PRESENTATION SKILLS

“A structured , prepared and speech-based means of communicating

information, ideas, or arguments to a group of interested people in order

to inform or persuade them”

To inform, inspire, entertain, demonstrate ,prove and to persuade, that is

an objective of a good presentation

• There are a number of people who often question why good presentation skills are needed in the corporate world.

• The reason why people ask about the importance of this skill is because they are wondering how this will help them with their jobs. Whatever role you have in business or the corporate world today, your success will be directly related to your ability to influence others. Therefore, one of the important attributes for successful people in business today is the ability to present well.

• Today, it’s not just what you know that counts but how you present your knowledge to the world. Delivering accomplished presentations is a vital skill in anyone’s armoury whether you’re a student just starting out or the head of a large organisation.

• Even if you don’t normally give presentations as part of your day-job, one day you’ll need to address a hobby group or a community organisation so it pays to prepare and develop those skills now.

• Face new challenges, overcome your fears• In a nutshell, how do you present your information in a manner that creates a

compelling need for the audience to do something about it, i.e., get into action, a reference or to create an impression of credibility and stature?

Why Presentation Skills Training?

To structure your presentation to deliver your key messages

To hide visible signs of nerves To maximize voice projection to create impact To Develop powerful body language To design and use visual aids to support your

message To deliver effective presentations

Definition & Importance of Presentation

A structured , prepared and speech-based means of communicating

information, ideas, or arguments to a group of interested people in order

to inform or persuade them”

To inform, inspire, entertain, demonstrate ,prove and to persuade, that is

an objective of a good presentation

THE 4 P’s of PRESENTATION

• – PLAN• – PREPARE• – PRACTICE• – PRESENT

PLAN: the core message

• Why????• – Reason For Presentation• – Impact on Audience• – What Action

• REMEMBERYOUR 3E’sEDUCATE ENTERTAIN EXPLAIN

• Who???? - Assess Your Audience• – “Success depends on your ability to reach your• audience.” So Pitch to your audience:• – Size• – Demographics• – Knowledge Level• – Bias• – Motivation

PREPARE - Research

• What• – Excerpts• – Web• – Newspaper• – Testimonials• – And any sources that could add to your

presentation• REMEMBER TO GRADE INFORMATION:• MUST KNOW SHOULD KNOW NICE TO KNOW

PREPARE - Structure

• INTRODUCTION• Tell them what you are going to tell them

• BODY• Tell them

• SUMMARYTell them what you told them

INTRODUCTION

• I - Interesting• • N - Need• • T - Title• • R - Range• • O - Objectives

Middle

“Tell them"

Points to be made

Support material, examples, references, visual aids

Possible audience objections/queries

summary

• Tell them what you told them• • Draw conclusions – capitalize• • Point way forward• • Closing statement -impressive• • Give time for questions

The DeliveryWhatever you say and whatever you show; it is you, yourself

which will remainthe focus of the audience's attention. There are five key facets

of the humanbody which deserve attention in presentation skills:

The Eyes

The Voice

Expression

The Body

Body Language Do not stand in front of the screen when the projector is on “SMILE” Dress for success Knees unlocked, head up and shoulders released down Make eye contact Breathe and relax Do not lock your arms Move Connect with an audience Close positively

What to wear...

The 'must' rules Look at the whole picture and check every element

of your appearance,starting at your head and ending at your feet.

Hair Style

Make Up

The outfiT(MAX EXAMPLE)

The Three (3) Presentation Essentials Rehearse , Rehearse, Rehearse

“If you fail to prepare, you are prepared to fail”

Rehearse against the clock Plan to rehearse your presentation out loud at least 4 times Memorize your script

• Video or tape record yourself

• – Strong Opening – Reduces nerves

• – Clear Point – Improves performance

• – Logical Flow – Helps judge timing

• “So What” test? Get familiar with aids• – Strong Ending Avoid over rehearsing

Overcoming the Fear of Public Speaking

9 P's: “Prior Proper Preparation Prevents Poor Performance of the Person Putting on

the Presentation”.

Know the room Know Your Material Learn How to Relax Visualize Yourself Speaking Concentrate on Your Message Use involvement techniques (participation) Learn participants' names and use them Establish your credibility early by stating your experience, qualifications, successes etc Use eye contact to establish rapport Obtain information about the audience in advance Manage your appearance (dress comfortably and appropriately) Use your own style (don't imitate someone else) Introduce yourself to the group in advance (via a social context)

Tips and Techniques for Effective Presentation Skills

Maintain good eye contactTaking a standVary your speaking volumeUse pausesDo not read your presentationGive handoutsPrepare and be confidentUse props, stories, questions, clips, examples

etc

• “Not all Great speakers are born…..• ….some are trained too.”• Presenting is a Skill…• Developed through• training, practice, and experience.