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Presentation Skills

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This session will allow you to:

1. Explain presentation skills

2. Examine body language and personal presentation

3. Review presentation methods

4. Assess unforeseen circumstances within presentations

Learning Outcomes

Introduction to Presentation Skills

5

• The Presentation

Brainstorm

• Complete the

activity sheet to

brainstorm what

presentation skills

mean to you?

Starter

6

This list is not exclusive, but effective presentation skills often include the following:

• Communication (verbal and non-verbal)

• Clarity

• Voice

• Body language

• Awareness of equality, diversity and inclusion

• Flow and structure

• Effective response to questions

• Room presence

• Eye contact

• Personal presentation

• Effective preparation

• Confidence

• Using digital presentation

Presentation Skills

1. How does this list

compare to yours?

2. Can you give good

and bad examples of

the skills identified on

this page to

demonstrate

understanding?

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• To help change the minds and

actions of your audience as a

result of your presentation,

complete the following activity:

• Setting objectives for your

presentation – from-to think-

do matrix

Activity

8

• In tables/small groups consider the following questions and create a mind map that reviews the following questions:

1. What should you consider when planning for a presentation?

2. How do you structure a presentation?

Planning Your Presentation

9

Visual aids

o Visual aids should add to the

impact of your presentation.

Presenting

o Vary the tone of your voice

and the pace at which you

speak (though better slower

than too fast).

o Be careful of little verbal tics

e.g. “um”, “er”, and “you

know”.

Before the day

o Vary the tone of your voice and

the pace at which you speak

(though better slower than too

fast).

o Be careful of little verbal tics e.g.

“um”, “er”, and “you know”.

Plan the structure and format of your

presentation – what is your aim?

o What do you know about the

audience? Who are you presenting to?

o What do you need to cover to ensure

you fulfil the aim?

o How much time do you have?

o Venue and equipment

Plan the content

o Beginning

o Middle

o End

Questions

o Plan for questions, ask for them ,ask

for clarification

Notes

o You may want to use them

Presentation Planning

Body Language and Personal Presentation

11

1. Take a look at your

colleagues

2. Take a look at yourself

3. Review your own body

language and personal

presentation, then

compare yourself, your

peers against the next

slide!

Activity

Title

13

Quiz – Our Survey Said!

1. What % of people asked said good grooming shows their interest in their position?

2. What % of people asked said tattoos and piercings are not allowed in their office?

3. What % of people asked said you risk being judged negatively on your personal clothes and grooming?

4. What % of people asked said it is an important job requirement?

5. What % of people asked said they were not aware of their work dress-code?

Answers:

1. 27.5%

2. 51.9%

3. 77.3%

4. 20.2%

5. 46.4%

TitleTitle

15

• Watch the video on good

v’s bad presentation skills

and make a list of the

speaker’s strengths and

weaknesses and what

they could do to improve

• https://binged.it/2PU4E4c

Activity

16

• Without the use of

sound, you will now

assess the presentation

skills of 3 well-known

public figures.

1. Complete the

assessment of

presentation skills

activity

Activity

17

You can prepare for a presentation by reflecting on the following:

1. What type of presentation it will be? (Lecture, informative, participation)

2. What are your aims? (To inform, inspire)

3. How do you want your audience to react?

4. How will you convey and illustrate the information?

5. Will you use brainstorming to create ideas and form a structure?

Complete the activities – preparing for a presentation and effective presentation

Preparation and Presentation Skills

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Delivering a presentation to a small or larger audience can be a difficult task. There are a number of methods that can be used to help deliver a presentation successfully and this can include:

1. Be prepared so the day before, read through your presentation

2. Relax – the best way to overcome your fear, is to just carry out the presentation

3. Smile – look like you are enjoying it

4. Be firm and confident

5. Tell the audience how long it will take and that questions can be taken at the end

6. Keep an eye on your timings

7. Be aware of body language

8. If you want respite, plan activities for audience participation

9. If you do not know an answer, tell them you will get the information later

10. Close positively and firmly and thank your audience for their time

Delivering Presentations Successfully

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• You will take part in a number of public speaking activities.

• Your Skills Coach will allocated your table with the activity and will provide you with a timeframe.

• You may be asked to complete more than one activity.

• It is expected that all participants take part in this, remember this session is about developing your presentation skills.

Public Speaking Activity

Relevant Presentation Methods

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The use of visual aids

You are more likely to retain information if you use visual aids in a presentation

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• Complete the

activity:

1. The problem

with visual aids

Activity

23

More tips on how to make

presentations effective..

List 3 suggestions from this

short video:

• https://binged.it/34K3h

cQ

Activity

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• What should you consider when presenting data? Discuss and make a list and feedback

1. Am I Presenting Or Circulating My Data?

2. Am I Using The Right Kind of Chart or Table?

3. What Message Am I Trying To Convey?

4. Do My Visuals Accurately Reflect The Numbers?

5. Is My Data Memorable?

When Should You Present Data?

TitleTitle

26

Good Visualisation

Examples of good visualisation:

• Will show clear trends in data

• Have clear headlines

• Simple analysis

• Relevant comparisons

• A summary of key points/findings

• Comparison to averages

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• Create a mind map of techniques that could be used to engage an audience. Consider:

1. What would make you interested?

2. What would make you disinterested?

3. What previous examples have you had of both?

How to Engage an Audience

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• Watch this short video

to get tips/advice on

how to start a

presentation to engage

your audience from

the beginning.

• https://binged.it/2rQH

7qL

Engage From the Beginning

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• How do you close a presentation?

1. Refer back to the opening message of the presentation?

2. Summarise your findings

3. Take questions

4. Call to action – what do you want to be done as a result of this talk

5. Challenge your audience

6. Gain feedback from your audience, how could you improve?

Question?

30

• To engage your audience, for the following topics formulate your own questions that could help your audience participate in the presentation:

1. Input on the organisations latest customer quality/satisfaction reports

2. Input on latest developments in the company

3. New technologies supporting the organisation

Activity

Unforeseen Circumstances

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There are a number of unforeseen circumstances and this can include:

• Difficult audience members

• Technology failures

• Issues with the venue

• Issues with the resources

• External issues such as the weather

• Sickness

Unforeseen Circumstances

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1. The Clown - love the social part of listening to a public speaker and this is often more important to them than listening to you.

2. The Sniper - often switched on and listening out for an opportunity to criticise, or show their expertise in the room.

3. The Snowman - often socially anxious and will avoid participating in workshops or interactive parts of speeches.

4. The Black Cloud - Is characterised by their negative body language, such as frowning, poor eye contact, folded arms or slumped shoulders

5. The Unwanted Panellist - This is the ‘expert’ in the room

• Reflect on yourself and your own organisation, have you ever had to adapt your presentation because of difficult audience member?

Five Types of Difficult Audience Members

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1. For each difficult

audience member,

discuss and suggest

ideas on how you

could handle each

one

2. Can you think of

more than one

technique for each

participant?

Activity

35

1. Clown – use their energy skilfully, get them involved. Keep them focused

2. Sniper – you are standing in front of people for a reason! Fear not and do not take comments personal. You may welcome sniper comments, but resist trying to win an argument with them

3. Snowman – you won’t get too much feedback from a room of snowmen, be welcoming

4. Black clouds – get creative, be enthusiastic and bring some sunshine to the black clouds and be patient with them.

5. Unwanted panellist – set expectations on behaviour at the beginning and let the audience know you are in charge

36

There may be a few situations where you have to speak off-the-cuff:

• The scheduled speaker is unavailable (or late), and you’ve been asked to fill in.

• You are sitting on a panel answering questions from the audience.

• You are fielding questions after your own talk (yes, your Q&A session is impromptu speaking)

• You are being interviewed on television, radio, webinar, or telephone.

• You are invited (at the last moment) to say a few words at a company gathering.

• You are asked to provide a brief status report for your project at a department meeting.

Impromptu Speeches and Strategies

37

• 5W – In this pattern, you cover your topic by addressing the Who, What, When, Where, and Why elements.

• For example, if you’ve been asked to speak briefly about a fundraising initiative, you could talk about

• [1] who started it, and who is involved now

• [2] what the goals are

• [3] when it started, and the schedule for the future

• [4] where does it take place

• [5] why are you involved.

• What other examples of topics could this strategy be effective in the workplace?

An Effective Strategy

38

• Scenario…..

• You are due to deliver your monthly presentation to the CEO on your department’s performance. Your presentation will include data analysis to identify trends. It will also review people performance. On the day of your presentation – the laptop fails. Your manager has told you to carry on without the computer, what do you do?

• Discuss and feedback

Technology Failures

39

1. Prepare for technology

failures

2. Have a spare copy of

your presentation

3. Be ready to speak

without your

slides/presentation

Technology Failures – Tips!

40

Quiz

• Complete the quiz to

check your knowledge

and understanding

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