Prevention, Preparedness and Response to Natural and Man...

This project is funded by the European Union

A project implemented by a consortium led by MWH

EuropeAid/135314/C/SER/MULTI Contract number 2014/352-249

Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2

Progress Report 2

Period 2: July 2015 to November 2015

12 February 2016

Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

Progress Report 2 - 12 February 2016 ii

Report Title Progress Report #2

Version Final

Date 12 February 2016

Prepared By

Key experts:

Sergej Anagnosti

Michael Elmquist

Antonin Petr

Non-Key experts:

Roberto Rudari – DRP NKE

Marco Massabo – DLD NKE

Davide Miozzo – DRM NKE

Paolo Campanella – IT NKE

Phil Langdale – HNS NKE

Daniela Cavini – Communication & Media NKE

Coordinated by Sergej Anagnosti, Team Leader

Reviewer 1 Alix Nokerman, Project Manager


Progress Report 2 - 12 February 2016 iii

Summary

PROJECT TITLE: Prevention, Preparedness and Response to Natural and Man-made Disasters in Eastern Partnership countries – PPRD East 2

CONTRACT NUMBER: 2014/352-249

COUNTRIES: Armenia, Azerbaijan, Belarus, Georgia, Republic of Moldova and Ukraine

LEAD CONTRACTOR

NAME MWH

ADDRESS Nysdam Office Park Avenue Reine Astrid, 92 B-1310 La Hulpe BELGIUM

TEL. NUMBER +32 2 6552258

FAX NUMBER +32 2 6552280

CONTACT PERSON Alix Nokerman

SIGNATURE

DATE OF REPORT: 12 February 2016

AUTHOR OF REPORT: Sergej Anagnosti, Team Leader

EU PROJECT MANAGER: Jean-François Moret


Progress Report 2 - 12 February 2016 iv

Table of Content

ABBREVIATIONS ...................................................................................................................................... VIEXECUTIVE SUMMARY ........................................................................................................................... 101. PROGRAMME SYNOPSIS ................................................................................................................ 10

1.1. OVERALL OBJECTIVE ....................................................................................................................... 101.2. PURPOSE ....................................................................................................................................... 101.3. RESULTS TO BE ACHIEVED ............................................................................................................... 101.4. GENERAL MANAGEMENT ................................................................................................................. 11

2. SUMMARY OF PROGRAMME'S PROGRESS (DECEMBER 2014 - NOVEMBER 2015) ................ 123. DETAILED PROGRESS ON EACH ACTIVITY AREA DURING THE REPORTING PERIOD [AS PER APPROVED WORK PLAN AND PROGRESS REPORT #1] ........................................................... 13

3.1. ACTIVITY AREA A ............................................................................................................................ 133.2. ACTIVITY AREA B ............................................................................................................................ 203.3. ACTIVITY AREA C ........................................................................................................................... 243.4. ACTIVITY AREA D ........................................................................................................................... 283.5. ACTIVITY AREA E ............................................................................................................................ 32

4. COUNTRY UPDATES DURING THE REPORTING PERIOD ............................................................ 364.1. ARMENIA ........................................................................................................................................ 364.2. AZERBAIJAN ................................................................................................................................... 364.3. BELARUS ....................................................................................................................................... 374.4. GEORGIA ....................................................................................................................................... 384.5. MOLDOVA ...................................................................................................................................... 384.6. UKRAINE ........................................................................................................................................ 39

5. PLANNING FOR THE NEXT REPORTING PERIOD AND BEYOND ................................................ 415.1. ACTIVITY AREA A ............................................................................................................................ 415.2. ACTIVITY AREA B ............................................................................................................................ 495.1. ACTIVITY AREA C ........................................................................................................................... 535.2. ACTIVITY AREA D ........................................................................................................................... 595.3. ACTIVITY AREA E ............................................................................................................................ 62

ANNEXES .................................................................................................................................................. 66GENERAL ANNEXES ................................................................................................................................... 66ANNEX 1 - PPRD EAST 2 PROGRAMME LOGICAL FRAMEWORK .................................................................... 66ANNEX 2 - MONITORING AND EVALUATION INDICATORS ................................................................................ 66ANNEX 3 - RESOURCES UTILISATION UP TO THE REPORTING PERIOD ............................................................ 66ANNEX 4 - UPDATED WORK PLAN 2016-2018 ............................................................................................. 66ANNEX 5 - LIST OF PPRD EAST 2 EVENTS’ PARTICIPANTS ........................................................................... 66ANNEX 6 - LIST OF NOMINATED NATIONAL THEMATIC FOCAL POINTS ........................................................... 66ANNEX 7 - 2ND NAG/CAG MEETINGS REPORTS ........................................................................................... 66ANNEX 8 - COUNTRY PROFILES ................................................................................................................. 66ANNEX 9 – TORS FOR THE MOBILISED NKES UP TO THE END OF PR2 .......................................................... 66ACTIVITY AREA A ...................................................................................................................................... 66ANNEX 10 – A.1.1.2 EUFD WS ................................................................................................................ 66ACTIVITY AREA B ...................................................................................................................................... 66


Progress Report 2 - 12 February 2016 v

ANNEX 11 – B.1.1 EOE 1 .......................................................................................................................... 66ANNEX 12 – B.1.1 EOE 2 .......................................................................................................................... 66ANNEX 13 – B.1.1 EOE3 ........................................................................................................................... 66ANNEX 14 – B.1.3.1 BAT .......................................................................................................................... 66ANNEX 15 – B.1.3.2 OPM ........................................................................................................................ 66ANNEX 16 – B.1.3.3 ADT ......................................................................................................................... 66ANNEX 17 – B.2 ....................................................................................................................................... 66ANNEX 18 – B.2.1 TTX ............................................................................................................................. 66ACTIVITY AREA C ...................................................................................................................................... 67ANNEX 19 – C.1 INSTALLATION MANUAL .................................................................................................... 67ANNEX 20 – C.1 ERRA SEMINAR .............................................................................................................. 67ANNEX 21 – C.2.1.2 DLD WS ................................................................................................................... 67ACTIVITY AREA D ...................................................................................................................................... 67ANNEX 22 – D.1 QUESTIONNAIRE .............................................................................................................. 67ANNEX 23 – D.1.5.1 QUESTIONNAIRE JN ................................................................................................... 67ANNEX 24 – D.1.5.2 LIST JOURNALISTS ..................................................................................................... 67ACTIVITY AREA E ...................................................................................................................................... 67ANNEX 25 – E.2.1.2 BANNERS .................................................................................................................. 67ANNEX 26 – E.2.1.2 VISIBILITY CHART ....................................................................................................... 67ANNEX 27 – E.2.1.2 LEAFLET .................................................................................................................... 67ANNEX 28 – E.3.3 AGENDA SAVONA .......................................................................................................... 67ANNEX 29 – E.3.2 NPC AGENDA ............................................................................................................... 67ANNEX 30 – E.3.2 SC AGENDA ................................................................................................................. 67COUNTRY UPDATES .................................................................................................................................. 67ANNEX 31 – WORLD BANK PROGRAMME’S CONCEPT NOTE ........................................................................ 67ANNEX 32 - EXERCISE INSTRUCTIONS FOR OBSERVERS .............................................................................. 67


Progress Report 2 - 12 February 2016 vi

ABBREVIATIONS

ADT Advanced Course

ALRCRM Agency for Land Relations and Cadastre of the Republic of Moldova

APSFR Areas of Potentially Significant Flood Risk

BAT Basic Training Courses

CAG Country Advisory Group

CBRN Chemical, Biological, Radiological and Nuclear

CCSS Czech Centre for Science and Society

CIMA International Centre on Environmental Monitoring Research Foundation (Italy)

CIS Commonwealth of Independent States

CMC Crisis Management Centre (Finland)

CP Civil Protection

CPESS Civil Protection and Emergency Situations Service of the Ministry of Internal Affairs of

the Republic of Moldova

CSTO Collective Security Treaty Organization

DEMA Danish Emergency Management Agency

DG Directorate General

DG ECHO Humanitarian Aid and CP Department of the European Commission – Directorate

General

DG NEAR Directorate-General for Neighbourhood and Enlargement Negotiations

DIPECHO Disaster Preparedness ECHO Programme

DLD Disaster Loss Data

DMCT Disaster Management Country Team

DPC Dipartimento della Protezione Civile (Italy)

DRA Disaster Risk Assessment

DRM Disaster Risk Management

DRR Disaster Risk Reduction


Progress Report 2 - 12 February 2016 vii

EADRCC Euro-Atlantic Disaster Response Coordination Centre

EaP Eastern Partnership

EC European Commission

EFAS European Flood Awareness System

EFFIS European Forest Fire Information System

EMA Emergency Management Agency of the Ministry of Internal Affairs of Georgia (Previ-

ously Emergency Management Department of the MoIA)

ENP European Neighbourhood Policy

ENPI European Neighbourhood and Partnership Instrument

ENVSEC Environment and Security Initiative

EoE Exchange of Experts Programme

ERRA Electronic Regional Risk Atlas

ERCC Emergency Response Coordination Centre

EU European Union

EUD European Union Delegation

EUFD European Union Flood Directive

FH&RM Flood Hazard and Risk Mapping

FRMPS Flood Risk Management Plans

GIS Geographic Information System

H&RM Hazard and Risk Mapping

HNS Host Nation Support

IAEA International Atomic Energy Agency

ICDO International Civil Defence Organisation

ICT Information, Communication and Telecommunication Technologies

IGS Institute of Geological Sciences of the National Academy of Sciences (Armenia)

INSPIRE Infrastructure for Spatial Information in Europe

IPA Instrument for Pre-Accession Assistance


Progress Report 2 - 12 February 2016 viii

JN Journalist Network

JRC Joint Research Centre

KE Key Expert

LL Lessons Learnt

MENR Ministry of Environment and Natural Resources (Ukraine)

MIA Ministry of Internal Affairs

MoES Ministry of Emergency Situation

MoU Memorandum of Understanding

MS Member State

MTAES Ministry of Territorial Administration and Emergency Situations of the Republic of Ar-

menia

NAG(s) National Advisory Group(s)

NAPR National Agency of Public Registry

NAS National Academy of Science

NATO North Atlantic Treaty Organization

NEA National Environmental Agency

NGO Non-governmental organization

NKE Non-Key Expert

NPC National Programme Coordinator

NSDI National Spatial Data Infrastructure

OCHA Office for the Coordination of Humanitarian Affairs

OJT On the Job Training

OPM Operational Management Course

OSCE Organization for Security and Co-operation in Europe

OSOCC On-Site Operation Co-ordination Centre

OXFAM Oxford Committee for Famine Relief

PFRA Preliminary Flood Risk Assessment


Progress Report 2 - 12 February 2016 ix

PPP Public-Private Partnership

PPRD East EU funded Programme for the Prevention, Preparedness and Response to Man-made

and Natural Disasters in the ENPI East Region

PuP Public-Public Partnership

RC/RC Red Cross/Red Crescent

SC Steering Committee

SDI Spatial Data Infrastructure

SES State Emergency Service of Ukraine

SOPs Standard Operating Procedures

SSCMC State Security and Crisis Management Council

THW Federal Agency for Technical Relief (Germany)

ToR Terms of Reference

TTX Table Top Exercise

UCPM Union Civil Protection Mechanism

UN United Nations

UNDP United Nations Development Programme

UNICEF United Nations Children's Fund

UNISDR United Nations International Strategy for Disaster Reduction

U.S. United States of America

USAR Urban Search and Rescue

WB World Bank

WGB Working group in Belarus

WGU Working group in Ukraine


Progress Report 2 - 12 February 2016 10

EXECUTIVE SUMMARY

This Progress Report provides an overview of the EU Programme for Preparedness, Prevention and Re-sponse to Natural and Man-made Disasters in EaP Countries (PPRD East 2) implementation in the period June-November 2015 and presents a proposed work plan for the next reporting period (December 2015-May 2016) and till the end of the Programme (November 2018). It is based on the Inception Report, the PPRD East 2 Work Plan, and the Progress Report #1, the first two documents endorsed by the PPRD East 2 Programme Steering Committee; all three documents were approved by the EU. It also takes in full account updated Country Profiles and priorities selected by Partner Countries.

Chapter 1 provides the Programme synopsis. Chapter 2 presents the brief summary of Programme’s overall implementation in the period December 2014 – November 2015, while Chapter 3 details imple-mentation progress made within each Activity Area during the reporting period. Chapter 4 presents Part-ner Countries’ updates, and finally Chapter 5 presents activities proposed to be implemented in the next reporting period (December 2015-May 2016) and till the end of the Programme (November 2018).

1. PROGRAMME SYNOPSIS

1.1. OVERALL OBJECTIVE

The overall objective of the PPRD East 2 is to contribute to the peace, stability, security and prosperity of the Eastern Partner Countries and to protect the environment, the population, the cultural heritage, the resources and the infrastructures of the region by strengthening the countries’ resilience, preparedness and response to man-made disasters and disasters caused by natural hazards.

1.2. PURPOSE

Based on the results of the PPRD East Programme - Phase 1, the purposes are:

• Strengthening of the Partner Countries' civil protection capacities for disaster prevention, prepar-edness and response;

• Strengthening regional cooperation and bringing the Partner Countries progressively closer to the EU Civil Protection Mechanism.

1.3. RESULTS TO BE ACHIEVED

The following results are to be achieved:

Result A. In the Partner Countries, the institutional and legal framework on disaster management and prevention is improved and approximated to the EU acquis and best practice. This entails in particular:

a. The relevant provisions of the EU acquis and best practices related to the prevention and man-agement of disasters (e.g. EU Floods Directive, EU Civil Protection policies) are transposed in the na-tional legislation or regulatory framework and are implemented. In case this relevant EU acquis and best practices cannot be fully transposed during the lifetime of the Programme, national roadmaps leading to it are established and approved;

b. Development of regional and national action plans implementing Risk Assessment Poli-cies/Strategies and progress in the development of national risk assessments and disaster risk man-agement planning are achieved;

c. Legislative framework and inter-institutional arrangements in this domain have been adapted and



formalised, in particular on the basis of the recommendations of the PPRD East Programme Phase 1.

Result B. Partner Countries and Participating States of the EU Civil Protection Mechanism cooperate closely through regular exchanges of information, expertise and best practices, trainings, table-top exer-cises and a joint regional exercise.

Result C. The Electronic Regional Risk Atlas (ERRA), developed under PPRD East Programme Phase 1 is further developed and put in practical use by Partner Countries. Data accessibility and comparability is improved at national and regional level, in line with the requirements of the Hyogo Framework for Action Agreement and in consistency with the European common approach for developing national loss data-bases and sharing of information.

Result D. Awareness about disasters (natural and man-made), their prevention and response, is im-proved in the Partner Countries, amongst civil protection professionals, volunteers and within the popula-tion in general.

1.4. GENERAL MANAGEMENT

The Programme is technically managed and implemented from a regional office established in Kyiv, Ukraine. A dedicated programme office has been established within the DEMA premises in Birkerød, Denmark.

The PPRD East 2 Steering Committee, the decision-making body of the Programme, has been estab-lished during the Inception Period. The PPRD East 2 Steering Committee members and National Pro-gramme Coordinators have remained the same during the reporting period. Respective lists are available at the PPRD East 2 web site http://pprdeast2.eu/en/.

The programme is managed by:

From the contracting authority:

• Mr Jean-François Moret, EU Project Officer, EU Delegation to Ukraine, in close cooperation with:

• Mr Roberto Schiliro, DG ECHO, Brussels,

• Ms Bella Nestorova (who took over from Mr Mathieu Bousquet), DG NEAR.

From the contractor (backstopping team):

• Mr Henrik Høigaard, Project Director, Birkerød, Denmark

• Ms Anca Andreescu, Senior Project Manager, Brussels

• Ms Alix Nokerman (who took over from Ms Aïda Yassine), Project Manager, Brussels

• Ms Eva Viktoriyova, Project Assistant, Brussels

• Ms Galina Sidelkovska, Project Assistant/Office Manager, Kyiv, Ukraine.

The programme is implemented by:

• Key-Expert Team:

o Mr Sergej Anagnosti, Team Leader

o Mr Michael Elmquist, Civil Protection Key Expert

o Mr Antonin Petr, Capacity Building Key Expert

• Specialised Non-Key Experts:

o Mr Roberto Rudari, Disaster Risk Prevention NKE



o Mr Marco Massabo, Disaster Loss Data NKE

o Mr Luca Molini, Flood Risk Management NKE

o Mr Davide Miozzo, Disaster Risk Management NKE

o Mr Paolo Campanella, IT NKE

o Mr Philip Langdale, Host Nation Support NKE

o Ms Daniela Cavini, Information & Media NKE (recruited during the reporting period)

• Local Coordinators Non-Key Experts:

o Ms Karine Taslakyan, Armenia

o Mr Rafig Verdiyev, Azerbaijan

o Mr Andrei Pinihin, Belarus

o Mr Kakhaber Mamuladze, Georgia

o Ms Iordanca-Rodica Iordanov, Moldova

o Ms Olena Goryeva, Ukraine.

An indication of the utilisation of resources up to the end of Period 2 can be found in Annex 3. The figures are indicative and final figures will only be available after the expenditure verification for this period.

2. SUMMARY OF PROGRAMME'S PROGRESS (DECEMBER 2014 - NOVEMBER 2015)

During the first reporting period the focus was twofold: 1) on the implementation of the initial Programme activities, namely organisation of the first round of the National Advisory Group meetings, participation at the EU Civil Protection Forum, organisation of the ERRA Regional Workshop and conceptualisation and preparation of the first Basic Training Course and the follow-up assessment missions, and 2) on the fina-lisation, and consequently endorsement and adoption, of the Inception Report and its corresponding Work Plan at the 1st Programme’s Steering Committee meeting. These activities were complemented with the development of the Programme motto and logo, and respective communication products, mainly the website architecture and design.

During the second reporting period the main accomplishments are the successful organisation of sched-uled capacity building events – all four Basic Training Courses, Disaster Loss Data Regional Workshop and EU Floods Directive Regional Workshop – and the update of all six Country Profiles.

With regards to the BAT courses, simulation exercises within the BAT courses has been highly welcomed and appreciated by all participants. The role-players, selected by the BAT Course Director and provided by DEMA, kept the situations simulated by the exercise as realistic as possible through their knowledge, experience and dedication, during all 4 BAT courses.

Although the process and results of the update of the Country Profiles were initially not comprehensively understood by all key beneficiaries, the PPRD East 2 team received at the 2nd NAG/CAG meetings com-mendations for undertaking this activity in the format and within the planned scope.

It was especially gratifying when the 2nd CAG meeting chairmen confirmed that all recommendations and road maps proposed by the PPRD East 2 reflect exactly what Georgia needs to improve; or when the group of national experts in Armenia interested in flood risk management and approximation to the EUFD decided to stay after meeting hours to further discuss and improve the information presented and thus make recommendations more accurate and the road map more feasible; or when national stakeholders in Ukraine requested to receive additional information on ERRA in order to better understand how it can be used in their daily work and for strategic decision-making. It is worth mentioning that most of the topics



analysed by the PPRD East 2 are also included in the Association Agreements Georgia, Moldova and Ukraine have signed with EU.

It should be noted here that in the period mid-September to mid-October 2015, the Government of the Republic of Azerbaijan decided to put on hold the participation of governmental institutions in the EU funded activities, the PPRD East 2 Programme included. This decision affected the Programme – repre-sentatives of Azerbaijan had not participated at the EUFD Regional Workshop and the 2nd NAG meeting, scheduled to take place on 13-15 October 2015 in Baku, had to be postponed, as well as the presentation and discussion of the draft updated Azerbaijan Country Profile. Although Azerbaijan representatives have participated in all civil protection capacity building activities as planned by the Work Plan, the Azerbaijan’s draft updated Country Profile has yet to be presented to the National Advisory Group to be discussed, validated and accepted, as it was done with the Country Profiles in the other five Partner Countries.

The above presented activities were complemented with the finalisation, population and launching of the Programme website, which is available through this link: www.pprdeast2.eu. The website was launched on 21 October 2015 and the number of visitors has more than doubled over the months of November and December 2015. Please refer to page 33 for some key statistics.

Finally, during this reporting period, 345 representatives of key beneficiaries and other civil protection and disaster risk management stakeholder institutions and organizations participated in PPRD East 2 Pro-gramme activities (Annex 5).

3. DETAILED PROGRESS ON EACH ACTIVITY AREA DURING THE REPORTING PERIOD [AS PER APPROVED WORK PLAN AND PROGRESS REPORT #1]

This Chapter presents in details the activities undertaken during the reporting period June-November 2015. It follows the structure and the format of the work plan presented in the Inception Report and in the progress report #1 Chapter 6.

3.1. ACTIVITY AREA A

Activity A.1 Capacity Building for the Implementation of the EU Floods Directive and for address-ing flood prevention § Task A.1.1 Update on EU Floods Directive adoption in ENPI East region

o Subtask A.1.1.1 Follow-up short assessment missions to Partner Countries and desktop analyses

During the period June-July 2015, the PPRD East 2 experts conducted follow-up assessment missions to collect information with an aim to analyse the legal and institutional framework and the current status of practices in the area of flood risk management and the approximation to the EU Floods Directive (EUFD) in all six Partner Countries. These assessments were conducted in each Partner Country on the base of the Guidance Document for Assessment Missions (provided within the progress report #1), and were also used to collect information related to disaster risk assessment, disaster loss data collection and pro-cessing, and data and information sharing and INSPIRE Directive. Missions were undertaken as per planned schedule:

• Belarus 8-12 June 2015

• Armenia 15-19 June 2015

• Moldova 15-19 June 2015

• Georgia 22-26 June 2015

• Ukraine 22-26 June 2015 and



• Azerbaijan 29 June – 3 July 2015.

PPRD East 2 experts have analysed the documents and information collected during the follow-up as-sessment missions and have elaborated a set of findings and recommendations for each thematic topic.

The findings and recommendations for the flood risk management and the approximation to the EUFD are divided into six categories with an aim to adequately reflect the EUFD:

• Transposition of EUFD into national legislative framework and improvement of institutional capac-ity;

• Unit of Management;

• Preliminary Risk Assessment;

• Flood Hazard and Flood Risk Maps;

• Flood Risk Management Plans; and

• Data Sharing.

The level of the improvement needed for the implementation of each recommendation has been ranked on a scale of low, medium and high. As an added value, PPRD East 2 experts have elaborated the Road Map - proposing actions for the implementation of each recommendation. The Road Map indicates:

• Sub-topic (area of intervention) and the recommendation addressed - WHAT;

• Institutions/organizations that should be involved - WHO;

• What should be done – HOW, and

• Tentative realistic estimation of the duration of each specific action - WHEN.

These detailed assessments, done through in-country missions and desktop analyses during the period April-September 2015, have been elaborated in consultation with the National EUFD Focal Points and the National Programme Coordinators (the list of all nominated National Focal Points is attached in Annex 6). They were validated at and after the 2nd NAG/CAG meetings organised in October and November 2015 (2nd NAG/CAG meetings’ reports are available in Annex 7 and Country Profiles are available in Annex 8).

As a follow-up to the PPRD East Programme Phase 1, the Partner Countries’ need for the hydraulic modelling software MIKE11 (as presented in the Inception Report and in the progress report #1), used for modelling scenarios of dam breaks, improving the prevention, preparedness and response for specific flood caused by dam or embankments destruction, was assessed. As there are other quite similar soft-ware available free of charge, the PPRD East 2 has determined, in communication with NPCs and re-spective national stakeholders, what are the exact Partner Countries needs and which software is the most suitable to address those needs. The final agreement with Partner Countries is as follows:

• Armenia requires the MIKE11 license and will be using it to develop specific dam-break simula-tion and assess hazard downstream the dams in Armenia. Possible utilization is also foreseen to improve flood hazard maps for approximation to the EUFD;

• Azerbaijan did not give a clear reply at the time of the development this progress report;

• Belarus does not need PPRD East 2 to purchase a license of MIKE11 as the MoES does not have skills and data to perform simulations using it;

• Georgia does not need PPRD East 2 to purchase a license of MIKE11 as they obtained two li-censes of the same software already through other projects;



• Moldova did not give a clear reply at the time of this progress report’s development. However as the flood hazard studies in Moldova have been performed using another software, it seems un-likely that Moldova will opt for a MIKE11 license;

• Ukraine clarified that they do not have anybody trained in the SES who can use or advise them on the use of the software, but MIKE 11 with a module for the hydro-dynamical modelling of inundation zones may be used by UHMI together with UHMC to implement the EU Floods Di-rective provisions. Therefore they would like PPRD East 2 to provide them a MIKE11 license.

So, the PPRD East 2 Programme should proceed to purchase the MIKE 11 license for Armenia and Ukraine, and at the same time clarify the position of Azerbaijan and Moldova.

o Subtask A.1.1.2 Preparation and organization of the Regional Workshop on EU Floods Directive

On 15-17 September 2015 in Minsk, Belarus, the Regional Workshop on “Policy and Institutional Devel-opment for Flood Risk Management and Approximation to EU Floods Directive“ was held with the objec-tive to familiarize Partner Countries’ experts with the EUFD requirements and the EU Member States ap-proach to the flood risk management, and to portray the benefits of adopting a flood risk management policy in line with the EUFD provisions.

The workshop target’s audience were experts from key national authorities responsible for the develop-ment and implementation of national integrated flood risk management policy, and for the approximation to EUFD.

The first part of the workshop was used to:

• Present the current status of implementation of EUFD in EU Member States and the EU Member States’ good practices;

• Share international good practices in flood risk management in international river basins, and;

• Present integrated approaches on flood risk management with emphasis on trans-boundary riv-ers.

For this purpose, invited lecturers contributed with presentations on the experience of Croatia (country which most recently joined the EU), the Rhine River Basin (International Commission for the Protection of the Rhine River Basin) and the Sava River Basin (International Sava River Basin Commission).

The second part of the workshop was dedicated to present current Partner Countries’ practices in flood risk management and their progress in the approximation to EUFD. Furthermore, PPRD East 2 team pre-sented:

• Draft assessments on flood risk management and approximation to EUFD in Partner Countries;

• Draft findings and recommendations for approximation to EUFD; and

• Respective draft road maps.

As a result, draft findings, recommendations and respective road maps were further elaborated and en-hanced. In addition, a draft Regional Road Map that identifies common issues and addresses common needs of Partner Countries was elaborated and discussed. Two sub-regions have been selected for the development of sub-regional Road Maps; the sub-regions are the Dniester river basin, shared between Moldova and Ukraine, and Pripyat river basin shared between Belarus and Ukraine; one sub-regional Road Map that applies for both sub-regions has been elaborated and discussed. Six draft National Road Maps have been further elaborated and presented in the draft updated Country Profiles.

Due to the decision of the Government of Azerbaijan to temporary put on hold Azerbaijan governmental institutions participation’s in all EU funded activities (from mid-September till mid-October, as reported in



Activity E.3 Programme Management), Azerbaijan’s delegation did not participate to the workshop, alt-hough all logistical and administrative arrangements were made (airplane tickets were purchased, ac-commodation and meals were booked, transfer from and to the airport had been organized).

Workshop report, agenda and list of participants are available in Annex 10.

§ Task A.1.2 Trainings for strengthening of capacities needed for the implementation of EU Floods Directive o Subtask A.1.2.1 Drafting the Guidelines on Flood Risk Management

During the reporting period, the content of the Guidelines on Flood Risk Management has been elaborat-ed, while the full finalization of the Guidelines is postponed till March 2016 in order to take fully in consid-eration:

1) the PPRD East 2 Regional, Sub-Regional and National Road Maps on Flood Risk Management and approximation to the EU Floods Directive developed in Subtask A.1.1.1 and

2) the “Guidelines and Good Practices for approaching the EU Floods Directive” developed in the “Programme for Prevention, Preparedness and Response to Floods in the Western Balkans and Turkey” – IPA FLOODS and mainly focusing on Preliminary Flood Risk Assessment and Flood Hazard and Risk Mapping1.

The PPRD East 2 Guidelines on Flood Risk Management will contain a description of the EU Floods Di-rective principles and requirements that will support Partner Countries in mainstreaming EU Floods Di-rective provisions into national institutions and agencies. Most importantly, PPRD East 2 Guidelines will be targeted to the PPRD East environment and will be based on:

1) The methodology for Hazard and Risk Mapping developed under PPRD East Phase 1;

2) The National Road Maps on Flood Risk Management and approximation to the EU Floods Di-rective, which was presented and approved during the 2nd NAG/CAG meetings in Octo-ber/November 2015;

3) International guidelines, such as “Guidelines and Good Practices for approaching the EU Floods Directive” developed by IPA FLOODS. PPRD East 2 Guidelines will address Preliminary Flood Risk Assessment, Flood Hazard and Risk Mapping and Flood Risk Management Planning.

Activity A.3 Provision of support for the improvement of countries’ legislative framework and in-ter-institutional arrangements § Task A.3.1 Update of Country profiles

o Subtask A.3.1.1 Follow-up short assessment missions to Partner Countries and desktop analyses

As for flood risk management and the approximation to the EUFD, the same approach and methodology was used to assess the current status, and to propose recommendations and respective road maps for disaster risk assessment, disaster loss data collection and processing, and data and information sharing and INSPIRE Directive. The findings and recommendations for each of these 3 thematic topics are divid-ed as follows, reflecting existing and available EU legislation and good practice:

- Disaster Risk Assessment:

• Transposition of DRA EU Guidelines into (Partner Country’s) legislative framework;

• Institutional Set-up; 1 The development of the “Guidelines and Good Practices for approaching the EU Floods Directive” under IPA

FLOODS is coordinated by CIMA Foundation which is consortium partner of the PPRD East 2 Programme.



• Hazard Mapping;

• Risk Mapping;

• Data Sharing.

- Disaster Loss Data Collection and Processing:

• Legal and institutional framework and adoption of EU Guideline for Recording and Sharing Disas-ter Damage and Loss Data2;

• Methodology for assessing economic losses from disasters;

• Handling of uncertainty;

• Technologies and IT system;

• Encouraging PuP (Public-Public Partnership) and PPP (Public-Private Partnership);

• Data and information sharing.

- Data and Information Sharing and INSPIRE Directive:

• Legal and Institutional Framework;

• Technical Implementation of INSPIRE directive.

The scale of the needed improvement (low, medium, high) as well as the structure of the respective road maps (what, who, how and when) is the same as presented for the flood risk management and the ap-proximation to the EUFD.

Similarly, the short assessment missions, aimed to collect data, information and existing documentation (both normative and technical) related to the implementation of recommendations developed within the PPRD East Programme Phase 1, inclusion of disaster risk reduction in public spending, and the EU ap-proach to civil protection volunteerism, have been conducted as per the below schedule:

• Georgia 8-12 June 2015,

• Ukraine 15-19 June 2015 and 29 June – 3 July 2015,

• Belarus 22-26 June 2015,

• Moldova 29 June - 3 July 2015,

• Armenia 6-10 July 2015 and

• Azerbaijan 20-24 July 2015.

These assessment missions were conducted on the basis of the Guidance Document for Assessment Missions and the questionnaires developed during the first reporting period and provided in the Annexes 12 and 14 of the progress report #1.

o Subtask A.3.1.2 Drafting the update of Country Profiles

2 Guidance for recording and sharing disaster damage and loss data – Towards the development of operational indi-

cators to translate the Sendai Framework into action: EU expert working group on disaster damage and loss data; European Commission, Joint Research Centre, Institute for the Protection and the Security of the Citizen, 2015, ISBN 978-92-79-47452-1, ISSN 1831-9424



Following the collection and analyses of data, information and existing documentation – during the as-sessment missions and afterwards - the updated draft Country Profiles (containing findings, recommen-dations and respective road maps for each thematic topics analysed) have been successfully developed in close cooperation with NPCs and delegated thematic National Focal Points in the period August-September/October 2015. Once developed, all five draft updated Country Profiles have been translated into Partner Countries’ national languages. As explained in the Chapter 2, the Azerbaijan’s draft updated Country Profile has yet to be presented to the National Advisory Group to be discussed, validated and accepted, as it was done with other five Country Profiles in other five Partner Countries3.

The Programme started translating draft updated Country Profiles to national languages and sharing them with the 2nd CAG/NAG participants before the meeting, secured the participation of the most experi-enced national experts, and facilitated discussion and elaboration of recommendations and respective road maps.

Each draft updated Country Profile includes the following chapters:

• the update of the country civil protection profile developed during the Phase 1 of the PPRD East Programme,

• the assessment of national follow-up on PPRD East Programme Phase 1 recommendations, and

• the analyses of the following PPRD East 2 thematic topics:

- Flood management and approximation to the EU Floods Directive

- Disaster risk assessment

- Disaster loss data collection and processing

- Inclusion of disaster risk reduction in public spending

- Host Nation Support

- EU approach to volunteerism in civil protection

- Raising awareness about disasters

- Data and information sharing and INSPIRE Directive, and

- Electronic Regional Risk Atlas.

For the PPRD East 2 thematic topics, each chapter includes presentation of the legal and institutional framework, current status of practice, findings and recommendations, and the respective road maps with concrete suggestions on activities that should be implemented in the forthcoming period.

Updated Country Profiles are available in Annex 8.

o Subtask A.3.1.3 Presenting the updated Country Profiles to Partner Countries

Updated Draft Country Profiles have been presented to the national stakeholders in five Partner Coun-tries at the 3-days National Advisory Group/Country Advisory Group meetings. The 2nd NAG/CAG meet-ings, with approximately 30 participants per meeting, have been organised as per following schedule:

• 6-8 October 2015 Ukraine,

• 20-22 October 2015 Georgia,

• 27-29 October 2015 Moldova,

• 17-19 November 2015 Armenia, and

3 Azerbaijan's country profile was finalised during the 2nd NAG meeting held on the 1st to 3rd of March 2016, as the

progress report 2 was being finalized. Thus, this version reports the activities chosen by Azerbaijan for the rest of the Programme's implementation



• 24-26 November 2015 Belarus.

The Draft updated Country Profiles, in English and in national language, have been disseminated to the respective Partner Country, to the PPRD East 2 key beneficiary, respective EUD and all registered 2nd NAG/CAG meeting participants before the meeting with an aim to have, during the meeting, informed and focused discussion on findings, recommendations and proposed road maps. The updated Country Pro-files have been thoroughly discussed, and complemented with comments and clarifications received dur-ing and after the 2nd NAG/CAG meetings. Thus enhanced, Country Profiles have been validated by Ar-menia, Belarus, Georgia, Moldova, and Ukraine. In addition, Ministry of Territorial Administration and Emergency Situations of Armenia has requested PPRD East 2 team to ask EUD in Yerevan to submit the updated Country Profile through the Ministry of Foreign Affairs to all other respective/relevant Ministries within the Armenian Government for their information and convenience. As previously stated, the draft updated Country Profile of Azerbaijan has been prepared and shared with the thematic Focal Points and the National Programme Coordinator, but the discussion and validation is postponed for the 2nd NAG meeting scheduled for 1-3 March 20164.

As a result of dedicated and fruitful discussion not only between the national stakeholders and the PPRD East 2 team, but also among the national stakeholders, the following PPRD East 2 thematic topics have been selected by Partner Countries to be addressed in details during the next 3 years of PPRD East 2 implementation:

Armenia

- Raising Awareness about Disasters

- Flood Risk Management, Disaster Risk Assessment, Disaster Loss Data complemented with ERRA

Belarus


- Civil Protection Volunteerism


Georgia


- INSPIRE Directive


Moldova




- Civil Protection Volunteerism (added at the 2nd SC meeting)

Ukraine


4 Same as previous footnote.






and

Azerbaijan (as decided at the 2nd NAG meeting organised on 1-3 March 2016) - Flood Risk Management, and Disaster Risk Assessment complemented with ERRA - Raising Awareness about Disasters - Civil Protection Volunteerism - Host Nation Support

The 2nd NAG/CAG meeting reports are available in Annex 7 (except for Azerbaijan - the 2nd AZ NAG meeting report will be provided with the progress report#3).

With regards to the industrial hazards, and as reported in the progress report #1, DG ECHO's project "SEVESO Capacity Building in EU Neighbourhood Countries" is taking the lead in providing support to the six Partner Countries on the transposition and implementation of the SEVESO Directive. Although we have not received any feedback on the project implementation to date, PPRD East 2 remains available to provide ad-hoc assistance, whenever/if needed and relevant.

3.2. ACTIVITY AREA B

Activity B.1 Capacity building through civil protection trainings and exchange of information, ex-pertise and best practice regarding the EU Civil Protection Mechanism § Task B.1.1 Strengthening Network of National Programme Coordinators and Operational 24/7

Contact Points

During the reporting period, close contact was maintained with all six National Programme Coordinators, and the opportunity was taken of NAG/CAG meetings, training courses and the first Table Top Exercise (TTX) to exchange information about best practices in regard to disaster risk management and HNS. These are described in more details below.

Responding to the direct request received from DG ECHO, PPRD East 2 facilitated three instances of Exchange of Experts (EoE). A team of six disaster management experts from Moldova visited the Italian civil protection headquarters from 08 – 11 September 2015 to learn about the Italian civil protection and their disaster risk management system in general, and about the functioning of the Italian Crisis Man-agement Centre in particular. Information about this EoE is available in Annex 10.

The second EoE was utilized to facilitate the visit of experts from all six Partner Countries to Finland to observe the Exercise BARENTS RESCUE 2015 in Kittilä, Lapland, from 30 September to 01 October 2015. The Barents Rescue 2015 Exercise was organised by the Finnish Ministry of Interior. The objective of the exercise was to enhance multi-sectorial co-operation in the field of emergency prevention, prepar-edness and response between the four countries of the Barents region: Finland, Norway, Russia and Sweden. Information about the exercise and the list of PPRD East 2 participants are available in Annex 11.

The third EoE facilitated the visit of experts from Ukraine – from the Lviv State University of Life Safety – to the Estonian Academy of Security Sciences – Rescue College. The EoE took place on 23-27 Novem-ber 2015, and the main objective of the EoE was to get Ukrainian experts familiarized with a modern Eu-



ropean rescue service and Estonian system of training of rescuers and high education in the field of fire safety and civil protection. Information about this EoE is available in Annex 12.

Participation of PPRD East 2 Partner Countries in these three Exchanges of Experts was realised within the DG ECHO Exchange of Experts Programme, managed by THW Germany. In the context of DG ECHO civil protection capacity building activities, the PPRD East 2 National Programme Coordinators are considered as the EU CP National Training Coordinators.

The opportunities of the second round of NAG/CAG meetings were used to explain the Activity Area B Work Programme to the civil protection counterparts in the Partner Countries, to the Steering Committee members, and to the broader field of national stakeholders participating in the NAG/CAG meetings. On these occasions, the importance of Host Nation Support was emphasized, and it was explained why Partner Countries were urged to nominate representatives from a wide spectrum of Governmental agen-cies to participate in the activities to ensure a wide understanding of the need for intergovernmental co-operation in regard to Host Nation Support.

§ Task B.1.2 Capacity Building through Lessons Learnt (LL) During the meetings, it was explained that the Programme will include discussion of systematic lessons learned from exercises and disaster response operations in accordance with the methodology developed by the EU Member States. The purpose is to ensure that lessons learned are acted upon and incorpo-rated in revisions of Standing Operational Procedures (SOPs) and manuals and thus incorporated as a permanent activity within the national civil protection and disaster risk management system. The lessons-learned concept was actively demonstrated during the BAT courses (see Task B.1.3 below).

§ Task B.1.3 Civil Protection Training Programme In accordance with the agreements reached with the Partner Countries and training institutions in Consor-tium Partner Countries, the training programme was launched with the conduct of the first four the Basic Training (BAT) courses. At the same time, planning for the second and third levels of courses started. In-vitations for the nomination of participants were sent to Partner Countries on time, but almost all nomina-tions arrived after the announced deadline, some even very late. Since flight tickets could only be pur-chased once the participants had obtained visa, the opportunity of getting cheaper tickets through early booking was not utilised despite the PPRD East 2 team efforts.

o Subtask B.1.3.1 Basic Training Course

In accordance with the agreed schedules, the four Basic Training Courses were conducted as follows:

o BAT 1: 13-19 June 2015

o BAT 2: 29 August – 4 September 2015

o BAT 3: 7-13 November 2015

o BAT 4: 28 November – 4 December 2015

The Danish Emergency Management Agency (DEMA) hosted the BAT courses at its Technical College in Tinglev, close to the Danish-German border. The courses were highly appreciated by the participants (average ratings above 4.9 out of 5 on all courses) and the arrangements for simultaneous interpretation functioned satisfactorily. The participants indicated in the evaluation sheets recognition of the high degree of experience and expertise of the lecturers, and the mixture of lectures, group work and simulation exer-cises was found appropriate. During the first course, several participants expressed the wish that the most pertinent power-point slides be translated into Russian; this was done for the subsequent courses.

At the BAT courses, two mini-exercises were included. The participants were divided into four teams and each team was accompanied by an experienced team trainer. The team trainers used the opportunity of



each inject5 in the exercise to discuss lessons learned, and the overall lessons learned were discussed in plenary. This achieved the double purpose of drawing lessons from the exercise, and demonstrating the methodology for analysis and implementation of lessons learned.

As Host Nation Support (HNS) was a leading theme at the courses, Partner Countries were urged to nominate at least 50% of their participants from ministries/agencies/organisations other than civil protec-tion to reflect the fact that HNS depends on close cooperation and coordination between all responsible bodies. Unfortunately, this was not fully achieved. In the end, a total of 91 experts were trained of which 57 hailed from civil protection organisations while 34 represented other stakeholders. The balance per country and per course is as follows:

Country Civil Protection Other than Civil Protection Total/Country

BAT1 BAT2 BAT3 BAT4 Total BAT1 BAT2 BAT3 BAT4 Total

Armenia 2 2 2 3 9 2 2 2 1 7 16

Azerbaijan 4 4 0 0 8 0 0 0 4 4 12

Belarus 2 3 3 3 11 2 1 1 1 5 16

Georgia 3 2 2 2 9 1 2 1 2 6 15

Moldova 2 3 3 2 10 2 1 1 2 6 16

Ukraine 2 3 2 2 9 2 1 2 2 7 16

Totals/Course 15 17 13 12 56 9 7 6 12 35 91

Detailed reports on the Basic Training Courses are available in Annex 14.

o Subtask B.1.3.2 Operational Management Course

Agreement has been reached with the Danish Emergency Management Agency (DEMA) to host the Op-erational Management Courses at their Staff College in Snekkersten (close to Elsinore), Denmark, on the following dates:

• OPM 1: 1-6 May 2016

• OPM 2: 26 June – 1 July 2016

Detailed planning for the courses has commenced. A draft agenda for the course is attached at Annex 15.

o Subtask B.1.3.3 Advance Training Course

Agreement has been reached with the Crisis Management Centre of Finland to host the Advanced Train-ing Courses at their centre in Kuopio, Finland, on the following dates:

• ADT 1: 17-22 April 2016

• ADT 2: 5-10 March 2017

The first of the Advanced Courses should be reserved for participants who completed the Basic and Op-erational Management courses during PPRD East Programme Phase 1, whereas the second course should be for participants from the BAT and OPM courses during PPRD East 2. These courses will be conducted in English only. A draft agenda for the course is attached at Annex 16.

Activity B.2 Capacity building through table-top exercises on Host Nations Support (HNS) Already at the Steering Committee meeting held in March 2015, Partner Countries agreed to the proposal to conduct two types of Table-Top Exercises (TTX): one individually in each country, and one with the participation of all six Partner Countries and the ERCC simultaneously. The TTX’es should focus on host nation support and should be conducted in the national crisis management centres with the participation

5 Inject: scenario event that prompts players to implement the plans that the exercise is designed to test.



of all relevant Government agencies and bodies. In preparation of the TTXs, the HNS NKE, in dialogue with the National Programme Coordinators, updated the PPRD East Phase 1 Study on the status of HNS arrangements in each Partner Country and made recommendations for follow-up actions (road maps), which were included in the draft Country Profiles. These recommendations were discussed and validated at the 2nd NAG/CAG meetings organised in October and November 2015. The HNS NKE further partici-pated in a lessons-learned workshop under the IPA Civil Protection Programme analysing the outcome of HNS training and exercises in the IPA area. The mission report is available in Annex 17.

§ Task B.2.1 Conduct of one HNS Table-Top exercise in each Partner Country Tentative dates for the national HNS TTXs have been suggested to the Partner Countries and an agree-ment has been reached on the following schedule:

• TTX1 a 29 September – 1 October 2015 (Moldova - completed)

• TTX1 b 23-25 February 2016 (Azerbaijan)

• TTX1 c 15-17 March 2016 (Ukraine)

• TTX1 d 29-31 March 2016 (Belarus)

• TTX1 e 5-7 April 2016 (Georgia)

• TTX1 f 17-19 May 2016 (Armenia)

The Civil Protection and Emergency Situations Service of Moldova requested to have the HNS TTX al-ready in 2015 in order to use the TTX as a basis for development of Standing Operational Procedures for the national crisis management centre. Detailed planning for the TTX was undertaken in close coopera-tion between the CPESS of Moldova and the PPRD East 2 NKE on HNS as well as the KE2 (Civil Protec-tion). The HNS TTX was conducted with the participation of 26 officials representing 12 different Govern-mental institutions. Over three days, the participants discussed problems relating to HNS on the basis of a fictitious disaster scenario and making use of a matrix of questions highlighting various aspects of HNS. The lively discussions reflected the importance of involvement of all relevant institutions in the planning and exercising of HNS, and the resulting information recorded on the exercise matrix will serve as a basis for the development of Standing Operating Procedures for HNS. A detailed report on the TTX is attached at Annex 18.

Activity B.3 Capacity building through full-scale field exercise Belarus and Moldova have kindly offered to host the PPRD East 2 field exercise planned for October 2017. In order to take a final decision based on objective criteria (provision of expert support in the plan-ning, suitability of exercise location, HNS arrangements, etc.), the European Commission has requested the Programme to develop a questionnaire that will allow comparing both offers.

Partner Countries have been informed that it is foreseen to conduct 2 or 3 planning conferences in Feb-ruary, June, and possibly September 2017, and to conduct the actual exercise in October 2017, to be fol-lowed by a first impressions meeting and, two weeks later, by a proper lessons learned seminar6.

In September 2015 Ukraine hosted a large-scale field exercise sponsored by NATO EADRCC and with participation of rescue teams from several NATO and non-NATO countries. The PPRD East 2 Team Leader and KE2, as well as representatives of several Partner Countries, participated as observers in the exercise in order to draw on experience for the benefit of planning the PPRD East 2 field exercise.

6 In the meantime, following the Steering Committee meeting held on the 4th February 2016, it was decided

that the field exercise would tentatively take place in September 2017. Please refer to Chapter 5, Section 5.2 for all details on the new dispositions for Activity B.



3.3. ACTIVITY AREA C

Activity C.1 Further development of the ERRA PPRD East 2 has amongst its key objectives to further improve the Electronic Regional Risk Atlas (ERRA) originally developed under PPRD East Phase 1, both as a regional software system and as a na-tional electronic disaster risk assessment database and easy-to-use internet-based platform. ERRA is currently composed of a Regional Installation and several National ERRA Installations, either on virtual servers or on local physical servers (up to 2 per Partner Country). The Regional Installation ensures the exchange of data and information at the regional level, while National Installations allow the customization of the software to national specific needs.

The main objective during the reporting period was to undertake the transfer of ERRA from the Consorti-um that developed the system during the PPRD East Phase 1 to the PPRD East Phase 2. This transfer was achieved in September 2015; specifically: PPRD East 2 contracted the hosting services for Regional ERRA, obtained from the developers company (the Czech Centre for Science and Society) the source code of the system (ERRA core source code and additional components) and prepared the ERRA Devel-oper Document by using software reverse engineering (reported as Annex 17 of Progress Report #1). The ERRA Developer Document is a crucial documentation since without it the PPRD East 2 was not in position to modify, upgrade and make any major changes or fix bugs in ERRA source code. Content of the Development Document was presented to Partner Countries’ ICT experts during the Regional Work-shop on ERRA organised at the end of the first reporting period.

During the ERRA Regional Workshops, a set of bugs and malfunctioning of ERRA software had been identified with the contribution of users from the Partner Countries. PPRD East 2 experts have fixed the identified bugs, specifically:

BG02: Print function;

BG03: New file Upload;

BG04: Registration Form;

BG05: Layer List;

BG06: Add Catalogue to map; and

BG07: Add Manual

by the end of October 2015.

The new software code of ERRA has been installed by PPRD East 2 in the Regional ERRA Installation, whose contract has been migrated to MWH to ensure continuity of the service.

For the National Installations in Partner Countries, PPRD East 2 experts have elaborated the ERRA In-stallation Manual reported in Annex 19. The ERRA Installation Manual and the software code constitute the ERRA installation package distributed to Partner Countries that have identified a dedicated server or servers for National ERRA Installations. At the time of writing this report, the situation concerning National ERRA Installations is the following:

Partner Country Current Situation

Armenia Main Server identified at MTAES, Installation packages distributed and installation currently in progress. Reference persons:

IT specialist: Mr Andranik Aghabekyan - [email protected];

GIS specialist: Ms Tatevik Simonyan - [email protected].



STATUS: installation manual shared, re-mote/Skype assistance active.

Second Installation at IGS has been requested and approved by the National Programme Coordi-nator. The installation package has been distribut-ed and the installation is currently in progress. Reference person:

Mr Alexander Arakelyan ([email protected])


Azerbaijan Pending on the response to Chapter 12 of the Country Profile.

Belarus Belarus has decided to maintain the installation on the virtual server (http://by-erra.pprd-east.eu/). This installation is currently operational and will be maintained for one year by the Programme. Bela-rus will analyse the system and decide if they will include it in their SoPs. If yes, they will apply for funding for the server (before June 2016).

Georgia One National Installation is already active at EMA. Currently a second installation is in progress at NEA that already identified the physical server for the installation. First contact has been made and the Installation Manual was shared with the refer-ence persons: Mr Vakhtang Gloveli (EMA) and Mr Giorgi Machavariani (MENRP - NEA).

Moldova Main Server identified at CPESS, Installation packages distributed and installation currently in progress. Reference person:

Mr Peancovschii Alexandr - Informational Tech-nologies [email protected] (was Adrian Macari before).


Ukraine One installation is active at SES and a second one at the NAS is under consideration. The installation has not started yet.

It should be mentioned here that an ad-hoc ERRA seminar was organised on 8 October 2015, immediate-ly after the 2nd NAG meeting in Kyiv, Ukraine, at the joint request of the State Emergency Service of Ukraine and of the Ukrainian Research Institute of Civil Protection. The seminar was used to explain in more details the programmatic background of ERRA, technical and programmatic opportunities and to obtain additional feedback on the needs and expectations from national stakeholders. The main compo-nents of ERRA were presented as well as the possibilities for their utilization. The presentation (available in Annex 20) was complemented with a real-time demonstration on how to use ERRA application in prac-tice, addressing also possible ERRA improvements.



§ Task C.1.1 Further improvement of ERRA and Task C.1.2 Interoperability of ERRA o Subtask C.1.1.2 Development and implementation of ERRA upgrades and Subtask C.1.2.2 En-

hancement of ERRA interoperability

The assessment of ERRA utilization and current status of installations in Partner Countries was initiated during the Regional ERRA Workshop, organized during the first reporting period in Tbilisi, Georgia on 18-22 May 2015. The initial assessments have been completed during the first reporting period and, similarly as for A.1.1.1, A.3.1.2 and C.2.2.2, complemented with the elaboration of a set of Findings and Recom-mendations and related Road Maps for further improvements of ERRA, either related to functionalities and usability of the existing platform, or related to the upgrading and to the adding of new functionalities and for improving ERRA interoperability with existing national and international systems and services.

The findings and recommendations have addressed the following sub-topics:

a. Installation(s) of ERRA in particular Partner Country

b. Use of ERRA for Emergency and Strategic Planning

c. Mainstreaming of ERRA with other national (IT and/or GIS) initiatives

d. Support of DLD collection and visualization

e. Data sharing within particular Partner Country

f. Data sharing in the ENPI East Region.

The assessments, findings and recommendations, and respective Road Maps have been elaborated in consultation with the nominated thematic Focal Points and National Programme Coordinators and have been included in the Country Profiles and presented, as part of Subtask A.3.1.3, to Partner Countries dur-ing 2nd NAG/CAG meetings in October-November 2015. Country Profiles are available in Annex 8.

Armenia, Georgia, Moldova and Ukraine have selected ERRA as one of the thematic topics which should be addressed within the PPRD East 2 Programme; Belarus informed PPRD East 2 that the decision re-garding ERRA will be reached in mid-2016; and Azerbaijan has still to provide its feedback on ERRA at the 2nd NAG meeting.

As an example of searching for synergies with other projects and initiatives, cooperation has been initiat-ed with a new WB project in Armenia intended to provide support in establishing an open geospatial data platform for disaster risk reduction (using Geonode). WB is willing to adjust scope and activities to avoid duplication with ERRA.

Activity C.2 Improving national disaster loss data collection and processing § Task C.2.1 Survey of existing methodologies, databases and tools

o Subtask C.2.1.1 Short follow-up mission

As reported under Subtask A.1.1.1, the Programme team has decided to assess disaster loss data collec-tion and processing together with the other three closely related thematic topics: flood management and approximation to the EUFD, disaster risk assessment, and data and information sharing and INSPIRE Di-rective. These assessment missions were conducted in each Partner Country on the basis of the Guid-ance Document for Assessment Missions (provided within the progress report #1), and as per planned schedule:

• Belarus 8-12 June 2015

• Armenia 15-19 June 2015

• Moldova 15-19 June 2015

• Georgia 22-26 June 2015

• Ukraine 22-26 June 2015 and



• Azerbaijan 29 June – 3 July 2015.

o Subtask C.2.1.2 Preparation and organisation of Regional Workshop

The regional workshop on Disaster Loss Data was held in Chisinau, Moldova on 7-9 July 2015. The main objectives of the 3-day workshop were to:

• Present EU and international approaches for collecting, recording and sharing disaster loss data on the base of the guidance documents and guidelines developed by the Join Research Centre of EU;

• Share the experience of selected Member States and the current practices in Partner Countries in relation to legal and institutional framework, methodologies and tools for collecting, processing and sharing disaster data;

• Initially identify main gaps and possible improvements of current systems in Partner Countries and consult on the potential support that can be provided by PPRD East 2 Programme;

• Present existing IT tools for recording and processing disaster loss data and

• Elaborate draft recommendations for further development of the Electronic Regional Risk Atlas in connection with disaster loss data collection and processing.

A total of 25 participants from Partner Countries were present. The Partner Countries’ delegations were formed by:

• three experts working with disaster loss data collection and processing, and multi-sectoral (civil protection, finance, health, housing, agriculture, transportation, environment, etc.) damage as-sessment of man-made and disasters caused by natural hazard

• one expert experienced with ERRA development and use of DLD for strategic planning.

Participants represented various national institutions and departments such as different divisions of Minis-try of Emergencies, civil protection sector, Crisis Management Centres, Environmental Protection Agen-cies, Ministry of Finance, Ministry of Economy, Ministry of Agriculture and Food etc. Slovenian Admin-istration for Civil Protection and Disaster Relief, and UNISDR, Regional Office for Europe participated at the workshop as lecturers, while the Polytechnic University of Milan, Italy provided its presentation re-motely.

The workshop, as one of the first activities related to improving disaster loss data collection and pro-cessing, was a constructive and productive opportunity for sharing information and good practices of Member States with Partner Countries, with special focus on the set of Guidelines and Guidance Docu-ments elaborated by the Joint Research Centre of the European Commission.

The participants were actively involved into discussions and have provided continuous feedback to the experts. The workshop was held in an interactive format through the organization of roundtable sessions.

During the workshop, a large amount of important information was collected. Partner Countries’ delega-tions shared their experience on disaster collection processes adopted and in use in their respective countries focusing in particular on the classification adopted by CIS countries. The positive experience and gaps in existing methodologies of disaster data collection were discussed. The gaps and require-ments on further development, implementation, adaptation and use of the ERRA system were also ex-pressed and elaborated.

The complete workshop report is available in Annex 21.

§ Task C.2.2 Recommendations for establishing a system for the systematic collection of disas-ter loss data o Subtask C.2.2.1 Development of recommendations as a part of the updated Country Profiles



Based on the data and information collected during and after assessment missions, and as a follow-up to the Regional Workshop, findings and recommendations have been identified for the following sub-topic or area of intervention.

• Legal and institutional framework and adoption of EU Guideline for Recording and Sharing Disas-ter Damage and Loss Data,

• Methodology for assessing economic losses from disasters,

• Handling of uncertainty,

• Technologies and IT system,

• Encouraging PuP (Public-Public partnership) and PPP (Public-Private Partnership), and

• Data and information sharing.

Similarly as reported in Subtask A.1.1.1 and Subtask A3.1.2, the scale of low, medium and high has been used to indicate the level of improvement needed for the full implementation of each recommendation. Road Maps have been developed for each Partner County indicating short, medium and long term ac-tions proposed for the implementation of each recommendation (WHAT, WHO, HOW and WHEN). All presented Road Maps specifically address the adoption of the EU Guidelines for Recording and Sharing Disaster Damage and Loss Data, as well as the further improvement of ERRA as an IT supporting tool for the collection, recording, sharing and processing of disaster loss data. The Disaster Loss Data Chapter is part of the updated Country Profile developed for each Partner Country.

o Subtask C.2.2.2 Presentation of recommendations

Recommendations and respective Road Maps have been presented as part of the Country Profiles during the 3-day NAG/CAG meetings in the period October-November 2015 (see also Subtask A.3.1.3 present-ing the updated Country Profiles to Partner Countries).

The DLD Chapter in all Profiles contains the analysis, findings and recommendations and the Road Map for improving disaster loss data collection and processing systems in that particular Partner Country. Ar-menia, Georgia, Moldova, and Ukraine selected disaster loss data collection and processing to be ad-dressed within the PRPD East 2 Programme. Complete Country Profiles, including the DLD Chapter, are available in Annex 8.

3.4. ACTIVITY AREA D

Activity D.1 Review and Further development and implementation of the Communication Strategy As presented and agreed at the NPC and SC meetings held in March 2015 and at the first round of NAG/CAG meetings held in April 2015 and in June 2015 (Azerbaijan), the main focus of the Activity Area D.1 was placed on the assessment of the status of raising awareness about disasters in all six Partner Countries, namely on the assessment of:

• Existing (or non-existing) National Communication – Raising Awareness Strategies (in the area of disaster risk management/civil protection),

• On-going and planned awareness raising activities about disasters at school level,

• The PPRD East Journalist Network that was developed during Phase 1,

• Synergies with other actors active in disaster risk management awareness raising activities, and

• National awareness raising campaigns on disaster risk management.

The assessment methodology included interviews and face-to-face meetings with relevant national inter-locutors, and collection of information via questionnaire (available in Annex 22), which covered all as-sessment topics. The questionnaire was disseminated in English and in Russian to all NPCs and National Thematic Focal Points. All Partner Countries but Azerbaijan responded to it. Information obtained during



interviews were complemented with information received through the questionnaire, and combined with additional information identified through internet – it all served as a basis for the analysis of the current situation of raising awareness about disasters in the Partner Countries.

The analyses of the existing legal and institutional framework, and the current practice in the area of rais-ing awareness about disaster, led to the identification of priority areas and activities for each Partner Country. The entire analysis, its findings and recommendations were summarised in the Chapter 10 Rais-ing Awareness about Disasters presented in draft updated Country Profiles. As with the other thematic topics, Chapter 10 includes also the road map – the list of steps, including tentative deadlines and re-sponsibilities for the implementation of the identified recommendations. The outcomes of the assessment and the consequent recommendations were presented to the Partner Countries, with the exception of Azerbaijan, at the 2nd NAG/CAG meetings held during October and November 2015, for their considera-tion and validation. Armenia, Belarus, Moldova and Ukraine decided to address the topic of raising awareness about disaster within the PPRD East 2 Programme.

§ Task D.1.1 Revision and update of the PPRD East Communication Strategy The outcomes of the assessments conducted in all Partner Countries provided a good overview of the Partner Countries’ National Communication Strategies, awareness raising activities at schools, other on-going activities, projects and initiatives addressing raising awareness about civil protection/disaster risk management and disaster risk reduction and national awareness raising campaigns. All this collected in-formation were analysed and provide basis for the new PPRD East 2 Communication Strategy. As per undertaken analyses, it became clear that the most pertinent need in the area of raising awareness about disasters is to address the lack of national policy/strategic level document. Therefore, the new PPRD East 2 Communication Strategy will focus to address that need. In other words, the PPRD East 2 Programme with work together with Armenia, Belarus, Moldova and Ukraine to assist them in drafting and (to the ex-tent feasible) in adopting their own national Communication Strategy, as per road maps presented, en-hanced and validated at the 2nd NAG/CAG meetings.

As it is needed to first validate Partner Countries needs in the area of raising awareness about disasters at the 2nd NAG/CAG meetings before drafting the PPRD East 2 Communication Strategy, and considering that the last 2nd NAG meeting will be held in March 2016 (in Azerbaijan), the finalisation of the revision and update of the PPRD East Communication Strategy is postponed till end of February 2016.

§ Task D.1.4 Awareness raising in schools o Subtask D1.4.1 Assessment of existing awareness raising activities at school level in Partner

Countries including DIPECHO activities for the South Caucasus countries

The assessment of awareness raising about disasters in schools organised by the national DRM/DRR au-thorities of the Partner Countries was conducted through the assessment described in the paragraph D.1. The assessment focused not only on awareness raising activities in schools, but also on what type of ma-terials/brochures/booklets are distributed and used, the type of the distribution system, the percentage of children covered by the distribution, etc.

To summarise the outcomes of the assessments, the existing legal and institutional frameworks in all six Partner Countries provide good basis for the awareness raising activities in schools, however there is a space for the improvement. The assessment results showed different attitudes towards this subject amongst the Partner Countries. For example, in some countries the awareness raising activities at schools are integral part of the national education systems, Ministries of Education and civil protection au-thorities are fully involved and work closely together, and Disaster Risk Reduction (DRR) is obligatory part of national curriculum, while in others it is not part of the national systems and Ministries of Education play a limited role in the process.



There are also different approaches in provision and distribution of educational materials for children. Some countries maintain a good overview about what materials/publications and how many are distribut-ed and to who, while other countries are yet to undertake the full overview and full control of this process. The detailed results can be found in the Chapter 10 of the updated Country Profiles (Annex 8).

o Subtask D.1.4.2 Development and implementation of school awareness raising

Based on the undertaken assessments, raising awareness about disasters in schools was discussed dur-ing the 2nd NAG/CAG. It was agreed that raising awareness about disasters in schools should be included in the National Communication Strategies that are to be developed. During the Strategy drafting process, the outcomes of the assessment will be addressed; synergies and complementarities will be sought with other initiatives in this field nationally and in the region.

§ Task D.1.5 Continuation of initiated work with journalists o Subtask D1.5.1 Assessment of PPRD East Journalist Network

The assessment and update of the PPRD East Journalist Network was undertaken in order to update the membership and to explore whether member journalists were interested in a continued collaboration with the PPRD East 2 and its possible terms. This activity was undertaken in the period June - September 2015.

Since the PPRD East Phase 1 Journalist Network (JN) proved to be, inter alia, a useful source for devel-oping Programme visibility actions, it was decided in addition to its assessment also to re-activate the network. The assessment was done through a questionnaire (Annex 23), which focused primarily on the experience of the members of the network of working in the PPRD East 1, on their involvement in drafting national Communication strategies, and on their experience in DRR and DRM. The questionnaire was shared in English and in Russian with all members of the JN. The response rate was however, and de-spite efforts of the expert team, very low (10 replies received out of 42 questionnaires distributed following a number of reminders).

o Subtask D.1.5.2 Further development of the PPRD East 2 Journalist Network

One part of the questionnaire focused on exploring whether the JN members are interested to continue working with the PPRD East 2, as well as on obtaining their ideas and suggestions for future PPRD East 2 activities with the journalists. The few received suggestions were analysed and used as the basis for the Work Plan for 2016 – 2018. Possible examples are: organisation of regional seminars/workshops fo-cused on raising awareness about disasters, support in development of strategic documents, visits to and/or exchange of experts with another international media experienced in raising awareness about dis-asters.

Thanks to the additional support provided by some NPCs and permanent continuing effort of the expert team and local coordinators, the Programme managed to reach most of the members of the Phase 1 network (and to clarify which of them would be willing to continue working with the PPRD East 2), but also to involve some new members. The latest list of the JN members is attached in Annex 24.

The very low responsiveness of the JN members and the experience from working with the JN during the Phase 1 led the expert team reassess whether the members of the JN are genuinely interested in working with the PPRD East 2 on permanent basis, i.e. whether the cooperation modality created during the Phase 1 will be the most effective and efficient way to address the public awareness raising issues in the PCs.

It is generally known that most of the media are less interested to invest resources and to inform about disaster risk management and disaster risk reduction subjects (i.e. prevention and preparedness), while response operations to a real disaster trigger quite large interest. This is a general issue existing not only



in Partner Countries but globally as well. Taking these into account, and after consultations with the EU, it has been concluded that efforts should be invested into working with another already existing network, which proved to be working well - the existing journalist networks of the EU Delegations. The journalist networks of the EU Delegations are used to work with EU and to inform about EU related subjects. These networks are much larger, cover many more recipients, and this option would be more sustainable be-cause the networks will maintain their existence after the PPRD East 2 Programme is concluded. Addi-tionally, the work with the EUD JN will contribute to the reinforcement of the cooperation between the EU Delegations and the Programme, meaning the Programme would need to receive enhanced support and collaboration from EUD.

Activity D.2 Collaboration with the EU Delegations and coordination with other disaster risk man-agement initiatives in Partner Countries § Task D.2.1 Synergies with the other disaster risk management initiatives

The PPRD East 2 expert team continued seeking existing complementarities and potential synergies with other civil protection, disaster risk management and disaster risk reduction related initiatives within the region and beyond, thus ensuring a proper information sharing and reducing the risk of duplication of ef-forts with other EU and non-EU funded projects and programmes.

In addition to the contacts established during the first reporting period (PPRD South 2, IPA Civil Protec-tion, IPA Floods, CBRN Centres of Excellence and DIPECHO in South Caucasus, UNISDR, UN OCHA, UNDP, UNICEF, Joint Research Centre), the expert team has established contacts with and ensured the following participations of:

- The Slovenian Administration for Civil Protection and Disaster Relief, Polytechnic University of Milan, Italy and UNISDR, Regional Office for Europe participated at the Disaster Loss Data Regional Workshop organised on 7 – 9 July 2015 in Moldova;

- International Sava River Basin Commission, Croatian Waters and International Commission for the Protection of the Rhine River Basin participated at the EU Floods Directive Regional Workshop organised on 15 – 17 September 2015 in Belarus.

- The Environmental Protection of International River Basins project also participated at the EUFD Regional Workshop;

- The Clima East Regional project participated at the 2nd CAG meeting in Tbilisi and the team had a separate meeting on 22 October 2015;

- PPRD East 2 participated at the kick-off of the ENVT Project ” Support to Ukraine in approxi-mation of the EU environmental acquis” and held a bilateral meeting with the Project on 15 October 2015 in Kyiv; and

- The bilateral meeting was held with the OSCE funded project “Climate Change and Security in the Dniester River Basin” on 23 November 2015 in Kyiv.

Most recently, the close coordination and cooperation has been established with the World Bank project in Armenia “Armenia National Disaster Risk Management Program”. As reported under B.1.1, responding to the direct request received from DG ECHO, PPRD East 2 facili-tated three instances of Exchange of Experts (EoE) realised within the DG ECHO Exchange of Experts Programme. Direct communication and coordination has been established with THW Germany, as they are managing the EoE Programme. In addition, PPRD East 2 has participated as observers at the Inter-national Exercise Ukraine 2015 as per invitation received from SES Ukraine and NATO EADRCC.

In relation to Activity Area D and raising awareness about disasters, the PPRD East 2 Programme has al-so participated at the 3rd International Conference “Public Awareness as a Cornerstone of DRR and Sus-tainable Development” organized by the Ministry of Territorial Administration and Emergency Situation of the Republic of Armenia on 15-16 December 2015 in Yerevan.



§ Task D.2.2 Coordination with EU Delegations As stated in the progress report #1, participation of EUDs is considered to be beneficial both for the EU and for Partner Countries as EUD focal points are fully aware of the national challenges and have the op-portunity to receive, through the PPRD East 2, first-hand information on the progress Partner Countries are making in the area of civil protection and disaster risk management.

Thorough information sharing was maintained during the reporting period with all six EUDs, and all EUD have been timely informed on all PPRD East 2 events organised in their respective countries. Unfortu-nately, EUD representatives participated only at 3 (out of 8) PPRD East 2 events: EUFD Regional Work-shop (only at the opening), 2nd NAG Aremnia (only at the opening) and 2nd NAG Ukraine (throughout the whole event).

In addition, PPRD East 2 assisted EUD Moldova in filling the Monitoring Matrix for AA Chapter on Civil Protection (Title IV, chapter 22, articles 117-121).

3.5. ACTIVITY AREA E

Activity E.1 Fostering volunteerism in disaster risk management § Task E.1.1 Improving National Volunteer System

o Subtask E.1.1.1 Follow-up short assessment missions to Partner Countries and desktop analyses

The short follow-up assessment missions have been conducted as described in the Subtask A.3.1.1. The topic of fostering volunteerism in disaster risk management has been assessed during the country mis-sions assessing the progress made in the implementation of Phase 1 recommendations and the inclusion of disaster risk reduction in public spending, as per below schedule:

• Georgia 8-12 June 2015,

• Ukraine 15-19 June 2015 and 29 June – 3 July 2015,

• Belarus 22-26 June 2015,

• Moldova 29 June - 3 July 2015,

• Armenia 6-10 July 2015 and

• Azerbaijan 20-24 July 2015.

o Subtask E.1.1.2 Development of Action Plans

Based on the mapping done under the subtask E.1.1.1, the analyses undertaken in close consultation with the thematic national Focal Points and NPCs have been included in draft updated Country Profiles in a dedicated chapter, namely Chapter 9 EU approach to Volunteerism in Civil Protection. The dedicated chapter (in all Country Profiles) includes the analyses of legal and institutional framework, presentation of current status of practices, findings and recommendations, and respective Road Map. As with other chap-ters, the chapter on EU approach to Volunteerism in Civil Protection has been presented, discussed, ne-gotiated and validated during the 2nd NAG/CAG meetings. Subsequently, for Belarus and Ukraine (two Partner Countries that have selected EU approach to Volunteerism in Civil Protection to be further ad-dressed within the PPRD East 2 Programme) the presented and accepted Road Maps have been trans-formed into respective actions plans, which are integrated in the PPRD East 2 Work Plan 2016-2018.

§ Task E.1.2 Conduct national campaigns on the promotion of EU approach to volunteerism o Subtask E.1.2.1 Develop national campaigns

Taking into consideration the assessments done in Partner Countries both on “Raising Awareness about Disasters” and on “EU approach to Volunteerism in Civil Protection”, it was decided that the most sus-



tainable method to promote EU approach to and the CP volunteerism in general is to include the topic of CP volunteerism into national communication strategy. As two Partner Countries (Belarus and Ukraine) have decided to further address EU approach to Volunteerism in Civil Protection as well as to receive the PPRD East 2 support in Raising Awareness about Disasters, the topic of national campaigns on the pro-motion of EU approach to volunteerism will be addressed as part of the drafting process of national com-munication strategies.

Activity E.2 Ensuring Project Visibility § Task E.2.1 Develop and implement Visibility Plan

o Subtask E.2.1.2 Implement Visibility plan

During the reporting period the design of the Programme web portal was finalised. As reported in Chapter 2, the portal (http://pprdeast2.eu/en/) has been populated with Programme news, information and respec-tive photos and launched in November 2015. A Programme mailing list was developed and used to an-nounce the launch of the Programme web portal, and the number of visitors has more than doubled over the months of November and December 2015. Below are some key statistics:

Month Unique visitors Number of vis-its

Pages Hits Bandwidth

Oct 2015 49 313 16,940 147,302 1.29 GB

Nov 2015 375 870 24,722 137,592 2.43 GB

Dec 2015 862 1,871 48,371 110,888 2.55 GB

In other words, during the month of November 2015, 375 unique visitors went on the website, viewed 24722 pages and made 137592 clicks (hits).

The Programme has also developed some promotional material. PPRD East 2 roll-up banners have been developed in English, Russian and in all six languages of the Eastern Partnership Countries (Annex 25) and used at the BAT courses and at the 2nd NAG/CAG meetings.

The PPRD East 2 Facebook page has been regularly updated providing almost real-time information on PPRD East 2 activities and events.

The PPRD East 2 visibility chart was developed presenting visual identity elements of the Programme (Annex 26), and a PPRD East 2 Programme leaflet was developed for the purpose of the Riga Summit (Annex 27).

Activity E.3 Programme Management § Task E.3.3 National Advisory Groups meetings

The second round of NAG/CAG meetings in Partner Countries was organised as follows:

- 6-8 October 2015 Ukraine,

- 20-22 October 2015 Georgia,

- 27-29 October 2015 Moldova,



- 16-20 November 2015 Armenia, and

- 24-26 November Belarus.

The 2nd NAG/CAG meetings have been used to report on PPRD East 2 activities implemented during the first year of Programme implementation, to present, discuss and validate updated Country Profiles and to decide and agree thematic topics that will be addressed during the remaining period of PPRD East 2 Pro-gramme implementation. Summarizing the agreements reached, the topics put forward by Partner Coun-tries are:

Armenia



Belarus




Georgia


- INSPIRE Directive


Moldova




- Civil Protection Volunteerism (as put forward at the 2nd Steering Committee meeting)

Ukraine





As stated above, the 2nd NAG meeting in Azerbaijan, initially planned for 13-15 October 2015, had to be postponed for 1-3 March 2016, as well as the presentations, discussion and acceptance of the updated Country Profile of Azerbaijan and the selection of the thematic topics that will be addressed within the Programme.

At this meeting, the following thematic topics have been selected by the Azerbaijan national dis-aster risk management stakeholders: - Flood Risk Management, and Disaster Risk Assessment complemented with ERRA - Raising Awareness about Disasters - Civil Protection Volunteerism




The 2nd NAG/CAG meetings were also used to portray, discuss and clarify the EU and the PPRD East 2 rules and procedures, as well as roles and responsibilities of the Steering Committee, NAG/CAGs, the PPRD East 2 expert team, Local Coordinators and National Program Coordinators, as well as their role as the National Training Coordinators in regard to the UCPM.

Agendas, list of participants and reports of the 2nd NAG/CAG meetings are available in Annex 7 (except for Azerbaijan – the 2nd AZ NAG meeting report will be provided with the progress report#3).



4. COUNTRY UPDATES DURING THE REPORTING PERIOD

The purpose of this section is to complement countries’ background information presented in previous re-ports (Inception Report and progress report #1) and to provide an update on substantial changes and key activities/events relevant to the civil protection, disaster risk management and the PPRD East 2 Pro-gramme that have occurred during the reporting period in Partner Countries.

4.1. ARMENIA

On 23 September 2015 the 8th Meeting of the Coordinating Board for Emergency Situations of the Mem-ber States of the Collective Security Treaty Organization (CSTO) was held in Sochi. The meeting was at-tended by the representatives from Russia, Armenia, Belarus, Kazakhstan, Kirgizstan, Tajikistan and the CSTO Secretariat. Participants discussed mutual cooperation, as Heads of emergency departments of the CSTO member states signed the final protocol. The Minister of Emergency Situations of the Kyrgyz Republic Kubatbek Boronov was awarded the Medal of the Ministry of Territorial Management and Emer-gency Situations of Armenia "Partnership in the name of rescue."

During the 2nd NAG meeting organised on 17-19 November 2015 in Yerevan, the PPRD East 2 Pro-gramme became aware of the Armenia National Disaster Risk Management Program developed by the World Bank. The overall development objective of this program is to increase the DRM capacity of the Armenian Government by (1) improving disaster risk information; (2) enhancing disaster risk reduction; (3) strengthening disaster preparedness; and (4) improving understanding of fiscal disaster risks and risk financing options. As the WB Program has not started yet, contact has been established with the World Bank experts with an aim to create synergies and avoid duplication. Detailed description of the World Bank Programme’s Concept Note is available in Annex 31.

The Ministry of Territorial Administration and Emergency Situation of the Republic of Armenia organized the 3rd International Conference “Public Awareness as a Cornerstone of DRR and Sustainable Develop-ment” on 15-16 December 2015 in Yerevan (http://www.emergency.am/conferences). Besides exploring the role of media, the Conference aimed at publicizing Disaster Risk Reduction World Strategies, the Hy-ogo Framework for Action (2005-2015) and the Sendai Framework for Action (2015-2030). Many repre-sentatives of World News Agencies, public or private news outlets, journalistic and educational organiza-tions as well as Universities attended the Conference.

4.2. AZERBAIJAN

During the reporting period, the General Department of Civil Protection Activity was established and two new Deputy Ministers of Emergency Situations were appointed: Mr Tapdig Amiraslanov and Mr Teymur Mehdiyev.On 24 November 2015, on the occasion of the 10th anniversary of the establishment of the Ministry of Emergency Situations of the Republic of Azerbaijan, the “Caspian-2015” command and staff exercise with the involvement of personal staff and special equipment of rescue services of the Ministry of Emergency Situations, the Ministry of Defence, the Ministry of Internal Affairs, the Ministry of Health, State Maritime Administration, State Border Service and Border Police was held in Garadag district of Baku. The pur-pose of this exercise was to test the coordinated response of all components of the emergency response system in the event of a major incident. The exercise scenario comprised of two stages dedicated to the further development of and practising the response skills in case of fire, explosion, oil and chemical spills triggered by natural disaster on land and at sea. Air-sea-land rescue operations were carried out and coastal protection against oil pollution was organised during the exercise. 752 personnel from different



stakeholders, 73 vehicles, 4 helicopters, 1 aircraft, 11 special purpose ships and 12 speedboats were in-volved in the exercise.

4.3. BELARUS

On 15 July 2015 the Ministry of Emergency Situations and the NGO "Belarusian Republican Youth Union" signed a cooperation agreement according to which rescuers will train young people on how to prevent fires, emergencies, fire safety, and methods and techniques of working with people to promote higher health and safety standards. Members of the NGOs will take part in preventive measures for fire protec-tion, public awareness and other preventive activities as volunteers in the fire-fighting units.

On 7-12 July 2015 Mr Vladimir Kuvshinov, Secretary-General of the International Civil Defence Organiza-tion, visited the MoES. The ICDO delegation met with the Minister of ES of Belarus, Mr Vladimir Vash-chenko. The visit was focused on:

• Fruitful and mutually beneficial cooperation between the ICDO and the MoES;

• Organization of international training courses at the training facility of the Institute for Command Engineers of the MoES;

• MoES attending international conferences and training courses under the umbrella of the ICDO; and

• MoES joining the ICDO as a full member.

On 9 July 2015, the Republican Complex Field Exercise was carried out on the territory of the Grodno Airport focusing on search and rescue activities of passengers and aircraft crew. Aviation organizations, law enforcement agencies and other Governmental institutions of Belarus and Russia took part in the ex-ercise.

On the same day the MoES sent humanitarian aid to Nepal after the devastating earthquake there.

On 8-9 September 2015, future cooperation in the area of environment and security in Eastern Europe was discussed during the ENVSEC Regional Meeting. The purpose of the meeting was the adoption of the joint final document of cooperation under ENVSEC till 2020, aiming to strengthen national capacities of Eastern Europe in the assessment of trans-boundary impacts on the environment, including in reducing the risk of floods. Representatives of Governmental authorities and NGOs from Belarus, Latvia, Lithuania, Moldova, Poland and Ukraine attended the event.

Leaders of rescue services from Belarus and Lithuania discussed a possible mutual cooperation during a visit to Minsk on 14 September 2015 of Mr Remigijus Baniulis, Chief of Fire and Rescue at Fire and Res-cue Department of Lithuania.

On 21-22 September 2015, the 3rd Meeting of the Joint Board of the Ministry of Emergency Situations of the Russian Federation, the Ministry of Emergency Situations of the Republic of Belarus and the Commit-tee of Emergency Situations of the Ministry of Internal Affairs of Kazakhstan was held in Sochi, Russia. On 23 September 2015, the 8th Meeting of the Coordinating Board for Emergency Situations of the Mem-ber States of the Collective Security Treaty Organization was held in Sochi. The meeting was attended by the representatives from Russia, Armenia, Belarus, Kazakhstan, Tajikistan and the CSTO Secretariat.

On 8 October 2015, Mr Zviad Katsashvili, Director of the Emergency Management Agency of the Ministry of Internal Affairs of Georgia visited the MoES of Belarus. Georgian delegation visited the National Con-trol Centre and Emergency Response of MoES of Belarus and got acquainted with Belarusian model of rapid response to emergencies, studied the mechanisms of command and control, and particularly exist-ing multilevel monitoring and cooperation with the emergency services of other countries.

On 15 November 2015, the International TTX addressing psychological services of rescuers of Russia and Belarus took place in the Gomel Engineering Institute of MoES.



The combined meeting of the Scientific and Technical Council of rescue agencies of the members of the Eurasian Economic Union took place on 20 November 2015 in Minsk. Representatives of Ministry of Emergency Situations of Belarus, the Committee of Emergency Situations of the Ministry of Internal Af-fairs of Kazakhstan, the Kyrgyz Ministry of Emergency Situations and the Ministry of Emergency Situa-tions of the Russian Federation participated at the meeting and at the seminar on the "Innovative educa-tional technologies in training, informing and awareness of population in the field of emergency situa-tions".

4.4. GEORGIA

As stated above, on 8 October 2015 Mr Zviad Katsashvili, Director of the Emergency Management Agen-cy of the Ministry of Internal Affairs of Georgia visited the MoES of Belarus. Georgian delegation visited the National Control Centre and Emergency Response of MoES of Belarus and got acquainted with Bela-rusian model of rapid response to emergencies, studied the mechanisms of command and control, partic-ularly existing multilevel monitoring and cooperation with the emergency services of other countries.

On 23-24 October 2015, the Georgia Red Cross Society in close cooperation with the Emergency Man-agement Agency organized in Tbilisi the Simulation Exercise. According to the scenario, which was a complex disaster including flash floods, fire and car accident, Red Cross volunteers and EMA rescuers through joint efforts managed to save the affected population. The main goal of the simulation was to test the cooperation and coordination among different agencies and the identification of gaps and challenges for further improvement. 120 RC volunteers and 80 EMA rescuers participated in the exercise. The 3rd South Caucasus Security Forum was held on 26-27 October 2015 in Tbilisi, organised by the Ministry of Defence of Georgia in cooperation with the Centre for European and North Atlantic Affairs and Georgian Foundation for Strategic and International Studies. Topics of the Forum covered the most im-portant security issues such as Information and Hybrid Warfare, Islamic State, relation of Georgia and Ukraine towards NATO, as well as the Black Sea Region and NATO Warsaw Summit 2016.

During the reporting period, UN OCHA established a Disaster Management Country Team (DMCT) in Georgia. Meetings were organized with Civil Society Organizations, Non-Governmental Organizations and Government representatives to discuss different scenarios of large-scale disasters and respective coordination mechanism.

4.5. MOLDOVA

On 28 July 2015, a Moldovan-Austrian exercise was organised with the participation of CPESS, Crises and Disaster Response Department of the Ministry of Internal Affairs of Austria and 24 institutions and Ministries in Moldova responsible for crisis management. The purpose of the exercise was to improve the management skills at the national scale on the emergencies response due to natural disasters. The exer-cise was organised within the Project "Support to the national planning process of Moldova adaptation to Climate Change" supported by the Austrian Development Cooperation Agency and UNDP in Moldova.

As a continuation of the above project implementation, CPESS organised on 29-30 July 2015 a field ex-ercise "Giurgiuleşti 2015” (Cahul district). The exercise was attended by 115 rescuers and fire fighters, with 24 technical units.

On 6 August the Republican Training Centre of Civil Protection and Emergencies signed a Cooperation Protocol on the implementation of a Project on medical training in emergency medicine at hospital and pre-hospital levels. Other signatories were the Turkish Agency for Cooperation and Coordination TIKA (as a donor) and the NGO ASTUDMED from Moldova. This educational project will provide trainings to teachers from 10 kindergartens and 10 schools from Chisinau. Trainings will be provided by the NGO ASTUMED and the Republican Training Centre. The Project duration is 5 years.



In order to identify and develop areas of mutual cooperation, at the invitation of CPESS, a delegation of the State Service for Fire Protection of Poland, led by the head Major General Wieslaw Lesniakievich, vis-ited Chisinau on 10-12 August 2015. During the visit, experts from Poland offered CPESS assistance in various areas. Among these is a training to create a Medium Group on Search and Rescue of the Repub-lic of Moldova as part of the UN International Advisory Group Search and Rescue. In this respect, Poland, which is already part of the Group, can act as a mentor to Moldova. The Republic of Moldova is interested in the successful accomplishment of this task, which is stipulated in the National Action Plan for Imple-mentation of Moldova-EU Association Agreement.

During the summer time, the information campaign "Save Through Prevention" has been implemented by CPESS in the summer camps for children. The aim was to train the children on life security measures.

The Head of the Odessa region General Directorate of State Emergency Service of Ukraine, Major Gen-eral Victor Fedorciac, visited CPESS on 1-3 September 2015. The visit was made at the initiative of the Governor of Odessa region with an aim to familiarize regional SES Directorate with the progress made by Moldova in the field of emergency management.

On 8 September 2015, representatives of several volunteering organizations in the field of fire protection from Poland visited CPESS. The Head of CPESS met the Polish delegation, and the discussion was ori-ented to their experience in volunteering and the possibilities of developing such service in Moldova.

On 8-9 September 2015, future cooperation in the area of environment and security in Eastern Europe was discussed during the ENVSEC Regional Meeting. The purpose of the meeting was the adoption of the joint final document of cooperation under ENVSEC till 2020, aiming to strengthen national capacities in Eastern Europe in the assessment of trans-boundary impacts on the environment, in reducing the risk of floods and in the area of climate change. Representatives of Governmental authorities and NGOs from Belarus, Latvia, Lithuania, Moldova, Poland and Ukraine attended the event.

On 9-10 September 2015, the CPESS hosted a delegation from the Rescue Board of the Republic of Es-tonia. The purpose of the visit was the signing of the joint Memorandum of prevention and management of emergency situations. The Memorandum includes methodological assistance and mutual exchange of experience in managing emergencies. The duration of cooperation actions between the two countries is 3 years. Experts from Estonia shared their experience in prevention and intervention in case of fire and other risks. In order to have an effective cooperation, 10 CPESS employees will participate in a working visit to Estonia with the aim to become familiar with Estonian experience in intervention and fire preven-tion.

On 20-25 September 2015, employees of CPESS participated in the International Exercise “Ukraine 2015”, conducted on the polygon on Yavorski village near Lvov. Fifteen Moldovan rescuers and 4 equip-ment units were involved in the exercise, along with other 800 participants from 18 countries. The exer-cise "Ukraine 2015" was organised by SES within the NATO EADRCC Partnership for Peace Pro-gramme.

On 7-9 October 2015, CPESS delegation made an official visit to Warsaw at the invitation of the State Service for Fire Protection of Poland. The aim of the visit was to enhance cooperation between the two countries on disaster management, and, at that occasion, a Letter of Intent was signed. Colonel Mihail Harabagiu, Head of CPESS, stressed that one of the objectives of the visit was to strengthen cooperation in the areas related to ensuring the safety of the population to disasters and emergency situations, and in developing joint projects co-financed by EU.

4.6. UKRAINE

As stated above, on 8-9 September 2015 future cooperation in the area of environment and security in Eastern Europe was discussed during the ENVSEC Regional Meeting – see point 4.3.



On 15 September 2015 the kick-off meeting of the Project ”Support to Ukraine in approximation of the EU environmental acquis” was held in Kyiv. The overall objective of this project is to assist Ukraine in its transposition of the environmental acquis listed in the EU-Ukraine Association Agreement (art. 360 – 366), with a focus on Water directives, including the EUFD. At the invitation of the EU Delegation, the PPRD East 2 attended this kick-off and started liaising and coordinating relevant activities on the EUFD with the project team. This project will focus on legal approximation, but support is also expected in the:

• Adoption of national legislation and designation of competent authority/ies

• Establishment of legislative definition of the country’s territory hydrographic zoning unit

• Development of appropriate national legislation (Regulation on Basin Directorate) making the “basin Directorate” responsible for functions provided by art. 3 of Directive 2000/60/EC

• Undertaking preliminary flood assessment (art. 4 and 5 of Directive 2007/60/EC).

As already mentioned above, on 21-24 September 2015 a consequence management command-post and field exercise International Exercise “Ukraine 2015” was organised by SES and NATO EADRCC. The field exercise was preceded by a training programme, a TTX and a Command Post Exercise with the aim to train and exercise procedures for the Local Emergency Management Authority (LEMA), the UN model On-site Operation Co-ordination Centre (OSOCC) and liaison officers, as well as team leaders of partici-pating consequence management teams. The scenario for the field exercise was based on a mine col-lapse and subsequent chemical and radiological incidents, as well as transportation accidents, com-pounded by complex hazards affecting critical infrastructures in the area of Lviv. A Multinational Telemed-icine System, developed under the NATO Science for Peace and Security Program, was tested during the exercise in a field environment. The Extract from the Exercise Instructions for Observers is attached in Annex 32.

Similarly, on 25 November 2015, a field exercise on emergency response in autumn-winter conditions was organised in Kherson, while on 27 November 2015, a water rescue exercise was organised in Odes-sa.

During the reporting period, the draft Law of Ukraine “On Amendments to Certain Legislative Acts of Ukraine regarding the implementation of integrated approaches to water management by basin principle” (#3603 from 9 December 2015) was developed and submitted to Verkhovna Rada of Ukraine (http://w1.c1.rada.gov.ua/pls/zweb2/webproc4_1?pf3511=57335). Implementation of the Law will amend legislation of Ukraine in matters related to the integrated approaches to water management in accordance with the requirements of the EU Water Framework Directive.



5. PLANNING FOR THE NEXT REPORTING PERIOD AND BEYOND

As described under Chapter 3 of this report, the PPRD East 2 Programme has undertaken a wide range of activities during its first year of implementation. As a result of all the data gathered throughout this first year, the Programme has mapped the individual needs of each Partner Country, drafted detailed Country Profiles and identified individual priority areas, which were validated by each Partner Country. These pri-orities were then transformed into clear road maps to respond to the countries’ specific needs in each Programme Activity Area.

All six Partner Countries will be invited and encouraged to participate in proposed activities, and the focus of the proposed actions will be kept as much as possible in the spirit of regional cooperation. However, the reality is that the Partner Countries’ legal and institutional frameworks are not equally reflecting the EU acquis and EU best practices – only 3 Partner Countries have signed Association Agreement with the EU. Thus, the assistance the PPRD East 2 Programme is proposing to provide, always within the regional cooperation framework and taking into full account the on-going review process of the European Neigh-bourhood Policy7, has to be targeted to address the specific needs and the specific legal and institutional environment of each of the Partner Country. Whilst continue promoting a regional approach, different in-terests expressed by Partner Countries are duly reflected.

Within this context, PPRD East 2 is presenting below a detailed work plan for the upcoming peri-ods, which was discussed and endorsed by the Partner Countries at the 2nd Steering Committee.

5.1. ACTIVITY AREA A

Activity Area A addresses the flood risk management and the approximation to the EUFD and disaster risk assessment and the improvement of the national framework on DRA. The aim is to improve Partner Countries’ existing legal and institutional framework and to approximate it to the EU acquis and the EU best practice.

Activity Area A also intends to strengthen the capacity of Partner Countries to develop reliable risk infor-mation for natural hazards, as well as to increase the accessibility and comparability of disaster risk in-formation not only by publishing data on ERRA, but also by using the ERRA system as a national and re-gional portal for sharing disaster data, and hazard and risk maps between all levels of Government, pri-vate and non-profit sector, academia and the general public towards a concrete implementation of the targets and indicators defined by the Sendai Framework for Disaster Risk Reduction 2015-20308. The shift in the Sendai Framework towards the quantitative reporting makes tools like ERRA even more im-portant. The quantitative assessments included in ERRA will be in fact the basis to distil many of the quantitative indicators now under negotiation for the Sendai Framework [as requested by Ar-menia to promote Sendai Framework]. Activity A.1 Capacity Building for the Implementation of the EU Floods Directive and for address-ing flood prevention Activities proposed here are aimed at providing assistance to Partner Countries to enhance their flood risk management practice and to support them in their efforts to approximate their national legal and insti-tutional setup to the EUFD. The challenge PPRD East 2 is facing is the existing differences in stages and interest of Partner Countries for the approximation of the EUFD. Armenia, Georgia, Moldova, and Ukraine expressed their clear need and willingness to proceed with the approximation, and thus included EUFD in

7 http://eeas.europa.eu/enp/documents/2015/151118_joint-communication_review-of-the-enp_en.pdf 8 http://www.preventionweb.net/files/43291_sendaiframeworkfordrren.pdf



their respective Association Agreements (AAs). The decision of Azerbaijan to proceed with the ap-proximation to the EU Floods Directive has been received during the 2nd NAG meeting organised on 1-3 March 2016, and the proposed activities are presented below. In the case of Belarus, although the approximation to the EUFD is perceived as a potential good practice, it is not deemed compulsory by the Government and the competence for the issues on flood hazard and risk prevention, including those related to development of flood risk management plans, has yet to be de-termined between the relevant Ministries. Therefore, as the EUFD Road Map proposed by the PPRD East 2 for Belarus were considered to be premature, the PPRD East 2 would like to assist Belarus in fur-ther elaboration of the proposed EUFD Road Map and in determination of the competences among the relevant Ministries.

Therefore, we are proposing the following.

§ Task A.1.1 Update on EU Floods Directive adoption in ENPI East region

o Subtask A.1.1.3 Legal and Institutional Framework for Flood Risk Management and Approxima-tion to EU Flood Directive

PPRD East 2 is proposing to assist Partner Countries to achieve two main objectives:

1) Partner Countries (individually) transpose the EU acquis and improve their national institutional framework for flood risk management based on the EU Floods Directive;

2) Partner Countries improve their institutional framework for flood risk management in the trans-national river basin.

In order to transpose the EU acquis and improve the national institutional framework on FRM, or as in case of Belarus to facilitate further comprehension of the EUFD, the Programme proposes to establish an inter-ministerial working group with representatives of national authorities responsible for and involved in flood risk management in each Partner Country. PPRD East 2 intends to assist these working groups in further elaboration/detailing of the Road Maps and recommendations presented in the respective Country Profiles, and in guiding them through the drafting and revision of the by-laws, regulations and procedures drafted by the working group or through the determination of competences among the relevant Ministries. Building upon the progress already made in Partner Countries, the proposed targeted assistance is as fol-lows:

o Armenia: Draft a by-law on flood risk management including flood risk assessment in line with EUFD. The following activities are proposed:

a. Provide legal assistance to the working group for the development of a Table of Con-cordance for the Armenian legislation (article by article analysis) for the transposition of the EU Floods Directive into the national legal framework. Duration: March-December 2016.

b. Provide legal assistance for the drafting of a new by-law that includes the provision of the EUFD into the legal framework: Unit of Management, Competent Authorities, Preliminary Risk Assessment, Hazard and Risk Mapping, Flood Risk Management Planning (as part of River Basin Management Plans). Duration: December 2016 - December 2017.

c. Provide expert assistance for the development of a proposal for the creation of Water Basin Management Council(s) with clear mandate, composition and distribution of re-sponsibilities for Flood Risk Management. Duration: March-December 2017.

o Georgia: Draft a by-law on flood risk management including flood risk assessment in line with EUFD. The following activities are proposed:



a. Provide legal assistance to the inter-ministerial working group for drafting a by-law on the management of Flood Risk to comply with the AA Annex requirements from EU Floods Directive, the development of a regulation for the River Basin Councils and the subordi-nated structures of MENPR, clarifying the role and responsibilities of different stakehold-ers in Preliminary Risk Assessment, Hazard and Risk Mapping and Flood Risk Manage-ment Planning. Duration: March 2016-December 2017

o Moldova: Enhancement of the institutional framework for approximation to the EU Floods Di-rective. The following activities are proposed:

a. Provide legal assistance to the inter-ministerial working group for the modification of the Governmental Regulation on Flood Risk Management n. 887 of 11 November 2013 by including time limits for the implementation of the requirements of the EU Floods Di-rective. Duration: March 2016 – December 2017.

b. Provide legal and expert assistance for the development of a proposal of regulation, which clarifies the institutional framework for the implementation of Regulation 887 on Flood Risk Management. Duration: March 2016 -December 2017.

c. Provide guidance to the inter-ministerial working group for the development of a draft-regulation that clarifies the role, responsibility and functions of the River Basin Commit-tee, River Sub-Basin Council and the subordinated structures of the Ministry of Environ-ment. Duration: March 2016-December 2017.

o Ukraine: Approximation of national regulatory framework to EU Floods Directive. The following ac-tivities are proposed:

a. Agree with the TA Project "Support to Ukraine in approximation of the EU environmental acquis" on mutual responsibilities. It is expected that the TA project will assist Ukraine in the legal approximation to EU Floods Directive and in the update of the current legislation on River Basing Management Plans. PPRD East 2 intends to assist the TA Project for the inclusion of the Road Map developed within PPRD East 2 into the new regulatory frame-work of Ukraine. Furthermore, PPRD East 2 will provide technical assistance to the TA Project for updating the current legislation on the River Basin Management Plan on the basis of the PPRD East 2 Regional Guidelines on Flood Risk Management and towards the full integration of Flood Risk Management Plan into River Basin Management Plan. Duration: March 2016-December 2017.

o Azerbaijan: Draft a secondary legal act for flood risk management in line with the provision by-law of EUFD. The following activities are proposed:

a. Provide legal assistance to the working group that will be coordinated by the State Water Resources Agency of Ministry of Emergency Situation and the Ministry of Ecology and Natural Resources for the development of a secondary legal act on flood risk assessment and management in line with the requirements of the EUFD. The legal acts should clarify roles and mandates of all stakeholders in Flood Risk Assessment and Management, should be based on the river basin management principle and should introduce the water basin bodies into the institutional frame-work of flood risk management in Azerbaijan. Duration: March 2016-December 2017.

b. Provide expert assistance for the review of the State Programme for Flood Preven-tion (2016-2020) that is currently under preparation by the State Water Resource Agency. Duration: March-December 2016.



As a reminder, the proposed second objective is focusing on the improvement the institutional framework for flood risk management of the trans-national river basins. The Dniester River Basin (shared between Ukraine and Moldova) has been selected as a pilot case based on discussions held with Partner Coun-tries at the Regional EUFD Workshop and at the 2nd NAG/CAG meetings. PPRD East 2 is proposing to facilitate the establishment of an International - Bilateral Working Group in the framework of existing bi-lateral agreements, to assist Moldovan and Ukrainian experts in defining the purpose, the composition and the goals of such working group, and to provide legal and technical assistance to develop a draft Flood Risk Management Protocol for the trans-national river basin. The draft protocol will be based on ex-isting bi-lateral agreement between the two countries and in conformity with the provisions of the EUFD with a special focus on the International Flood Risk Management Plans. Duration: March 2016- Decem-ber 2017.

With the intention to guarantee a regular and constant exchange of information, lesson learnt and good practices among Partner Countries and MS, and also upon the completion of the PPRD East 2 Pro-gramme, we intend to facilitate the participation of Partner Countries representatives to the European Working Group on Flood, which is coordinated by the Directorate General for Environment of the Europe-an Commission. The Working Group is part of the European Common Implementation Strategy of the Water Framework Directive, it supports the implementation of the Floods Directive in MS and provides a platform for information exchange on flood risk management. The modality of participation of Partner Countries in the Working Group will be discuss and agreed with the EU.

§ Task A.1.2 Trainings to strengthen the capacities needed for the implementation of EU Floods Directive

With the aim to make the above interventions sustainable, the below proposed activities are aimed at raising and further developing the Partner Countries’ institutional capacity. Capacity building activities proposed below are in full compliance with the legal and institutional changes proposed above, and are aimed to enhance the skills and expertise of national stakeholders to enable them to competently imple-ment EUFD in their respective countries.

o Subtask A.1.2.1 Drafting the Regional Guidelines on Flood Risk Management

The Programme aims to finalise both the Regional Guidelines on Flood Risk Management based on the Methodology for Hazard and Risk Mapping developed under PPRD East Phase 1, and to finalise the Na-tional Road Maps on flood risk management and approximation to the EU Floods Directive, by adapting the “Guidelines and Good Practices for approaching the EU Floods Directive” (developed within the EU-funded “Programme for Prevention, Preparedness and Response to Floods in the Western Balkans and Turkey” – IPA FLOODS) to the PPRD East 2 environment. This subtask will be implemented in the period January 2016 – March 2016.

o Subtask A.1.2.2 - Regional Flood Risk Management Workshop

PPRD East 2 intends to organize a Regional Workshop to nurture the networking and exchange of les-sons learned among all Partner Countries, to further foster legal and institutional changes in Partner Countries towards the EUFD approximation and to improve the technical capacity of all Partner Countries to produce and elaborate flood risk information and maps in line with the provisions of EUFD.

The Regional Flood Risk Management Workshop is thus proposed to present and share Partner Coun-tries’ experiences, achievements and lessons learned on the implementation of the legal and institutional changes targeted at improving flood risk management and approximation to EUFD. The Regional Work-shop should also include the presentation of the PPRD East 2 Regional Guidelines for Flood Risk Man-



agement and a training session on how to conduct the Preliminary Flood Risk Assessment based on the Regional Guidelines.

The training will focus on data management, the creation of a national catalogue of historical floods, the presentation of the criteria to identify Areas of Potential Significant Risk of Flooding and the use of ERRA as a data hub for improving accessibility to flood risk information. The technical assistance proposed in the Task A.1.3 will build upon this workshop's achievements. Therefore, it is crucially important that the Partner Countries representatives/experts selected to participate at this Workshop are also delegated to lead the development of flood hazard maps and flood risk maps in their respective countries.

The organisation of the Regional Workshop is proposed for May-June 2017 and envisages the participa-tion of up to 4 representatives from line-ministries, national agencies and services of Partner Countries.

§ Task A.1.3 Development of flood hazard maps and flood risk maps The ultimate goal of this task is to produce a new, harmonized, comparable flood risk information and maps in line with the provision of EU Floods Directive, and to publish existing and newly developed data through the ERRA Platform in order to improve the data accessibility by local, national, regional, Europe-an and international agencies, authorities and organizations.

We intend to focus on Preliminary Flood Risk Assessment, as it is a mandatory first step for the imple-mentation of the EUFD. Within this task, we intend to build on the training provided during the Regional Flood Risk Management Workshop and transfer to Partner Countries’ public institutions the capacity to develop Preliminary Flood Risk Assessment autonomously and in accordance with the provisions of the EU Floods Directive, and based on the findings of the updated Country Profiles. This activity is proposed to all Partner Countries. For Partner Countries that have selected approximation to the EU Floods Di-rective as one of their priorities, this proposed task will technically and practically complement legal and institutional approximation to the EUFD and improve the entire sustainability of the action. .

Based on the training on the preparation of Preliminary Flood Risk Assessment conducted during the Re-gional Flood Risk Management Workshop, we are proposing to assist and guide Partner Countries’ public institutions in the elaboration of a Preliminary Flood Risk Assessment (PFRA), in the identification of the Areas of Potential Significant Flood Risk, and in building a catalogue of historical floods in accordance with the provisions of EU Floods Directive. As already stated, it is expected that the participants of the Regional Flood Risk Management Workshop are nominated by Partner Countries to lead the develop-ment of flood hazard maps and flood risk maps in their respective countries. Furthermore, PPRD East 2 intends to support Partner Countries in defining data that are of public and internal access, in preparing geospatial data and in uploading the existing and newly produced flood risk data and maps into ERRA.

Duration: March 2016-December 2017.

Activity A.2 Development and/or further improvement of national risk assessments Activities proposed in this chapter are aimed at providing assistance to Partner Countries to enhance their national risk assessment methodology and practice. Similarly as for the EUFD, not all Partner Countries have expressed their willingness to adjust their national disaster risk assessment (DRA) methodology to reflect the EU Guidelines on DRA. Azerbaijan, Armenia, Georgia, Moldova and Ukraine expressed their readiness to adjust, whilst Azerbaijan’s decision to further address DRA has been received at the 2nd NAG meeting organised on 1-3 March 2016. As for Belarus, introduction of and adaptation of the national DRA methodology to the EU Guidelines on DRA is not the Government’s priority for the moment, as the PPRD East 2 team has been informed during the 2nd NAG meeting. EU Guidelines on DRA are considered as a benchmark. It was decided that the key beneficiary and other Belorussian stakeholders would evaluate and analyse the EU Guidelines on DRA, and provide their position before June 2016.



The Programme will continuously share workshop materials and presentations to relevant parties, and encourage them to join other Partner Countries in adopting an updated national risk assessment method-ology.

The approach the PPRD East 2 Programme is proposing to apply is threefold – we are proposing to as-sist Partner Countries in adjusting national DRA methodology to reflect EU Guidelines on DRA; to provide training to Partner Countries on how to implement the adjusted methodology, and then to mentoring them as they put the theory into practice. Finally, we propose assisting Partner Countries in uploading devel-oped data, information and maps in ERRA.

§ Task A.2.0 Improving legal and institutional framework on Disaster Risk Assessment The assessments undertaken on DRA emphasized the need of Partner Countries to include systematic disaster risk assessment into national regulation and practice. Although each Partner Country has its own specifics related to DRA, generally speaking, national legislation on DRA in Partner Countries is frag-mented and regulated by sectorial legal acts (i.e. Water Code, seismic regulation, etc.). A more compre-hensive legislation should be developed. In addition, the institutional subdivision, as well as roles and re-sponsibilities among ministries, agencies and authorities should be also improved and better defined.

In order to achieve this, we are proposing to selected Partner Countries (Azerbaijan, Moldova and Ukraine) to establish an inter-ministerial working group with representatives of national authorities in-volved into disaster risk assessment. Similarly as for EUFD, PPRD East 2 is proposing to assist these working groups in further elaboration/detailing the Road Maps and Recommendations presented in re-spective Country Profiles (if needed/requested by Partner Countries), and in guiding, supervising and re-viewing the by-laws, regulations and procedures drafted by the working group. Building upon the current situation regarding the DRA existing in Partner Countries, the proposed targeted assistance is as follows:

o Armenia: improvement of the DRR National Strategy of the Republic of Armenia, which is cur-rently developed by the MTAES

PPRD East 2 intends to assist MTAES in including the following into the National Strategy: 1) systematic Disaster Risk Assessment, 2) a proposal of a new institutional setup that clarifies the role and responsibilities of institutions concerning Disaster Risk Assessment; 3) the adoption of ERRA as a national platform for sharing risk information data among institutions and the general public. Duration: March-December 2016.

o Georgia: development of the legal and institutional framework for DRA

PPRD East 2 intends to provide advice and guidance to the State Security and Crisis Manage-ment Council (SSCMC), in consultation with line-ministries, on ways to harmonize the legislation under development and analyse the relevant legislation and sub legislation in light of the EU DRA Guidelines and PPRD East 1 Guidelines. Furthermore, PPRD East 2 intends to advise EMA on how to develop a proposal of institutional subdivisions of roles and responsibilities reflecting the current practice of producing risk related information in a peril-wise manner. Duration: March-December 2016.

o Moldova: further development of policy, regulatory and institutional framework of Moldova

PPRD East 2 intends to provide guidance to include DRA into the Disaster Risk Management Strategy of Moldova 2016-2026 and its associated action plan, and to introduce the EU terminol-ogy for disaster risk assessment and management into the strategy.

PPRD East 2 proposes to provide further technical assistance to the inter-ministerial working group by helping them in drafting a proposal for the introduction of the concept of disaster risk in-to the legal framework of Moldova, in establishing a mechanism of systematic disaster risk as-



sessment in the country, in elaborating a proposal for assigning the roles and responsibilities on DRA to different institutions. PPRD East 2 also intends to assist CPESS in further developing the Recommendations “Analizei situaţiilor excepţionale posibile la nivel de raion, municipiu, UTA Găgăuzia şi impactul asupra populaţiei, economiei şi mediului ambiant” – “Analysis of Possible Emergency Situation at the level of District, Municipalities, UTA Găgăuzia (autonomous territory) and the impact on population, economy and environment” by revising its methodology for hazard assessment and including multi-hazard risk assessment for different purposes: e.g. strategic plans, emergency plans, contingency plans etc. Duration: March 2016 – December 2017.

o Ukraine: implementation of the Action Plan on Risk Management 2015-2020

PPRD East 2 intends to provide technical guidance to the working group for the implementation of the part of the Action Plan relative to DRA; adopting the EU Guidelines for DRA; to formally es-tablish an interdepartmental task force for the implementation of the Action Plan; and to define the roles and responsibilities of different actors in a peril-wise manner. Duration: March-December 2016.

o Azerbaijan: improving legal and institutional framework for DRA PPRD East 2 intends to provide advice and guidance to the Ministry of Emergency Situa-tion and the inter-ministerial working group for the development of draft secondary legal acts that will regulate disaster risk assessment in the country. The secondary legal act will be based on EU DRA Guidelines and PPRD East 1 Guidelines. Furthermore, PPRD East 2 intends to provide expert assistance for the development of a proposal of institutional subdivisions of roles and responsibilities in order to ensure a mechanism of coordination among different institutions and organizations. Duration: March 2016-December 2017.

In addition, and following the proposed intervention on legal and institutional frameworks, PPRD East 2 intends to provide technical assistance to Partner Countries in developing/adjusting/enhancing a National DRA Methodology based on their experience with the Guidelines for Hazard and Risk Assessment used during PPRD East Phase 1, on EU Guidelines on DRA, and EU MS good practices. The national guide-lines will contain indications of the datasets that should be used, as well as on the presentation of the hazard and risk map. Duration November 2016- June 2017

§ Task A.2.1 Capacity building activities for multi-hazard risk assessments and disaster risk management planning

The Programme would like to organise of a 3-day Regional Workshop on Disaster Hazard and Risk As-sessment Methodologies and Tools, based on the Guidelines developed under the PPRD East 1 Pro-gramme, EU Disaster Risk Assessment Guidelines, the EU MS good practices (wildfires, landslides, cli-mate extremes and earthquake) and ERRA as a platform for supporting DRA. The workshop is proposed to be organized in the week of 19 September 2016 in Tbilisi, Georgia and the participation of representa-tives from MS is envisaged. Methodologies and tools for disaster risk assessments of specific hazards - landslide, wildfires, earthquake, and climate extremes - as well as the multi-hazard risk assessment should be presented and discussed.

This workshop is planned to be the starting point for developing/adjusting/enhancing a National DRA Methodology. This Regional Workshop should target line-ministries, national agencies and services in Partner Countries responsible for national DRA. The participation of up to 4 representatives from each Partner Country is envisaged.



§ Task A.2.2 Multi-Risk Disaster Assessment at National Scale Accessible and comparable disaster disk information at national level is crucial for improving disaster risk management strategies and practices. This task aims at elaborating and producing newly, harmonized and accessible disaster hazard and risk assessment at national scale, and uploaded to the ERRA plat-form. PPRD East 2 intends to provide technical assistance to public institutions of Partner Countries in applying the National Disaster Risk Assessment Methodology developed in Task A.2.0. The technical as-sistance will be provided in the form of guidance, advising, review of preliminary and final assessments, mentoring and will be focused on chosen pilot areas.

In addition, the technical assistance will be provided to Partner Countries for collecting existing disaster risk information, preparing the existing and newly developed data and maps in compliance with the provi-sion of the INSPIRE Directive, and populating ERRA with reliable and harmonized risk information (which is the ultimate objective).

Furthermore, PPRD East 2 intends to provide IT assistance to Partner Countries for the connection of ex-isting disaster risk information system(s) and geoportals with ERRA in order to increase the amount of in-formation on disaster risk assessment accessible to public and private stakeholders as well as to the general public. Duration: November 2016 - September 2018.

Activity A.3 Provision of support for the improvement of countries’ legislative framework and in-ter-institutional arrangements § Task A.3.2 Support for recommendation uptake

In regards to the industrial hazards, and the approximation to the SEVESO Directive, a workshop on "Risk Assessment for Natural-Hazard Impact on Hazardous Chemical Installations" will be organised in Ispra, Italy on 16-17 March 2016 within the framework of DG ECHO's Project "SEVESO Capacity Building in EU Neighbourhood Countries". In addition, and as part of cooperation and coordination with the PPRD East 2, the awareness-raising event on SEVESO/UNECE TEIA is proposed to be organised back-to-back with the 3rd round of NAG/CAG meetings, tentatively proposed for October/November 2016. The PPRD East 2 Programme remains available to provide additional ad-hoc assistance to DG ECHO's SEVESO Project, when/if needed and relevant. Duration March 2016 – September 2018.

ERRA is one of the key expected results of the entire PPRD East 2 Programme as, through this regional platform that is already INSPIRE compliant, it will increase the accessibility to disaster risk information and the exchange of risk data and maps throughout the 6 Partner Countries. The INSPIRE directive of-fers a regulatory framework for ensuring that the spatial data of the Member States are compatible and usable in a Community and within the trans-boundary context. The Directive requires that common im-plementing rules are adopted in a number of specific areas such as metadata, data specifications, net-work services, data and service sharing. PPRD East 2 intends to mainstream the vision and principle of the INSPIRE directive in Partner Countries’ public institutions by including the INSPIRE Directive provi-sions in the activities related to data and information collection, processing and management such as flood hazard and risk assessment (Task A.1), disaster risk assessment (Task A.2), disaster loss data col-lection (Task C.2) and ERRA (Task C.1).

Undertaken assessments of the approximation to the INSPIRE Directive (presented in Country Profiles) revealed different progress made by Partner Countries. In Georgia, the implementation of the INSPIRE Directive and the Action plan for the National Spatial Data Infrastructure are well advanced, as detailed in the respective INSPIRE Chapter. Specifically, a well-advanced national action plan is under implementa-tion and under direct responsibility of the Ministry of Justice, and in particular of the National Agency of Public Registry (NAPR). The Road Map proposed by PPRD East 2 builds upon that action plan and fore-sees the 4 following actions:



o Developing a proper National metadata Profile and a National Metadata Catalogue; o Development of a National Geoportal; o Long-term trainings for Georgian Universities; o Professional development courses for technical groups.

While the two last points are under the direct responsibility of the NAPR, the first two points need to be linked to the PPRD East 2 Programme. Thus, the Emergency Management Agency of the Ministry of In-ternal Affairs of Georgia has asked the PPRD East 2 Programme to provide the following assistance:

a. With regards to the development of a proper National Metadata Profile and a National Metadata Catalogue, we intend to advice EMA during the consultation with the NAPR, which coordinates this action according to the Action Plan for the Disaster Risk Related Information. In addition, support to EMA should be given to implement the National Metadata standard in the ERRA cata-logue. This means that the PPRD East 2 expert will help EMA in reorganizing the information in ERRA according to the National Metadata profile and the final result will be a fully compliant ERRA catalogue with the national indication in metadata.

b. Concerning the development of a National Geoportal, support in the form of guidance will be giv-en to EMA to guarantee interoperability of the data stored in ERRA and the National Geoportal so that the data stored in ERRA will be visible by the national Geoportal and vice versa. Instructions in selecting the proper information will be provided to EMA.

Duration: March 2016- September 2018.

5.2. ACTIVITY AREA B

This activity area is focusing on raising Partner Countries’ civil protection capacity to ensure an efficient, rapid and flexible response, as well as organised and effective acceptance of international assistance. Activities proposed in this chapter focus on raising capacity and capability of key beneficiaries – repre-sentatives of the civil protection/disaster risk management authorities of the Partner Countries, as well as of other relevant national stakeholders who are actively participating in prevention, preparedness and re-sponse to manmade and disasters caused by natural hazards in Partner Countries.

The aim of the civil protection training programme is to prepare experts from the Partner Countries to work with the Union CP Mechanism (UCPM) when requesting and providing assistance and, further, to work as national liaison officers during international relief operations. The Host Nation Support (HNS) part is dedicated to present, define and establish national institutional arrangements with clear mandates and a coordination framework necessary to facilitate and accept international assistance, when requested. The full-scale field exercise intends to test the response cooperation and coordination in practice.

Activity B.1 Capacity building through civil protection trainings and exchange of information, ex-pertise and best practice regarding the EU Civil Protection Mechanism § Task B.1.1 Strengthening Network of National Programme Coordinators and Operational 24/7

Contact Points During the NAG/CAG meetings and the training courses, experts from the Partner Countries frequently raised questions about how civil protection training, volunteers, crisis management, and HNS was organ-ised in countries participating in the Union Civil Protection Mechanism. The successful conduct of three Exchange of Experts (EoE) Programmes demonstrated an efficient way to share information and strengthen networks between experts across borders. The involvement of the National Programme Coor-dinators in joint meetings and EoE Programmes will be a particularly valuable tool for the strengthening of this network. The efforts of the National Programme Coordinators to serve also as National Training Co-



ordinators have been successful, but for the longer term it might be advisable to establish separate na-tional Training Coordinators in line with the practice followed by the Union Civil Protection Mechanism members. During the remainder of the PPRD East 2 Programme, possibilities for new exchanges of ex-perts will continue to be explored as long as the exchanges will support thematic areas under the man-date of PPRD East 2.

The first opportunity of this kind would be an EoE between the Institute for Retraining and Professional Development of the Ministry for Emergency Situations of the Republic of Belarus and the General Direc-torate of Fire Rescue Service of the Czech Republic. As the proposed EoE falls within the overall capacity building needs of civil protection system in Belarus and would contribute to the future enhancement and development of the Civil Protection experts, it is proposed to take place in March 2016.

Armenia has expressed a high interest to participate in the EoE Programme. However, we were informed that the EoE Programme has a maximum of 75 places allocated to participants from non-Union Civil Pro-tection Mechanism states. As such, there are only roughly 35 spaces for Eastern neighbourhood coun-tries. The places for Eastern neighbourhood countries were, at the end of the reporting period, completely filled up. We intend to consult with THW if there are any empty places that can be allocated to the East-ern neighbourhood countries. As an alternative, the TAIEX programme can be explored9 in close cooper-ation with EU Delegations.

The EoE Programme will be utilized in period December 2015-September 2018.

It is expected that the EU Civil Protection Forum will be arranged in May 2017 on which occasion Partner Countries will again be invited to participate with 2 senior representatives. This will once again serve to strengthen the network of civil protection officials from Partner Countries and from countries participating in the Union Civil Protection Mechanism.

§ Task B.1.2 Capacity Building through Lessons Learnt (LL) The Lessons Learnt concept has been introduced during the BAT courses and the NAG/CAG meetings, and is proposed to be further addressed during the future civil protection training courses (OPM and ADT). The entire civil protection capacity building programme (training courses, TTXs, and Field Exer-cise) should be seen as a coherent whole where each part provides the building block for the following parts. Therefore, lessons identified at the BAT courses should become lessons learnt for the OPM cours-es, and the lessons identified at the OPM courses should become lessons learnt for the ADT courses. Again, the lessons identified at the courses form a basis for the TTXs, and the lessons identified at the TTXs should become lessons learnt for the Field Exercise. For that purpose, a Lessons Learnt Regional Workshop is proposed to be held from 27-28 September 2016 after the conclusion of the HNS TTXs, the BAT and OPM courses and in preparation of the Regional TTX (type 2) and the Field Exercise. The ven-ue of the LL RW will be determined in the third reporting period. The concept will be of particular signifi-cance during the preparation for and follow-up to the field exercise. In addition, during the last year of the PPRD East 2 Programme, technical assistance can be provided to Partner Countries to institutionalise the lessons learned approach into their national disaster risk management system by drafting relevant sub-legislation, Standing Operating Procedures or similar. This task is proposed to be implemented in the period December 2015 – September 2018.

§ Task B.1.3 Civil Protection Training Programme The Civil Protection Training Programme is developed in line with the current training programme for the Union Civil Protection Mechanism, mutatis mutandis. Thus, the training courses place more emphasis on Host Nation Support and less emphasis on training individuals to become part of an EUCP Team.

9 http://ec.europa.eu/enlargement/tenders/taiex/index_en.htm



o Subtask B.1.3.2 Operational Management Courses

As mentioned above, the first 4 BAT training courses were completed satisfactorily. The Operational Management Courses (OPMs) are proposed to be conducted in May and June 2016 at the DEMA Staff College in Snekkersten. They are intended to focus on training during simulation exercises, building on the theoretical knowledge gained and lessons learnt by the participants during the BAT courses. The courses are therefore reserved for participants who have completed the BAT course. Interpretation into Russian will be provided, but it is expected that the BAT participants who demonstrated the ability to speak English will be given some preference, as they will also be seen as candidates for the Advanced Training courses.

The OPM courses are scheduled for:

o OPM 1: 1-6 May 2016

o OPM 2: 26 June – 1 July 2016

o Subtask B.1.3.3 Advanced Training Courses (ADT)

In response to requests from Partner Countries, it was decided to conduct the first Advanced Training Course (ADT1) already in the first half of 2016, so that experts who completed BAT and OPM courses during PPRD East Phase 1 should not have to wait until 2017 to participate in the Advanced Training Courses. The subsequent ADT will, however, be intended primarily for (English speaking) experts who have completed the BAT and OPM courses during PPRD East 2.

The ADT courses will be hosted at the Crisis Management Centre (CMC) in Kuopio, Finland, and the planning for the course, including logistics and role players, will be done in close cooperation with CMC Finland. The responsibility for the finalisation of the detailed programme and invitation of guest lecturers will remain with the PPRD East 2 Team. This will be done with due reference to the corresponding train-ing courses within the UCPM although participants will not be trained to become part of EUCP Teams.

The ADT Courses are scheduled for:

o ADT 1: 17-22 April 2016

o ADT 2: 5-10 March 2017

Activity B.2 Capacity building through table-top exercises (TTX) on Host Nations Support (HNS) The updated Country Profiles all include a section on the status of each Partner Country’s arrangement for HNS together with recommendations for action to be taken to fill perceived gaps. It was explained at the NAG/CAG meetings that the Table-Top Exercises (TTX) type 1, to be conducted in each Partner Country, would provide an opportunity to test the existing procedures and ascertain whether the action recommended in the Country Profiles were appropriate. As demonstrated during the HNS TTX in Moldo-va in September 2015, the outcome of the exercise as recorded in the HNS matrix would then provide a starting point for development of Standing Operating Procedures (SOPs) or, as required, legislation or sub-legislation.

While countries generally agreed with this approach, Armenia felt that the existing operational procedures were sufficient and did not require the development of a single, unified SOP. Armenia agreed, however, to test the procedures in the TTX and thereafter to decide if additional SOPs would be required.

§ Task B.2.1 Conduct of one HNS Table-Top exercise in each Partner Country Partner countries have been encouraged to arrange the TTXs in their national crisis management centre in order to familiarise the participants with the operational environment and to bring additional realism to the exercise. Partner Countries have also been advised to ensure that the TTXs include representatives



of all relevant ministries, agencies or other bodies (e.g. Red Cross/Crescent, media) who would be in-volved in the request for, receipt of, and employment of foreign disaster assistance. The TTXs are to be seen as a key tool for the identification of possible gaps in national HNS planning and as basis for the fur-ther development of the relevant SOP and legislation. It is expected that some, if not all, Partner Coun-tries may require assistance in the drafting of legislation/sub-legislation or Standing Operational Proce-dures (SOPs) for HNS.

Agreement has been reached with the Partner Countries on the following dates for the conduct of the TTXs type 1:

• TTX1 b 24-25 February 2016 (Azerbaijan)

• TTX1 c 15-16 March 2016 (Ukraine)

• TTX1 d 29-30 March 2016 (Belarus)

• TTX1 e 5-6 April 2016 (Georgia)

• TTX1 f 17-18 May 2016 (Armenia)

As a next step after the conclusion of the TTXs, follow-up consultations and assistance may be provided by key experts to the Partner Countries for the drafting of HNS SOPs and related legislation. This task is proposed to be implemented in the period December 2015 – September 2018.

§ Task B.2.2 Conduct of one TTX involving all partner countries simultaneously

In addition to the individual TTXs, it is proposed to conduct a type 2 Table-Top Exercise (TTX2) in March 2017. TTX2 will take the format of a Command Post Exercise involving all Partner Countries, the ERCC and a couple/several countries participating in the Union Civil Protection Mechanism. The TTX2 will build on the lessons learnt from the TTX1s, but will not focus on the HNS arrangements in the individual coun-tries, but rather be a test of international communications and coordination procedures. Members of the PPRD East 2 Journalist Network may be invited to participate to simulate the media and their role during disasters. To ensure the success of the exercise, PPRD East 2 offers to support each Partner Country with one Non-Key Expert during the exercise.

• TTX2 20-23 March 2017

Activity B.3 Capacity building through full-scale field exercise The last major event under Activity B is the conduct of a full-scale field exercise. Tentatively, the following dates are proposed for the events leading up to and following the exercise:

• 1st Planning Conference 14-16 February 2017

• 2nd Planning Conference 14-16 June 2017

• Exercise 18-21 September 2017

• Lessons Learnt Seminar 27-29 November 2017

Two Partner Countries (Belarus and Moldova) have kindly offered to host the field exercise and the choice of location will be made by the EU based on objective criteria (provision of expert support in the planning, suitability of exercise location, host nation support arrangements, etc.). Once the decision is made, the PPRD East 2 expert team will engage in detailed planning in close cooperation with the desig-nated host nation.

It is intended that each Partner Country may participate with a team of up to 24 persons. These could be Urban Search and Rescue (USAR) teams, flood rescue teams, fire-fighting teams, medical teams, teams



dealing with Chemical, Biological, Radiological or Nuclear (CBRN) hazards, etc. It is important that all teams get the opportunity to work together with a team from another country, but also that the exercise should not become a dedicated USAR or CBRN exercise. Negotiations will therefore need to be conduct-ed with all Partner Countries prior to the 1st Planning Conference. Already at the 1st Planning Conference, all participating countries should have at least a rough idea of the type of team they will bring to the exer-cise. The scenario for the exercise will need to be developed so as to create useful opportunities for the employment of all teams.

In addition to teams from the Partner Countries, it is expected that also some EU member countries would want to participate with teams, and that trained EU CP experts will participate forming an EU CP assessment team. The exercise will include the establishment of an On-Site Operations Coordination Centre (OSOCC), a media information centre, and an observers’ programme.

Immediately after the conclusion of the exercise, a “hot wash-up” meeting should be arranged to collect the first impressions by team leaders and observers in the exercise. A more formal lessons-learnt semi-nar is proposed to be conducted some time later to provide the opportunity for more in-depth analysis of the lessons to be incorporated in national or international plans and procedures.

5.1. ACTIVITY AREA C

Activity C.1 Further development of ERRA ERRA represents a tool to support many of the activities proposed within the PPRD East 2 Programme. More specifically, many of the results planned to be achieved under activity A.1.1, A.1.2 and C.2.2 can and should be properly stored and presented in ERRA.

As a follow-up to the Regional ERRA Workshop and after discussions held at the 2nd NAG/CAG meet-ings, a number of improvements have been discussed with Partner Countries. PPRD East 2 has fixed the bugs left in ERRA, which were inherited from the Phase, 1 and the new version is now under installation in the Partner Countries as detailed in Chapter 4.

Once the installation is completed (at the beginning of 2016), the Partner Countries will be offered the possibility to reassess the needs for improvements, either related to functionalities and usability of the ex-isting platform, or related to the upgrading and to the adding of new functionalities. This reassessing pro-cess is an integral part of the supervision and coordination activity which PPRD East 2 is proposing to undertake as part of the further improvement of ERRA. These needs for improvements should comple-ment the ERRA assessment done at the Regional ERRA Workshop, at 1st and 2nd NAG/CAG meetings, and in direct communication with the appointed ERRA Focal Points, and presented as a part of the up-dated Country Profiles.

It is expected that the Partner Countries’ needs for technical ERRA improvements (anticipated to be communicated by Partner Countries during the third reporting period) also reflect the strategic direction and the accepted ERRA road maps (as presented in the updated Country Profile). These needs will then be incorporated into the upgrade of the ERRA IT platform. All below proposed activities, from the institu-tional and the technological point of view, are expected to result in an increased functionality and sustain-ability of the system, as well as in an enhanced ownership of the ERRA by the Partner Countries. With regards to ownership, a decision on the nomination of the institution that will take over the responsibility of ERRA at the end of the PPRD East 2 Programme is yet to be reached.

§ Task C.1.1 Further improvement of ERRA This task develops along three main activities:

- Supporting the installation of ERRA,

- Proposed assistance in development and implementation of ERRA upgrades and

- Proposed assistance in the implementation of the ERRA Road Maps.



o The installation of ERRA This activity refers to the proper installation of the ERRA software so that ERRA becomes reachable out-side private networks often managed by national civil protection authorities for security reasons. In addi-tion, this activity aims at enabling other institutions involved in DRM to actively use and feed information into ERRA. The final setup of the installation follows the discussion that took place in several occasions with the Partner Countries and the final indications taken at the 2nd NAG/CAG meetings, and it is based on the ERRA Installation Manual developed during the reporting period. Although the philosophy of the installation is the same in the region, different set-ups should be implemented according to the specific requests received from the Partner Countries, but with the same objective of promoting ERRA as the na-tional hub for visualisation and dissemination of the disaster risk information and data.

§ Armenia In the aim to obtain installation stability by having both a private and a synergic public node, we intend to support the installation of a second node at IGS as requested by the Partner Country, both by providing a manual and remote assistance as the installation develops. The installation at IGS has not started yet as IGS has not obtained the server. This support would combine remote assistance for installation and a mission to the country to finalize the in-stallation. The mission will also include training on ERRA installation, administration and maintenance. Tentative timeframe: January-March 2016.

§ Azerbaijan The installation has been briefly discussed as the Regional ERRA Workshop but the final decision has been taken during the 2nd NAG meeting. At the moment the ERRA installation at MES is out of use. During 2nd NAG meeting it was decided to proceed with re-installation of ERRA at MES premise while the installation of ERRA in a public server of the Ministry of Ecology and Natural Resources will be finalized in a second step when the new ERRA will be delivered.

§ Belarus At this moment, Belarus has not yet foreseen the procurement of a dedicated server for ERRA. Therefore, it was agreed to maintain a remote server installation for Belarus, while MES further assess their need for the ERRA platform and their readiness to use ERRA as a disaster risk information sharing platform. The discussion about the future of ERRA in Bela-rus will be undertaken the latest in June 2016.

§ Georgia The team intends to assist NEA and EMA for the installation of a second node at NEA and will agree on the final setup of the servers, by providing both the installation manual and re-mote assistance for the installation and, in case of a need, an installation mission will be per-formed to finalize the installation. Tentative timeframe: January-March 2016.

§ Moldova Moldova should continue to receive assistance to install a local node at the CPESS once an agreement with the CPESS ICT people on the final setup of the servers is reached. In addi-tion, once the local node at the CPESS is operational, the Moldova National Cloud will be considered for the installation of the second node, as proposed by the Moldovan representa-tives at the Regional ERRA Workshop, with an aim to have a more efficient public node. This activity will provide a manual and remote assistance as the installation develops, and in case of a need, an installation mission will be performed to finalize the installation. Tentative timeframe: January-March 2016.

§ Ukraine



The PPRD East 2 team intends to provide technical advice for the update of the local installa-tion at the SES, both by providing a manual and remote assistance as the installation devel-ops, and the update of a second node at the NAS. Assistance should be also given for the configuration of both servers so that they can be effectively connected. .In case of need, an installation mission will be performed to finalize the installation. Tentative timeframe: January-March 2016.

o Development and implementation of ERRA upgrades

As a result of the discussion with Partner Countries undertaken in the second reporting period and of the guided reassessment proposed for the first part of the upcoming third reporting period, a series of well identified regional and national specific improvements should be identified and translated into imple-mentable use cases that ensure the coordination with the identified Road Maps and the institutional up-take of the ERRA platform. This interactive process will not only identify the most needed functionalities that need to be added or improved, but should also increase the ownership of the ERRA system by the Partner Countries. ERRA implantation will serve multiple purposes for the Partner Countries. Specifical-ly, the use of ERRA within the reporting mechanism for the Sendai Framework will be analysed in the light of what will be decided as a reporting procedure for the Sendai Framework and also re-garding the indicators to be reported at international level [again, in line with Armenia request to promote Sendai Framework]. ERRA as a tool will also naturally host the essential information for the design of the National Disaster Management plans that are part of the EU Civil Protection Mechanism roadmap in EU MS. As the ERRA Catalogue is already fully INSPIRE compliant, this fundamental feature will also become central in the implementation of new ERRA software.

Thus, this subtask concentrates on the actual informatics behind the implementation of the improved ERRA functionalities. It includes the actual implementation of the DLD ERRA module. It is proposed that the development of the new ERRA software takes into account all the needs presented by the Partner Countries with particular attention to the data sharing policy.

The need for the development of the ERRA platform lays mainly in technical reasons. The first version of the platform was developed some years ago using software components that were consolidated at that time. Now these components are quite old and are no more supported in the new scenario of cutting-edge technologies, as for example with the core component of the web GIS, the HSLayer open source project, which has stopped running in 2012.

Furthermore, the design of the first version of the ERRA platform is out-dated and the maintenance, up-grading and support has become challenging. There are a large number of systems and different pro-gramming languages used: the portal is based on Java liferay CMS, the client components are in HTML and Javascript, external modules are written in php, and other server functionalities are in python lan-guage. Thus, the learning curve to manage the system and let developers understand the software and improve it is very steep. In addition, many server components are needed to install ERRA and many of them are no more supported and maintained, therefore problems may arise to obtain these components in future installations. There may also be security issues considering the possibility of new vulnerabilities that may not be easy to fix.

With the new technologies and architectural patterns available today, the same functionalities can be ob-tained using only one language on the client and server side, and many other features can be added to the software (more interoperability, use of last version of OpenStandards, use of last version of mapping technologies, improved user interface, improved user experience, improved software velocity…). The simpler is the code and architecture, the greater the possibilities to transfer the ability to manage, admin-istrate and eventually upgrade the system and integrate it with other systems in use by Partner Countries.



We intend to have a new ERRA IT platform ready for installation at the beginning of 2017, so that the pe-riod January - March 2017 can be used for the validation and fine-tuning of the platform, which will be of-ficially presented in May 2017 at the EU Civil Protection Forum.

This activity should also include ERRA IT support to Partner Countries till the end of the Programme, namely November 2018, and the preparation of activities for the transfer of national ERRA to the Partner Countries, and the regional ERRA to the EU institution at the end of the Programme.

The proposed time period for this activity is March 2016 to November 2018.

o Propose support in implementing the ERRA Road Maps

During the past period, the initial assessments were transformed into related Road Maps for the further improvements of ERRA, either in relations to its functionalities and usability of the existing platform, or to the upgrading and adding of new functionalities and for improving ERRA interoperability with existing na-tional and international systems and services. In order to improve the overall system, a number of steps, which were presented in the Road Maps, should be addressed:

§ Use of ERRA in emergency and strategic planning [or as Azerbaijan stated – practical use of ERRA]: the aim here is to identify the reference institutions in DRA, disseminate among them the potential of the ERRA platform and establish an inter-ministerial working group on the ERRA use cases definition. The working group should receive the PPRD East 2 guidance to develop the needs and functionalities of the ERRA platform, and to develop a document with an exhaustive list of use cases and functionalities. The PPRD East team will facilitate the development of these use cases by means of a dedicated session in a regional workshop. At the regional workshop, training might be provided to the key institutions in DRA on how to use ERRA for emergency and strategic planning.

§ Mainstreaming with other national initiatives: this activity concerns the coordination and, from a technical point of view, the integration and interoperability of ERRA with other institutional geoportals. The implementation of this activity has a different significance for the different Partner Countries’ depending on the different levels of their advancement into IT platforms implementation and the SDI definition. It is particularly important in the case of Georgia and Moldova where the NSDI will be developed according to National Action Plans (developed for the approximation to the INSPIRE Directive) during the period of PPRD East 2 Programme. This activity is also connected with the development and the implementation of ERRA up-grades. PPRD East 2 proposes to analyse how the setup identified in the Country Profiles will evolve and advise the working group on how to liaise with such initiatives.

§ Support of Disaster Loss Data collection, recording, sharing and processing: this activity pro-poses to develop a DLD module in ERRA in conjunction with the development and implemen-tation of ERRA upgrades. In the framework of the EU Loss Data Expert Working Group, on June 2016, a new data model, INSPIRE compliant, for collecting disaster loss data developed by JRC in collaboration with BGS will be presented and distributed. The data model is based on the JRC-DLD Guidance (2015). This data model could be the base for the development of the DLD module. A session at the regional workshop will be dedicated to the facilitation of the development of such use cases.

§ Data sharing inside Partner Countries and within the EaP region: as for the other points in this activity, the inter-ministerial working group plays a key role. PPRD East 2 offers to assist the working groups in defining the rules for information sharing inside the country with par-ticular focus on data sharing between institutions and the general public, as well as for infor-mation sharing outside the Partner Country with particular focus on the EaP region in the context of the PPRD East 2.



All the above listed items will be presented and addressed in a Regional ERRA Workshop, which is pro-posed to be held in the week of 13 June 2016 in Minsk, Belarus. A second Regional ERRA Workshop could be held at the end of February 2017 (venue TBD) to illustrate the accomplishments and to present to the Partner Countries the new version of the ERRA portal, as this will be the main result of this activity.

§ Task C.1.2 Interoperability of ERRA [or using ERRA to visualise results of Early Warning Sys-tems, as requested by Azerbaijan] o Subtask C.1.2.2 Enhancement of ERRA interoperability

Similarly as for the development and implementation of ERRA upgrades, the specific modalities to en-hance the interoperability of ERRA will be discussed in details during the next reporting period with the aim to reach an agreement by June 2016 with all Partner Countries concerning the choice of platforms and the type of data, from other global, EU and/or national initiatives, which will become visible on the ERRA platform. This interoperability enhancement should be, in practice, part of Activity C.1.1. The timing of this activity should take place from March to June 2016.

Even though we are still awaiting confirmation from Partner Countries on the choice of platforms and da-ta, discussions have already taken place and some initiatives have already been identified. Three main initiatives have been highlighted as of interest: the possibility of visualizing results from EFAS, EFFIS, and from other Copernicus EMS Services like the Rapid Mapping and the Risk & Recovery service. All of the-se initiatives are EU initiatives. These are complementary to the information available in GDACS, whose basic web services are already available into the ERRA system.

Because of the nature of the data delivered by EFAS and EFFIS, which relates to real-time and forecast information in case of floods and forest fires, and as the ERRA platform has been conceived to show stat-ic or slow varying information and not for accessing real-time information and time series data that are at the heart of EFAS and EFFIS systems, we intend to analyse and identify the type of information that should be linked to the ERRA platform, The best solution to visualise information from such systems would then be presented in practical way.

In addition, and especially for EFAS, a formal agreement has to be reached with the State Hydro-Meteorological Service to receive EFAS data and redistribute it to the interested institutions accessing ERRA. The PPRD East 2 is proposing to closely support Partner Countries on this path by organizing conference calls with the EU technical counterparts and clarifying critical points if necessary.

With regards to the Copernicus EMS rapid mapping, the PPRD East team proposes to support the civil protection authorities by identifying the most effective procedure to trigger the service through the EU Delegations (since they are the only authorised users of the Copernicus service in the Partner Countries) and to visualize the results in ERRA. In a case the Copernicus Risk & Recovery service will be of interest to Partner Countries, the assistance should not only address the facilitation of the formal process, but al-so the preparation of the technical requests needed to be delivered to the Copernicus team to finalise the ToR for the service implementation. Along the lines of static indicators related to disasters, another im-portant addition is represented by the data and indicators gathered and analysed in the INFORM initia-tive. We suggest these indicators to be included in the new version of ERRA.

Finally, other interesting results relate to the Global Assessment Report (GAR)10, which offers a bench-mark for the hazard and risk layers develop within each Country. Though developed on a global level, and therefore with less details than the one of a typical national or local study, GAR developed hazard and risk layers that can be used in areas that are not covered by any risk studies or as a benchmark where national studies have been developed. The PPRD East Team intends to support the visualization and consultation of the various hazard and risk layers of the GAR.

10 GAR is a UNISDR Global Study that produced the first Global Probabilistic Risk Assessment,

http://www.preventionweb.net/english/hyogo/gar/2015/en/home/



Foreseen duration of the Activity: March 2016 to November 2018.

Activity C.2 Improving national disaster loss data collection and processing

§ Task C.2.3 Support for the implementation of a system for collection of disaster loss data

The assessment missions conducted during the reporting period #2 highlighted that Disaster Loss Data (DLD) is a highly regulated field in all Partner Countries and that a systematic system for collecting disas-ter loss data is in place. However, the current regulatory framework limits the possibility to exchange data at European and international level, i.e. Sendai Framework for Action, as different standards and classifi-cations are used by Partner Countries.

PPRD East 2 intends to provide technical assistance to Partner Countries for supporting the legal and institutional development of the DLD system in order to improve disaster loss data accessibil-ity and comparability at national, regional, and European level, in line with the requirements of the Sendai Framework for Action and in consistency with the European “Guidance for recording and sharing disaster damage and loss data – Towards the development of operational indicators to translate the Sendai Framework into action”11 [and in line with Armenia request to promote Sendai Framework]. More specifically, in the framework of the EU Loss Data Expert Working Group, a new data model for collecting disaster loss data will be proposed in mid 2016 to MS. The data model is based on the JRC-DLD Guidance. This data model might be considered for the development of the tool-kit in sub-task C.2.3.2.

The following main objectives are envisaged

1. Further development of legal and institutional framework for DLD systems

2. Improve data accessibility and comparability at national, regional and European level.

o Subtask C.2.3.1- Legal and institutional development of DLD system

These activities aim to provide technical assistance to Partner Countries to adapt their current legislation or operational procedures to enable the sharing of loss data at European and international level (Sendai Framework for Action) and to improve disaster loss data collection. Support could be given in the follow-ing way:

a. The Programme proposes the establishment of a national working groups for the adaptation of current legislation and operational procedures for collecting and recording DLD data and for the adoption of Road Maps and recommendations developed by the PPRD East 2 and approved by NAGS/CAG. This might also include the provision of counselling on the definition of the working group’s purposes, scope and composition. Duration: March – December 2016.

b. Technical advice and coaching might also be provided to the national working groups to adapt the current legislation and operational procedures for the collection and recording of DLD in order to enable the sharing of loss data at European and international level by including the requirements of the JRC-DLD Guidance (2015) into national legislation as well as the Sendai indicators. Dura-tion: March - December 2016.

11 Guidance for recording and sharing disaster damage and loss data – Towards the development of operational indi-

cators to translate the Sendai Framework into action: EU expert working group on disaster damage and loss da-ta; European Commission, Joint Research Centre, Institute for the Protection and the Security of the Citizen, 2015, ISBN 978-92-79-47452-1, ISSN 1831-9424



o Subtask C.2.3.2 Improving data accessibility and comparability at national, regional and Europe-an level

PPRD East 2 aims at enabling and enhancing exchange of data on disaster losses at regional, European and international level. In order to achieve this, PPRD East 2 intends to provide technical expertise to Partner Countries to apply the operational procedures developed under C.2.3.1 and JRC-DLD Guidance (2015) for collecting, recording and sharing DLD data.

The technical assistance will be also targeted to the use of ERRA and its DLD module (proposed to be developed on the basis of the new JRC data model) as a tool for supporting the application of the opera-tional procedures and to improve their accessibility at all levels – local, national, regional and internation-al. Partner Countries will be encouraged to share their experiences and lessons learnt on the improving DLD accessibility and comparability during the second ERRA workshop that should be held in February 2017.

PPRD East 2 also intends to facilitate the participation of Partner Countries representatives to the Euro-pean Working Group on Disaster Loss Data coordinated by the European Join Research Centre. The Working Group is a technical platform of MS representatives that supports and promotes the sharing of disaster loss data at European level and it is currently developing indicators for translating Sendai Framework into action. Participating in the European Working Group on DLD will provide a unique oppor-tunity to Partner Countries to network and exchange experience with their colleagues from MS.

Duration of this activity: October 2016 to November 2018.

5.2. ACTIVITY AREA D

Activity D.1 Review and implementation of the Communication Strategy § Task D.1.1 Revision and update of the PPRD East Communication Strategy

As pointed out in Chapter 3.4, the assessments conducted in the Partner Countries made clear that na-tional policy/strategic level documents to raise awareness about disasters are missing in the Partner Countries. The new PPRD East 2 Communication Strategy will address this gap by working with Armenia, Belarus, Moldova and Ukraine to assist them in drafting and (to the extent feasible) in adopting their Na-tional Communication Strategy. Georgia has informed the Programme that they will develop their National Communication Strategy on their own, while the decision of Azerbaijan to further address raising awareness about disaster has been received at the 2nd NAG meeting. Since both Armenia and Moldova informed the PPRD East 2 Programme that they are already in the pro-cess of developing national and service communication strategies, which were expected to be finalised by the end of 2015, the very first step would be to analyse them once received. The Programme is intending to identify their level of completeness, potential areas for improvements and share EU expertise and ex-perience. Planned duration: January - February 2016 – subject of course to the provision of these docu-ments.

The findings of the assessments and discussions held at the 2nd NAG/CAG meetings showed that there is no clear understanding amongst the Partner Countries on the purpose, structure and definition of a Na-tional Communication Strategy. Therefore, the Programme is proposing to organise a regional work-shop to share with Partner Countries the MS knowledge, and experience in developing national communication strategy, in selecting the main interlocutors involved in the development, and the best practises in implementing national communication strategies [as requested by Belarus]. As a result, till the end of the workshop, a draft structure of a National Communication Strategy for raising awareness about disasters should be developed. The aim is also to harmonise to a certain extent the composition of national strategies across the Partner Countries, thus contributing to a coherent regional approach. The regional workshop should be organised in the week of the 30 May 2016 in Chisinau, Mol-dova.



To follow up on the previous activities, the Programme also intends to organise a series of meetings with the Partner Countries’ national authorities responsible for drafting the National Communication Strategy with the aim to 1) establish an inter-ministerial national working groups for drafting the National Commu-nication Strategy on raising awareness about disasters, and 2) to launch the drafting process. Meetings should be organised between February and June 2016.

The Programme intends to provide continuous expert advice during the drafting of the Strategy and Ac-tion Plan, which should be an integral part of the Strategy, to ensure that both documents meet the re-quirements agreed upon during the regional workshop, and that they are feasible, realistic and include all necessary elements, and particularly the budget required for the Strategy implementation. Duration: be-tween June 2016 and October 2017.

§ Task D.1.2 National awareness raising campaigns on disaster risk management and § Task D.1.3 National media campaigns on disaster risk management

Task D.1.2 and Task D.1.3 have been merged. The below activities will provide support in the implemen-tation of the National Communication Strategies, when these are adopted and where the proposed awareness raising/media campaigns are actually contributing to the achievement of the national strategic objectives, including the national campaigns on the promotion of the EU approach to volunteerism.

Depending on the content of the adopted National Communication Strategies, the Programme plans, to-gether with the Partner Countries, to organise national awareness raising campaigns addressing the country-specific risks. These could be earthquakes, floods or landslides for Moldova, Georgia, Armenia and Azerbaijan for instance, or heat and cold-waves combined with forest fire hazards and flooding for Belarus and Ukraine.

An example of such a campaign would be the “Io non Rischio” – “I don’t take risk” campaign, which is the Italian national campaign for seismic risk reduction promoted and carried out by the Department of Civil Protection, ANPAS, the National Institute of Geophysics and Volcanology and the Consortium of the Net-work of University Laboratories of Seismic Engineering, in agreement with the involved regions and mu-nicipalities of Italy. The guiding principle is to use trained volunteers and send them directly among citi-zens to raise the awareness with respect to seismic risk. More information on the “Io non Rischio” cam-paign can be found on their website: http://iononrischio.protezionecivile.it/?lang=en.

Although maybe in another form, the Programme is proposing to implement one national awareness rais-ing campaign per Partner Country. The campaign will target the key beneficiaries, namely the civil protec-tion professionals, potential new and existing volunteers as well as the general public. Each of these tar-get groups have specific needs which would have been defined and addressed in the National Communi-cation Strategies.

The precise forms and themes of the campaigns will be discussed and selected with the national authori-ties during the drafting process of the National Communication Strategies, and in close cooperation with other relevant partners, particularly with the DIPECHO programme if active in the country.

Duration: between June 2016 and May 2018.

In addition to the awareness raising campaigns, the Programme intends to conduct a national media campaigns on disaster risk management and disaster risk reduction for the general public in a form of Public Service Announcement (PSA) that will be broadcasted in close cooperation with the Partner Coun-tries through the national TV or radio channels. In each Partner Country, one TV or radio spot might be produced and broadcasted in an adequate timeframe (e.g. forest fire risk before the summer; disaster risk reduction messages in the occasion of the International Disaster Reduction Risk Day, etc.). Duration: be-tween September 2016 and May 2018.



§ Task D.1.4 Awareness raising in schools o Subtask D.1.4.2 Development and implementation of school awareness raising

During the discussion and validation of the Chapter 10 - Raising Awareness about Disasters of the Coun-try Profiles at the 2nd NAG/CAG meetings, it was agreed that school awareness raising should be properly represented in the National Communication Strategy as a national strategic objective. Therefore, the de-velopment and (eventual) implementation of school awareness raising activities are directly linked to the development and implementation of the National Communication Strategy.

During the Strategy drafting process, the involvement, role and level of participation of the Ministries of Education in the school awareness raising activities will be examined, and synergies and complementari-ties with other initiatives active in this field at the national level and in the region will be sought. It will also aim to map all brochures, booklets, and other raising awareness material that are produced and dissemi-nated by various actors in schools, including their distribution systems. This subtask will be implemented in the period October 2016 – August 2018.

In addition to the potential raising awareness activities in schools which will be part of the adopted Na-tional Communication Strategies, the Programme plans to design and implement awareness raising cam-paigns to introduce and promote the use of ERRA in schools (secondary level, universities [as request-ed by Azerbaijan]) and by the wider public [as requested by Armenia]. The campaigns will be organ-ised and conducted between July 2017 and March 2018.

§ Task D.1.5 Continuation of initiated work with journalists As media is a very important and powerful tool to reach and inform the wide population about issues re-lated to DRM and DRR, it is important to collaborate with them and teach them how to inform about disas-ters not only during disasters, but also before and after the event. In other words, media should dissem-inate information not only when we are in the response phase but also throughout the prevention and preparedness, and recovery and rehabilitation phases, as sought by Sendai Framework for Disaster Risk Reduction 2015 – 2030 [and as requested by Armenia]. Initially, PPRD East 2 had aimed to count on the PPRD East Journalist Network to support the Pro-gramme in this activity. However, as noted in chapter 3.4, the amount of efforts requested to develop and exploit a Programme specific Journalist Network proves to be less effective and efficient option compar-ing to the option to rely on the pre-established members of the EU Delegations’ networks. However, this option would require increased collaboration and enhanced support to be received from EUD.

o Subtask D.1.5.2 Further development of the cooperation with journalists

In order to make the EU Delegations’ networks better understand the specifics and complexity of DRM and DRR, the expert team plans to organise a Regional Workshop for EUD journalists and national com-munication experts (who will be representing key beneficiaries i.e. national civil protection/disaster risk management authorities) to share with them concrete and successful EU experiences on awareness rais-ing and disaster prevention and ways to interact with national civil protection authorities. Involving both journalists (media) and the national communication experts would provide a unique opportunity for net-working and enhancing collaboration between media professionals and communication specialists of the national civil protection authorities, sharing best practices in all sectors.

Additionally, the workshop intends to involve the EUD journalist network to design (and possibly implement) some of the national PPRD East 2 communication activities, including: the analysis and definition of the role of CP authorities versus media in national communication schemes, the role and mandate of the media in DRR and DRM in the context of the Sendai Framework for Disas-ter Risk Reduction [as requested by Armenia], the identification of lessons learnt from passed emer-gencies (e.g. he Georgian floods June 2015) etc.



The Programme intends to organise this workshop in the week of the 5 September 2016 in Kyiv, Ukraine.

Additionally, to put into practice the knowledge received in the Regional Workshop, the Programme in-tends to involve the active and interested members of the EU Delegations’ networks in the TTX2 with the national key beneficiaries. They would play the role of media during the simulated emergency situation. The TTX2 should be conducted on 20-23 March 2017.

Similarly, the Programme is planning to invite the most active and efficient journalist to attend and report from the PPRD East 2 full-scale field exercise planned on 18-21 September 2017.

Activity D.2 Collaboration with the EU Delegations and coordination with other disaster risk man-agement initiatives in Partner Countries § Task D.2.2 Coordination with EU Delegations

As stated above, cooperation established with EUD is expected to be enhanced. Additional support would be requested from EUD in exploring bilateral EU-Partner Country opportunities to address civil protec-tion/disaster risk management needs, and especially in the utilization of pool of journalist already devel-oped by EUD. As presented above, the PPRD East 2 Programme is planning to use journalist already working with EUD to raise awareness about disasters and to increase the Programme visibility.

5.3. ACTIVITY AREA E

Activity E.1 Fostering volunteerism in disaster risk management Based on the undertaken assessments on volunteerism in civil protection and disaster risk management, recommendations and respective Road Maps have been developed for all 6 Partner Countries. Belarus and Ukraine have agreed at the 2nd NAG meetings to include fostering volunteerism in disaster risk man-agement as one of the main priorities for the further development of their civil protection systems, as well as Azerbaijan as per decision reached at the 2nd NAG meeting organised on 1-3 March 2016. At the 2nd National Programme Coordinators’ meeting held on the 3rd February 2016, Moldova informed the PPRD East 2 team that it decided to include volunteerism in disaster risk management as one of the main priorities for the further development of its civil protection system as well. In this re-gard, the activities proposed by the PPRD East 2 Programme are focusing on the regional per-spective as well as on focused assistance aimed to Azerbaijan, Belarus, Moldova and Ukraine. § Task E.1.1 Improving the National Volunteer System

o Subtask E.1.1.3.1 Regional Joint Activities § Study tour: In order to gain key insight on EU good practices and access key legal doc-

uments (laws, sub-laws, SOPs, etc.) on CP volunteerism, a study tour is proposed for de-cision makers in the field of Civil Protection Volunteerism. This will give them the oppor-tunity to observe the different legal and institutional setups of Civil Protection Volunteers in several (up to 312) UCPM Participating States (Italy, Austria and Denmark). The Study Tour foresees: visits to the voluntary organizations and to the national civil protection au-thorities, in order to be exposed to all the aspects of voluntary associations (in terms of volunteer management, governance, programming) and the volunteers-based disaster

12 Ideally the study tour will comprise a visit to the 3 Member States of the PPRD East Consortium (Italy, Austria and

Denmark) thus exposing participants to different approaches and different solutions adopted by member states for the inclusion of volunteering in civil protection activities. In the case whether this would be unfeasible all the nec-essary documentation (laws, bylaws, SOPs from the countries not visited will be provided as support to the work-ing groups).



response/preparedness and prevention system (in terms of national and local aid chain). It might conclude with a 1-day workshop, during which a team of EU and PPRD East 2 experts will examine, with the participating delegations, aspects that could be absorbed in the legal national volunteering systems of Partner Countries. The proposed time for this activity is 10-16 July 2016.

§ Regional Training on EU Approach to Civil Protection Volunteerism: The aim here is to enable Partner Countries to transfer best practices into practical volunteering man-agement, and to guide them through the steps of EU procedures to increase collaboration with them. The Programme aims to organise a 3-day Regional Training, involving Partner Countries CP volunteers duty holders from different horizons (civil protection depart-ments, volunteer organizations, non-state actors, companies, volunteer groups), for a maximum of 18 participants. Attention would be paid to grant a maximum representation of all the actors involved in the management of volunteering activities within the civil pro-tection system.

Themes of discussion should be: explanation of the EU Aid Volunteer Initiative; analysis of the EU legal framework for volunteering for future potential joint contributions to and from the EU Aid Volunteer Initiative to complement humanitarian aid and civil protection in third countries; explanation of certification procedures required to be recognized by DG ECHO as a Hosting Organization of EU Aid Volunteer Initiative.

The training should be implemented through thematic work groups and non-formal dis-cussions using a TOT (training of trainers) methodology. Attention should be paid on transferring EU best practices in volunteering management as a basis for discussion of the national working groups on volunteerism. DG ECHO representatives could be invited to the training to provide the Commission insight on the EU Aid Volunteer Initiative. The proposed timing of this activity is April 2017.

o Subtask E.1.1.3.2 Azerbaijan, Belarus, Moldova and Ukraine national activities In order to guide Belarus, Moldova and Ukraine in developing their national volunteer network according to the good practices of the EU and EU Member States, their respective Road Maps have been further developed into multi-annual National Action Plans.

The establishment of one working group in Azerbaijan (AWG), in Belarus (WGB), in Moldova (WGM) and in Ukraine (WGU) is proposed to discuss and draft all the issues relative to the development of a thematic legal framework on civil protection volunteering (including all items defined by the roadmap and recommendations presented in the updated Country Profiles for Azerbaijan, Belarus, Moldova and Ukraine). All three working groups should include all the relevant stakeholders for the development of a thematic legal framework - national civil protection stakeholders, volunteering organizations, associations and volunteering groups instituted in companies. Each working group should hold its first meeting within 2-3 months after the return of delegations participating to the EU Study Tour on Volunteerism. During the first meeting, the entire national body of laws concerning volunteering should be analysed. After identify-ing gaps and criticalities of the normative framework in force, a draft general law on CP volunteering should be elaborated (or a set of by-laws). It is proposed that each working group meet every 6-9 months. Continuous cooperation between PPRD East 2 and the working groups should be insured to foster constant collaboration. The working groups should also analyse all other documents developed or drafted within this subtask.

The Belarus working group should focus on the following topics:

i) Drafting of a general law on volunteerism in civil protection activities;



ii) Refining of volunteer national database, development of SOPs for the update of the data-base and communication guidelines amidst MES and all stakeholders involved in volun-teering activities.

The Moldavian working group should focus on the following topics: i) Drafting of a law on volunteerism in civil protection activities, including mandatory

insurance for CP volunteers and the chain of command & control within civil pro-tection activities for both volunteers and volunteer organizations.

ii) Development and maintenance of a database of volunteers and volunteering organ-isations accounting for personal skills and available equipment.

The Ukrainian working group should focus on the following topics:

i) Drafting of a set of by-laws and specific thematic legal framework on CP volunteering;

ii) Study and discussion on insurance of volunteers deployed for CP activities drafting a minimum set of juridical and technical requirement for the involvement of the volunteer organisations in CP system.

The Azerbaijan working group should focus on the following topics: i) Drafting of a set of by-laws and specific thematic legal framework on CP volunteer-

ing; ii) Development and maintenance of a database of volunteers and volunteering organ-

isations accounting for personal skills and available equipment.

Outcomes of the assistance provided to the working groups should be: drafted by-laws / SOPs for CP volunteerism (Azerbaijan); developed database of volunteers and volunteering organisations (Azerbaijan); drafted general law on volunteerism (Belarus); an updated volunteer national database (Belarus); drafted law on volunteerism in civil protection activities (Moldova); developed database of volunteers and volunteering organisations (Moldova); drafted by-laws / SOPs for CP volunteerism (Ukraine); guidelines for minimum requirements of involvement of Volunteering Organization in CP sys-tem (Ukraine).

The proposed timeframe for the implementation of this activity is March 2016 – September 2018.

§ Task E.1.2 Conduct national campaigns on the promotion of EU approach to volunteerism o Subtask E.1.2.1 Develop national campaigns and Subtask E.1.2.2 Implement national campaigns

Taking into consideration the assessments done in Partner Countries both on “Raising Awareness about Disasters” and on “EU approach to Volunteerism in Civil Protection”, it was decided that the most sus-tainable way to promote EU approach to the CP volunteerism is to include it into the national communica-tion strategy. The topic of national campaigns on the promotion of the EU approach to volunteerism will be addressed as part of the drafting process of national communication strategies, as presented in Activi-ty D.1 for Azerbaijan, Belarus, Moldova and Ukraine, who have decided to further address EU approach to Volunteerism in Civil Protection as well as to receive the PPRD East 2 support in Raising Awareness about Disasters.

Activity E.2 Ensuring Project Visibility § Task E.2.1 Develop and implement Visibility Plan

o Subtask E.2.1.2 Implement Visibility plan

The implementation of the visibility and communication plan developed during the previous reporting pe-riod has started and will be continued till the end of the Programme in collaboration with the national civil



protection authorities, with the support of the Local Coordinators and, as far as possible, of the local EU Delegations.

The website and the Facebook page will continue to be regularly updated, thus disseminating Programme information timely and globally. 3 editions per year of the PRPD East 2 Newsletter will be developed and will be distributed through the PPRD East 2 mailing list.

Each newsletter will have a special thematic focus where the opening page will feature an interview with the title "THREE QUESTIONS TO... ". Different people will be interviewed on a specific topic in order to il-lustrate the Programme's activities. The second page, called “FOCUS ON....”, will address a particular topic in details. The last section will feature 'LOOKING AHEAD' sections, with bullet points updating read-ers with few lines about future activities whose details are to be found on the website.

As we have agreed upon, the first interviewed will be Mr Hans Das, from DG ECHO, while the following ones will be the experts marking the progress of the Programme or global developments related to the EaP region and the European Union. The last edition in 2017 will focus on the PPRD East 2 full-scale field exercise and the final edition in 2018 will be devoted to the closing of the Programme.

In addition to newsletters, two videos will be developed – one focusing on and about the full-scale field exercise, and the other one as the PPRD East 2 Final Video with an aim to present the achievements of the PRPD East 2 Programme to be presented at the PPRD East 2 Final Conference (tentatively sched-uled for September 2018).

Activity E.3 Programme Management § Task E.3.1 National Programme Coordinators meetings

The second NPC meeting is scheduled for the 3rd February 2016 in Brussels, Belgium. The draft agenda is available in Annex 29. Regular NPC meetings should be scheduled once a year, usually at the begin-ning of the calendar year in order to reflect on the previous year Programme implementation, and to dis-cuss and negotiate the next year work plan. However, ad-hoc NPC meetings might be scheduled if need-ed.

§ Task E.3.2 Steering Committee meetings The second SC meeting took place on the 4th February 2016 in Brussels, Belgium. The draft agenda is available in Annex 30. Regular SC meetings should be scheduled once a year, usually at the beginning of the calendar year in order to receive the report on the Programme implantation, and to discuss and en-dorse the next year work plan. However, ad-hoc SC meetings might be scheduled if needed. The Final PPRD East 2 Conference is tentatively planned for September 2018.

§ Task E.3.3 National Advisory Groups meetings

The third round of NAG/CAG meetings in Partner Countries is scheduled for autumn 2016, i.e. 2 1-day meetings per week are tentatively planned for the week of 17 October 2016, the week of 7 November 2016 and the week of 21 November 2016. The 4th round of NAG/CAG meeting will be organised after the full-scale field exercise in late 2017 and the 5th and last round of NAG/CAG meeting should be organised immediately before the Final PPRD East 2 Conference, tentatively in late September 2018.

§ Task E.3.4 Programme Reporting

The Programme has to report to the European Commission every 6 months. The draft Final Report will be submitted no later than end of October 2018, while the Final Report will be provided within one month of receiving comments on the draft Final Report from the EU Project Manager.



ANNEXES

GENERAL ANNEXES

ANNEX 1 - PPRD EAST 2 PROGRAMME LOGICAL FRAMEWORK

ANNEX 2 - MONITORING AND EVALUATION INDICATORS

ANNEX 3 - RESOURCES UTILISATION UP TO THE REPORTING PERIOD

ANNEX 4 - UPDATED WORK PLAN 2016-2018

ANNEX 5 - LIST OF PPRD EAST 2 EVENTS’ PARTICIPANTS

ANNEX 6 - LIST OF NOMINATED NATIONAL THEMATIC FOCAL POINTS

ANNEX 7 - 2ND NAG/CAG MEETINGS REPORTS

ANNEX 8 - COUNTRY PROFILES

ANNEX 9 – TORS FOR THE MOBILISED NKES UP TO THE END OF PR2

ACTIVITY AREA A

ANNEX 10 – A.1.1.2 EUFD WS

ACTIVITY AREA B

ANNEX 11 – B.1.1 EOE 1

ANNEX 12 – B.1.1 EOE 2

ANNEX 13 – B.1.1 EOE3

ANNEX 14 – B.1.3.1 BAT

ANNEX 15 – B.1.3.2 OPM

ANNEX 16 – B.1.3.3 ADT

ANNEX 17 – B.2

ANNEX 18 – B.2.1 TTX



ACTIVITY AREA C

ANNEX 19 – C.1 INSTALLATION MANUAL

ANNEX 20 – C.1 ERRA SEMINAR

ANNEX 21 – C.2.1.2 DLD WS

ACTIVITY AREA D

ANNEX 22 – D.1 QUESTIONNAIRE

ANNEX 23 – D.1.5.1 QUESTIONNAIRE JN

ANNEX 24 – D.1.5.2 LIST JOURNALISTS

ACTIVITY AREA E

ANNEX 25 – E.2.1.2 BANNERS

ANNEX 26 – E.2.1.2 VISIBILITY CHART

ANNEX 27 – E.2.1.2 LEAFLET

ANNEX 28 – E.3.3 AGENDA SAVONA

ANNEX 29 – E.3.2 NPC AGENDA

ANNEX 30 – E.3.2 SC AGENDA

COUNTRY UPDATES

ANNEX 31 – WORLD BANK PROGRAMME’S CONCEPT NOTE

ANNEX 32 - EXERCISE INSTRUCTIONS FOR OBSERVERS

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