Presented by University Advancement and Office of Sponsored Programs

February 12, 2014

Effort Reporting:Electronic Effort Reporting

System via Banner

What is Effort Reporting?• Means and method for the federal government to confirm

and verify the effort required as a condition of the award was completed

Why and Where is Effort Reporting discussed pertaining to federal regulations?• OMB Circular A-21 – Section J.10• Compensation for Personal Services• Establishes after-the-fact certification• Used to justify and provide verification to federal granting

agencies of work performed

Banner Effort Reporting ImplementationOverview

• Tentative Go-Live schedule is First week of March 2014• Certification period is 4 weeks• PI review period is 4 weeks• Manual will be available on Office of Sponsored Programs –

Policy and Procedure webpage: http://www.rowan.edu/provost/grants/policies_and_procedures/policies_and_procedures.cfm• Update effort reporting procedure available on Office of

Sponsored Programs webpage

Banner Effort Reporting ImplementationOverview

• Email notification of effort reports will go out• Personnel and PI’s will need to access the Banner Effort

Reporting system via their Banner Self Serve graphical user interface (GUI)• Only the Main and Camden campuses will be included in the

roll out

Effort Reporting Process ComparisonPaper form versus Electronic form

Differences/Changes to the Process• No more paper forms and email attachments• New process requires the personnel to certify and the

Principal Investigator (PI) to review• PI’s are established as Alternate Certifiers of personnel

effort reports that are associated with the PI’s projects• Automated email notifications informing employees and PI’s

of effort reports requiring certification and review• Effort Reporting manual available to guide certifiers and PI’s

through the process

Effort Reporting Process ComparisonPaper form versus Electronic form

Benefits• New system allows for electronic certification• Focused on salaried employees• Can access effort reports and information from any computer with

an internet connection• Increased access to Banner human resources and payroll data• Ease of certification and PI review• Certifier and PI access to payroll costs• Administrative expenses reduced• Better record retention of effort certified

Banner Effort Reporting System Overview

• Personnel receiving salary payments from project are required to certify their effort report• Certification of effort will be limited to 4 weeks• Certifiers can certify, add new funding, or request changes to

effort percentages recorded• Principal Investigators are alternate certifiers• Principal Investigators will either certify the personnel effort

report or review a certified personnel effort report• PI’s will have roughly four (4) weeks to review certified effort

reports• PDF copy of certified and reviewed effort report is available

via link on the Banner electronic effort report

Banner Effort Reporting System OverviewChange of percentage of effort

• Add new funding and Request Change actions initiated by Certifiers and PI’s are not processed electronically• On the electronic effort report, Certifiers and PI’s can change

the percentage of effort recorded and documented in the electronic effort report• All changes will have to be initiated and PI reviewed via email

correspondence• Screenshots of change of effort or a PDF file of effort

percentage changes are available and can be forwarded to PI when seeking review of change of effort

Banner Effort Reporting System OverviewWhat can I expect as a Certifier?

• Requirement to certify one’s own effort report• Easier and more efficient process for certifying effort• Can view payroll costs, equivalent percentage of costs, and

payroll time periods via Banner• Routing queue of effort reporting process and personnel• More flexibility in completing effort reports• A pie chart automatically created via Banner and available in

the effort report

Banner Effort Reporting System OverviewAs a Principal Investigator, what does the new system offer?

• PI can assign Office of Sponsored Program personnel to certify and/or review effort reports - Proxy• Note: PI’s can request a Proxy, if circumstances arise that do not allow

them to use the electronic system to certify and/or review effort reports

• Required confirmation of the percentage certified and/or reviewed from the PI, either in the form of a dated email, fax, or letter; is required

• PI can list all effort reports that are outstanding or certified and relate to their fund on a single screen

Banner Effort Reporting System OverviewAs a Principal Investigator, what does the new system offer?

• PI’s are Alternate Certifiers, and can certify any effort report associated with their grant prior to personnel certifying• Note: However, the PI review is still required so PI’s that certify, will

also need to review the same effort report to complete the certification process

• Increased PI management of effort certification process related to their fund/project

Any Questions?

Review of Banner Effort Reporting System