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Transcript of PrevNext | Slide 1 WELCOME TO THE MEGS SYSTEM CONSOLIDATED APPLICATION Title I, Part C Migrant...
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Slide 1
WELCOME TO THE MEGS SYSTEM
CONSOLIDATED APPLICATION
Title I, Part C
Migrant Education Regular School Year
Presented by: Judy Byrnes
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Slide 2
MEGS
Michigan Electronic Grants System
http://megs.mde.state.mi.us/megs/
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Slide 3
The Michigan Electronic Grants System
• Getting set-up in MEGS• Security Levels• Authorized Officials• Modifications, Amendments • DS-4044 reporting (tell your business people)
MEGS PROCESS
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Slide 4
WHAT IS NEEDED TO USE MEGS
• An Internet Connection• Web Browser
-IE 6.0+-Netscape 7.0+
• Adobe Acrobat 4.0+ • A Valid MEIS Account entered
in MEGS
*Internet Explorer RECOMMENDED
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Slide 5
QUICK FACTS ABOUT MEGS
Internet connection• The faster the connection, the easier it is to use MEGS• Beware proxy servers, pop-up blockers, and network security
settings
MEGS Tips• Can be accessed from multiple machines at same time• Best viewed through Internet Explorer• No preferred sequence for navigating in MEGS• MEIS accounts must be entered in MEGS• Confirm your email address
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Slide 6
WHAT IS ADOBE ACROBAT READER AND DO I NEED IT?
• Adobe Acrobat Reader allows user to view PDF files. • PDF stands for “Portable Document Format”. • Regular Webpages which are programmed in
HTML do not always look good when printed. • The PDF format was designed for the Web to look
consistent each time it is printed. • MEGS uses PDF’s for those things that must be printed.
Once Acrobat Reader is installed, all files in MEGS with the extension .pdf will be opened with the Acrobat Program.
Adobe Acrobat Reader can be downloaded fromhttp://www.adobe.com/products/acrobat/readstep2.html
MEGS supports Adobe Acrobat and Adobe Acrobat Reader versions 4.0+
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Slide 7
WHAT IS MEIS AND HOW CAN AN ACCOUNT BE OBTAINED?
MEIS is the:
Michigan Education Information System.
MEIS provides one system for the management of user accounts for a variety of MDE applications.
In order to use MEGS you must first obtain a MEIS account. This can be done by going to the following URL (Website Address) and clicking Create a MEIS Account:
http://meis.mde.state.mi.us/userman/
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Slide 8
CONFIRMING YOUR MEIS ACCOUNT
The final screen will confirm your account.
Hint: Print this page for your records.
Hint: Change your password immediately.
Warning: Passwords are case-sensitive. Your randomly generated password is guaranteed to cause you problems in the future.
Change it immediately after creating your account.
Your MEIS account must be entered in the MEGS database.
Need to reset your password? Call the MDE Helpdesk:
(517) 335-0505Note: Every MEIS application has
its own security system.
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Slide 9
HOW TO ACCESS MEGS
The first screen provides a link to the login screen and a link to the MEGS Website:
MEGS Website has:- training materials- presentations- allocation information- MEIS information- general information
Once your MEIS account is entered in MEGS, you can log in:
http://megs.mde.state.mi.us/megs/
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Slide 10
THE MEGS WEBSITE
Click on “Training” to receive this
power-point and other training
materials.
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Slide 11
LOGGING INTO MEGS
Use the Login and Password obtained from the MEIS Registration Process to login.
Remember, the MEIS password is case sensitive.
If you receive an error message that you have a valid MEIS account, but are not authorized in MEGS, contact your Authorized Official.
If you receive a message about becoming a Peer Reviewer, you have not been entered into MEGS yet.
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Slide 12
AVOID THE BACK AND FORWARD BUTTONS
MEGS is a dynamic, database driven, Web application. Content in MEGS changes according to information that is entered into the system. When applicants enter information into the system, it changes the way they see certain parts of the application. Therefore, it is highly recommended that users use the navigation provided within the application.
Using the browser’s Back and Forward buttons to go to a page is not the same as clicking a link to go to exactly the same page. The Back button will simply load the cached (or saved) version of the page that exists on the local hard drive as it was the last time the page was accessed. By using the Back button, the user is not getting the latest information from the website, but rather an “older” saved version of the page.
Avoid the Back and Forward buttons in order to always see the latest information.
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Slide 13
DESIGNATING AUTHORIZED OFFICIALShttp://megs.mde.state.mi.us/megsweb
• Two Authorized Officials per district
• Authorized by the Superintendent
• Print and send in the MEGS Electronic Form
• Very quick turn-around
• Log-in to check
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Slide 14
MEGS – User FlowAuthorized Official (Level 5)
Initiates Application (Opens)
Assigns Users to Application (At least one Level 4 user)
Grant Administrator (Level 4)
Completes Application
Authorized Official (Level 5)
Submits Application
Authorized Official - Level 5Authorized Official - Level 5
Grant Administrator - Level 4Grant Administrator - Level 4
INITIATESApplication
ASSIGNSLevel 4 User
COMPLETESApplication
NOTIFIESLevel 5 of
Completion
SUBMITSApplication
Authorized Official - Level 5Authorized Official - Level 5
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Slide 15
MEGS AUTHORIZATION STRUCTURE
Level 5 - Authorized Officials• Manage MEGS accounts for district/agency• Designate Application Administrators (Level 4)• Initiate applications• Assign lower security levels to allow edit or view status• Add users to MEGS • Submit, amend and delete applications, amendments, and/or reports• Access to all district applications
Level 4 - Application Administrators• Responsible for managing the application• Initiate assigned applications • Start modifications or amendments• Notify Authorized Officials to submit applications, modifications and
amendments• Can add/delete consortium/grant members or participating agencies
to an application
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Slide 16
OTHER SECURITY LEVELS
Level 3b Consortium/Grant Member Program Coordinator The fiscal agent can add users from consortia organizations. They have permission to work on their budget and narrative only. They cannot save to any other portions of the grant.
Level 3 Consortium/Grant Member-Authorized OfficialsAll Authorized Officials from Consortia Members are automatically added to the grant with View permissions.
Level 2 - Grant Writers This level has the ability to input and edit data and budget information.
Level 2c - Financial OfficersThis level has the ability to input and edit budget data only.
Level 1 – Viewers This level has the ability to view all parts of the application. Cannot input or edit any information.
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Slide 17
AUTHORIZED OFFICIALS: Getting Started
From the Main Menu, Authorized Officials can:
• Initiate applications• Add users to MEGS• Review/edit contact information• Assign application security levels• Edit agency information• Edit personal contact information
Once an application has been initiated, the application will be listed on the Main Menu.
Grants are color coded by years:
2002-2003 are blue 2003-2004 are green 2004-2005 are red 2005-2006 are blue
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Slide 18
ADDING NEW USERS TO MEGS
Authorized Officials (level 5’s only)
• All new users must be entered into the MEGS system
• Select the Add Users to MEGS link
• Key in the MEIS number (up to ten users can be added)
• Click on Verify• If the information is correct, click
on Save
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Slide 19
ADDING USERS TO THE APPLICATION
Users may be added externally from the application or inside the
particular application.
External• Select application security
level(s)• Select the contact person then
select each application and security level assigned to that user
• SaveUsers can be added even
if the application is already initiated.
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Slide 20
MAIN MENU
Main Menu Options
• View/Edit
• Delete Application
• Amend Application
• View Reports
• View History
Buttons are controlled by the status of the applications.
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Slide 21
MAIN MENU:Initiating an Application (5’s)
From the Main Menu:
• Select the Consolidated Application (FY-2006) application from the drop down list.
• Select the Apply Now button. Then click the Apply button to initiate the application. This will send the user to the Application Menu.
• Option to initiate the grant disappears once the grant is initiated.
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Slide 22
APPLICATION MENU
Application Menu
• Header Details• Application Information• Management Activities• General Information• Budget Pages• Program Information• Attachments• Submitting the
Application
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Slide 23
Important Information and Assurances and Certifications
• Important Information About the Application
This link opens a page that provides information about the application due date and the pages that must be submitted, as well as the purposes of the programs included in the application.
• Assurances and Certifications
This link opens a page that lists a set of conditions that must be followed by recipients of funds for programs included in the application.
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Slide 24
MANAGEMENT ACTIVITIES: View a PDF of This Application
To View a PDF of the Application:
Click the View a PDF of this application link to generate a printable version of the application.
The PDF will include all information that is entered into the current application.
One Click Solution: email sent when ready.
Links are also provided for individual page PDFs.
This feature is provided for agencies to keep a printed copy of the application that the user submitted electronically.
To save the PDF of your completed application, select “File – Save As” and save the file to your hard drive.
Blank PDF is also available.
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Slide 25
GENERAL INFORMATION:Grant Contact and Fiscal Agent Information
To Assign or Change the Main Contact:
• Go to the Control Access to This Application page and make the assignment.
• When the assignment is saved, the user will be displayed on the Grant Contact and Fiscal Agent Information page.
• Authorized users may delete and replace the Main Contact.
• NEW – Additional Email Recipient
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Slide 26
GENERAL INFORMATION
• School level budgeting – not required
• Description of Equitable Access
• Participation of Private Nonprofit Schools – required for Federal Programs
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Slide 27
BUDGET PAGES: Budget Summary
Budget Totals: • The budget totals are displayed with function codes along the left side and object codes across the top • Budget totals are changed automatically
when new budget items are added to the grant
Indirect Costs:• Enter the rate in the indirect cost percent
field at the bottom of the budget grid.
Contact Information:• Enter the names and phone numbers
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Slide 28
BUDGET PAGES: Budget Detail
To enter your detail:
• Click on the Add Budget Item tab
• Select the appropriate function code
• (If the item is your local agency share, select the drop-down menu)
• Provide a description and amount
• (If Salary, complete the FTE or Hours box)
• Click on Add Item to save and continue
• Use the tabs to Add or Edit the budget items
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Slide 29
BUDGET - Quick Links
• This is another way to add multiple items of the same type.
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Slide 30
BUDGET NEW – Download Budget
• You can now download the information into a spreadsheet that you entered into the system.
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Slide 31
BUDGET NEW – Program Links
• You can navigate to and from the program page by using this link.
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Slide 32
PROGRAM INFORMATIONSchool District Consolidated Plan
Page is different for LEAs and ISDs
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Slide 33
PROGRAM INFORMATIONDelivery Systems for Special Populations
Complete the page – Don’t forget to use the
Help link for useful information
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Slide 34
PROGRAM INFORMATIONTeacher and Principal Training and
Recruiting/Innovative Programs
These are not required for the
(Title I, Part C) Migrant Education.
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Slide 35
ATTACHMENTS
Use these links to upload attachments as required
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Slide 36
ATTACHMENTS
Complete the “Title” “Browse” to the documentClick on the “Upload Attachment” button
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Slide 37
PRE-SUBMISSIONCheck Errors First
• MEGS performs a check for technical errors and will present the information on this page. Clicking on the link will take you to the page with the error.
• Run the error checking until the screen indicates:
No errors have been detected in this application.
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Slide 38
SUBMISSION
To Submit an Application:• Review Errors on the Application Menu.• Notify Authorized Official that the application is
complete. • AO clicks the Submit Application button on
the Application Menu.• If there are any errors, an error list will be
generated.• Once all errors are corrected, return to the
Application Menu and click Submit Application.
• The next page will present conditions that must be agreed upon when submitting the application.
• After reading and agreeing with the conditions, click the I Agree button to continue.
• MEGS will display a confirmation page. Print this page to keep as a record of the submission of the application. A link to allow you to access the confirmation page will be created on the Application Menu.
• MEGS will notify the district administrator and the application Main Contact by email that the application has been received by MDE.
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Slide 39
APPLICATION STATUS LEVELS
Status levels are used to track applications within MEGS and are applied at every step of the process.
There are two distinct status categories: Applicant and Consultant.
Applicant status levels that are “inprogress” allow the user full access to the application. Submission will “lock” the application to further changes.
Consultant status levels are used to show the level of review or to return the application (e.g. Modifications Required) to the user.
Applicant Set Status Levels
• Application In Progress
• Application Submitted
• Modifications In Progress
• Modifications Submitted
• Amendment In Progress
• Amendment Submitted
Consultant Set Status Levels
• Review In Progress
• Modifications Required
• Program Office Review
Complete
• Grant Funds Available to The
Applicant
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Slide 40
VIEW COMMENTS
To View Comments from Consultants:
• Click the View Comments link in the header of any page in the application.
• A separate popup window opens and displays the application checklist with all comments from consultants.
• Click the Print button to print the checklist with comments.
To Respond to Comments from Consultants:
• Enter your comments in the Comments to Consultant box under the appropriate page heading in the checklist.
• Click the Save button to save the comments you have entered.
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Slide 41
DS-4044 Concept
• Grants in MEGS will use new MEGS
interface
• GCMRS security is used
• Access MEGS from the Project Listing
Screen
• Signed for in usual manner
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Slide 42
Questions?
For MEGS or other technical questions contact:
Judy Thelen (517) 335-1266 [email protected]