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Transcript of Presented by PTD Technology with permission from OCTE
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CTEISNew User
Orientation
Presented byPTD Technology
3001 Coolidge RoadSuite 403
East Lansing, MI 48823
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“What is CTEIS and how do I use it?”
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CTEISCareer and Technical Education Information System
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Primary Goals (2)1. Collect enrollment data used to determine
61a(1) funding.2. Provide data to comply with the federal
Perkins IV legislation.Secondary Goals (2)1. Link your student data to MSDS data.2. Monitor CTE programs to find methods of
improving classes.
CTEIS Uses
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CTEIS
CIP Codes PSN CSC WE FCS SMS MSDS
CLASSIFICATION OF INSTRUCTIONAL PROGRAM CODES
COURSE SECTION CODEPROGRAM SERIAL NUMBER
WAGE EARNING
FAMILY and CONSUMER SCIENCE
STUDENT MANAGEMENT SYSTEMMICHIGAN STUDENT DATA SYSTEM
CAREER AND TECHNICAL EDUCATION INFORMATION SYSTEM
WAGE EARNING
FAMILY and CONSUMER SCIENCE
STUDENT MANAGEMENT SYSTEMMICHIGAN STUDENT DATA SYSTEM
CAREER AND TECHNICAL EDUCATION INFORMATION SYSTEM
Your Vocabulary
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+ =
+ =
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Course:Intro to Auto
Course:Safety in the Shop
Course:Brakes
Course:Engine Repair
PSN
CSC
Sub-Sections
Segments
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CTEIS
Roles
Fiscal Agent
CEPD Administrat
or
Enrollment Data Entry(Building Reporter)
Expenditures Data Entry
(Building Reporter)
Follow-Up Data Entry(Building Reporter)
District User Roles
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Level 2 View school, student, and
course information
Levels 3 & 4 Enter and edit data in CTEIS Level 4: View Economically
Disadvantaged students
Level 5 Fiscal Agents only May change access levels
and delegate role responsibilities
All users may review reports.District User Access Levels
Level 5
Level 4
Level 3
Level 2
Level 1
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Federal Reports4301 CPI CAR
Follow-Up
Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul
4483 Enrollments4483 Fall Data Entry
4033 Expenditures
• Four major training events each year:1. Fall Data Entry – no due date, prep. for Enrollment deadline.2. Expenditures – due in early November.3. Follow-Up – due in early May.4. Enrollments – due in late June.
*Year-End Grades report is now rolled into the Enrollment report!
• Timeline is very important Failing to submit data on time holds up the state’s
compilation process for everyone!
Timeline
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Federal Reports4301 CPI CAR
Follow-Up
Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul
4483 Enrollments4483 Fall Data Entry
4033 Expenditures
• Enrollment data is at the core of all state reports.
No due date. Starting early allows you to focus on
other reports, validate your data, and receive help correcting errors.
Student enrollments must be entered into CTEIS no later than May 16, 2016.
Fall Data Entry
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Federal Reports4301 CPI CAR
4483 EnrollmentsFollow-Up
Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul
4483 Fall Data Entry
4033 Expenditures
• Verifies that money is properly spent on CTE programs.
Due in early November. Schools must show how 61a(1) funds were spent. Report expenditures for all CTE programs that appear on
your previous year’s Spring Enrollment report. Incomplete or flawed expenditure reports can lead to the
recapture of funds – be accurate and timely in your submissions!
Expenditures
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Federal Reports4301 CPI CAR
4483 EnrollmentsFollow-Up
Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul
4483 Fall Data Entry
4033 Expenditures
• Helps the state determine how effective CTE programs were in establishing completers’ post-high school careers.
Due in early May. Survey Wage-Earning program completers
who have left school from February - April. Report information regarding continuing
education or employment.
Follow-Up
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Federal Reports4301 CPI CAR
Follow-Up
Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul
4483 Fall Data Entry
4033 Expenditures
• Determines final enrollment counts and 61a(1) fund distribution for the following year.
Due in late June – enrollment input due in mid-May. Report all CTE course sections, segments, and
grades. Report all student enrollments and demographic
information. Demographic information reported to the federal
government in the annual CPIs.
4483 Enrollments
Enrollment Collection
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Federal Reports4301 CPI CAR
Follow-Up
Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul
4483 Fall Data Entry
4033 Expenditures
• Update final student grades and verify all data before locking it for the year.
Manually enter or import student grades. CTEIS uses your data to count CTE students
and to provide them with a completion status.
MSDS provides students with an exit status. Determines the students you will survey next year
during Follow-Up.
4483 Enrollments
Enrollment Collection
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Where to look for DUE DATES:
• www.cteis.com
• ptdtech.atlassian.net/wiki
• Report manual covers
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Overview of the Data Collection Process
Collect Data Verify Data Input Data Complete Reports
Collect Data• Student
demographics and enrollments
• Course section information
• Teacher information
Verify Data• Practice good
techniques• Go to the
source• Ask
questions
Input Data• Input data• Import data
Complete Reports
• Submit data
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Collect Data Verify Data Input Data Complete Reports
• Each report requires different data, generally:
Course section data Student demographic data Enrollment data Teacher information Grades
• Depending on your role: Expenditures Follow-up student lists Survey results
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Collect Data Verify Data Input Data Complete Reports
• Practice good data validation techniques. Strive for accuracy, reliability, and timeliness. Record the date when you gather data from your SMS. Follow standard procedures for handling confidential data.
• Go to the source. Obtain data from the source “closest” to the information
(i.e., ask program instructors for student enrollments).
• Ask questions. Do all course sections appear on my report? Are they
accurate? Are all instructors identified and listed? Are my students receiving the correct segments?
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Collect Data Verify Data Input Data Complete Reports
• Set up a MEIS account.• Login to www.cteis.com.• Input instructions vary according
to report.• Follow the instructional guide
specific to your report. Available online and at training
sessions.
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Collect Data Verify Data Input Data Complete Reports
• Use the Data Entry menu in CTEIS. Click “Enrollment Completion.”
• Use validation tools to check your data for errors. Review warnings; understand why they appear. Correct errors using troubleshooting guides or the help
desk.
• Mark your building “complete.” Locks your data and checks the building off your list. Sends your information to your Fiscal Agent for review. Fiscal Agent sends the data to the CEPD Administrator
for final review. CEPD Administrator sends the final report to OCTE.
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PTD TechnologyEmail:
Call or Fax:(800) 203-0614, ext. 128(517) 333-9363, ext. 128
Fax: (517) 332-3024
Support and Feature Requests: ptdtech.atlassian.net/servicedesk/customer/portal2
Technical Assistance
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ContactsJoan Church (517) 335-0360
Krishnan Sudharsan (Follow-Up)
(517) 241-7652 [email protected]
ListservTo subscribe or unsubscribe,
email your request to:[email protected]
OCTE web site: http://www.michigan.gov/octe
OCTE
Reporting and Policy Assistance
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THANK YOU!
Please visit www.PTDtechnology.com/CTEIS/TrainingDay to
provide feedback regarding your training experience!