PRINCE2 Timeline Slides

Ref: MP0008 1

The PRINCE2® Timeline

By Frank Turley Management-Plaza.com

The Swirl logo™ is a trade mark of AXELOS Limited. PRINCE2® is a registered trade mark of AXELOS Limited.

PRINCE2

Ref: MP0008 2

Presentation Introduction

•  Overview of a typical PRINCE2 Project & how it starts

•  What type of decisions do upper managment make?

•  Type of information upper management needs

•  Overview of the Project Manager does

•  When requirements are gathered?

•  How to break up a big project into chunks?

•  When and where do the products get created?

This short course will present the following:

© Management Plaza

The PRINCE2 Timeline

PRINCE2 Timeline video

PRINCE2

Ref: MP0008

DP

CS

SU - IP SU

SB / CP

MP

1 week e.g. time 60 hrs

Pre-project (feasibility)

-- Once during project -- Once per stage -- Many times during stage -- Once per Work Package

PRINCE2 Project Timeline / Example

By Frank Turley, www.mplaza.pm

project mandate

PRINCE2® is a registered trade mark of AXELOS Limited Ver 1.5

Upper Management – Project Board

Runs the project– Project Manager

Creates the products– Team Manager

Project Levels


Project Board

Project Manager

Team Manager

3 PRINCE2


Ref: MP0008

1 week e.g. time

CS

SU - IP SU

SB / CP

MP

60 hrs

1: Authorize Initiation



PRINCE2 Project Timeline / Example

DP

project mandate

PM

PM

PM

PB

How a PRINCE2 project starts?

Project mandate (idea)

-  Normally this is just an IDEA -  Reasons for the project -  Potential value for the company,…. -  Name of Executive

The PRINCE2 Timeline: How a project starts

Project Board

Project Manager

Team Manager

By Frank Turley, www.mplaza.pm PRINCE2® is a registered trade mark of AXELOS Limited Ver 1.5

4 PRINCE2


Ref: MP0008

1 week e.g. time

DP

CS

SU - IP SU

SB / CP

MP

60 hrs




PRINCE2 Project Timeline / Example project mandate

Starting up a Project : Objectives

-  See if the project is a good idea or not -  SU Input / Output Input = Project mandate: Output = Project Brief -  If NO: document why and kill the project

The PRINCE2 Timeline: SU Objectives

Project Board

Project Manager

Team Manager

Is this project or good or bad idea?


5 PRINCE2


Ref: MP0008

1 week e.g. time

DP

CS

SU - IP SU

SB / CP

MP

60 hrs





Starting up a Project : Outputs

-  Project Brief - How project aligns to strategy - Project Team - Main Product Description + Quality info - High Level Risks - outline Business Case

- Plan for Initiating Stage

Project Board

Project Manager

Team Manager

The PRINCE2 Timeline: SU Outputs

Outputs: Project Brief and Plan


6 PRINCE2


Ref: MP0008

1 week e.g. time

DP

CS

SU - IP SU

SB / CP

MP

60 hrs





First decision by Project Board

-  Object – See if project is a good idea? -  Ask for Business Case -  Add to company strategy? – waste of time?

Project Board

Project Manager

Team Manager

The PRINCE2 Timeline: Project Board decision

First Project Board decision


7 PRINCE2


Ref: MP0008

1 week 4 weeks e.g. time

DP

CS

I P SU - IP SU

SB / CP SB

MP

60 hrs 850 hrs


Initiation (Planning) 1st Stage




CS : Optional

Initiating a Project = Initiation Stage (Planning Stage)

-  Strategy Docs (Risk, Comms, Quality, CM) -  Product Descriptions (requirements) -  Project Plan (high level ) -  Business Case -  Project controls -  Roles & Responsibility

Project Board

Project Manager

Team Manager

The PRINCE2 Timeline: Initiating a Project

Documenting requirements and planning


8 PRINCE2


Ref: MP0008

1 week 4 weeks e.g. time

DP

2: Authorize the Project

CS

I P SU - IP SU

SB / CP SB

MP

60 hrs 850 hrs

Authorize Next Stage 1: Authorize Initiation





CS : Optional

Authorize Next Stage

2nd & 3rd Project Board decision

-  Review Business Case & Benefits -  Review Project Plan -  Review Project Controlled -  Review Project Team (who is who) -  Etc…

Project Board

Project Manager

Team Manager

The PRINCE2 Timeline: Project Board – 2nd & 3rd decision

More Project Board decisions


9 PRINCE2


Ref: MP0008

1 week 4 weeks 8 weeks e.g. time

DP


CS CS : Stage

I P SU - IP

SU

SB / CP SB SB

MP Work Packages

60 hrs 850 hrs

Reports & Advise


Project Board decisions




Authorize Project Close

delivery Stages - (Execution)



CS : Optional

Authorize Next Stage Authorize Next Stage

Activities

-  Hand out work -  Review stage status -  Provide regular updates -  Capture issues, risks

Project Board

Project Manager

Team Manager

The PRINCE2 Timeline: Controlling a Stage

Monitor and control a stage


10 PRINCE2

Ref: MP0008

1 week 4 weeks 8 weeks e.g. time

DP


CS CS : Stage

I P SU - IP

SU

SB / CP SB SB

MP Work Packages

60 hrs 850 hrs

Reports & Advise










CS : Optional

Authorize Next Stage Authorize Next Stage

SB Outputs

-  End Stage Report -  New Stage Plan -  Update: Business Plan -  Update: Project Plan -  Update: Benefits Review Plan

Project Board

Project Manager

Team Manager

The PRINCE2 Timeline: Managing a Stage Boundary

Review the last stage and plan the next


11 PRINCE2


Ref: MP0008

1 week 4 weeks 8 weeks 8 weeks e.g. time

DP


CS CS : Stage

I P SU - IP SU

SB / CP SB SB

MP Work Packages

60 hrs 850 hrs

Reports & Advise



Closing







1 week

CS : Optional

Project Board

Project Manager

Team Manager

The PRINCE2 Timeline: Project Board decision

Authorize the Next Stage


12 PRINCE2


Ref: MP0008

1 week 4 weeks 8 weeks 8 weeks 8 weeks e.g. time

DP


CS CS : Stage CS : Stage

I P SU - IP SU

SB / CP SB SB SB

MP Work Packages Work Packages

60 hrs 850 hrs

Reports & Advise Reports & Advise



Closing







1 week

CS : Optional

Project Board

Project Manager

Team Manager

The PRINCE2 Timeline: Next delivery stage

Next delivery stage


PRINCE2


Ref: MP0008


DP


CS CS : Stage CS : Stage CS : Stage

I P SU - IP

CP SB / CP SB SB SB Closing a Project

MP Work Packages Work Packages Work Packages

60 hrs 850 hrs

Reports & Advise Reports & Advise Reports & Advise



Closing







PRINCE2 Project Timeline / Example project mandate 7 Processes

1 week

CS : Optional

Project Board

Project Manager

Team Manager

SU PM

PM

PM

PB

PM

PM

PM

PB

PM

PM

PM

PB

The PRINCE2 Timeline: Closing a Project

Last delivery stage and close


PRINCE2

Ref: MP0008


DP


CS CS : Stage CS : Stage CS : Stage

I P SU - IP

CP SB / CP SB SB SB Closing a Project

MP Work Packages Work Packages Work Packages

60 hrs 850 hrs

Reports & Advise Reports & Advise Reports & Advise



Closing







PRINCE2 Project Timeline / Example project mandate 7 Processes

1 week

CS : Optional

Project Board

Project Manager

Team Manager

SU PM

PM

PM

PB

PM

PM

PM

PB

PM

PM

PM

PB

The PRINCE2 Timeline: Closing a Project

Last Project Board decision


15 PRINCE2


Ref: MP0008

Summary

•  A PRINCE2 project timeline

•  How processes releate to each other (timeline)

•  What happens in the Starting Up a Project process

•  How the Project Board participate in the project and their decisions

•  Which processes are done more than once

•  How the project is closed and who closes the project.

The objectives were to show:

© Management Plaza


16 PRINCE2 PRINCE2


Ref: MP0008

Other PRINCE2 training material

You can get the following information free:

© Management Plaza


PRINCE2 Foundation Exam & Self Study

17 PRINCE2


Ref: MP0008

The PRINCE2® Timeline

END

© Management Plaza

www.Management-Plaza.com www.mplaza.pm

[email protected]

PRINCE2


PRINCE2 Timeline Slides

Education

Transcript of PRINCE2 Timeline Slides