Presentation_EUFARM_Final_SC

EU-FARMFINAL STEERING

COMMITTEE MEETING17 April 2012

Establishing Farmer Register System in Kosovo

EU FARM

Service Contract No: 2010/251-122— An EU funded project managed by the European Commission Liaison Office to Kosovo

An EU funded Project managed by the European Commission Liaison Office to Kosovo Implemented by:

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Agenda

Welcome Presentation of the eFR application Activities Implemented from the Last SC Presentation of the Final Report Conclusions

An EU funded Project managed by the European Commission Liaison OfficeAn EU funded Project managed by the European Commission Liaison Office to Kosovo Implemented by:

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eFR

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eFR

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eFR

• Together with sLPIS form the first sub-systems of the future IACS in Kosovo

• Perfectly Integrated

• Developed using Open Source Technology and Local Programming Experience

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eFR

• 82% of the records are validated and NIF numbers are Generated

– Distribution of Farmer Registration Ceritificates

• More than 80 staff members from MAFRD, SAK and Municipalities have been trained to use it

7eFR / sLPIS web-GIS functionality

The background image is the orthophoto used for the area declaration managed in the sLPIS

The geographical coordinates are taken automatically into the web-form after clicking to the position of the farm

All farmers registered have the location stored in the GIS database

8efRSTAISTICAL DATA OF

THE FARM:

Use of agricultural land in ha, separated by owned and leased areas;

Information on special agricultural activity linked to land use;

Type and number of livestock;

9eFR - Internal control of the dataObligatory check: category A error

Validity filters on data type and possible content – varning messages

Permissions for functions related to data quality (like printing)

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FARMER REGISTER CERTIFICATE This one page certificate proves that the farmer has been successfully registered in the eFR system, and it contains the unique farmer register ID number, the NIF. It can only be generated by the eFR web application, saved in PDF and printed.

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Activities Implemented from the last SC

• A 1.5 Definition of Inputs for Testing and Loading the Farmer Register

– Quality Controls on initial Data Entry– Testing of the Beta version of the Final

eFR– Migration of Data from prototype to Final

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• A 1.8 Organizational Structure to Implement the Farmer Register

– Technical Report with Recommendations– Draft MoU– Problem to address: Clarification of

Responsibilities of Municipality Agricultural Officers

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• A 1.9 Development of the eFR– System fully develped and tested– System deployed on the server of

MAFRD– Link with other datasources (sLPIS,

Vineyard Cadaster, Animal I&R, Applications Database)

– Source code entirely open, documented and passed on to Beneficiary

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• A 1.10 Update and Maintenance Procedure

– Procedure manual describing the entire workflow, processes, jobs and responsibilities.

– Basis for trainings

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• A 1.11 Documentation of the Farmer Register

– Data model of the database– User manuals– Administrator manuals

Basis for future developments

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A 1.12 Capacity Building and Transfer of Know How- Training to use eFR

- Training for administration of eFR

- Mobile On-the-Job Trainings

A 2.3 Support for development of data exchange between MAFRD and SAK

- Use of Statistical Software tools for analysis and data linkage with eFR

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• A 1.13 Implementation of the Farmer Register

– System has been implemented on MAFRD infrastructure and is available inside and outside the Governmental Network

– System is fully functional

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• A 1.14 Loading the data into the Farmer Register, Full implementation

– A high number of quality checks have been performed on the data, in order to insure and maintain quality

– Staff was train to identify and handle errors

– Further work is needed in order to insure consistency of the statistical data.

19Presentation of the Final Report

20Final Report - Results

1. Set up and implement Farmer Register within MAFRD for whole Kosovo territory in order to:– a) prepare Kosovo for the implementation of the national

agriculture and rural development programme in line with the acquis;

– b) implement a system that links and use data from the other systems related to agriculture;

– c) provide information on the current structure of agricultural holdings for better planning and executing Register.


1. Set up and implement Farmer Register within MAFRD for whole Kosovo territory in order to:– d) provide information to the statistical systems of Kosovo

regarding the overall structure of agricultural

holdings;

– e) incorporate information from different administrative sources to update the Farmer Register.


2. Institutional strengthening of the SAK – Agriculture and Environment Department to be able to:– a) use the data from different data from Agriculture

registers to prepare better samples and agriculture surveys;

– b) combine the data from registers with their own data to create reliable reports to the public and other users and reduce the need of collecting data already exist in other sources.

– c) data exchange between MAFRD and SOK is developed

23Final Report - Components

Component 1. Set up and implement Farmer Register within MAFRD for whole Kosovo territory in order to

24Final Report – Components

Component 2: Institutional strengthening of the SAK – Agriculture and Environment Department for the Aquis Communautaire

25Final Report – Organization

STEERING COMMITTEE

LONG TERM EXPERTS (TL, KE2)

WORKING GROUPS (EU FARM STEs + National Experts)

Project Director

Project Coordinator

Administrative Staff

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Final Report – Resource Allocation

Reporting Period Dates TL & KE 2

SSTE JSTE

Interim Report 08.11.2010-19.11.2011

298 42 67

Final Report (difference only)

20.11.2011-18.04.2012

190 158 881

TOTAL 08.11.2010-18.04.2012

488 200 948

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Final Report – Costing/IncidentalsCategories Budget Approved Remaining

€ 20,100.00 € 20,100.00 € 0.00

€ 3,750.00 € 3,750.00 € 0.00

€ 47,500.00 € 28,408.00 € 19,092.00

€ 1,075.00 € 1,075.00 € 0.00

€ 10,350.00 € 10,350.00 € 0.00

Total € 45,000.00 € 39,926.00 € 5,074.00ReserveTotal Reserve € 22,225.00 € 17,424.00 € 4,801.00

Total € 150,000.00 € 121,033.00 € 28,967.00

Study visit in an EU Member State (5 days)Total Study visitSeminar on the future development and use of Farmer RegisterTotal SeminarInformation campaignTotal information campaignTraining for SOK and MAFRD employees on administration of Farmer Register

Total trainingTraining for SOK and MAFRD employees on the use of Farmer RegisterTotal trainingCost for developing the farm register database and software licences acquisition.

28F

ina

l Re

po

rt - Tra

inin

gs

EU FARM trainings and workshopsName Date Purpose Major subjects

7/28/2011

eFR Data Collection Process

The IACS in Romania 12/21/2011 Case Study

13,14/02/2012

Administrative data source linkage 20-24/02/2012

Use of the eFR 27,28/03/2012

Administration of the eFR 29,30/03/2012

Strategy towards a Kosovo Farm Register

Selection approach for the Kosovo FR

Comparision Romania/Slovenia, the IACS system, Technical approach and Strategy for Kosovo FR

17/10 / /21/10 - 2011

Training of municipal officers on eFR data collection process

Presentation of the eFR, the Applicaton Form, stages of the process

Legal framework, Components, Detailed analysis of IACS processes

Farmer registration and data collection

Familiarize the muncipal officers with the eFR and the data collection

Direct Payments in agriculture for 2012, Previous Registration Campaign, Procedures and Methodology, the eFR data entry module

Identifying errorsand qualifying the quality of data from the electronic farm register and other data sources

Basic SPSS, Good Statistical Practices,SPSS and the eFR, MS Access and the eFR, MS Excel and the eFR

On-the-job trainings at municipal level 27/02/2012

21/03/2012

Support the Municipal Officers in the process of collecting and registration farmer information into the eFR application

Identifying errors, Avoiding errors, Claryfing errors, Technical and IT issues

Hands-on practical training for using and operating the eFR application

Presentations and Personally individualized exercises on Data input and data update, Managing existing data and Generating data outputs

Presentations and discussions on the administration of the eFR

Organizational issues, Methodology, Main functions and structure of the final version of eFR; Personally individualized exercises on operating the EFR, User Management,Data security and backup

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Fin

al R

ep

ort –

Stu

dy V

isits

The approved Inception Report one study visit was foreseen for about 10 relevant MAFRD (8) and SAK (2) staff members. However, during the implementation of the project it became clear that the agendas of the two components have distinctive points which were quite hard to reconcile in the framework of a single study visit.

At the request of our Beneficiaries and based on the approval of EUOK two study visits were implemented, both of them in Hungary. One study tour followed the “Farmer Register Theme” and was organized between 1.11.2011-6.11.2011 . There have been 8 participants, 7 from MAFRD and 1 from SAK.The second study tour was organized around the “Agricultural Statistics use of administrative data-sources” theme and 27.02.2012- 03.03.2012. There were 7 participants, 4 from SAK and 3 from MAFRD.

30Final Report - Sustainability

Legal Obligation Information and Awareness Technological Acceptance Collaboration among Institutions

31Final Report - Recommendations

- Future Developments of eFR (expansion of scope)

- Development of the Payment Application Databases and Functionalities

- Implementation of an Integrated Control System

- IT infrastructure and Security improvements


- Always ask for the source code

- Always ask for documentation of IT systems

- Expanding the data-links between databases and establish a centralized control in order to avoid replication of data and generation of errors/inconsistencies


- Adoption of the Agricultural Census Law

- Further statistical analysis of the eFR statistical data in order to clean up inconsistencies

34Conclusions

1. The EU-FARM project has been successfully finalized achieving all the Results foreseen in the Inception Report

2. This was possible only because of the outstanding cooperation with all stakholders and parties involved, particularly MAFRD, SAK and EUOK

35Conclusions of the Stakeholders

Presentation_EUFARM_Final_SC

Documents

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