Presenter: Peggy Mullaly-Quijas, Executive Secretary October 25, 2011.
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Transcript of Presenter: Peggy Mullaly-Quijas, Executive Secretary October 25, 2011.
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Presenter: Peggy Mullaly-Quijas,
Executive SecretaryOctober 25, 2011
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Introductions Why we are here today The Purpose of MCMLA The nature of volunteer associations
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The Corporation Federal Tax ID Number Bylaws (http://www.mcmla.org/committees)
◦ Please read these; they are the foundation of the organization.
Policies & Procedures Manual (updated annually; the most recent can be found at http://www.mcmla.org/committees
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Listservs MCMLA Listserv (See http://www.mcmla.org/listserv)
MCMLA Leadership listserv at [email protected] (will soon be updated)
Web Page/Online Directory Policy & Procedure Manual Bylaws List of Leaders + Emails
Email Skype (headphones can be purchased) Teleconferences
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Calendars/Doodle Others
◦ Former Officers◦ Former Committee Chairs◦ Parliamentarian◦ Liaisons◦ Executive Secretary◦ Archivist◦ Annual Meeting Planner
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Committees: where the rubber hits the road!◦ Executive Committee◦ Annual Meeting Committee◦ Government Relations◦ Nominating◦ Education◦ Membership◦ Honors and Awards◦ Publications◦ Bylaws◦ Research◦ Advocacy Committee (new!)
Read your Section in P & P Manual
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Members◦ Chair◦ Vice-Chair/Chair-elect ◦ Immediate Past Chair◦ Chapter Council Representative◦ Chapter Council Alternate◦ Recording Secretary
Review duties and required reports for each position
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Duties◦ Running Meetings and Creating Agendas
Executive Committee Meetings Annual Business Meetings
◦ Read Section in P & P Manual◦ Ex-officio member of all committees, except
Nominating◦ Vote on items in front of Executive Committee
Reports◦ Mid-year report to MLA◦ Annual report to MLA◦ Budget
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Duties◦ Appoint Committee Chairs◦ With Chairs, round out membership of
committees◦ Read bylaws and P & P Manual; some committees
have designated and ex-officio members◦ Read Section in P & P Manual◦ Vote on items in front of Executive Committee
Reports◦ Setting Chapter priorities◦ Submit budget items◦ As requested by Chair
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Duties◦ Vote on items in front of Executive Committee◦ Updates P & P Manual◦ As Immediate Past Chair, serves on Nominating
Committee (3 year commitment)◦ Read Section in P & P Manual
Reports◦ As requested by Chair◦ Submit budget items
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Duties◦ Liaison between Chapter and MLA◦ Must be a member of MLA◦ Vote on items in front of Executive Committee◦ Read Section in P & P Manual
Reports◦ Formal report of MLA Chapter Council
meetings is due at MCMLA Annual Executive Meeting
◦ Submit budget items
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Duties◦ Take minutes for the following meetings:
Annual Executive Committee Meeting Annual Business Meeting Any Executive Committee Meetings; in person,
teleconference◦ Vote on items in front of Executive Committee◦ Read Section in P & P Manual
Reports◦ Minutes◦ Submit budget items
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Duties◦ Contact committee members◦ Create goals for year, based on chapter
priorities (http://www.mcmla.org/president)
◦ Develop/submit a budget to the Executive Secretary (by December 5th) *
◦ Review special duties for the committees in P & P Manual (i.e. Membership Committee awards an MCMLA membership at the Annual Meeting)
* ES will send out a form to use this week.
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◦ Communicate with committee members throughout the year.
◦ Achieve goals.◦ Read Section in P & P Manual
Reports◦ Mid-Year Report◦ Annual Report
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Executive Secretary Parliamentarian Archivist Annual Meeting Advisor Editor of the MCMLA EXPRESS Auditor Web Site Editor Electronic Discussion List Owner Annual Meeting Chairs MLA Liaisons (i.e., Membership)
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Some to start us off:◦ When does my term start?◦ What should I ask for in a budget?◦ When will the request for my budget items
happen?◦ What important dates should I know?◦ Are there files I should get?◦ Where do I get the names and addresses of MCMLA
members?◦ What do I send to the Archivist?◦ How do I get reimbursed?◦ Your questions?
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Peggy Mullaly-Quijas, Executive Secretary◦ MCMLA - Midcontinental Chapter of the Medical
Library Association, PO Box 2218, Lee's Summit, MO 64063-2218
◦ (v) 816.235.1871◦ (f) 816.235.6570◦ [email protected] (also pager)◦ [email protected]