President’s Cabinet Meeting Minutes Date May 24, 2016

Blue Mountain Community College will be a recognized educational leader in achieving student success, completion, and advancement. BMCC Mission Statement

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President’s Cabinet Meeting Minutes Date May 24, 2016

Measures – Outcome Indicators

Enrollment Core Themes Values (ICARE)

Access to Quality Programs and Services

Opportunities for Students to Complete, Transfer, and Advance

Encourages and Supports a Culture of Learning

Responsiveness to Community Needs

Integrity

Communication

Compassion

Access

Respect

Excellence

“Blue Mountain Community College reflects its commitment to Students First in that students feel valued, supported, and encouraged by the campus community from the time they decide to enroll until they complete their educational goals. Students respond to this commitment through their engagement, persistence, and successful completion of their educational goals.” est. 1/25/16

Access, Persistence, Completion Rates 2015 - 2020 Targets (Strategic Enrollment Management Plan)

14-15 # Lost Target

New students who enroll after applying to BMCC -108 83.9% 108 88.9%

Students who re-enroll in the following term - 74.3% 528 79.3%

Students who enroll in fall of one year and then re-enroll in the next fall term

30.7% 1427 35.7%

Full time students who complete a certificate and/or degree within 3 years

94% 2 94%

Part time who complete a certificate and/or degree within 6 years

22% 660 27%

2015-2020 Strategic Plan Goals – as of 03/2/16 Strategic Plan Key: Students First – BMCC is committed to promoting equity in success for all students G

Stopped “R” Delayed “Y” On Track “G”

Current and comprehensive BMCC marketing, communication, and recruitment plan G

Relevant, dynamic, and diverse BMCC curriculum Y

Appropriate technology with robust and sustainable infrastructure at BMCC Y

A safe environment for all at BMCC G

Welcoming, well-maintained and safe facilities and grounds at all BMCC locations Y

Diverse and high quality internal BMCC workforce Y

Deliberate continuous improvement based on evidence at BMCC G

Stable, flexible financial plan that supports the BMCC strategic plan G

5991

1520

8870

2102.68

Headcount FTE

2015-16 YTD

2015-16 Target

YTD Enrollment report as of 1/29/2016



Present: Cam Preus, Diane Drebin, Rob Dreier, Harvey Franklin, Bob Hillenbrand, Brad Holden, Celeste Insko, Dan Koopman, Debbie Lee, Carl Melle, Anne Morter, Toshihiko Murata, Tammie Parker, John Thomas, Casey White-Zollman, Jim Whittaker, and Shannon Franklin

Absent: Doreen Matteson

Facilitator: Cam Preus Recorder: Shannon Franklin

Presenter and Topic Discussion / action

Shannon Franklin

Consent Agenda

SP 1, compliance

Approve 5/10/16 Cabinet minutes

Approve Admin Procedure: 07-2016-0001 Student Club Advisors Tammie moved, seconded by Casey, to approve the consent agenda. Motion carried.

Cam would like the Admin Procedure for BMCC Travel policy to allow employees to use their frequent flyer accounts, which

allows the traveler to get better service. Lane Community College modified their policy, which states frequent flyer bonuses

earned by employees traveling on college business are part of the employees benefit compensation package, and may be

used by employees as they choose, unless the terms of a grant or sponsorship do not permit.

Jim Whittaker

Curriculum Committee Report

Compliance

Approval of courses and programs, an information source for curriculum changes. Jan Keough is the recorder. This is a really

important process, as curriculum goes through the state for approval. . Every academic department is represented on the

committee.

The committee has approved curriculum for the Vet Tech Program, and Board approval will be requested at the June 8

meeting.

Area veterinarian’s met for an advisory council meeting, and were very positive about the College using their facilities for

our students/CWE. Attachment: Curriculum Purpose.

Lean Update Toshihiko Murata will provide a report out for Lean from the Assessment and ROI sessions on Friday, May 20.

A draft assessment guide was provided at the Lean meeting last week. The group decided this should be sent out as a

survey to all employees, with results analyzed by service area and division.

The group also considered Return on Investment (ROI), and noted some concern that not all impact of the Lean processes

can be described in terms of dollars. More work needs to be done around this issue. Some charters would benefit from

learning the actual savings of the charter.



Lean champions will discuss these items at their next breakfast of champions on June 2nd. They will also discuss how to

bring in a new cohort of champions, and will have the first cohort celebrate the second cohort. The Lean champions will

also be asked to work on a job description for the Lean Coordinator.

Diane noted last week was the last session with David Blessman as coach. Craig Connors will submit a proposal to BMCC

after hearing the ongoing needs of BMCC. Craig will help with specific or graduate level lean work.

Assessment and ROI handouts attached.

Theresa Bosworth

Commencement Update

SP 1

We have 348 students graduating this year with 150 planning to walk in commencement. Theresa Bosworth will provide a walk-through of commencement logistics and FAQs information. Please see attachment for details. Cap & gowns will be ready for pick up on or after May 31. Rehearsal is 3 pm Thursday, June 9 at PCC – check in at 2:30 PM. Commencement will be held at the Pendleton Convention Center (PCC) Friday, June 9, 7 pm A Reception follows commencement in the Happy Canyon room in the back of the PCC Harvey asked if there would be a security presence or traffic control. Theresa will look into that.

Budget Committee Cam recognized the Business office and their work putting the budget together. The Budget Committee met last night,

reviewed the revenues and expenditures, and approved the budget. The meeting adjourned at 6:50 pm.

Celeste thanked Debbie Stahl for printing and putting the binders together in very short time!

After the Board adopts the budget in June, Celeste is asked to review items that were approved or not approved through

the budget process during a Cabinet meeting.

Switch Motivate the Elephant June 21 – Discussion of section Shape the Path

Allison Severin, Diana Hammon,

Diane Drebin, Philip Schmitz, and

Velda Arnaud

SP 7 & 8

The BMCC 2015-20 Strategic Plan calls for a refresh of the college employee Leadership Class. College Coordinating Council

is proposing a new type of leadership and professional development opportunity for all employees. Cabinet will be asked to

provide input and make decision about this proposal.

The Strategic Plan includes an objective to look at the previous BMCC Leadership class and do a refresh. The class is not a

new employee orientation, it is to develop a culture of leadership and service in the BMCC community. CCC asked the

proposal be brought to Cabinet for input.



Cam asked where the culture of Switch will be identified in the list of topics (Switch could be included in all sessions), and

noted the topics are all related to our calling as a college to train individuals in the role the institution has in the community,

and for leadership as it relates to the work of the community college.

CCC would like to start the academy this fall, and is looking for an endorsement to go forward.

Casey moved, seconded by Tammie Parker, to endorse the BMCC Leadership Academy Proposal. Motion carried.

Attachments: BMCC Leadership Academy Proposal, Nomination Certificate

MaryJane Bagwell BMCC GED Redesign

Results for Winter Quarter GED students who participated in credit classes will be presented.

The GED Redesign Pilot shows supporting students with supplemental instruction works! Students were engaged in learning, and most who had struggled previously passed with good grades. Students and have become confident, and winter to spring term retention is at 78%. Diane asked MaryJane to give a report during the AtD meetings taking place later this week. John Thomas stated this is an ongoing process, and the department continues to learn as time goes on. Jim stated the change in the attitude and feeling of the GED students is huge, and cannot be measured. The instructors in the GED program are excited about teaching, attend the credit classes with the students, and are building their skills for teaching. Attachment: BMCC GED Redesign Report to Cabinet May 24, 2016

President’s Cabinet Member Reports

Functional Area Contact News -

President’s Office Shannon Franklin Ground Breaking Ceremony 2pm Wednesday, May 25 for the Workforce Training Center at the Port

of Morrow.

Blue Mountain Community CollegeCommencement 2016

Pendleton Convention Center

7 p.m.

Friday, June 10, 2016

General Information

• Cap and Gown Distribution:• Available at BMCC Bookstore on or after Tuesday, May 31st

• Rehearsal:• 3:00 p.m. Thursday, June 9th. Check in at 2:30 p.m.• What to Expect

• Walk through of processional, ceremony, and recessional

• Commencement:• 7:00 p.m. Friday, June 10th. Check in at 6:15 p.m., Doors open at 6 p.m.• What to Expect

• Small gathering for faculty, staff and keynote speaker, get dressed, line-up for ceremony

• Speakers• Keynote: Tim Mabry• Student Speakers: Emily Sexton, Jennie Wolfe

General Information - Continued

• Flower Sales• Available the night of Commencement• Coordinated by Outreach with local vendor

• Cap Decorating• Available the night of Rehearsal• Coordinated by Outreach

• Selfie Station• Available the night of Commencement in Student Get Ready area prior to ceremony, outside front

entry after ceremony• Timber available for pictures• Coordinated by Outreach

• Graduate Reception• Immediately following ceremony in the Happy Canyon Room• Timber will be there to greet our graduates• Coordinated by Public Relations and Alumni Association

PENDLETON CONVENTION CENTER

Platform Party Line Up

Faculty/Staff Line Up

Get Ready & Recpt. Room

Student Check-In/Get Ready Room

Graduate Line-Up Rooms

Reception Area

Event Area(Platform, Graduates,

Faculty/Staff)

Guest Seating

Gu

est

Se

atin

gGu

est Se

ating

Where do I go?

• Get Ready/Keynote Reception • Room 7

• Platform Party (Board of Education, President, VP’s, Keynote Speaker)• Get Ready/Keynote Reception: Rm 7• Line-up: Rm 5

• Faculty & Staff (All faculty and staff participating in ceremony)• Get Ready/Keynote Reception: Rm 7• Line-up: Rm 6

• Graduates• Check in/Get Ready: Rm 1• Line-up: Rms 2, 3, and 4

Platform Party Line Up

Faculty/Staff Line Up

Get Ready/ Recept. Room

Reception Area

Graduate Line-Up Rooms

Graduate Check-In/Get Ready Room

Processional Order

• Platform Party – 1 line• Led by VP of Instruction or VP, SA• Enter East door to Exhibitor Hall• Enter platform on east side (right side facing

platform) of platform

• Faculty/Staff - 2 lines• Led by Faculty/Staff Marshall’s: Doreen Matteson,

Kristi Sewell• Enter from West and East doors to Exhibitor Hall• Enter floor seating to the west and east of graduates

(see seating map) on the west side (left side) of row-seating

• Graduates – 2 lines• Led by Alumni Student Marshalls: Gibb Evans (CTE

lead), Kim Sexton (AAOT)• Enter from West (AAOT graduates) and East (CTE

graduates) doors to Exhibitor Hall• Enter seating to the west and east (see seating map)

on the west side (left side) of row-seating

PLATFORM

GED, CTE, AS

Graduates

AGS, & AAOT

GraduatesFa

cult

y/St

aff

Facu

lty/

Staf

f

Guest Seating

ADA Ramp

EW

Platform Seating

• Back row• VP’s (4) & Board of Education (6)

• Front row• Board Chair, Keynote Speaker, President, Readers (2)

VP VP VP VP BOE BOE BOE BOE BOE BOE

DIPLOMA Board Chair Keynote President Reader 1 Reader 2

TABLE

WALKING PATH WALKING PATHStairsStairs

Recessional Order• Platform Party – 1 line

• Led by President• Exit East side of platform • Enter Happy Canyon Room from east side door• Form start of receiving line to the west side of the Happy

Canyon Room

• Faculty/Staff - 1 line• Led by Faculty/Staff Marshall’s: Doreen Matteson, Kristi Sewell• Exit seating by east section first immediately followed by west

section• Enter Happy Canyon Room from east side door• Join receiving line inside of Happy Canyon Room

• Graduates – 1 line• Led by both Alumni Student Marshalls: Gibb Evans (CTE lead),

Kim Sexton (AAOT)• Exit back row first from right between faculty/staff seating and

bleachers• Enter Happy Canyon Room from east side door• To be greeted by platform party, faculty and staff

• Guests• To be released once all graduates have entered the Happy

Canyon Room

PLATFORM

GED & CTE Graduates

AS AGS, and AAOT Graduates

Facu

lty/

Staf

f

Facu

lty/

Staf

f

Guest Seating

W E

Role of the Reader• Work with graduate for correct name pronunciation

• Will receive list of graduates on May 25th

• Preston: GED, CTE, AS• Cheri: AGS and AAOT

• Announce graduate groups • (Example: “President and Board of Education, the following

students are candidates for Associate of Arts Oregon Transfer Degree”)

• Announce graduate names • (Example: “Josephine Ann Smith”)

Role of Faculty/Staff Marshalls• Ensure all faculty/staff are lined up no later than 6:40 p.m.

• Line-up in two lines for processional walk to ceremony

• Lead faculty/staff into ceremony and to faculty/staff seating areas

• Lead faculty/staff in exiting the ceremony into the graduate reception area

• Form the outer edges of the “U” to greet graduates as they enter the graduate reception area

Role of Alumni/Student Marshalls• Line-up in two lines for processional walk to ceremony

• Lead graduates into ceremony and to graduate seating areas

• Lead graduates in exiting the ceremony into the graduate reception area

OTHER IMPORTANT ROLES

• Greeters: ASG and Ambassadors• Direct graduates to check-in area• Direct family and guests to seating areas

• Timber• Greet the public as they arrive• Greet our graduates as they enter the reception area• Available to pictures prior to and after ceremony

• Alumni Association• Hosting graduate reception• Provide information about Alumni Association• Providing graduate gifts

• Check-in Staffing (Student Records Staff)• Check-in graduates • Line-up students

• Logistics Team (Linda, Theresa)• Ensure all areas are covered• Prompt Platform Party, Faculty/Staff, and graduates in to ceremony area• Prompt music for ceremony

Please contact Linda Zojonc at ext. 5760or

Theresa Bosworth at ext. 5757

BMCC Leadership Academy Proposal 05/24/16

College employees nominate themselves or can be nominated by someone else

Nomination application form online to include: o Name

o Department

o Reason for participation

o How/what the person will contribute

o Connection to professional development plan

Eight employees will be selected from the nominations each year by the President and

VPs o 2 alternates will be selected in case of attrition

The Leadership cohort members will be notified before pre-service and will be asked to

accept or decline (see attachment) o The Leadership cohort will be introduced during the annual pre-service welcome by the

President

Leadership course will be 9 months (October – June) with nine, 2 hour sessions o Suggested titles: “Stepping Up: BMCC Leadership and Service,” “Leadership BMCC,” “BMCC

Leadership and Service Academy

Leadership curriculum topics include: o Session 1, October: Team building activities, efficient meetings o Session 2, November: Leadership styles and roles o Session 3, December: Building trust and relationships o Session 4, January: Visioning and motivation o Session 5, February: Service-learning, civic engagement, volunteering o Session 6, March: Integrity and ethics o Session 7, April: Conflict management o Session 8, May: Passing the torch, mentoring, acknowledgements, following o Session 9, June: Capstone project (related to campus-wide service recognition ceremony)

Capstone project for the Leadership cohort includes helping to plan an end of year

“Leadership and Service” banquet for students who have been involved in ASG, Clubs,

Ambassadors, and Teams.

Participation incentives include: o Release time for participation and capstone project

o Token of appreciation for completing the academy – suggestions include medallion, crystal

apple, plaque, etc.

2016-17 BMCC Leadership and Service Academy

Everyone at Blue Mountain Community College has influence and the potential to

create positive change.

Allison Severin, you have been nominated to participate in the 2016-17 BMCC Leadership and Service

Academy. This is by executive leadership appointment and is an honor to be selected.

Participation in this year’s academy will bring you and your peers the opportunity to learn together about

leadership and service. From October through June, you will meet once a month for a two-hour session

focused on specific leadership and service topics. As a member of the 2016-17 BMCC Academy you will

also contribute to a service-learning capstone project at the conclusion of the year. A commitment of

about four hours a month is expected of academy participants. Release time is provided to BMCC

employees for participation.

Please indicate your acceptance of this nomination by contacting Shannon Franklin, Executive Assistant

to the President by September 30, 2016.

Congratulations on your nomination!

BMCC Value: Excellence in an educational environment that engages, challenges, advances intellectual curiosity, and

fosters lifelong learning

BMCC Goal: #7 Diverse and high quality internal BMCC workforce

BMCC Theme: Encourages and supports a culture of learning

President’s Cabinet Meeting Minutes Date May 24, 2016

Documents

Transcript of President’s Cabinet Meeting Minutes Date May 24, 2016