Presentation Skills Workshop

Christian Sinclair, MD, FAAHPM

University of Kansas Medical Center

Palliative Care Fellowship

Fall 2014

Presentation Revolution

• New tools to create

• New formats to embrace

• New inspirations to discover

• New access to information

Death by PowerPoint

• If you end up putting too much text on

all of your slides then people will just

read it and if they wanted to read

then you should have just handed

them a document and gotten the

whole thing over with in 10 seconds,

but someone decided it would be

important for you to present so…

Death by PowerPoint (cont.)

• don’t put too much text on your slides

Death by PowerPoint

• Some

• People

• Like

• To

• Use

• Too

• Many

• Bullet

• Points.

• And

• The

• Point

• Gets

• Lost

Death by PowerPoint

• Data and Images

Death by PowerPoint

PowerPoint slides are like children;

no matter how ugly they are,

you’ll think they’re beautiful

if they’re yours.

-Scott Adams, The Joy of Work

Phases of a Talk

• Preparation

• Creation

• Delivery

Preparation

• Begins at the ask

• Don’t say yes immediately

• Ask questions about:

– Purpose

– Audience

– Logistics

– Honorarium

Preparation

• What is the purpose?

– Inform

– Persuade

– Build goodwill

Know Your Audience

• Basics

– Are they captive?

– Did they pay?

– Size of the group?

– Discipline(s)?

– Hierarchy to me? To home institution?

Know Your Audience

• Advanced

– What motivates them?

– What do they hope to gain?

– What is their story?

– How will they react?

Logistics

• Date and time

• Length

• Format

– Didactic, workshop, small group, panel

• Where? Get details!

• Pre- & post-presentation events?

Logistics

• Visual aid options

• Troubleshooting

– Name, email, phone

– Add to contacts immediately

Topic Choice

• Try to select your topic

• Challenge your own knowledge

• Narrow your topic

• Seriously, narrow your topic

• If a repeated talk

– Up to date information

– Work on sounding fresh, enthusiastic

Objectives

• Do not ignore these

• Again, narrow your topic

• Draft before content production

• Refine after content production

• ACEP and AAFP Guidelines

Prep Time

• Start analog

• Start early

• Make new associations

• Pick a few references

– Or could you re-purpose into something?

Attribution

• Respect content creators

• Credit images/photos

• Employ Fair Use

• Use Creative Commons

• Use a Bibliography manager

– Mendeley

– EndNote

Workshop-Prep

• Put the audience first

• Make them care

• Turn off the computer

• Have a clear theme

• Remove the non-essential

Creation

Overview

• Constructing professional slides

• Optimizing graphics

• Working with video

• Tips for the talk

• Handouts: Before, during or after?

• Post-presentation

Structure

• Build your narrative on it

• Show a conflict

– Ad astra per aspera

Structure Options

• Chronological

• Geographic

• Compare and contrast

• Cause and effect

• Narration

• Problem and solution

• Process

Presentation Planning

• Analog first then -> digital

• Place to collect your thoughts/files/resources/photos (Evernote, DropBox, Google Drive, iCloud)

• Presentation Software– PowerPoint

– Keynote

– Prezi, Haiku Deck

Constructing Professional Slides

• 5 & 5 rule

– Five lines

– Five words per line

• Consistency

• Spelling

• Avoid fancy type styles

• Colors

Importance of palliative

care in HIV/AIDS• HIV/AIDS still a leading cause of death

among Americans ages 15-44

• Co-morbidities of Hep B & C and malignancies can be fatal

• HAART is not a cure and has many side effects

• Many symptoms throughout the disease impact quality of life

• Complex psychosocial issues such as psychiatric illness and substance abuse

Palliative Care in HIV/AIDS

• Leading cause of death for 15-44yo

• Co-morbidities can be fatal

–Hep B & C

–Malignancies

• HAART is not a cure and has many side

effects

• Multiple symptoms impact QOL

• Complex psychosocial issues

Starvation and Dehydration

• Hunger uncommon

– Small amounts alleviated most hunger

• Thirst and dry mouth treatable

• Pay attention to the patients requests

to provide most comfort

– “OK if you are hungry and eat, and OK if

are not hungry and don’t eat”

McCann et al. Comfort Care for Terminally Ill Patients: The Appropriate Use of Nutrition and Hydration. JAMA 1994.

Constructing Professional Slides

• 5 & 5 rule

– Five lines

– Five words per line

• Consistency

• Spelling

• Avoid fancy type styles

• Colors

Consistency

• Do a fast visual scan

• Look for consistency:– Of titles

– Of font size

– Of graphics.

– Of colors,

– Of citations

– Of punctuation

Citations

• Choose a style

• Maintain consistency

• Avoid citation in the title

• Bibliography

– Author, title, journal, year

– Place in a text box

Starvation and Dehydration

• Hunger uncommon

– Small amounts alleviated most hunger

• Thirst and dry mouth treatable

• Pay attention to the patients requests

to provide most comfort

– “OK if you are hungry and eat, and OK if

are not hungry and don’t eat”

McCann et al. Comfort Care for Terminally Ill Patients: The Appropriate Use of Nutrition and Hydration. JAMA 1994.

Constructing Professional Slides

• 5 & 5 rule

– Five lines

– Five words per line

• Consistency

• Spelling

• Avoid fancy type styles

• Colors

Eye now these

form personnel

experience.

Constructing Professional Slides

• 5 & 5 rule

– Five lines

– Five words per line

• Consistency

• Spelling

• Avoid fancy type styles

• Colors

Fonts

• Fonts are important

• Look at everything around you

• Don’t choose the default

• Aim for a clean professional look

• Make it big

• Don’t choose Comic Sans

Colors

• Be consistent

• Limited palette

• Grey out/ghosting

• Avoid red and green in same slide

• Use dark shades/contrast

Templates: Good or Bad?

• Sometimes mandatory

• Avoid being imposed upon

• Negotiate change

• Affiliation at beginning/end

• Make your own

– Article citation, bibliography, image

credits

Think Like a Designer

• Contrast

• Flow

• Hierarchy

• Whitespace

BIG

simple.

Other Tips

• Simple bullets

• Don’t Overuse Capital Letters

– Title Case Is All Caps First

– Body case looks like this

• Avoid animated text

• Include logo on the bumper slides only

More Tips

• Know the boundaries of projection

– Safe area – 5-10% edge

• Inches of monitor = Feet away to be

legible

• Dim the lights, but not off

– Think about contrast

Overview

• Constructing professional slides

• Optimizing graphics

• Working with video

• Tips for the talk

• Handouts: Before, during or after?

• Post-presentation

Common Image Errors

• Credit: Presentation Zen Garr Reynolds

Graphics

• Let them do the heavy lifting

• Each image must have a purpose

• Avoid clichés

• Avoid clipart

• Give attribution

Graphics Tools

• Excel (recreate graphs)

• Screenshot tools

– Windows snipping tool

– Mac: ⌘ + ↑ + 3 (whole screen)/ 4 (rect)

• Canva and PicMonkey

Overview

• Constructing professional slides

• Optimizing graphics

• Working with video/audio

• Tips for the talk

• Handouts: Before, during or after?

• Post-presentation

Importing Movies

• Multiple formats supported– Look for AVI, WMV (Not QT)

• >Insert– >Movies and Sounds

• >Movie from file

• Have backup plan for sound

• Choice to play automatically

• Or have DVD cued

Importing Sounds

• Multiple formats supported

– Look for MP3

• >Insert

– >Movies and Sounds

• >Sound from file

• Have backup plan for sound

• Choice to play automatically

Tech Tips For The Talk

• What you need

• Hotkeys

• Wireless control

• Ghosting or reveal

• Link to the web

• Back-ups and other computers

What You need

• Tablet or Laptop

• Wires (power cables, display cables whatever you have to VGA)

• Backup Options (PDF, PPT/Keynote versions)

– USB

– Dropbox/Google Drive/iCloud

– Email

• Wireless Presenter (no laser pointer)

• Water (or other drink)

• Takeaways

Hotkeys

• Working with multiple windows– ‘Alt+Tab’

• Running a presentation from the start – ‘F5’

• Running a presentation from current slide– ‘Shift + F5’

• During a presentation– B = black screen

– W = white screen

More Hotkeys

• During a presentation

– Writing on screen = ‘Ctrl+P’

– Back to arrow = ‘Ctrl+A’

– Erase marks = ‘E’

– Go to a slide number = ‘number’ + ‘Enter’

• End a slideshow

– ‘Esc’

Wireless Control

• Gain mobility

• Security blanket

• +/- Laser pointer

• Get your own

Linking to the Web

• Need an internet connection

• Helpful to display web content

– AAHPM

– Kansas City Hospice & Palliative Care

– Select text to be linked

• ‘Ctrl+K’

Workshop-Slides

• Put the audience first

• Build a structure

• Think like a designer

• 5 & 5 Rule

• Consistency

• Optimize graphics

The Presentation Itself

The Presentation

• What does my audience expect to

gain?

• What do they already know?

• What are my key points?

• What materials do I need?

The Opener

• Set the tone

• Use a hook

– Drama

– Humor

– Quotes

The Middle

• Chronological

• Geographic

• Compare and contrast

• Cause and effect

• Narration

• Problem and solution

• Process

The Close

• Summarize the message

• Repeat key points

• Call for action

• Revisit themes

• Think positive

• Thank audience

• Time for questions

Questions?

Questions?

Contact Information

• Christian Sinclair

• csinclair@kumc.edu

To Summarize

• Put the audience first

• Opportunity to change minds

• Don’t mess it up

• Get creative

• Study good design

• Learn from bad presentations

• Put the audience first

How to End

• Put your key points on the last slide

• OK to add your contact information

• Don’t put “Questions”

• Don’t put a quote

– Unless it is integral to your point

The Pre-Introduction

• Optional

• Creates ambience and tone

• Think pre-show entertainment

• Start (and end) on-time

Speech and Delivery

• Tone

• Build rapport

– Show of hands

– No carnival tricks

– Have audience help demonstrate tasks

– Appropriate humor

Use of Humor and Drama

• Humor– Not just jokes

– Careful with self-deprecating

– Quotes

• Drama– Social math/Creative epidemiology

– Voice and pacing

– Not always a crisis or sad

Stage Fright

• Practice, practice, practice

• Breathe deeply

• Double-check your equipment

• Avoid reading your speech or slides

Stage Fright

• Power posing

• Stand tall

• Smile naturally

• Don’t rest on the podium

• Hands away from your mouth

Gestures & Facial Expressions

• Ask a friend for observation

• Don’t be afraid of gestures

– Make them relate to the speech

• Smile sincerely

• Look in the mirror

Vocalization

• Change volume when appropriate

• Aim for a lower tone

• Aim for a slower speed

• E-nun-ci-ate

Language

• Use the active voice

• Bias-free language

– Sexism, racism, ageism, pronouns,

assumptions

Answering Questions

• Repeat/summarize the question

• Acknowledge/thank the person

• OK to say, “I don’t know”

– But offer some follow-up

• Remain calm

• Tell the truth

• Stick to your topic/expertise

Handouts

• Before, during or after?

• Just a copy of slides

• An edited version of slides

• Fill in the blank version

• Just the highlights

• Facts that you don’t want on paper?

Post-Presentation

• Business cards

• Altoids for 1-on-1 conversations

• Follow-up with hosts

• Ask for copies of feedback

• Post your slidedeck to Slideshare

To Summarize

• Put the audience first

• Opportunity to change minds

• Don’t mess it up

• Get creative

• Study good design

• Learn from bad presentations

• Put the audience first

Image Credits

• Slides: Next ½ mile – Garr Reynolds

• Integrated Defense Acquisition – US Army via Wired

• Workshop – Wikipedia

• Fertility in Japan – Garr Reynolds

• Multiple instances of clipart - unsourced