
Favorites listrarr Create folder You can also move favorites to a folder by choosing
Favorites listrarr Move favorites
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983209 SAP AG
R
Selecting Functions
By entering a transaction
code in the command field
Using the menus SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Hold data
Set data
Delete data
App va lue s
Own data
Favourite maint
NSA38
n You can select a function in the following ways
Ÿ Using the mouse by choosing menu entries
or using the keyboard (Alt + access characters (underlined letters in the menus)
Ÿ By entering a transaction code in the command field
Each function in the R3 System is assigned a transaction code You can enter the transaction code
for a transaction in the command field of any screen in the R3 Systems (for example to choose a
function enter n and then a four-digit transaction code nsm50) You can determine the
transaction code by choosing Systemrarrrarr Status
Additional input options
bdquonldquo ends the current transaction
bdquoildquo deletes the current session
bdquoosa38ldquo opens a new session and branches to the transaction specified
n You can also access the command field using the keyboard by choosing STRG+TAB This takes you
from one field group to another The command input is a field group Within a field group you go to
another by choosing TAB
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R
Field HelpCustomer Change
Customer Edit Goto Extras Environment System Help
Customer
Company code
F1F1
F4F4
SAP R3 F1 Help
Help Technical Info About F1 Help
Customer account number
Definition
Procedure
Key via which the customer is clearly identifiedwithin the SAP system
When creating a customer master record theuser decides whether heshe enters the
account number of the customer or whether itshould be determined by the system when therecord is saved depending on the type of
number assignment specified
Company Code
Co Code Company name City Curr
1000 IDES AG Frankfurt DEM
1111 IDES I Rome XEU
1310 IDES F Paris XEU
2000 IDES UK London GBP
2200 IDES R Moskow RUB
3000 IDES US New York USD
5000 IDES JP Tokyo JPY5061 IDES BR Sao Paulo BRL
5070 IDES SA Capetown ZAR
6500 IDES A Sydney AUD
hellip hellip hellip
n You can choose the F1 key to display an explanation of fields menus functions and messagesn You can also choose the F1 help to display technical information for that field Here you can find for
example the parameter ID to fill the field with default values
n You can use F4 to display possible input values
Alternatively you can choose the possible entries pushbutton located directly to the right of the field
n If fields are filled with a question mark () the system can only continue to process the task once you
have entered a permitted value in the field Users can specify whether many fields in a task should be
flagged as required fields or optional fields or whether they should be suppressed (hidden)
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983209 SAP AG
R
R3 Online HelpCustomersCustomers
Postings Doc Account Master records Periodic proc Env System
R3R3
Help
EExtendedxtended helphelpRR 3 library3 library
GGlossarylossary
ReleaseRelease NNotesotes
Getting startedGetting started
SettiSettingngss
Help on helpHelp on help
WORKING WITH R3
IDES (DEMO SYSTEM)
IMPLEMENTATION TOOLS
RELEASE NOTES
R3 SERVICE amp SUPPORT
BASIS
FINANCIAL ACCOUNTING
TREASURY
CONTROLLING
INVERSTMENT MANAGEMENT
ENTERPRISE CONTROLLING
LOGISTICS GENERAL
MATERIALS MANAGEMENT
CROSS-APPLICATION
PLANT MAINTENANCE
PROJECT SYSTEM
QUALITY MANAGEMENT
PRODUCTION PLANNING
SALES amp DISTRIBUTION
PERSONNEL PLANNING amp DEVELOPMENT
PERSONNEL ADMINISTRATION amp PAYROLL
B C C A FI H R L O i ABC
R3 Library
BC - Basis
C A - C ross -A pp li ca ti onComponents
FI - Fi na nci al A cco un ti ng
H R - H um an Resources M gm t
LO - Logistics
INFO - Information
Glossary
Help
Welcome to SAP Online
HelpChoose the application component for which you need more information
C o p y r i g h t 1 9 9 7 b y SAP AG Al l r i g h t s r e s e r v e d
n The R3 System provides detailed online help You can call this help from every screen in the system bychoosing Help
n From Release 40A you can display the online help in HTML format
n By choosing the menu option Help you can
sect call context-sensitive help (Extended help)
sect access online documentation (R3 library)
sect find definitions of terms in the Glossary
sect query Release notes
sect get started with the R3 System
sect choose help settings (modal (R3) window or modeless window (ext viewer))
sect see how you can use this help (Help on help)
7252019 Print 02
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983209 SAP AG
R
System Functions - Services
SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Reporting
Query
Output controller
Ext Table maint
Table maintenance
Batch input
Fast input
Direct input
CATT
Jobs
Queue
SAP Service
App oin tme nt cal
Office
Dynamic menu
Opens the company menu
favorites list and the
transaction search help
n You can find the following options in the System menu optionCreateEnd session Create and delete additional sessions (up to 6)
User profile Make user-specific settings
Services Important service functions
List Eg search for specific character strings download print
Status Display various user and system data
Log Close the users SAP session (with confirmation)
n By choosing Systemrarr Services you can also find the following functions
bull Reporting Start reports
bull Query Start queries
bull Output controller Manage user-specific spool print requestsbull Table display Call the table display maintenance
bull Query Start queries
bull Batch input Manage batch input sessions (transfer legacy data)
bull Jobs Manage jobs in background processing
bull SAP Service Log onto the SAP OSS System
n Dynamic menu calls the company menu and also allows you to search for keywords
7252019 Print 02
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983209 SAP AG
R
System Functions - User Profile
SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Dynamic menu
Hold data
Set data
Delete data
App lication values
Own data
Favourite maint
n The menu option User profile contains Hold data Set data Delete data These options allow you to hold data during a session and then set it
the next time you call the application
n Own data Here you can set your address defaults and user parameters in three additional templates
Fixed values include your choice of start menu date and decimal format You can only use a work area
or an area menu as a start menu (see F1 help on the start menu) Using user-specific parameters you
can predefine regularly used input fields (To find the field parameter position the cursor on the field to
be filled Choose F1 help and the technical information This displays the internal field parameters that
you use to predefine the field)
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983209 SAP AG
R
Favorites List
Edit the Favorites List
Menu Edit Favorites l ist Goto System Help
Company menu
Favorites list
Office Inbox
Inventory management Environment Stock Stockrqmts list
Logistics Salesdistributi on Sales Or der Create
Customers Environment Credit management Control Credit overview
Logistics Salesdistri bution Sales Order Change
Logistics Salesdistribution Sales Info System Standard analyses Customer
+
+
+
+
+
+
-
Office
Logistics
Accounting
Human resources
Info catalog
Tools
n Each user can define his or her favorites Favorites are regularly used R3 functions You can displaythem by choosing Systemrarr User profilerarr Favorite maint Or by choosing Dynamic menu from any
screen The system then displays the company menu which was previously created using the
Customizing functions and which displays all of the applications relevant for the customer in a tree
structure
n In this transaction (SES0) you can also maintain your favorites that is you can insert or delete them or
arrange them in simple structures
n Creating Favorites
To insert a transaction in your favorites list use the mouse to select the transaction in the menu tree
Then choose the menu option to create a favorite You can also create favorites directly by specifying a
transaction code When you use the Session Manager the favorites you have chosen are displayed in theuser view
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983209 SAP AG
R
Session Manager - Company ViewSAP Session Manager
Logon Overview T83400D
Office
Logistics
Accounting
Human resources
Info systems
Client 400 User Smith Language E
Materials management
Sales amp distribution
Production
Production - process
Plant maintenance
Service management
Quality management
Logistics controlling
Project management
Central functions
Business partners
Products
Conditions
Output
Ag ree ments
Other
Master data
Sales support
Sales
Shipping
Transportation
Billing
Foreign trade
Sales information
system
Sold-to party
Ship-to party
Payer
Bill-to party
One-time customers
Hierarchy nodes
Other customers
Customer hierarchy
Forwarding agent
Sales employees
Arc hiv ing
Financial accounting Accounts receivable Postings Invoice
Financial accounting Accounts receivable Postings Credit memo
Inbox
Create Customer Credit Memo Header Data
T61400D T66400E
User-specific folders
Session list
n The Session Manager is a user interface for controlling the R3 System in its own window You use the
Session Manager to log onto one or several R3 System This enables users to manage sessions from
within this user interface
n Once you have logged onto the Session Manager the system displays a tab that contains the components
to control calls to transactions and reports centrally
n Users can use the mouse to display two views the SAP standard menu and the company menu The
SAP standard menu displays all of the business transactions supported by SAP the company menu
displays the transactions selected from the SAP standard menu and which are are relevant for a
company
Note The Session Manager runs on Windows 95 and Windows NT (from release 351) and is availablefrom SAP R3 Release 30 D
7252019 Print 02
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983209 SAP AG
R
Summary
l Navigating within the R3 System
l Using entries in the System menu such as creating
user profiles reporting table maintenance flow
control ABAP Query list functions
7252019 Print 02
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R3 System
Release 40
SAP50
Basis Technology
Exercises
Note There may not be sufficient time to work through
all the exercises during the course The exercises markedOptional should be seen as supplementary examples thatcan be used time permitting during the course Participantscan also use these exercises after the course to consolidatewhat they have learned
7252019 Print 02
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Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaultsbull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the R3 System
11 Call the SAPGUI user interface and choose the relevant R3 System Enter the user
name client and initial password suggested by the instructor The first time you log on
the system displays a dialog box Enter your new password twice in the fields provided
12 Display the system status
13 What is the current system time (this is not the same as the frontend time)
14 What is the R3 Release (Version) of your R3 System
2 Navigation
21 Create some new sessions (what is the maximum number of sessions that you can open)
and then close them again (o displays an overview of the open sessions)
22 Minimize one of the session windows to the size of an icon and then restore it to its
original size and position
23 Test the effect of the following commands
a) bdquoi b) bdquon
c) bdquonend and d) bdquonex
24 Which transaction codes can you enter to call the following menus
a) Systemrarr Servicesrarr Jobsrarr Job overview
b) Toolsrarr Administrationrarr Monitorrarr System monitoringrarr
User overview
25 You want to know for example the transaction code for Accounts receivable Display
the transaction codes that you can use for this area
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3 User profiles
31 Using Transaction FD03 (Display customers) as an example enter a default value in the
company code for your users
32 Maintain these settings in your defaults The next time you log on the system displays the
Accounts receivable menu
33 Maintain an entry in your favorites list using transactions of your choice (see the dynamic
menu) The entry should consist of two folders with two tasks (transactions) in each
7252019 Print 02
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R3 System
Release 40
SAP50
Basis Technology
Solutions
7252019 Print 02
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copy SAP AG TABC40 40A ABAP Workbench 2-19
Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaults
bull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the system
11 Log onto the R3 System specified by the course instructor and change your password
12 You display the system status by choosing Systemrarrrarr Status
13 The current system time (application server time) is in the top right corner in the system
status under System time
14 You can also find the R3 Release (version number) in the system status under SAP
System data SAP Releaseldquo
2 Navigation
21 You open and close sessions by choosing Systemrarrrarr Create session and Systemrarrrarr
Close session (you can also enter i in the command field) You can open six sessions for
each user session
22 You maximize and minimize windows using the arrow in the top right corner of the
window You can move windows by dragging them using the title bar You can change
their size by positioning the cursor on the window frame (left right in the corners) anddragging the frame to the required size
23 Test the effect of the following commands
a) i ends a session
b) n ends the current transaction You return to the calling menu
c) You can log off the system with nend
d) nex ends the user session immediately without any additional query
7252019 Print 02
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24 Which transaction codes can you enter to call the following menus
a) SM37 (see system status under Transaction)
b) SM04 (see system status under Transaction)
25 Branch to the Dynamic menu To activate the technical name choose Gotorarr
Technical namerarr Technical name on Position the cursor on the Company menu and
choose Editrarr Find Enter Customer on the template and find this term The system
displays the transactions it finds that contain this term
3 User profiles
31 To enter a default value in the field you need the parameter ID of the field concerned
You must first choose a transaction that contains this field Mark this field (simply
position the cursor on it) and choose F Technical inforarr Parameter ID For the
company code field the parameter ID is BUK
Enter this ID in the user profile (Systemrarr User profi lerarr Own data ) in the tab
Parameter and assign it with a value Do not forget to save this value The system
displays these values the next time you log onto the system
32 You define the start menu in the fixed values Choose Systemrarr User profi lerarr Own
datararr F ixed values In the tab Fixed values there is the Start menu input field
Here you must enter a special ID for the start menu
You find this key for application level menus by branching to an application level menu
choosing Toolsrarr Administration and then calling the system status The last four
characters in Program (GUI) contain the ID that you need to enter as the fixed value
provided that the first four characters are MENUThe system should display the administration transaction the next time you log on (You
can also specify an area menu as a start menu To do this see the unit on the ABAP
Workbench)
33 To maintain a favorite branch to the dynamic menu The system displays a company
menu that was defined by Customizing To create a favorite find the tasks (transactions)
in the menu tree of the company menu that you require on a daily basis By selecting the
task and choosing Favorites listrarr Create favorites you include the task in your favorites
list To move your favorites to a folder you should first create a folder by choosing
Favorites listrarr Create folder You can also move favorites to a folder by choosing
Favorites listrarr Move favorites
7252019 Print 02
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983209 SAP AG
R
Field HelpCustomer Change
Customer Edit Goto Extras Environment System Help
Customer
Company code
F1F1
F4F4
SAP R3 F1 Help
Help Technical Info About F1 Help
Customer account number
Definition
Procedure
Key via which the customer is clearly identifiedwithin the SAP system
When creating a customer master record theuser decides whether heshe enters the
account number of the customer or whether itshould be determined by the system when therecord is saved depending on the type of
number assignment specified
Company Code
Co Code Company name City Curr
1000 IDES AG Frankfurt DEM
1111 IDES I Rome XEU
1310 IDES F Paris XEU
2000 IDES UK London GBP
2200 IDES R Moskow RUB
3000 IDES US New York USD
5000 IDES JP Tokyo JPY5061 IDES BR Sao Paulo BRL
5070 IDES SA Capetown ZAR
6500 IDES A Sydney AUD
hellip hellip hellip
n You can choose the F1 key to display an explanation of fields menus functions and messagesn You can also choose the F1 help to display technical information for that field Here you can find for
example the parameter ID to fill the field with default values
n You can use F4 to display possible input values
Alternatively you can choose the possible entries pushbutton located directly to the right of the field
n If fields are filled with a question mark () the system can only continue to process the task once you
have entered a permitted value in the field Users can specify whether many fields in a task should be
flagged as required fields or optional fields or whether they should be suppressed (hidden)
7252019 Print 02
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983209 SAP AG
R
R3 Online HelpCustomersCustomers
Postings Doc Account Master records Periodic proc Env System
R3R3
Help
EExtendedxtended helphelpRR 3 library3 library
GGlossarylossary
ReleaseRelease NNotesotes
Getting startedGetting started
SettiSettingngss
Help on helpHelp on help
WORKING WITH R3
IDES (DEMO SYSTEM)
IMPLEMENTATION TOOLS
RELEASE NOTES
R3 SERVICE amp SUPPORT
BASIS
FINANCIAL ACCOUNTING
TREASURY
CONTROLLING
INVERSTMENT MANAGEMENT
ENTERPRISE CONTROLLING
LOGISTICS GENERAL
MATERIALS MANAGEMENT
CROSS-APPLICATION
PLANT MAINTENANCE
PROJECT SYSTEM
QUALITY MANAGEMENT
PRODUCTION PLANNING
SALES amp DISTRIBUTION
PERSONNEL PLANNING amp DEVELOPMENT
PERSONNEL ADMINISTRATION amp PAYROLL
B C C A FI H R L O i ABC
R3 Library
BC - Basis
C A - C ross -A pp li ca ti onComponents
FI - Fi na nci al A cco un ti ng
H R - H um an Resources M gm t
LO - Logistics
INFO - Information
Glossary
Help
Welcome to SAP Online
HelpChoose the application component for which you need more information
C o p y r i g h t 1 9 9 7 b y SAP AG Al l r i g h t s r e s e r v e d
n The R3 System provides detailed online help You can call this help from every screen in the system bychoosing Help
n From Release 40A you can display the online help in HTML format
n By choosing the menu option Help you can
sect call context-sensitive help (Extended help)
sect access online documentation (R3 library)
sect find definitions of terms in the Glossary
sect query Release notes
sect get started with the R3 System
sect choose help settings (modal (R3) window or modeless window (ext viewer))
sect see how you can use this help (Help on help)
7252019 Print 02
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983209 SAP AG
R
System Functions - Services
SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Reporting
Query
Output controller
Ext Table maint
Table maintenance
Batch input
Fast input
Direct input
CATT
Jobs
Queue
SAP Service
App oin tme nt cal
Office
Dynamic menu
Opens the company menu
favorites list and the
transaction search help
n You can find the following options in the System menu optionCreateEnd session Create and delete additional sessions (up to 6)
User profile Make user-specific settings
Services Important service functions
List Eg search for specific character strings download print
Status Display various user and system data
Log Close the users SAP session (with confirmation)
n By choosing Systemrarr Services you can also find the following functions
bull Reporting Start reports
bull Query Start queries
bull Output controller Manage user-specific spool print requestsbull Table display Call the table display maintenance
bull Query Start queries
bull Batch input Manage batch input sessions (transfer legacy data)
bull Jobs Manage jobs in background processing
bull SAP Service Log onto the SAP OSS System
n Dynamic menu calls the company menu and also allows you to search for keywords
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983209 SAP AG
R
System Functions - User Profile
SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Dynamic menu
Hold data
Set data
Delete data
App lication values
Own data
Favourite maint
n The menu option User profile contains Hold data Set data Delete data These options allow you to hold data during a session and then set it
the next time you call the application
n Own data Here you can set your address defaults and user parameters in three additional templates
Fixed values include your choice of start menu date and decimal format You can only use a work area
or an area menu as a start menu (see F1 help on the start menu) Using user-specific parameters you
can predefine regularly used input fields (To find the field parameter position the cursor on the field to
be filled Choose F1 help and the technical information This displays the internal field parameters that
you use to predefine the field)
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983209 SAP AG
R
Favorites List
Edit the Favorites List
Menu Edit Favorites l ist Goto System Help
Company menu
Favorites list
Office Inbox
Inventory management Environment Stock Stockrqmts list
Logistics Salesdistributi on Sales Or der Create
Customers Environment Credit management Control Credit overview
Logistics Salesdistri bution Sales Order Change
Logistics Salesdistribution Sales Info System Standard analyses Customer
+
+
+
+
+
+
-
Office
Logistics
Accounting
Human resources
Info catalog
Tools
n Each user can define his or her favorites Favorites are regularly used R3 functions You can displaythem by choosing Systemrarr User profilerarr Favorite maint Or by choosing Dynamic menu from any
screen The system then displays the company menu which was previously created using the
Customizing functions and which displays all of the applications relevant for the customer in a tree
structure
n In this transaction (SES0) you can also maintain your favorites that is you can insert or delete them or
arrange them in simple structures
n Creating Favorites
To insert a transaction in your favorites list use the mouse to select the transaction in the menu tree
Then choose the menu option to create a favorite You can also create favorites directly by specifying a
transaction code When you use the Session Manager the favorites you have chosen are displayed in theuser view
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983209 SAP AG
R
Session Manager - Company ViewSAP Session Manager
Logon Overview T83400D
Office
Logistics
Accounting
Human resources
Info systems
Client 400 User Smith Language E
Materials management
Sales amp distribution
Production
Production - process
Plant maintenance
Service management
Quality management
Logistics controlling
Project management
Central functions
Business partners
Products
Conditions
Output
Ag ree ments
Other
Master data
Sales support
Sales
Shipping
Transportation
Billing
Foreign trade
Sales information
system
Sold-to party
Ship-to party
Payer
Bill-to party
One-time customers
Hierarchy nodes
Other customers
Customer hierarchy
Forwarding agent
Sales employees
Arc hiv ing
Financial accounting Accounts receivable Postings Invoice
Financial accounting Accounts receivable Postings Credit memo
Inbox
Create Customer Credit Memo Header Data
T61400D T66400E
User-specific folders
Session list
n The Session Manager is a user interface for controlling the R3 System in its own window You use the
Session Manager to log onto one or several R3 System This enables users to manage sessions from
within this user interface
n Once you have logged onto the Session Manager the system displays a tab that contains the components
to control calls to transactions and reports centrally
n Users can use the mouse to display two views the SAP standard menu and the company menu The
SAP standard menu displays all of the business transactions supported by SAP the company menu
displays the transactions selected from the SAP standard menu and which are are relevant for a
company
Note The Session Manager runs on Windows 95 and Windows NT (from release 351) and is availablefrom SAP R3 Release 30 D
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R
Summary
l Navigating within the R3 System
l Using entries in the System menu such as creating
user profiles reporting table maintenance flow
control ABAP Query list functions
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R3 System
Release 40
SAP50
Basis Technology
Exercises
Note There may not be sufficient time to work through
all the exercises during the course The exercises markedOptional should be seen as supplementary examples thatcan be used time permitting during the course Participantscan also use these exercises after the course to consolidatewhat they have learned
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Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaultsbull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the R3 System
11 Call the SAPGUI user interface and choose the relevant R3 System Enter the user
name client and initial password suggested by the instructor The first time you log on
the system displays a dialog box Enter your new password twice in the fields provided
12 Display the system status
13 What is the current system time (this is not the same as the frontend time)
14 What is the R3 Release (Version) of your R3 System
2 Navigation
21 Create some new sessions (what is the maximum number of sessions that you can open)
and then close them again (o displays an overview of the open sessions)
22 Minimize one of the session windows to the size of an icon and then restore it to its
original size and position
23 Test the effect of the following commands
a) bdquoi b) bdquon
c) bdquonend and d) bdquonex
24 Which transaction codes can you enter to call the following menus
a) Systemrarr Servicesrarr Jobsrarr Job overview
b) Toolsrarr Administrationrarr Monitorrarr System monitoringrarr
User overview
25 You want to know for example the transaction code for Accounts receivable Display
the transaction codes that you can use for this area
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3 User profiles
31 Using Transaction FD03 (Display customers) as an example enter a default value in the
company code for your users
32 Maintain these settings in your defaults The next time you log on the system displays the
Accounts receivable menu
33 Maintain an entry in your favorites list using transactions of your choice (see the dynamic
menu) The entry should consist of two folders with two tasks (transactions) in each
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R3 System
Release 40
SAP50
Basis Technology
Solutions
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Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaults
bull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the system
11 Log onto the R3 System specified by the course instructor and change your password
12 You display the system status by choosing Systemrarrrarr Status
13 The current system time (application server time) is in the top right corner in the system
status under System time
14 You can also find the R3 Release (version number) in the system status under SAP
System data SAP Releaseldquo
2 Navigation
21 You open and close sessions by choosing Systemrarrrarr Create session and Systemrarrrarr
Close session (you can also enter i in the command field) You can open six sessions for
each user session
22 You maximize and minimize windows using the arrow in the top right corner of the
window You can move windows by dragging them using the title bar You can change
their size by positioning the cursor on the window frame (left right in the corners) anddragging the frame to the required size
23 Test the effect of the following commands
a) i ends a session
b) n ends the current transaction You return to the calling menu
c) You can log off the system with nend
d) nex ends the user session immediately without any additional query
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24 Which transaction codes can you enter to call the following menus
a) SM37 (see system status under Transaction)
b) SM04 (see system status under Transaction)
25 Branch to the Dynamic menu To activate the technical name choose Gotorarr
Technical namerarr Technical name on Position the cursor on the Company menu and
choose Editrarr Find Enter Customer on the template and find this term The system
displays the transactions it finds that contain this term
3 User profiles
31 To enter a default value in the field you need the parameter ID of the field concerned
You must first choose a transaction that contains this field Mark this field (simply
position the cursor on it) and choose F Technical inforarr Parameter ID For the
company code field the parameter ID is BUK
Enter this ID in the user profile (Systemrarr User profi lerarr Own data ) in the tab
Parameter and assign it with a value Do not forget to save this value The system
displays these values the next time you log onto the system
32 You define the start menu in the fixed values Choose Systemrarr User profi lerarr Own
datararr F ixed values In the tab Fixed values there is the Start menu input field
Here you must enter a special ID for the start menu
You find this key for application level menus by branching to an application level menu
choosing Toolsrarr Administration and then calling the system status The last four
characters in Program (GUI) contain the ID that you need to enter as the fixed value
provided that the first four characters are MENUThe system should display the administration transaction the next time you log on (You
can also specify an area menu as a start menu To do this see the unit on the ABAP
Workbench)
33 To maintain a favorite branch to the dynamic menu The system displays a company
menu that was defined by Customizing To create a favorite find the tasks (transactions)
in the menu tree of the company menu that you require on a daily basis By selecting the
task and choosing Favorites listrarr Create favorites you include the task in your favorites
list To move your favorites to a folder you should first create a folder by choosing
Favorites listrarr Create folder You can also move favorites to a folder by choosing
Favorites listrarr Move favorites
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983209 SAP AG
R
R3 Online HelpCustomersCustomers
Postings Doc Account Master records Periodic proc Env System
R3R3
Help
EExtendedxtended helphelpRR 3 library3 library
GGlossarylossary
ReleaseRelease NNotesotes
Getting startedGetting started
SettiSettingngss
Help on helpHelp on help
WORKING WITH R3
IDES (DEMO SYSTEM)
IMPLEMENTATION TOOLS
RELEASE NOTES
R3 SERVICE amp SUPPORT
BASIS
FINANCIAL ACCOUNTING
TREASURY
CONTROLLING
INVERSTMENT MANAGEMENT
ENTERPRISE CONTROLLING
LOGISTICS GENERAL
MATERIALS MANAGEMENT
CROSS-APPLICATION
PLANT MAINTENANCE
PROJECT SYSTEM
QUALITY MANAGEMENT
PRODUCTION PLANNING
SALES amp DISTRIBUTION
PERSONNEL PLANNING amp DEVELOPMENT
PERSONNEL ADMINISTRATION amp PAYROLL
B C C A FI H R L O i ABC
R3 Library
BC - Basis
C A - C ross -A pp li ca ti onComponents
FI - Fi na nci al A cco un ti ng
H R - H um an Resources M gm t
LO - Logistics
INFO - Information
Glossary
Help
Welcome to SAP Online
HelpChoose the application component for which you need more information
C o p y r i g h t 1 9 9 7 b y SAP AG Al l r i g h t s r e s e r v e d
n The R3 System provides detailed online help You can call this help from every screen in the system bychoosing Help
n From Release 40A you can display the online help in HTML format
n By choosing the menu option Help you can
sect call context-sensitive help (Extended help)
sect access online documentation (R3 library)
sect find definitions of terms in the Glossary
sect query Release notes
sect get started with the R3 System
sect choose help settings (modal (R3) window or modeless window (ext viewer))
sect see how you can use this help (Help on help)
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983209 SAP AG
R
System Functions - Services
SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Reporting
Query
Output controller
Ext Table maint
Table maintenance
Batch input
Fast input
Direct input
CATT
Jobs
Queue
SAP Service
App oin tme nt cal
Office
Dynamic menu
Opens the company menu
favorites list and the
transaction search help
n You can find the following options in the System menu optionCreateEnd session Create and delete additional sessions (up to 6)
User profile Make user-specific settings
Services Important service functions
List Eg search for specific character strings download print
Status Display various user and system data
Log Close the users SAP session (with confirmation)
n By choosing Systemrarr Services you can also find the following functions
bull Reporting Start reports
bull Query Start queries
bull Output controller Manage user-specific spool print requestsbull Table display Call the table display maintenance
bull Query Start queries
bull Batch input Manage batch input sessions (transfer legacy data)
bull Jobs Manage jobs in background processing
bull SAP Service Log onto the SAP OSS System
n Dynamic menu calls the company menu and also allows you to search for keywords
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983209 SAP AG
R
System Functions - User Profile
SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Dynamic menu
Hold data
Set data
Delete data
App lication values
Own data
Favourite maint
n The menu option User profile contains Hold data Set data Delete data These options allow you to hold data during a session and then set it
the next time you call the application
n Own data Here you can set your address defaults and user parameters in three additional templates
Fixed values include your choice of start menu date and decimal format You can only use a work area
or an area menu as a start menu (see F1 help on the start menu) Using user-specific parameters you
can predefine regularly used input fields (To find the field parameter position the cursor on the field to
be filled Choose F1 help and the technical information This displays the internal field parameters that
you use to predefine the field)
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983209 SAP AG
R
Favorites List
Edit the Favorites List
Menu Edit Favorites l ist Goto System Help
Company menu
Favorites list
Office Inbox
Inventory management Environment Stock Stockrqmts list
Logistics Salesdistributi on Sales Or der Create
Customers Environment Credit management Control Credit overview
Logistics Salesdistri bution Sales Order Change
Logistics Salesdistribution Sales Info System Standard analyses Customer
+
+
+
+
+
+
-
Office
Logistics
Accounting
Human resources
Info catalog
Tools
n Each user can define his or her favorites Favorites are regularly used R3 functions You can displaythem by choosing Systemrarr User profilerarr Favorite maint Or by choosing Dynamic menu from any
screen The system then displays the company menu which was previously created using the
Customizing functions and which displays all of the applications relevant for the customer in a tree
structure
n In this transaction (SES0) you can also maintain your favorites that is you can insert or delete them or
arrange them in simple structures
n Creating Favorites
To insert a transaction in your favorites list use the mouse to select the transaction in the menu tree
Then choose the menu option to create a favorite You can also create favorites directly by specifying a
transaction code When you use the Session Manager the favorites you have chosen are displayed in theuser view
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983209 SAP AG
R
Session Manager - Company ViewSAP Session Manager
Logon Overview T83400D
Office
Logistics
Accounting
Human resources
Info systems
Client 400 User Smith Language E
Materials management
Sales amp distribution
Production
Production - process
Plant maintenance
Service management
Quality management
Logistics controlling
Project management
Central functions
Business partners
Products
Conditions
Output
Ag ree ments
Other
Master data
Sales support
Sales
Shipping
Transportation
Billing
Foreign trade
Sales information
system
Sold-to party
Ship-to party
Payer
Bill-to party
One-time customers
Hierarchy nodes
Other customers
Customer hierarchy
Forwarding agent
Sales employees
Arc hiv ing
Financial accounting Accounts receivable Postings Invoice
Financial accounting Accounts receivable Postings Credit memo
Inbox
Create Customer Credit Memo Header Data
T61400D T66400E
User-specific folders
Session list
n The Session Manager is a user interface for controlling the R3 System in its own window You use the
Session Manager to log onto one or several R3 System This enables users to manage sessions from
within this user interface
n Once you have logged onto the Session Manager the system displays a tab that contains the components
to control calls to transactions and reports centrally
n Users can use the mouse to display two views the SAP standard menu and the company menu The
SAP standard menu displays all of the business transactions supported by SAP the company menu
displays the transactions selected from the SAP standard menu and which are are relevant for a
company
Note The Session Manager runs on Windows 95 and Windows NT (from release 351) and is availablefrom SAP R3 Release 30 D
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983209 SAP AG
R
Summary
l Navigating within the R3 System
l Using entries in the System menu such as creating
user profiles reporting table maintenance flow
control ABAP Query list functions
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R3 System
Release 40
SAP50
Basis Technology
Exercises
Note There may not be sufficient time to work through
all the exercises during the course The exercises markedOptional should be seen as supplementary examples thatcan be used time permitting during the course Participantscan also use these exercises after the course to consolidatewhat they have learned
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Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaultsbull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the R3 System
11 Call the SAPGUI user interface and choose the relevant R3 System Enter the user
name client and initial password suggested by the instructor The first time you log on
the system displays a dialog box Enter your new password twice in the fields provided
12 Display the system status
13 What is the current system time (this is not the same as the frontend time)
14 What is the R3 Release (Version) of your R3 System
2 Navigation
21 Create some new sessions (what is the maximum number of sessions that you can open)
and then close them again (o displays an overview of the open sessions)
22 Minimize one of the session windows to the size of an icon and then restore it to its
original size and position
23 Test the effect of the following commands
a) bdquoi b) bdquon
c) bdquonend and d) bdquonex
24 Which transaction codes can you enter to call the following menus
a) Systemrarr Servicesrarr Jobsrarr Job overview
b) Toolsrarr Administrationrarr Monitorrarr System monitoringrarr
User overview
25 You want to know for example the transaction code for Accounts receivable Display
the transaction codes that you can use for this area
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3 User profiles
31 Using Transaction FD03 (Display customers) as an example enter a default value in the
company code for your users
32 Maintain these settings in your defaults The next time you log on the system displays the
Accounts receivable menu
33 Maintain an entry in your favorites list using transactions of your choice (see the dynamic
menu) The entry should consist of two folders with two tasks (transactions) in each
7252019 Print 02
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R3 System
Release 40
SAP50
Basis Technology
Solutions
7252019 Print 02
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Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaults
bull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the system
11 Log onto the R3 System specified by the course instructor and change your password
12 You display the system status by choosing Systemrarrrarr Status
13 The current system time (application server time) is in the top right corner in the system
status under System time
14 You can also find the R3 Release (version number) in the system status under SAP
System data SAP Releaseldquo
2 Navigation
21 You open and close sessions by choosing Systemrarrrarr Create session and Systemrarrrarr
Close session (you can also enter i in the command field) You can open six sessions for
each user session
22 You maximize and minimize windows using the arrow in the top right corner of the
window You can move windows by dragging them using the title bar You can change
their size by positioning the cursor on the window frame (left right in the corners) anddragging the frame to the required size
23 Test the effect of the following commands
a) i ends a session
b) n ends the current transaction You return to the calling menu
c) You can log off the system with nend
d) nex ends the user session immediately without any additional query
7252019 Print 02
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24 Which transaction codes can you enter to call the following menus
a) SM37 (see system status under Transaction)
b) SM04 (see system status under Transaction)
25 Branch to the Dynamic menu To activate the technical name choose Gotorarr
Technical namerarr Technical name on Position the cursor on the Company menu and
choose Editrarr Find Enter Customer on the template and find this term The system
displays the transactions it finds that contain this term
3 User profiles
31 To enter a default value in the field you need the parameter ID of the field concerned
You must first choose a transaction that contains this field Mark this field (simply
position the cursor on it) and choose F Technical inforarr Parameter ID For the
company code field the parameter ID is BUK
Enter this ID in the user profile (Systemrarr User profi lerarr Own data ) in the tab
Parameter and assign it with a value Do not forget to save this value The system
displays these values the next time you log onto the system
32 You define the start menu in the fixed values Choose Systemrarr User profi lerarr Own
datararr F ixed values In the tab Fixed values there is the Start menu input field
Here you must enter a special ID for the start menu
You find this key for application level menus by branching to an application level menu
choosing Toolsrarr Administration and then calling the system status The last four
characters in Program (GUI) contain the ID that you need to enter as the fixed value
provided that the first four characters are MENUThe system should display the administration transaction the next time you log on (You
can also specify an area menu as a start menu To do this see the unit on the ABAP
Workbench)
33 To maintain a favorite branch to the dynamic menu The system displays a company
menu that was defined by Customizing To create a favorite find the tasks (transactions)
in the menu tree of the company menu that you require on a daily basis By selecting the
task and choosing Favorites listrarr Create favorites you include the task in your favorites
list To move your favorites to a folder you should first create a folder by choosing
Favorites listrarr Create folder You can also move favorites to a folder by choosing
Favorites listrarr Move favorites
7252019 Print 02
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983209 SAP AG
R
System Functions - Services
SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Reporting
Query
Output controller
Ext Table maint
Table maintenance
Batch input
Fast input
Direct input
CATT
Jobs
Queue
SAP Service
App oin tme nt cal
Office
Dynamic menu
Opens the company menu
favorites list and the
transaction search help
n You can find the following options in the System menu optionCreateEnd session Create and delete additional sessions (up to 6)
User profile Make user-specific settings
Services Important service functions
List Eg search for specific character strings download print
Status Display various user and system data
Log Close the users SAP session (with confirmation)
n By choosing Systemrarr Services you can also find the following functions
bull Reporting Start reports
bull Query Start queries
bull Output controller Manage user-specific spool print requestsbull Table display Call the table display maintenance
bull Query Start queries
bull Batch input Manage batch input sessions (transfer legacy data)
bull Jobs Manage jobs in background processing
bull SAP Service Log onto the SAP OSS System
n Dynamic menu calls the company menu and also allows you to search for keywords
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983209 SAP AG
R
System Functions - User Profile
SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Dynamic menu
Hold data
Set data
Delete data
App lication values
Own data
Favourite maint
n The menu option User profile contains Hold data Set data Delete data These options allow you to hold data during a session and then set it
the next time you call the application
n Own data Here you can set your address defaults and user parameters in three additional templates
Fixed values include your choice of start menu date and decimal format You can only use a work area
or an area menu as a start menu (see F1 help on the start menu) Using user-specific parameters you
can predefine regularly used input fields (To find the field parameter position the cursor on the field to
be filled Choose F1 help and the technical information This displays the internal field parameters that
you use to predefine the field)
7252019 Print 02
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983209 SAP AG
R
Favorites List
Edit the Favorites List
Menu Edit Favorites l ist Goto System Help
Company menu
Favorites list
Office Inbox
Inventory management Environment Stock Stockrqmts list
Logistics Salesdistributi on Sales Or der Create
Customers Environment Credit management Control Credit overview
Logistics Salesdistri bution Sales Order Change
Logistics Salesdistribution Sales Info System Standard analyses Customer
+
+
+
+
+
+
-
Office
Logistics
Accounting
Human resources
Info catalog
Tools
n Each user can define his or her favorites Favorites are regularly used R3 functions You can displaythem by choosing Systemrarr User profilerarr Favorite maint Or by choosing Dynamic menu from any
screen The system then displays the company menu which was previously created using the
Customizing functions and which displays all of the applications relevant for the customer in a tree
structure
n In this transaction (SES0) you can also maintain your favorites that is you can insert or delete them or
arrange them in simple structures
n Creating Favorites
To insert a transaction in your favorites list use the mouse to select the transaction in the menu tree
Then choose the menu option to create a favorite You can also create favorites directly by specifying a
transaction code When you use the Session Manager the favorites you have chosen are displayed in theuser view
7252019 Print 02
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983209 SAP AG
R
Session Manager - Company ViewSAP Session Manager
Logon Overview T83400D
Office
Logistics
Accounting
Human resources
Info systems
Client 400 User Smith Language E
Materials management
Sales amp distribution
Production
Production - process
Plant maintenance
Service management
Quality management
Logistics controlling
Project management
Central functions
Business partners
Products
Conditions
Output
Ag ree ments
Other
Master data
Sales support
Sales
Shipping
Transportation
Billing
Foreign trade
Sales information
system
Sold-to party
Ship-to party
Payer
Bill-to party
One-time customers
Hierarchy nodes
Other customers
Customer hierarchy
Forwarding agent
Sales employees
Arc hiv ing
Financial accounting Accounts receivable Postings Invoice
Financial accounting Accounts receivable Postings Credit memo
Inbox
Create Customer Credit Memo Header Data
T61400D T66400E
User-specific folders
Session list
n The Session Manager is a user interface for controlling the R3 System in its own window You use the
Session Manager to log onto one or several R3 System This enables users to manage sessions from
within this user interface
n Once you have logged onto the Session Manager the system displays a tab that contains the components
to control calls to transactions and reports centrally
n Users can use the mouse to display two views the SAP standard menu and the company menu The
SAP standard menu displays all of the business transactions supported by SAP the company menu
displays the transactions selected from the SAP standard menu and which are are relevant for a
company
Note The Session Manager runs on Windows 95 and Windows NT (from release 351) and is availablefrom SAP R3 Release 30 D
7252019 Print 02
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983209 SAP AG
R
Summary
l Navigating within the R3 System
l Using entries in the System menu such as creating
user profiles reporting table maintenance flow
control ABAP Query list functions
7252019 Print 02
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R3 System
Release 40
SAP50
Basis Technology
Exercises
Note There may not be sufficient time to work through
all the exercises during the course The exercises markedOptional should be seen as supplementary examples thatcan be used time permitting during the course Participantscan also use these exercises after the course to consolidatewhat they have learned
7252019 Print 02
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Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaultsbull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the R3 System
11 Call the SAPGUI user interface and choose the relevant R3 System Enter the user
name client and initial password suggested by the instructor The first time you log on
the system displays a dialog box Enter your new password twice in the fields provided
12 Display the system status
13 What is the current system time (this is not the same as the frontend time)
14 What is the R3 Release (Version) of your R3 System
2 Navigation
21 Create some new sessions (what is the maximum number of sessions that you can open)
and then close them again (o displays an overview of the open sessions)
22 Minimize one of the session windows to the size of an icon and then restore it to its
original size and position
23 Test the effect of the following commands
a) bdquoi b) bdquon
c) bdquonend and d) bdquonex
24 Which transaction codes can you enter to call the following menus
a) Systemrarr Servicesrarr Jobsrarr Job overview
b) Toolsrarr Administrationrarr Monitorrarr System monitoringrarr
User overview
25 You want to know for example the transaction code for Accounts receivable Display
the transaction codes that you can use for this area
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3 User profiles
31 Using Transaction FD03 (Display customers) as an example enter a default value in the
company code for your users
32 Maintain these settings in your defaults The next time you log on the system displays the
Accounts receivable menu
33 Maintain an entry in your favorites list using transactions of your choice (see the dynamic
menu) The entry should consist of two folders with two tasks (transactions) in each
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R3 System
Release 40
SAP50
Basis Technology
Solutions
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Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaults
bull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the system
11 Log onto the R3 System specified by the course instructor and change your password
12 You display the system status by choosing Systemrarrrarr Status
13 The current system time (application server time) is in the top right corner in the system
status under System time
14 You can also find the R3 Release (version number) in the system status under SAP
System data SAP Releaseldquo
2 Navigation
21 You open and close sessions by choosing Systemrarrrarr Create session and Systemrarrrarr
Close session (you can also enter i in the command field) You can open six sessions for
each user session
22 You maximize and minimize windows using the arrow in the top right corner of the
window You can move windows by dragging them using the title bar You can change
their size by positioning the cursor on the window frame (left right in the corners) anddragging the frame to the required size
23 Test the effect of the following commands
a) i ends a session
b) n ends the current transaction You return to the calling menu
c) You can log off the system with nend
d) nex ends the user session immediately without any additional query
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24 Which transaction codes can you enter to call the following menus
a) SM37 (see system status under Transaction)
b) SM04 (see system status under Transaction)
25 Branch to the Dynamic menu To activate the technical name choose Gotorarr
Technical namerarr Technical name on Position the cursor on the Company menu and
choose Editrarr Find Enter Customer on the template and find this term The system
displays the transactions it finds that contain this term
3 User profiles
31 To enter a default value in the field you need the parameter ID of the field concerned
You must first choose a transaction that contains this field Mark this field (simply
position the cursor on it) and choose F Technical inforarr Parameter ID For the
company code field the parameter ID is BUK
Enter this ID in the user profile (Systemrarr User profi lerarr Own data ) in the tab
Parameter and assign it with a value Do not forget to save this value The system
displays these values the next time you log onto the system
32 You define the start menu in the fixed values Choose Systemrarr User profi lerarr Own
datararr F ixed values In the tab Fixed values there is the Start menu input field
Here you must enter a special ID for the start menu
You find this key for application level menus by branching to an application level menu
choosing Toolsrarr Administration and then calling the system status The last four
characters in Program (GUI) contain the ID that you need to enter as the fixed value
provided that the first four characters are MENUThe system should display the administration transaction the next time you log on (You
can also specify an area menu as a start menu To do this see the unit on the ABAP
Workbench)
33 To maintain a favorite branch to the dynamic menu The system displays a company
menu that was defined by Customizing To create a favorite find the tasks (transactions)
in the menu tree of the company menu that you require on a daily basis By selecting the
task and choosing Favorites listrarr Create favorites you include the task in your favorites
list To move your favorites to a folder you should first create a folder by choosing
Favorites listrarr Create folder You can also move favorites to a folder by choosing
Favorites listrarr Move favorites
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983209 SAP AG
R
System Functions - User Profile
SystemCreate session
End session
User profile
Services
Utilities
List
Object services
Own spool requests
Own jobs
Short message
Status
Log off
Dynamic menu
Hold data
Set data
Delete data
App lication values
Own data
Favourite maint
n The menu option User profile contains Hold data Set data Delete data These options allow you to hold data during a session and then set it
the next time you call the application
n Own data Here you can set your address defaults and user parameters in three additional templates
Fixed values include your choice of start menu date and decimal format You can only use a work area
or an area menu as a start menu (see F1 help on the start menu) Using user-specific parameters you
can predefine regularly used input fields (To find the field parameter position the cursor on the field to
be filled Choose F1 help and the technical information This displays the internal field parameters that
you use to predefine the field)
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983209 SAP AG
R
Favorites List
Edit the Favorites List
Menu Edit Favorites l ist Goto System Help
Company menu
Favorites list
Office Inbox
Inventory management Environment Stock Stockrqmts list
Logistics Salesdistributi on Sales Or der Create
Customers Environment Credit management Control Credit overview
Logistics Salesdistri bution Sales Order Change
Logistics Salesdistribution Sales Info System Standard analyses Customer
+
+
+
+
+
+
-
Office
Logistics
Accounting
Human resources
Info catalog
Tools
n Each user can define his or her favorites Favorites are regularly used R3 functions You can displaythem by choosing Systemrarr User profilerarr Favorite maint Or by choosing Dynamic menu from any
screen The system then displays the company menu which was previously created using the
Customizing functions and which displays all of the applications relevant for the customer in a tree
structure
n In this transaction (SES0) you can also maintain your favorites that is you can insert or delete them or
arrange them in simple structures
n Creating Favorites
To insert a transaction in your favorites list use the mouse to select the transaction in the menu tree
Then choose the menu option to create a favorite You can also create favorites directly by specifying a
transaction code When you use the Session Manager the favorites you have chosen are displayed in theuser view
7252019 Print 02
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983209 SAP AG
R
Session Manager - Company ViewSAP Session Manager
Logon Overview T83400D
Office
Logistics
Accounting
Human resources
Info systems
Client 400 User Smith Language E
Materials management
Sales amp distribution
Production
Production - process
Plant maintenance
Service management
Quality management
Logistics controlling
Project management
Central functions
Business partners
Products
Conditions
Output
Ag ree ments
Other
Master data
Sales support
Sales
Shipping
Transportation
Billing
Foreign trade
Sales information
system
Sold-to party
Ship-to party
Payer
Bill-to party
One-time customers
Hierarchy nodes
Other customers
Customer hierarchy
Forwarding agent
Sales employees
Arc hiv ing
Financial accounting Accounts receivable Postings Invoice
Financial accounting Accounts receivable Postings Credit memo
Inbox
Create Customer Credit Memo Header Data
T61400D T66400E
User-specific folders
Session list
n The Session Manager is a user interface for controlling the R3 System in its own window You use the
Session Manager to log onto one or several R3 System This enables users to manage sessions from
within this user interface
n Once you have logged onto the Session Manager the system displays a tab that contains the components
to control calls to transactions and reports centrally
n Users can use the mouse to display two views the SAP standard menu and the company menu The
SAP standard menu displays all of the business transactions supported by SAP the company menu
displays the transactions selected from the SAP standard menu and which are are relevant for a
company
Note The Session Manager runs on Windows 95 and Windows NT (from release 351) and is availablefrom SAP R3 Release 30 D
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R
Summary
l Navigating within the R3 System
l Using entries in the System menu such as creating
user profiles reporting table maintenance flow
control ABAP Query list functions
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R3 System
Release 40
SAP50
Basis Technology
Exercises
Note There may not be sufficient time to work through
all the exercises during the course The exercises markedOptional should be seen as supplementary examples thatcan be used time permitting during the course Participantscan also use these exercises after the course to consolidatewhat they have learned
7252019 Print 02
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Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaultsbull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the R3 System
11 Call the SAPGUI user interface and choose the relevant R3 System Enter the user
name client and initial password suggested by the instructor The first time you log on
the system displays a dialog box Enter your new password twice in the fields provided
12 Display the system status
13 What is the current system time (this is not the same as the frontend time)
14 What is the R3 Release (Version) of your R3 System
2 Navigation
21 Create some new sessions (what is the maximum number of sessions that you can open)
and then close them again (o displays an overview of the open sessions)
22 Minimize one of the session windows to the size of an icon and then restore it to its
original size and position
23 Test the effect of the following commands
a) bdquoi b) bdquon
c) bdquonend and d) bdquonex
24 Which transaction codes can you enter to call the following menus
a) Systemrarr Servicesrarr Jobsrarr Job overview
b) Toolsrarr Administrationrarr Monitorrarr System monitoringrarr
User overview
25 You want to know for example the transaction code for Accounts receivable Display
the transaction codes that you can use for this area
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3 User profiles
31 Using Transaction FD03 (Display customers) as an example enter a default value in the
company code for your users
32 Maintain these settings in your defaults The next time you log on the system displays the
Accounts receivable menu
33 Maintain an entry in your favorites list using transactions of your choice (see the dynamic
menu) The entry should consist of two folders with two tasks (transactions) in each
7252019 Print 02
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R3 System
Release 40
SAP50
Basis Technology
Solutions
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Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaults
bull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the system
11 Log onto the R3 System specified by the course instructor and change your password
12 You display the system status by choosing Systemrarrrarr Status
13 The current system time (application server time) is in the top right corner in the system
status under System time
14 You can also find the R3 Release (version number) in the system status under SAP
System data SAP Releaseldquo
2 Navigation
21 You open and close sessions by choosing Systemrarrrarr Create session and Systemrarrrarr
Close session (you can also enter i in the command field) You can open six sessions for
each user session
22 You maximize and minimize windows using the arrow in the top right corner of the
window You can move windows by dragging them using the title bar You can change
their size by positioning the cursor on the window frame (left right in the corners) anddragging the frame to the required size
23 Test the effect of the following commands
a) i ends a session
b) n ends the current transaction You return to the calling menu
c) You can log off the system with nend
d) nex ends the user session immediately without any additional query
7252019 Print 02
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24 Which transaction codes can you enter to call the following menus
a) SM37 (see system status under Transaction)
b) SM04 (see system status under Transaction)
25 Branch to the Dynamic menu To activate the technical name choose Gotorarr
Technical namerarr Technical name on Position the cursor on the Company menu and
choose Editrarr Find Enter Customer on the template and find this term The system
displays the transactions it finds that contain this term
3 User profiles
31 To enter a default value in the field you need the parameter ID of the field concerned
You must first choose a transaction that contains this field Mark this field (simply
position the cursor on it) and choose F Technical inforarr Parameter ID For the
company code field the parameter ID is BUK
Enter this ID in the user profile (Systemrarr User profi lerarr Own data ) in the tab
Parameter and assign it with a value Do not forget to save this value The system
displays these values the next time you log onto the system
32 You define the start menu in the fixed values Choose Systemrarr User profi lerarr Own
datararr F ixed values In the tab Fixed values there is the Start menu input field
Here you must enter a special ID for the start menu
You find this key for application level menus by branching to an application level menu
choosing Toolsrarr Administration and then calling the system status The last four
characters in Program (GUI) contain the ID that you need to enter as the fixed value
provided that the first four characters are MENUThe system should display the administration transaction the next time you log on (You
can also specify an area menu as a start menu To do this see the unit on the ABAP
Workbench)
33 To maintain a favorite branch to the dynamic menu The system displays a company
menu that was defined by Customizing To create a favorite find the tasks (transactions)
in the menu tree of the company menu that you require on a daily basis By selecting the
task and choosing Favorites listrarr Create favorites you include the task in your favorites
list To move your favorites to a folder you should first create a folder by choosing
Favorites listrarr Create folder You can also move favorites to a folder by choosing
Favorites listrarr Move favorites
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983209 SAP AG
R
Favorites List
Edit the Favorites List
Menu Edit Favorites l ist Goto System Help
Company menu
Favorites list
Office Inbox
Inventory management Environment Stock Stockrqmts list
Logistics Salesdistributi on Sales Or der Create
Customers Environment Credit management Control Credit overview
Logistics Salesdistri bution Sales Order Change
Logistics Salesdistribution Sales Info System Standard analyses Customer
+
+
+
+
+
+
-
Office
Logistics
Accounting
Human resources
Info catalog
Tools
n Each user can define his or her favorites Favorites are regularly used R3 functions You can displaythem by choosing Systemrarr User profilerarr Favorite maint Or by choosing Dynamic menu from any
screen The system then displays the company menu which was previously created using the
Customizing functions and which displays all of the applications relevant for the customer in a tree
structure
n In this transaction (SES0) you can also maintain your favorites that is you can insert or delete them or
arrange them in simple structures
n Creating Favorites
To insert a transaction in your favorites list use the mouse to select the transaction in the menu tree
Then choose the menu option to create a favorite You can also create favorites directly by specifying a
transaction code When you use the Session Manager the favorites you have chosen are displayed in theuser view
7252019 Print 02
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983209 SAP AG
R
Session Manager - Company ViewSAP Session Manager
Logon Overview T83400D
Office
Logistics
Accounting
Human resources
Info systems
Client 400 User Smith Language E
Materials management
Sales amp distribution
Production
Production - process
Plant maintenance
Service management
Quality management
Logistics controlling
Project management
Central functions
Business partners
Products
Conditions
Output
Ag ree ments
Other
Master data
Sales support
Sales
Shipping
Transportation
Billing
Foreign trade
Sales information
system
Sold-to party
Ship-to party
Payer
Bill-to party
One-time customers
Hierarchy nodes
Other customers
Customer hierarchy
Forwarding agent
Sales employees
Arc hiv ing
Financial accounting Accounts receivable Postings Invoice
Financial accounting Accounts receivable Postings Credit memo
Inbox
Create Customer Credit Memo Header Data
T61400D T66400E
User-specific folders
Session list
n The Session Manager is a user interface for controlling the R3 System in its own window You use the
Session Manager to log onto one or several R3 System This enables users to manage sessions from
within this user interface
n Once you have logged onto the Session Manager the system displays a tab that contains the components
to control calls to transactions and reports centrally
n Users can use the mouse to display two views the SAP standard menu and the company menu The
SAP standard menu displays all of the business transactions supported by SAP the company menu
displays the transactions selected from the SAP standard menu and which are are relevant for a
company
Note The Session Manager runs on Windows 95 and Windows NT (from release 351) and is availablefrom SAP R3 Release 30 D
7252019 Print 02
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983209 SAP AG
R
Summary
l Navigating within the R3 System
l Using entries in the System menu such as creating
user profiles reporting table maintenance flow
control ABAP Query list functions
7252019 Print 02
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R3 System
Release 40
SAP50
Basis Technology
Exercises
Note There may not be sufficient time to work through
all the exercises during the course The exercises markedOptional should be seen as supplementary examples thatcan be used time permitting during the course Participantscan also use these exercises after the course to consolidatewhat they have learned
7252019 Print 02
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Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaultsbull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the R3 System
11 Call the SAPGUI user interface and choose the relevant R3 System Enter the user
name client and initial password suggested by the instructor The first time you log on
the system displays a dialog box Enter your new password twice in the fields provided
12 Display the system status
13 What is the current system time (this is not the same as the frontend time)
14 What is the R3 Release (Version) of your R3 System
2 Navigation
21 Create some new sessions (what is the maximum number of sessions that you can open)
and then close them again (o displays an overview of the open sessions)
22 Minimize one of the session windows to the size of an icon and then restore it to its
original size and position
23 Test the effect of the following commands
a) bdquoi b) bdquon
c) bdquonend and d) bdquonex
24 Which transaction codes can you enter to call the following menus
a) Systemrarr Servicesrarr Jobsrarr Job overview
b) Toolsrarr Administrationrarr Monitorrarr System monitoringrarr
User overview
25 You want to know for example the transaction code for Accounts receivable Display
the transaction codes that you can use for this area
7252019 Print 02
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3 User profiles
31 Using Transaction FD03 (Display customers) as an example enter a default value in the
company code for your users
32 Maintain these settings in your defaults The next time you log on the system displays the
Accounts receivable menu
33 Maintain an entry in your favorites list using transactions of your choice (see the dynamic
menu) The entry should consist of two folders with two tasks (transactions) in each
7252019 Print 02
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R3 System
Release 40
SAP50
Basis Technology
Solutions
7252019 Print 02
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Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaults
bull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the system
11 Log onto the R3 System specified by the course instructor and change your password
12 You display the system status by choosing Systemrarrrarr Status
13 The current system time (application server time) is in the top right corner in the system
status under System time
14 You can also find the R3 Release (version number) in the system status under SAP
System data SAP Releaseldquo
2 Navigation
21 You open and close sessions by choosing Systemrarrrarr Create session and Systemrarrrarr
Close session (you can also enter i in the command field) You can open six sessions for
each user session
22 You maximize and minimize windows using the arrow in the top right corner of the
window You can move windows by dragging them using the title bar You can change
their size by positioning the cursor on the window frame (left right in the corners) anddragging the frame to the required size
23 Test the effect of the following commands
a) i ends a session
b) n ends the current transaction You return to the calling menu
c) You can log off the system with nend
d) nex ends the user session immediately without any additional query
7252019 Print 02
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24 Which transaction codes can you enter to call the following menus
a) SM37 (see system status under Transaction)
b) SM04 (see system status under Transaction)
25 Branch to the Dynamic menu To activate the technical name choose Gotorarr
Technical namerarr Technical name on Position the cursor on the Company menu and
choose Editrarr Find Enter Customer on the template and find this term The system
displays the transactions it finds that contain this term
3 User profiles
31 To enter a default value in the field you need the parameter ID of the field concerned
You must first choose a transaction that contains this field Mark this field (simply
position the cursor on it) and choose F Technical inforarr Parameter ID For the
company code field the parameter ID is BUK
Enter this ID in the user profile (Systemrarr User profi lerarr Own data ) in the tab
Parameter and assign it with a value Do not forget to save this value The system
displays these values the next time you log onto the system
32 You define the start menu in the fixed values Choose Systemrarr User profi lerarr Own
datararr F ixed values In the tab Fixed values there is the Start menu input field
Here you must enter a special ID for the start menu
You find this key for application level menus by branching to an application level menu
choosing Toolsrarr Administration and then calling the system status The last four
characters in Program (GUI) contain the ID that you need to enter as the fixed value
provided that the first four characters are MENUThe system should display the administration transaction the next time you log on (You
can also specify an area menu as a start menu To do this see the unit on the ABAP
Workbench)
33 To maintain a favorite branch to the dynamic menu The system displays a company
menu that was defined by Customizing To create a favorite find the tasks (transactions)
in the menu tree of the company menu that you require on a daily basis By selecting the
task and choosing Favorites listrarr Create favorites you include the task in your favorites
list To move your favorites to a folder you should first create a folder by choosing
Favorites listrarr Create folder You can also move favorites to a folder by choosing
Favorites listrarr Move favorites
7252019 Print 02
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983209 SAP AG
R
Session Manager - Company ViewSAP Session Manager
Logon Overview T83400D
Office
Logistics
Accounting
Human resources
Info systems
Client 400 User Smith Language E
Materials management
Sales amp distribution
Production
Production - process
Plant maintenance
Service management
Quality management
Logistics controlling
Project management
Central functions
Business partners
Products
Conditions
Output
Ag ree ments
Other
Master data
Sales support
Sales
Shipping
Transportation
Billing
Foreign trade
Sales information
system
Sold-to party
Ship-to party
Payer
Bill-to party
One-time customers
Hierarchy nodes
Other customers
Customer hierarchy
Forwarding agent
Sales employees
Arc hiv ing
Financial accounting Accounts receivable Postings Invoice
Financial accounting Accounts receivable Postings Credit memo
Inbox
Create Customer Credit Memo Header Data
T61400D T66400E
User-specific folders
Session list
n The Session Manager is a user interface for controlling the R3 System in its own window You use the
Session Manager to log onto one or several R3 System This enables users to manage sessions from
within this user interface
n Once you have logged onto the Session Manager the system displays a tab that contains the components
to control calls to transactions and reports centrally
n Users can use the mouse to display two views the SAP standard menu and the company menu The
SAP standard menu displays all of the business transactions supported by SAP the company menu
displays the transactions selected from the SAP standard menu and which are are relevant for a
company
Note The Session Manager runs on Windows 95 and Windows NT (from release 351) and is availablefrom SAP R3 Release 30 D
7252019 Print 02
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983209 SAP AG
R
Summary
l Navigating within the R3 System
l Using entries in the System menu such as creating
user profiles reporting table maintenance flow
control ABAP Query list functions
7252019 Print 02
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copy SAP AG TABC40 40A ABAP Workbench 2-15
R3 System
Release 40
SAP50
Basis Technology
Exercises
Note There may not be sufficient time to work through
all the exercises during the course The exercises markedOptional should be seen as supplementary examples thatcan be used time permitting during the course Participantscan also use these exercises after the course to consolidatewhat they have learned
7252019 Print 02
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Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaultsbull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the R3 System
11 Call the SAPGUI user interface and choose the relevant R3 System Enter the user
name client and initial password suggested by the instructor The first time you log on
the system displays a dialog box Enter your new password twice in the fields provided
12 Display the system status
13 What is the current system time (this is not the same as the frontend time)
14 What is the R3 Release (Version) of your R3 System
2 Navigation
21 Create some new sessions (what is the maximum number of sessions that you can open)
and then close them again (o displays an overview of the open sessions)
22 Minimize one of the session windows to the size of an icon and then restore it to its
original size and position
23 Test the effect of the following commands
a) bdquoi b) bdquon
c) bdquonend and d) bdquonex
24 Which transaction codes can you enter to call the following menus
a) Systemrarr Servicesrarr Jobsrarr Job overview
b) Toolsrarr Administrationrarr Monitorrarr System monitoringrarr
User overview
25 You want to know for example the transaction code for Accounts receivable Display
the transaction codes that you can use for this area
7252019 Print 02
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3 User profiles
31 Using Transaction FD03 (Display customers) as an example enter a default value in the
company code for your users
32 Maintain these settings in your defaults The next time you log on the system displays the
Accounts receivable menu
33 Maintain an entry in your favorites list using transactions of your choice (see the dynamic
menu) The entry should consist of two folders with two tasks (transactions) in each
7252019 Print 02
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R3 System
Release 40
SAP50
Basis Technology
Solutions
7252019 Print 02
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copy SAP AG TABC40 40A ABAP Workbench 2-19
Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaults
bull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the system
11 Log onto the R3 System specified by the course instructor and change your password
12 You display the system status by choosing Systemrarrrarr Status
13 The current system time (application server time) is in the top right corner in the system
status under System time
14 You can also find the R3 Release (version number) in the system status under SAP
System data SAP Releaseldquo
2 Navigation
21 You open and close sessions by choosing Systemrarrrarr Create session and Systemrarrrarr
Close session (you can also enter i in the command field) You can open six sessions for
each user session
22 You maximize and minimize windows using the arrow in the top right corner of the
window You can move windows by dragging them using the title bar You can change
their size by positioning the cursor on the window frame (left right in the corners) anddragging the frame to the required size
23 Test the effect of the following commands
a) i ends a session
b) n ends the current transaction You return to the calling menu
c) You can log off the system with nend
d) nex ends the user session immediately without any additional query
7252019 Print 02
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24 Which transaction codes can you enter to call the following menus
a) SM37 (see system status under Transaction)
b) SM04 (see system status under Transaction)
25 Branch to the Dynamic menu To activate the technical name choose Gotorarr
Technical namerarr Technical name on Position the cursor on the Company menu and
choose Editrarr Find Enter Customer on the template and find this term The system
displays the transactions it finds that contain this term
3 User profiles
31 To enter a default value in the field you need the parameter ID of the field concerned
You must first choose a transaction that contains this field Mark this field (simply
position the cursor on it) and choose F Technical inforarr Parameter ID For the
company code field the parameter ID is BUK
Enter this ID in the user profile (Systemrarr User profi lerarr Own data ) in the tab
Parameter and assign it with a value Do not forget to save this value The system
displays these values the next time you log onto the system
32 You define the start menu in the fixed values Choose Systemrarr User profi lerarr Own
datararr F ixed values In the tab Fixed values there is the Start menu input field
Here you must enter a special ID for the start menu
You find this key for application level menus by branching to an application level menu
choosing Toolsrarr Administration and then calling the system status The last four
characters in Program (GUI) contain the ID that you need to enter as the fixed value
provided that the first four characters are MENUThe system should display the administration transaction the next time you log on (You
can also specify an area menu as a start menu To do this see the unit on the ABAP
Workbench)
33 To maintain a favorite branch to the dynamic menu The system displays a company
menu that was defined by Customizing To create a favorite find the tasks (transactions)
in the menu tree of the company menu that you require on a daily basis By selecting the
task and choosing Favorites listrarr Create favorites you include the task in your favorites
list To move your favorites to a folder you should first create a folder by choosing
Favorites listrarr Create folder You can also move favorites to a folder by choosing
Favorites listrarr Move favorites
7252019 Print 02
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983209 SAP AG
R
Summary
l Navigating within the R3 System
l Using entries in the System menu such as creating
user profiles reporting table maintenance flow
control ABAP Query list functions
7252019 Print 02
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R3 System
Release 40
SAP50
Basis Technology
Exercises
Note There may not be sufficient time to work through
all the exercises during the course The exercises markedOptional should be seen as supplementary examples thatcan be used time permitting during the course Participantscan also use these exercises after the course to consolidatewhat they have learned
7252019 Print 02
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Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaultsbull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the R3 System
11 Call the SAPGUI user interface and choose the relevant R3 System Enter the user
name client and initial password suggested by the instructor The first time you log on
the system displays a dialog box Enter your new password twice in the fields provided
12 Display the system status
13 What is the current system time (this is not the same as the frontend time)
14 What is the R3 Release (Version) of your R3 System
2 Navigation
21 Create some new sessions (what is the maximum number of sessions that you can open)
and then close them again (o displays an overview of the open sessions)
22 Minimize one of the session windows to the size of an icon and then restore it to its
original size and position
23 Test the effect of the following commands
a) bdquoi b) bdquon
c) bdquonend and d) bdquonex
24 Which transaction codes can you enter to call the following menus
a) Systemrarr Servicesrarr Jobsrarr Job overview
b) Toolsrarr Administrationrarr Monitorrarr System monitoringrarr
User overview
25 You want to know for example the transaction code for Accounts receivable Display
the transaction codes that you can use for this area
7252019 Print 02
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3 User profiles
31 Using Transaction FD03 (Display customers) as an example enter a default value in the
company code for your users
32 Maintain these settings in your defaults The next time you log on the system displays the
Accounts receivable menu
33 Maintain an entry in your favorites list using transactions of your choice (see the dynamic
menu) The entry should consist of two folders with two tasks (transactions) in each
7252019 Print 02
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R3 System
Release 40
SAP50
Basis Technology
Solutions
7252019 Print 02
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copy SAP AG TABC40 40A ABAP Workbench 2-19
Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaults
bull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the system
11 Log onto the R3 System specified by the course instructor and change your password
12 You display the system status by choosing Systemrarrrarr Status
13 The current system time (application server time) is in the top right corner in the system
status under System time
14 You can also find the R3 Release (version number) in the system status under SAP
System data SAP Releaseldquo
2 Navigation
21 You open and close sessions by choosing Systemrarrrarr Create session and Systemrarrrarr
Close session (you can also enter i in the command field) You can open six sessions for
each user session
22 You maximize and minimize windows using the arrow in the top right corner of the
window You can move windows by dragging them using the title bar You can change
their size by positioning the cursor on the window frame (left right in the corners) anddragging the frame to the required size
23 Test the effect of the following commands
a) i ends a session
b) n ends the current transaction You return to the calling menu
c) You can log off the system with nend
d) nex ends the user session immediately without any additional query
7252019 Print 02
httpslidepdfcomreaderfullprint-02 2020
24 Which transaction codes can you enter to call the following menus
a) SM37 (see system status under Transaction)
b) SM04 (see system status under Transaction)
25 Branch to the Dynamic menu To activate the technical name choose Gotorarr
Technical namerarr Technical name on Position the cursor on the Company menu and
choose Editrarr Find Enter Customer on the template and find this term The system
displays the transactions it finds that contain this term
3 User profiles
31 To enter a default value in the field you need the parameter ID of the field concerned
You must first choose a transaction that contains this field Mark this field (simply
position the cursor on it) and choose F Technical inforarr Parameter ID For the
company code field the parameter ID is BUK
Enter this ID in the user profile (Systemrarr User profi lerarr Own data ) in the tab
Parameter and assign it with a value Do not forget to save this value The system
displays these values the next time you log onto the system
32 You define the start menu in the fixed values Choose Systemrarr User profi lerarr Own
datararr F ixed values In the tab Fixed values there is the Start menu input field
Here you must enter a special ID for the start menu
You find this key for application level menus by branching to an application level menu
choosing Toolsrarr Administration and then calling the system status The last four
characters in Program (GUI) contain the ID that you need to enter as the fixed value
provided that the first four characters are MENUThe system should display the administration transaction the next time you log on (You
can also specify an area menu as a start menu To do this see the unit on the ABAP
Workbench)
33 To maintain a favorite branch to the dynamic menu The system displays a company
menu that was defined by Customizing To create a favorite find the tasks (transactions)
in the menu tree of the company menu that you require on a daily basis By selecting the
task and choosing Favorites listrarr Create favorites you include the task in your favorites
list To move your favorites to a folder you should first create a folder by choosing
Favorites listrarr Create folder You can also move favorites to a folder by choosing
Favorites listrarr Move favorites
7252019 Print 02
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copy SAP AG TABC40 40A ABAP Workbench 2-15
R3 System
Release 40
SAP50
Basis Technology
Exercises
Note There may not be sufficient time to work through
all the exercises during the course The exercises markedOptional should be seen as supplementary examples thatcan be used time permitting during the course Participantscan also use these exercises after the course to consolidatewhat they have learned
7252019 Print 02
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Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaultsbull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the R3 System
11 Call the SAPGUI user interface and choose the relevant R3 System Enter the user
name client and initial password suggested by the instructor The first time you log on
the system displays a dialog box Enter your new password twice in the fields provided
12 Display the system status
13 What is the current system time (this is not the same as the frontend time)
14 What is the R3 Release (Version) of your R3 System
2 Navigation
21 Create some new sessions (what is the maximum number of sessions that you can open)
and then close them again (o displays an overview of the open sessions)
22 Minimize one of the session windows to the size of an icon and then restore it to its
original size and position
23 Test the effect of the following commands
a) bdquoi b) bdquon
c) bdquonend and d) bdquonex
24 Which transaction codes can you enter to call the following menus
a) Systemrarr Servicesrarr Jobsrarr Job overview
b) Toolsrarr Administrationrarr Monitorrarr System monitoringrarr
User overview
25 You want to know for example the transaction code for Accounts receivable Display
the transaction codes that you can use for this area
7252019 Print 02
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3 User profiles
31 Using Transaction FD03 (Display customers) as an example enter a default value in the
company code for your users
32 Maintain these settings in your defaults The next time you log on the system displays the
Accounts receivable menu
33 Maintain an entry in your favorites list using transactions of your choice (see the dynamic
menu) The entry should consist of two folders with two tasks (transactions) in each
7252019 Print 02
httpslidepdfcomreaderfullprint-02 1820
copy SAP AG TABC40 40A ABAP Workbench 2-18
R3 System
Release 40
SAP50
Basis Technology
Solutions
7252019 Print 02
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copy SAP AG TABC40 40A ABAP Workbench 2-19
Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaults
bull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the system
11 Log onto the R3 System specified by the course instructor and change your password
12 You display the system status by choosing Systemrarrrarr Status
13 The current system time (application server time) is in the top right corner in the system
status under System time
14 You can also find the R3 Release (version number) in the system status under SAP
System data SAP Releaseldquo
2 Navigation
21 You open and close sessions by choosing Systemrarrrarr Create session and Systemrarrrarr
Close session (you can also enter i in the command field) You can open six sessions for
each user session
22 You maximize and minimize windows using the arrow in the top right corner of the
window You can move windows by dragging them using the title bar You can change
their size by positioning the cursor on the window frame (left right in the corners) anddragging the frame to the required size
23 Test the effect of the following commands
a) i ends a session
b) n ends the current transaction You return to the calling menu
c) You can log off the system with nend
d) nex ends the user session immediately without any additional query
7252019 Print 02
httpslidepdfcomreaderfullprint-02 2020
24 Which transaction codes can you enter to call the following menus
a) SM37 (see system status under Transaction)
b) SM04 (see system status under Transaction)
25 Branch to the Dynamic menu To activate the technical name choose Gotorarr
Technical namerarr Technical name on Position the cursor on the Company menu and
choose Editrarr Find Enter Customer on the template and find this term The system
displays the transactions it finds that contain this term
3 User profiles
31 To enter a default value in the field you need the parameter ID of the field concerned
You must first choose a transaction that contains this field Mark this field (simply
position the cursor on it) and choose F Technical inforarr Parameter ID For the
company code field the parameter ID is BUK
Enter this ID in the user profile (Systemrarr User profi lerarr Own data ) in the tab
Parameter and assign it with a value Do not forget to save this value The system
displays these values the next time you log onto the system
32 You define the start menu in the fixed values Choose Systemrarr User profi lerarr Own
datararr F ixed values In the tab Fixed values there is the Start menu input field
Here you must enter a special ID for the start menu
You find this key for application level menus by branching to an application level menu
choosing Toolsrarr Administration and then calling the system status The last four
characters in Program (GUI) contain the ID that you need to enter as the fixed value
provided that the first four characters are MENUThe system should display the administration transaction the next time you log on (You
can also specify an area menu as a start menu To do this see the unit on the ABAP
Workbench)
33 To maintain a favorite branch to the dynamic menu The system displays a company
menu that was defined by Customizing To create a favorite find the tasks (transactions)
in the menu tree of the company menu that you require on a daily basis By selecting the
task and choosing Favorites listrarr Create favorites you include the task in your favorites
list To move your favorites to a folder you should first create a folder by choosing
Favorites listrarr Create folder You can also move favorites to a folder by choosing
Favorites listrarr Move favorites
7252019 Print 02
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copy SAP AG TABC40 40A ABAP Workbench 2-16
Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaultsbull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the R3 System
11 Call the SAPGUI user interface and choose the relevant R3 System Enter the user
name client and initial password suggested by the instructor The first time you log on
the system displays a dialog box Enter your new password twice in the fields provided
12 Display the system status
13 What is the current system time (this is not the same as the frontend time)
14 What is the R3 Release (Version) of your R3 System
2 Navigation
21 Create some new sessions (what is the maximum number of sessions that you can open)
and then close them again (o displays an overview of the open sessions)
22 Minimize one of the session windows to the size of an icon and then restore it to its
original size and position
23 Test the effect of the following commands
a) bdquoi b) bdquon
c) bdquonend and d) bdquonex
24 Which transaction codes can you enter to call the following menus
a) Systemrarr Servicesrarr Jobsrarr Job overview
b) Toolsrarr Administrationrarr Monitorrarr System monitoringrarr
User overview
25 You want to know for example the transaction code for Accounts receivable Display
the transaction codes that you can use for this area
7252019 Print 02
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3 User profiles
31 Using Transaction FD03 (Display customers) as an example enter a default value in the
company code for your users
32 Maintain these settings in your defaults The next time you log on the system displays the
Accounts receivable menu
33 Maintain an entry in your favorites list using transactions of your choice (see the dynamic
menu) The entry should consist of two folders with two tasks (transactions) in each
7252019 Print 02
httpslidepdfcomreaderfullprint-02 1820
copy SAP AG TABC40 40A ABAP Workbench 2-18
R3 System
Release 40
SAP50
Basis Technology
Solutions
7252019 Print 02
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copy SAP AG TABC40 40A ABAP Workbench 2-19
Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaults
bull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the system
11 Log onto the R3 System specified by the course instructor and change your password
12 You display the system status by choosing Systemrarrrarr Status
13 The current system time (application server time) is in the top right corner in the system
status under System time
14 You can also find the R3 Release (version number) in the system status under SAP
System data SAP Releaseldquo
2 Navigation
21 You open and close sessions by choosing Systemrarrrarr Create session and Systemrarrrarr
Close session (you can also enter i in the command field) You can open six sessions for
each user session
22 You maximize and minimize windows using the arrow in the top right corner of the
window You can move windows by dragging them using the title bar You can change
their size by positioning the cursor on the window frame (left right in the corners) anddragging the frame to the required size
23 Test the effect of the following commands
a) i ends a session
b) n ends the current transaction You return to the calling menu
c) You can log off the system with nend
d) nex ends the user session immediately without any additional query
7252019 Print 02
httpslidepdfcomreaderfullprint-02 2020
24 Which transaction codes can you enter to call the following menus
a) SM37 (see system status under Transaction)
b) SM04 (see system status under Transaction)
25 Branch to the Dynamic menu To activate the technical name choose Gotorarr
Technical namerarr Technical name on Position the cursor on the Company menu and
choose Editrarr Find Enter Customer on the template and find this term The system
displays the transactions it finds that contain this term
3 User profiles
31 To enter a default value in the field you need the parameter ID of the field concerned
You must first choose a transaction that contains this field Mark this field (simply
position the cursor on it) and choose F Technical inforarr Parameter ID For the
company code field the parameter ID is BUK
Enter this ID in the user profile (Systemrarr User profi lerarr Own data ) in the tab
Parameter and assign it with a value Do not forget to save this value The system
displays these values the next time you log onto the system
32 You define the start menu in the fixed values Choose Systemrarr User profi lerarr Own
datararr F ixed values In the tab Fixed values there is the Start menu input field
Here you must enter a special ID for the start menu
You find this key for application level menus by branching to an application level menu
choosing Toolsrarr Administration and then calling the system status The last four
characters in Program (GUI) contain the ID that you need to enter as the fixed value
provided that the first four characters are MENUThe system should display the administration transaction the next time you log on (You
can also specify an area menu as a start menu To do this see the unit on the ABAP
Workbench)
33 To maintain a favorite branch to the dynamic menu The system displays a company
menu that was defined by Customizing To create a favorite find the tasks (transactions)
in the menu tree of the company menu that you require on a daily basis By selecting the
task and choosing Favorites listrarr Create favorites you include the task in your favorites
list To move your favorites to a folder you should first create a folder by choosing
Favorites listrarr Create folder You can also move favorites to a folder by choosing
Favorites listrarr Move favorites
7252019 Print 02
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copy SAP AG TABC40 40A ABAP Workbench 2-17
3 User profiles
31 Using Transaction FD03 (Display customers) as an example enter a default value in the
company code for your users
32 Maintain these settings in your defaults The next time you log on the system displays the
Accounts receivable menu
33 Maintain an entry in your favorites list using transactions of your choice (see the dynamic
menu) The entry should consist of two folders with two tasks (transactions) in each
7252019 Print 02
httpslidepdfcomreaderfullprint-02 1820
copy SAP AG TABC40 40A ABAP Workbench 2-18
R3 System
Release 40
SAP50
Basis Technology
Solutions
7252019 Print 02
httpslidepdfcomreaderfullprint-02 1920
copy SAP AG TABC40 40A ABAP Workbench 2-19
Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaults
bull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the system
11 Log onto the R3 System specified by the course instructor and change your password
12 You display the system status by choosing Systemrarrrarr Status
13 The current system time (application server time) is in the top right corner in the system
status under System time
14 You can also find the R3 Release (version number) in the system status under SAP
System data SAP Releaseldquo
2 Navigation
21 You open and close sessions by choosing Systemrarrrarr Create session and Systemrarrrarr
Close session (you can also enter i in the command field) You can open six sessions for
each user session
22 You maximize and minimize windows using the arrow in the top right corner of the
window You can move windows by dragging them using the title bar You can change
their size by positioning the cursor on the window frame (left right in the corners) anddragging the frame to the required size
23 Test the effect of the following commands
a) i ends a session
b) n ends the current transaction You return to the calling menu
c) You can log off the system with nend
d) nex ends the user session immediately without any additional query
7252019 Print 02
httpslidepdfcomreaderfullprint-02 2020
24 Which transaction codes can you enter to call the following menus
a) SM37 (see system status under Transaction)
b) SM04 (see system status under Transaction)
25 Branch to the Dynamic menu To activate the technical name choose Gotorarr
Technical namerarr Technical name on Position the cursor on the Company menu and
choose Editrarr Find Enter Customer on the template and find this term The system
displays the transactions it finds that contain this term
3 User profiles
31 To enter a default value in the field you need the parameter ID of the field concerned
You must first choose a transaction that contains this field Mark this field (simply
position the cursor on it) and choose F Technical inforarr Parameter ID For the
company code field the parameter ID is BUK
Enter this ID in the user profile (Systemrarr User profi lerarr Own data ) in the tab
Parameter and assign it with a value Do not forget to save this value The system
displays these values the next time you log onto the system
32 You define the start menu in the fixed values Choose Systemrarr User profi lerarr Own
datararr F ixed values In the tab Fixed values there is the Start menu input field
Here you must enter a special ID for the start menu
You find this key for application level menus by branching to an application level menu
choosing Toolsrarr Administration and then calling the system status The last four
characters in Program (GUI) contain the ID that you need to enter as the fixed value
provided that the first four characters are MENUThe system should display the administration transaction the next time you log on (You
can also specify an area menu as a start menu To do this see the unit on the ABAP
Workbench)
33 To maintain a favorite branch to the dynamic menu The system displays a company
menu that was defined by Customizing To create a favorite find the tasks (transactions)
in the menu tree of the company menu that you require on a daily basis By selecting the
task and choosing Favorites listrarr Create favorites you include the task in your favorites
list To move your favorites to a folder you should first create a folder by choosing
Favorites listrarr Create folder You can also move favorites to a folder by choosing
Favorites listrarr Move favorites
7252019 Print 02
httpslidepdfcomreaderfullprint-02 1820
copy SAP AG TABC40 40A ABAP Workbench 2-18
R3 System
Release 40
SAP50
Basis Technology
Solutions
7252019 Print 02
httpslidepdfcomreaderfullprint-02 1920
copy SAP AG TABC40 40A ABAP Workbench 2-19
Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaults
bull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the system
11 Log onto the R3 System specified by the course instructor and change your password
12 You display the system status by choosing Systemrarrrarr Status
13 The current system time (application server time) is in the top right corner in the system
status under System time
14 You can also find the R3 Release (version number) in the system status under SAP
System data SAP Releaseldquo
2 Navigation
21 You open and close sessions by choosing Systemrarrrarr Create session and Systemrarrrarr
Close session (you can also enter i in the command field) You can open six sessions for
each user session
22 You maximize and minimize windows using the arrow in the top right corner of the
window You can move windows by dragging them using the title bar You can change
their size by positioning the cursor on the window frame (left right in the corners) anddragging the frame to the required size
23 Test the effect of the following commands
a) i ends a session
b) n ends the current transaction You return to the calling menu
c) You can log off the system with nend
d) nex ends the user session immediately without any additional query
7252019 Print 02
httpslidepdfcomreaderfullprint-02 2020
24 Which transaction codes can you enter to call the following menus
a) SM37 (see system status under Transaction)
b) SM04 (see system status under Transaction)
25 Branch to the Dynamic menu To activate the technical name choose Gotorarr
Technical namerarr Technical name on Position the cursor on the Company menu and
choose Editrarr Find Enter Customer on the template and find this term The system
displays the transactions it finds that contain this term
3 User profiles
31 To enter a default value in the field you need the parameter ID of the field concerned
You must first choose a transaction that contains this field Mark this field (simply
position the cursor on it) and choose F Technical inforarr Parameter ID For the
company code field the parameter ID is BUK
Enter this ID in the user profile (Systemrarr User profi lerarr Own data ) in the tab
Parameter and assign it with a value Do not forget to save this value The system
displays these values the next time you log onto the system
32 You define the start menu in the fixed values Choose Systemrarr User profi lerarr Own
datararr F ixed values In the tab Fixed values there is the Start menu input field
Here you must enter a special ID for the start menu
You find this key for application level menus by branching to an application level menu
choosing Toolsrarr Administration and then calling the system status The last four
characters in Program (GUI) contain the ID that you need to enter as the fixed value
provided that the first four characters are MENUThe system should display the administration transaction the next time you log on (You
can also specify an area menu as a start menu To do this see the unit on the ABAP
Workbench)
33 To maintain a favorite branch to the dynamic menu The system displays a company
menu that was defined by Customizing To create a favorite find the tasks (transactions)
in the menu tree of the company menu that you require on a daily basis By selecting the
task and choosing Favorites listrarr Create favorites you include the task in your favorites
list To move your favorites to a folder you should first create a folder by choosing
Favorites listrarr Create folder You can also move favorites to a folder by choosing
Favorites listrarr Move favorites
7252019 Print 02
httpslidepdfcomreaderfullprint-02 1920
copy SAP AG TABC40 40A ABAP Workbench 2-19
Unit Navigation
Topic Working with the R3 System
bull Navigating using the menus calling transactions in the R3 System
bull Specifying user defaults
bull Configuring the favorites list
Working with the R3 System user-specific defaults
1 Log onto the system
11 Log onto the R3 System specified by the course instructor and change your password
12 You display the system status by choosing Systemrarrrarr Status
13 The current system time (application server time) is in the top right corner in the system
status under System time
14 You can also find the R3 Release (version number) in the system status under SAP
System data SAP Releaseldquo
2 Navigation
21 You open and close sessions by choosing Systemrarrrarr Create session and Systemrarrrarr
Close session (you can also enter i in the command field) You can open six sessions for
each user session
22 You maximize and minimize windows using the arrow in the top right corner of the
window You can move windows by dragging them using the title bar You can change
their size by positioning the cursor on the window frame (left right in the corners) anddragging the frame to the required size
23 Test the effect of the following commands
a) i ends a session
b) n ends the current transaction You return to the calling menu
c) You can log off the system with nend
d) nex ends the user session immediately without any additional query
7252019 Print 02
httpslidepdfcomreaderfullprint-02 2020
24 Which transaction codes can you enter to call the following menus
a) SM37 (see system status under Transaction)
b) SM04 (see system status under Transaction)
25 Branch to the Dynamic menu To activate the technical name choose Gotorarr
Technical namerarr Technical name on Position the cursor on the Company menu and
choose Editrarr Find Enter Customer on the template and find this term The system
displays the transactions it finds that contain this term
3 User profiles
31 To enter a default value in the field you need the parameter ID of the field concerned
You must first choose a transaction that contains this field Mark this field (simply
position the cursor on it) and choose F Technical inforarr Parameter ID For the
company code field the parameter ID is BUK
Enter this ID in the user profile (Systemrarr User profi lerarr Own data ) in the tab
Parameter and assign it with a value Do not forget to save this value The system
displays these values the next time you log onto the system
32 You define the start menu in the fixed values Choose Systemrarr User profi lerarr Own
datararr F ixed values In the tab Fixed values there is the Start menu input field
Here you must enter a special ID for the start menu
You find this key for application level menus by branching to an application level menu
choosing Toolsrarr Administration and then calling the system status The last four
characters in Program (GUI) contain the ID that you need to enter as the fixed value
provided that the first four characters are MENUThe system should display the administration transaction the next time you log on (You
can also specify an area menu as a start menu To do this see the unit on the ABAP
Workbench)
33 To maintain a favorite branch to the dynamic menu The system displays a company
menu that was defined by Customizing To create a favorite find the tasks (transactions)
in the menu tree of the company menu that you require on a daily basis By selecting the
task and choosing Favorites listrarr Create favorites you include the task in your favorites
list To move your favorites to a folder you should first create a folder by choosing
Favorites listrarr Create folder You can also move favorites to a folder by choosing
Favorites listrarr Move favorites
7252019 Print 02
httpslidepdfcomreaderfullprint-02 2020
24 Which transaction codes can you enter to call the following menus
a) SM37 (see system status under Transaction)
b) SM04 (see system status under Transaction)
25 Branch to the Dynamic menu To activate the technical name choose Gotorarr
Technical namerarr Technical name on Position the cursor on the Company menu and
choose Editrarr Find Enter Customer on the template and find this term The system
displays the transactions it finds that contain this term
3 User profiles
31 To enter a default value in the field you need the parameter ID of the field concerned
You must first choose a transaction that contains this field Mark this field (simply
position the cursor on it) and choose F Technical inforarr Parameter ID For the
company code field the parameter ID is BUK
Enter this ID in the user profile (Systemrarr User profi lerarr Own data ) in the tab
Parameter and assign it with a value Do not forget to save this value The system
displays these values the next time you log onto the system
32 You define the start menu in the fixed values Choose Systemrarr User profi lerarr Own
datararr F ixed values In the tab Fixed values there is the Start menu input field
Here you must enter a special ID for the start menu
You find this key for application level menus by branching to an application level menu
choosing Toolsrarr Administration and then calling the system status The last four
characters in Program (GUI) contain the ID that you need to enter as the fixed value
provided that the first four characters are MENUThe system should display the administration transaction the next time you log on (You
can also specify an area menu as a start menu To do this see the unit on the ABAP
Workbench)
33 To maintain a favorite branch to the dynamic menu The system displays a company
menu that was defined by Customizing To create a favorite find the tasks (transactions)
in the menu tree of the company menu that you require on a daily basis By selecting the
task and choosing Favorites listrarr Create favorites you include the task in your favorites
list To move your favorites to a folder you should first create a folder by choosing
Favorites listrarr Create folder You can also move favorites to a folder by choosing
Favorites listrarr Move favorites