PRESENTATIONS AND REPORTS · TO: FROM BOARD OF DIRECTORS MARIO IGLESIAS GENERAL MANAGER DATE...

TO:

FROM

BOARD OF DIRECTORS

MARIO IGLESIASGENERAL MANAGER

DATE SEPTEMBER 4 ,2020

PRESENTATIONS AND REPORTS

The following presentations and reports are scheduled

c-1) DIRECTORS' ANNOUNCEMENTS OF DISTRICT AND COMMUNITYINTEREST AND REPORTS ON ATTENDANCE AT PUBLIC MEETINGS,

TRAINING PROGRAMS, CONFERENCES AND SEMINARS.Receive Announcements and Reports from Directors

RECEIVE PUBLIC COMMENT ON PRESENTATIONS AND REPORTSPRESENTED UNDER ITEM C AND BY MOTION RECEIVE AND FILE

PRESENTATIONS AND REPORTS

c-2)

AGENDA ITEM

cSEPTEMBER 9,2020

TO:

FROM

DATE:

BOARD OF DIRECTORS

MARIO IGLESIASGENERAL MANAGER

SEPTEMBER 4,2020

CONSENT AGENDA

The following items are considered routine and non-controversial by staff and may be approved

by one motion if no member of the Board wishes an item removed. lf discussion is desired, the

item may be removed from the Consent Agenda by a Board member and will be considered

separately at the conclusion of the Administrative ltems. lndividual items on the Consent Agenda

are approued by the same vote that approves the Consent Agenda, unless an item is pulled for

sepaiate consideration. The recommendations for each item are noted in bracket. Members of

the public may comment on the Consent Agenda items.

Questions or clarification may be made by the Board memberswithout removal from the Consent Agenda

D-1) WARRANTSIRECOMMENDAPPROVALI

D-2) APPROVE AUGUST 26,2020, REGULAR BOARD MEETING MINUTES

TRECOMMEND APPROVE Ml NUTESI

D-3) ACCE PT COM P LETE D SOUTH LAN D WASTEWATER TREATM E NT FAC I LITY

SToRAGE BUILDING PROJECT IRECOMMEND, BY MOTION AND ROLL CALL

VOTE, ACCEPT PROJECT AND DIRECT STAFF TO FILE NOTICE OF

coMPLETlONl.

AGENDA ITEM

DSEPTEMBER 9,2020

TO: BOARD OF DIRECTORS

REVIEWED: MARIO IGLESIASGENERAL MANAGER s

FROM LISA BOGNUDA

DATE

F¡NANCE DIRECTOR

SEPTEMBER 4,2020

WARRANTS

HANDWRITTEN CHECKS

NONE

VOIDS - NONE

COMPUTER GENERATED CHECKS - SEE ATTACHED

TOTAL COMPUTER CHECKS

$180,530.25

AGENDA ITEM

D-1SEPTEMBER 9 2020

Vendor Name

Payment: 6331

Abalone Coast Analytical, lnc.

Item D-l Warrants SEPTEMBER 9,2020By Payment NumberNipomo Community Services District

Description (Payable) Payable Number

Lab tests 5044

Engineeringduringconstructi 2000400955

Payment Dates 09/09/2020 - 09/09/2020

Amount

6,8L6.20

Payment 6331 Total: 6,8L6,20

r,086,12Payment 6332 Total: 1,086.r2

193.96

3,530.09

Payment 6333 Total: 3,724.O5

169.62

244.40

27.83

Payment 6334 Total: 44X.85

24.18

Payment 6335 Total: 28.18

Payment:6332

AECOM USA lnc.

Payment:6333Alexander's Contract Services,

Alexander's Contract Services,

Meter read¡ng

Meter reading

202008280873

20200828087t

152t70r2r52t70t3r52r7ort

74077

762LO

7627L7407876272762t3

022449s082020

0225708082220

Payment Date

09/09/2020

09/09/2020

09/09/202009/09/2020

09/09/202009/09/2O2O

09/09/2020

09/09/2o2o

09/o9/2O2O

09/09/202009/09/202009/09/202009/09/2O2O

09/09/2020

09/o9/2020

09/09/2020

09/09/2O2O

09l09/2020

09/09/202009/09/2020

09/09/2020

09/09/2o2o09/09/2O2O

Payment:6334AT&T

AT&T

AT&T

PaVment: 6335

Bognuda, Lisa

Payment:6336Brenntag Pacific, lnc.

Brenntag Pacific, lnc.

Brenntag Pac¡fic, lnc.



Brenntag Pacific, lnc,

Payment:6337Brown, Kenneth

Payment: 6338

CaIPERS

Payment: 6339

Charter Communications

Charter Communications

Payment:6340

Clever Ducks

Clever Ducks

Payment:6341

Corrpro Companies, lnc.

Payment:6342Electricraft, lnc.

Electricraft, lnc.

Train¡ng and certification rene SEPT2020

Quarterly OPEB contributions SEPT2020

Mileage reimbursement - SLO SEPT2020

Telephone

Telephone

Telephone

Sodium hypochloriteSodium hypochloriteSodlum hypochloriteSod¡um hypochloriteSodium hypochlor¡te

Sodium hypochlorite

lnternet - Shop and/or Office

lnternet - Shop and/or Office

290.36

963.35

451.O7

495.92

505.20

373.44

Computer expense

Computer expense - UPS with

29076

29L37

Payment 6336 Total: 3,079.38

216.O0


25,250.00

Payment6333Total: 25,250.00

734.20

734.20

Payment 6339 Total: L,468.40

2,547.00

966.78

Payment 6340 Total: 3,5L3.78

3,725.00

Payment 6341 Total: 3,725.OO

79r.32

1,017.00


1,743.75

Tank inspection services 6L4450

Service call - Southland WWT

Service call - Gardenia LS

15023

15013

Payment:6343Excel Personnel Services, lnc. Employment agency

a\ /4 I 2{.i2A 1 I :ll2: 35 ÂM

3576408 09/09/2020Payment 6343 Total: L,743.75

Item D-l Warrants SEPTEMBER 9,2020

Vendor Name Description (Payable)

Payment:6344Famcon Pipe and Supply, lnc. Meter coupl¡ngs, washers

Payment:6345

Farm Supply Company Copper sulfate

Payment:6346

FedEx Package handling

Payment:6347Ferguson Enterprises, lnc, Plumbing repalr kit

lJniforms

Uniforms

Office supplies

Office supplies

Payable Number

s100031759.001

72730

7-106-95999

8680617

082534082533

AUG2O2O

200800640101

200802062101

200ao2ro7roL

sEPT2020

4613419

7L3467L442

7L44L

513148438

513103074

LL7429434001

115829875001

Payment Date

0s/09/2020

09/09/2020

09l09/2020

09/09/2020

09/09/202009/09/2020

09/09/2020

os/0e/202009/09/202009/o9/2020

09/09/2O2O

os/09/2020

09/09/2020os/os/202009/09/2020

09/09/2020

oslos/202009/09/2o2o

09/09/2020

09/09/2020

os/09/2020os/09/2020

Payment Dates: 09/09/2020 - 09109/2o2o

Amount

1,694.Or

Payment 6344 Total: t,694.0L

456.72


40.o7

Payment 6346 Total: 40.o7

32.63


492.00

523.00


465.40


37.00

70.00

70.00

Payment 6350 Total: t77.00

75.00

Payment 6351 Totali 75.00

40.18


1,334.08

t63.23239.52


100.00

Payment 6354 Total: 100,00

170,94

170.94

Payment 6355 Total 341.88

32,430.05


3,746.25


L06.r2105.08

Payment 6358 Total 21L.20

2,229.r7

Payment:6349

GLM Landscape Management Landscape maintenance

Payment:6348FGL Environmental

FGL Environmental

Payment:6350

Great Western Alarm and Co



Payment: 6351

Henry, Phil

Payment:6353lntegrated lndustrial supply, I

lntegrated lndustr¡al Supply, I

lntegrated lndustrial supply, I

Payment: 6352

Home Depot Cred¡t Serv¡ces D Grinder, concrete

Lab tests

Lab tests

Alarm monitoring serv¡ce

Alarm monitoring service

Alarm monitoring service

Washer rebate

Solenoid valves

Nitrile gloves

Mesh screens

Payment:6354Koehler Plumbing, lnc

Payment: 6355

Mission Un¡form Service

Mission Uniform Service

Payment:6358

Off¡ce Depot

Office Depot

Backflow test - Honey Grove L 10369

Payment:6356MNS Eng¡neers, lnc. Construction management -P 75740

Payment: 6357

Newton ceo-Hydrology Cons Litigation support through Au AUG2020

Payment:6359Perry's Electric Motors & cont sump pump service

ù /.t l?.02iJ 1 1 : 32: 35 ÂM

24477 09/oe/2020Payment 6359 Total: 2,229.t7

Item D-1. warrants SEPTEMBER 9, 2020


Payment:6360Polydyne, Inc. Clarifloc

Paymenti 6361

Protective Weather Structure Progress billing #4 4

Payable Number

r474200

PC030321176

wo030046765

780137738780137463

AUG2020H

AUG2O20G

AUG2O20F

AUG2O2OA

AUG2020D

AUG2O20B

AUG2020C

AUG2020E

Payment Date

09/o9/2020

os/09/2020

09/09/20200s/09/2020

09/09/2O2O

0e/09/2020

09/09/2020

09/09/2020

09/09/2020

09/09/2O2O

09/09/2020

09/09/2O2O

09/09/2020

09/os/2o2o

0e/os/202009/09/2020

09/09/2020

os/09/2020

09/09/202009/09/2020

09/0e/202009/09/202009/09/2020

09/0e/202009/09/202009/09/2020

Payment Dates: 09/09/2020 - 09/Ogl2O2O

Amount

649.38

Payment 6360 Total 649.38

2,388.30

Payment 6361 Total 2,388.30

88,92

2,309.20

Payment 6362 Total: 2,398.t2

19,980.00


504.50


4,508.03


7,8]-L.70

Payment 6366 Total: L,8IL,7O

7,623.50


4,39s.50


449.50


762.54

323.36


20,000.00

1,309.95

949.76

Payment 6371 Total: 22,259,Lt

7,554.49


2,567.25


Payment:6363R. Baker, lnc. lnstallation ofwater service at 82O2OLSL7

Payment:6364Richards, Watson & Gershon Legal services through 07-31- 228146

Payment:6365Richards, Watson & Gershon Legal Services through 7-31-2 228L48

Payment:6366Richards, Watson & Gershon Water Rights Adjudication thr 288t45

Payment:6367Richards, Watson & Gershon Legal services through 7-31-2 228L49

Payment:6368Richards, Watson & Gershon Legal services - Dana Reserve 227600

Payment: 6369

Santa Mar¡a Times Public notice - Southland Scre AUG2020

Payment:6362

Quinn Company

Quinn Company

Payment:6370SGS Guadalupe

SGS Guadalupe

Payment: 6371

Tesco Controls, lnc.



Payment: 6372

Tuckfield & Associates

Payment:6373United Rentals

Payment:6374

US Bank National Association

US Bank National Assoclation



US Bank National Associat¡on



US Bank National Assoc¡at¡on

Hydraulic oil

Service - CAT 279D

cAN-17

cAN-17

Conference phone

Storage unitVehicle R&M - battery, windsh

Board meeting supplies

Conference calls and Zoom

Travel and meals

GPS subscription

Computer expense - software

Annual SCADA ma¡ntenance OOTttgLPLC battery replacement - 70/ OO7LI97

UPS for SCADA system 0071193

Rate consultant 0597

Water truck rental 1655t0r72-023

396.77

199.s0

532,78

17.00

58.51

439.76

47,95

269.82

i/4/2i¡2i! 1 1 1.3;l:35 ÃM

Item O-1 Warrants SEPTEMBER 9, 2020


Payment Dates: 09/09/2020 - 09l09l2020

Amount

Payment 6374 Totâl t,962.09

3,549.95

74.54


75.00


656.75


3,648.85


48.26

226.20

255.91


165.00


Payment:6375

USA Bluebook

USA Bluebook

Payment:6376Vatter, Robert

Payment:6377Verizon W¡reless

Payment:6378Wallace Group

Payment:6379Waste Connections

Waste Connections

Waste Connect¡ons

Payment:6380White, Christ¡an

CHEMKEYS

Ricca water

Washer rebate

Cell service

FOG program

Waste collection - Office

Waste collection - southlandWaste collection - Old Town

Payable Number

335920

327060

sEPT2020

9861371584

5L474

6990086

699L374

6991012

Payment Date

09/09/202009/09/2O2O

09/09/2O2O

09/09/2020

09/09/2O2O

09/o9/202009/09/2020oe/09/2020

09/09/2O2OUniform - Boot reimbursemen SEPT2020

9/412û20 11:3:l:35 i\M

TO:

FROM

DATE

BOARD OF DIRECTORS

SEPTEMBER 4,2020

APPROVE AUGUST 26, 2O2OREGULAR BOARD MEETING MINUTES

ITEM

Approve action minutes from previous Board meetings. IRECOMMEND APPROVE MINUTES]

BACKGROUND

The draft minutes are a written record of the previous Board Meeting action.

RECOMMENDATION

Approve Minutes

ATTACHMENT

A. August 26,2020 draft Regular Board Meeting Minutes

AGENDA ITEM

D-2SEPTEMBER 9,2020

SEPTEMBER9,2O2O

ITEM D.2

ATTACHMENT A

NIPOMO COMMUNITY SERVICES DISTRICTServing the Com\unity since 1965

DRAFT REGULAR MINUTES

AUGUST 26,2020 AT 9:00 A.M.

JON S. SEITZ BOARD ROOM 148 SOUTH WILSON STREET, NIPOMO, CA

BOARD of DIRECTORSDAN ALLEN GADDIS, PRESIDENTCRAIG ARMSTRONG, VICE PRESIDENTBOB BLAIR, DIRECTORED EBY, DIRECTORDAN WOODSON, DIRECTOR

Missionwith and cost-effective

Pursuant to Governor Newsomb Executive Order N-25-20, members of the Nipomo CommunitySerylces District Board or staff may pafticipate in this meeting in person, or via teleconference. Toprotect the health and safety of the public, Board members, and staff, social distancing will be practicedat the District's physical location, 148 S. Wilson Sfreef. Members of the public may choose topañicipate in person at this location or monitor the audio portion of the meeting and any public hearingstelephonically by calling (8001 567-5900 bode 242-2614#1. Pursuant to Governor Newsom'sExecutive Order N-29-20, members of the public may also comment - on items on this agenda oritems not on the agenda but within the jurisdiction of the Board - via email sent to Ínfo(ùncsd.cs,sovprior to the 9:00 am meeting start time. All emails received by that time will be distributed to the Board.

Public participation in the meeting and public hearings will be taken only as descnbed above. lf anyindividuatwith a disability requires asslsfance to observe or participate in the meeting, please contactthe District office by telephone at least 24 hours in advance.

A. CALLTOORDERAND FLAG SALUTE

President Gaddis catled the Regular Meeting of August 26, 2020, to order at 9:00 a.m. and led theflag salute.

B. ROLL CALL AND PUBLIC COMMENT FOR ITEMS NOT ON AGENDA

At Roll Call, all Board Members were present

There were no public comments.

C. PRESENTATIONS AND REPORTS

c-1) DTRECTORS'ANNOUNCEMENTS OF DtSTR|CT AND COMMUNITY INTEREST ANDREPORTS ON ATTENDANCE AT PUBLIC MEETINGS, TRAINING PROGRAMS,CONFERENCES AND SEMINARS.Receive Announcements and Reports from Directors

Director Eby. LAFCO did not have a meet¡ng in August.

Director Gaddiso August 13, signed Assessment District Bond documents with District Staff and

Bond Counsel.. August 24, attended IRWM meeting remotely.

PRTNCTqAL STAFFMARIO IGLESIAS, GENERAL MANAGERLISA BOGNUDA, FINANCE DIRECTORPETER SEVCIK, DIRECTOR OF ENG. & OPS.CRAIG STEELE, GENERAL COUNSEL

SUBJECT TO BOARD APPROVAL

August 26,2020 Nipomo Community Services DistrictDRAFT REGULAR MEETING

MINUTES

Page 2 of 5

c-2) RECETVE pUBL|C COMMENT ON PRESENTATTONS AND REPORTS PRESENTEDUNDER ITEM C AND BY MOTION RECEIVE AND FILE PRESENTATIONS ANDREPORTS


lJpon the motion of Director Armstrong and seconded, the Board unanimouslyapproved receiving and filing presentations and repofts.Vote 5-0.

YES YOTES NO YOIËS ABSENTDirectors Armstrong, Eby, Woodson, and Gaddrs None None

D. CONSENT AGENDA

D-1)

D-2)

D-3)

WARRANTS IRECOMM END APPROVAL]

APPROVE AUGUST 12,2020, REGULAR BOARD MEETING MINUTES

IRECOMMEND APPROVE MINUTESI

AUTHORIZE PURCHASE OF WATER TRUCK IN ACCORDANCE WITH APPROVEDFY 20-21 BUDGET IRECOMMEND AUTHORIZE STAFF TO PURCHASE WATERTRUCK FROM GIBBS INTERNATIONAL lNC. AT A COST OF $94,5661


IJpon the motion of Director Armstrong and seconded, the Board unanimously approvedthe Consent Agenda.Vote 5-0.

YES YOIES NO YOIES ABSENTDirectors Armstrong, Woodson, Blair, Eby and Gaddis None None

E. ADMINISTRATIVE ITEMS

E-1) AUTHORTZE STAFF TO NEGOTTATE CONTRACT FOR ENGINEERING SERVICESFOR BLACKLAKE SEWER CONSOLIDATION PROJECT WITH CANNONcoRPoRATION IRECOMMEND APPROVAL]

Peter Sevcik, Director of Engineering and Operations, presented the item and answeredquestions from the Board.


lJpon the motion of Director Armstrong and seconded, the Board unanimously agreedto award a contract for engineering services for Blacklake Sewer Consolidation Proiectto Cannon Corporation.Vote 5-0.

YES YOIES NO YOIES AESENTDirectors Armstrong, Blair, Woodson, Eby and Gaddis None None



MINUTES

Page 3 of 5

RECEIVE AND APPROVE 2O2O DRAFT WATER RATE REPORT AND WATER RATEADOPTION SCHEDULE, INITIATE PROPOSITION 218 PROCESS, AUTHORIZENOTICE OF RATE HEARING, AND SET PUBLIC HEARING DATE TO CONSIDERWATER RATES IRECOMMEND APPROVE THE AUGUST 2O2O WATER RATESTUDY AND WATER RATE ADOPTION SCHEDULE, APPROVE THE PROPOSITION218 RATE NOTICE AND DIRECT STAFF TO INITIATE PROPOSITION 218PROCEEDINGS, AND SET 9:00 AM WEDNESDAY, OCTOBER 21 , 2020, YOURBOARD'S REGULARLY SCHEDULED BOARD MEETING, AS THE DATE AND ÏIMEFOR THE RATE HEARING]

Clayton Tuckfield, rate consultant, presented the 2020 water rate report and answeredquestions from the Board. He presented two options for future rates - 1) uniform ratesand 2) tiered rates.

Mario /g/esras, General Manager, pointed out minor corrections to the reporf.

Phil Henrv. NCSD resident, stated PGE has tiered rates and asked about the impactthe Dana Reserye may have on future rates and when would that be considered.

Upon the motion of Director Eby and seconded, the Board selected the uniform waterrate structure, approved the rate study as amended, approved the Prop 218 Notice asamended, set the Public Hearing for October 28 and directed Staff to mail the notices.Vote 4-1.

YES YOTES NO YOIES ABSENTDirectors Eby, Blair, Woodson and Gaddis Armstrong None

E-3) AUTHORIZE TASK ORDER FOR DANA RESERVE DEVELOPMENT WATER ANDSEWER SERVTCE EVALUATTON W|TH MKN & ASSOCTATES [RECOMMEND BYMOTION AND ROLL CALL VOTE AUTHORIZE TASK ORDER WITH MKN &ASSOCIATES IN THE AMOUNT OF $88,936]

Peter Sevcik, Director of Engineering and Operations, presented the item and answeredquestions from the Board.

Pam Wilson, NCSD customer, asked if the project changes would the contract need tobe modified.

Upon the motion of Director Eby and seconded, the Board unanimously agreed to awarda contract for engineering services for Dana Reserve development water and sewerservice evaluation to MKN & Assocrafes.Vote 5-0.

E-2)

YES YOIES NO YOIES ABSENTDirectors Eby, Armstrong, Woodson, Blair and Gaddis None None


F


MINUTES

Page 4 of 5

E-4) AUTHORIZE GENERAL MANAGER TO ENTER INTO A 3-YEAR AGREEMENT WITHSEDARU SOFTWARE IN SUPPORT OF NCSD'S UTILITY MAINTENANCE PROGRAMFOR THE TOTAL AMOUNT OF $44,280 IRECOMMEND AUTHORTZE GENERALMANAGER TO ENTER INTO AN AGREEMENT WITH SEDARU SOFTWARE FORSOFTWARE AND PROGRAM DEVELOPMENT IN THE TOTAL AMOUNT OF $44,280]

Mario /g/esras, General Manager, presented the item and answered questions from theBoard.


Upon the motion of Director Armstrong and seconded, the Board unanimously agreedto enter into a three year agreement with Sedaru Software.Vote 5-0.

YES YOIES NO YOIES ABSENTDirectors Armstrong, Blair, Woodson, Eby and Gaddis None None

GENERAL MANAGER'S REPORT

Mario /g/esras, General Manager, presented the item and answered questions from the Board


COMMITTEE REPORTS

None

DIRECTORS' REQUESTS TO STAFF AND SUPPLEMENTAL REPORTS

Director Blair thanked the staff for purchasing the water truck and asked about a row of treesalong Highway 101 in front of the wastewater facility.

CLOSED SESSION ANNOUNCEMENTS

1. CONFERENCE WITH DISTRICT LEGAL COUNSEL RE: PENDING LITIGATIONPURSUANT TO GC 554956.9

a. SM\ /t/CD V. NCSD (SANTA CLARA COUNTY CASE NO. CV 770214,SIXTH APPELLATE COURT CASE NO. H032750, AND ALLCONSOLIDATED CASES

Craig Steele, District Legal Counsel, stated there was no need for closed session

G

H


August 26,2020 Nipomo Gommunity Services DistrictDRAFT REGULAR MEETING

MINUTES

Page 5 of 5

ADJOURN MEETING

President Gaddis adjourned the meeting at 10:39 p.m.

Respectfully subm itted,

MEETING SUMMARY HOURS & MINUTESResular Meetine I hour 39 minutesClosed Session 0 hour 00 minutes

TOTAL HOURS I hour 39 minutes

Mario lglesias, General Manager and Secretary to the Board Date


TO BOARD OF DIRECTORS

REVIEWED: MARIOIGLESIASGENERAL MANAGER

AGENDA ITEM

D-3SEPTEMBER 9,2020

#FROM PETER V. SEVCIK, P.E.

DIRECTOR OFENGINEERING & OPERATIONS

DAÏE SEPTEMBER 3, 2O2O

ACCEPT COMPLETED SOUTHLAND WASTEWATER TREATMENTFAG¡LITY STORAGE BUILDING PROJECT

ITEM

Accept work performed by PWS Construction lnc. for Southland Wastewater Treatment Facility(WWTF) Storage Building Project and authorize staff to file Notice of Completion [RECOMMEND,BY MOTION AND ROLL CALL VOTE, ACCEPT PROJECT AND DIRECT STAFF TO FILENOTTCE OF COMPLETTONI.

BACKGROUND

On December 1'1 , 2019, the Board awarded a construction contract for the Southland WWTFStorage Building Project to PWS Construction lnc. The work involved the construction of a 1,440square foot metal building that will be used to store spare parts for the Southland WWTF and anintegral 960 square foot lean-to that will provide a covered storage area for equipment utilized atthe Southland \AAI/TF. Construction has been completed.

FISCAL IMPACT

Gonstruction Contract Cost SummaryOriginal Contract Amount $175,000Final Contract Amount $188,114

STRATEGIC PLAN

Goal2. FACILITIES THAT ARE RELIABLE, ENVIRONMENTALLY SENSIBLE AND EFFICIENT.Plan, provide for and maintain District facilities and other physical assets to achieve reliable,environmentally sensible, and efficient District operations.

RECOMMENDATION

Staff recommends that the Board, by motion and roll call vote, accept the project and authorizethe General Manager to file a Notice of Completion for the project.

ATTACHMENTS

None

T:\BOARD MATTERS\BOARD MEETINGS\BOARD LETTER\2020\200909 Southland WWTF Storage Building Acceptance.docx

PRESENTATIONS AND REPORTS · TO: FROM BOARD OF DIRECTORS MARIO IGLESIAS GENERAL MANAGER DATE...

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