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PRESENTATION SKILLS

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INTRODUCTION

Presentation is a way and means to put forth an argument, a proposal, a solution, new ideas; it is a way to persuade, inform, convince, etc. it can be extempore, manuscript, memorized, or power point.

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TYPES OF PRESENTATIONS

Manuscript: In this type of presentation the speaker reads form a draft that s/he has prepared well in advance.

Advantages: The speaker is well aware of the

content S/he is more confident There are less chances of

alterations, mistakes or tampering with the data

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Disadvantages: Less or no eye contact No use of space The speech may turn out to be

monotonous if the reader is not good

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Memorization: In this type of presentation the presenter memorises the speech and presents it without reading.

Advantages: Good eye contact Good use of space The speech becomes lively

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Disadvantages: If the memory of the speaker fails

the data may be lost Tampering with facts and statistics Due to data loss the organization

of the presentation may get altered

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Power point presentation: This is the most popular form of presentation. In this the speaker prepares ppts related to the topic and mentions the key points in slides. The speaker is supposed to explain the slide-contents.

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Advantages: Good eye contact Use of audio-visual aids Effective interaction More use of space

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Disadvantages: Sometimes the audio-visuals used

may turn out to be less effective The attention of the audience may

be more focused on slides rather than speaker

Improper slide preparation may lead to ineffective or boring presentation

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STAGE FEAR IS NATURAL

Everyone faces stage fear. What is important is how you

handle it. Making yourself aware of

certain facts can help you much better.

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STRATEGIES TO COPE

Be better prepared. Keep in mind that everyone has

this. Only way to get over it is by

facing it. Never try to be unnatural.

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HOW TO BE BETTER PREPARED?

Rehearse the ideas, see their logical relationship.

Try to come from conclusion to the argument.

Try to present the core points in two sentences, then in five sentences, then in ten sentences.

You must be able to adjust to the time constraints yet not loose out important points.

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REMINDING YOURSELF Reminding yourself that it is something

natural to all.The causes of fear: Expectation that you will have to do well. Inability to include too many things in

limited time. Uncomfortable feeling when too many

eyes gaze at you.

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Eagerness to answer all questions satisfactorily.

Bad habit of critically viewing your own performance at the time of performance.

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FACING BRAVELY

No amount of intellectual deliberation can reduce stage fear without going to the stage.

Experiencing is the best way to learn to overcome it.

Make presentation more often, convert every crisis into an opportunity.

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NEVER BE UNNATURAL Artificiality does not interest many. You need to internalize the

principles and they should sound natural.

Form should not overweigh the content.

Chances are more that you get exposed when you try to behave what you are not.

Meta-message goes through without your knowledge.

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DESCRIBING OBJECTS/SITUATIONS/PEOPLE

A description should start with an attention seeking statement, for example “one of the most beautiful work of arts”..

Connect the objects, situations and people to the audience.

Maintain a warm and intimate style. Ask for views from the audience.

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Description should be lively, incisive and thought provoking. It should bring to fore some hidden insight/message.

A good description needs effective use of words.

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INDIVIDUAL AND GROUP PRESENTATIONS A group presentation is an

attractive alternative to individual presentation as work is shared, labour is decreased and at the end during presentation the time spent in front of audience is less, so it seems less terrifying.

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FACTORS AFFECTING GROUP PRESENTATION

Compilation of a group presentation should be tight, each part properly connecting to the other.

Each group member should not start with a greeting.

Do not start abruptly without making any attempt to connect with the preceding speaker.

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FACTORS AFFECTING GROUP PRESENTATION

Preparation is a very important aspect that plays a vital role in group presentation.

Once the preceding speaker has completed his/her part, the next should start with a brief recap of what went before.

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FACTORS AFFECTING GROUP PRESENTATION

At times group members end up contradicting each other. Though there are many members, the presentation is one.

There should not be any improper distribution of topics and slides.

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FACTORS AFFECTING GROUP PRESENTATION

Plan well the sequence of appearance.

Rehearse Stick to time limit.

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PATTERNS FOR PRESENTATION

Chronological patternIn this pattern ideas are arranged

keeping in mind the chronology of events. Eg. History of LDCE.

Causal patternIn this pattern the ideas are divided

in two parts- cause and effects. Eg. Green house effect.

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Spatial patternIt is best for presentations with

geographical or structural orientation. Eg. Design of atomic reactor, Structure of an SUV.

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Topical patternA commonly employed technique

that divides the presentation into topics and sub-topics or headings and sub-headings. Eg. Types of Cancers

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Psychological pattern Arranging the ideas according to the

need of the listeners. Eg. Immigration: A by-product of Globalization

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Thank You