Presentation skills
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Transcript of Presentation skills
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PRESENTATIONS SKILLS
Introduction: The act of making something publicly available.
formally making a person known to another or to the public. -Source of Thesaurus
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Teacher in a class
Executive Presenting project
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Objectives:
To inform To explain To persuade the audience Present a point of view.
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Where does it take place?
It is delivered to a small,
knowledgeable audience at a conference, a seminar or a business meeting.
followed by Questions from the audience
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Four stages of Presentation (A) Finding out the Environment
(B) Preparing the text
(C) Physical appearance and Body Language
(D) Practicing delivery of talk
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(A) Finding out the Environment
It includes: 1) The Venue 2) The organizers 3) The occasion 4) The Time available 5) The other speakers 6) Your position 7) The audience
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(1) The Venue: (a) Home ground: Be comfortable as you are
familiar, Check the room Check all required equipments
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(b) Outside: :-make efforts to get
familiar with the room :-The seating arrangement :- The speaker’s position :- Do check platform and its
height, mike :- Do check visual aids
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(2) The organizers
Find out about the organizers
Find out its name
Find out the names of important persons in
the organization
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(3) The occasion
Is it business meeting?
Is it a conference?
Is it a seminar?
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(4)The Time available
Check before hand, the TIME allotted to you
Do keep strictly within the allotted time.
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(5) Other speakers:
Do find out who else will be speaking Persons from Competing organization Their position Don’t make any unfavorable remarks
whether they are present or not.
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(6) The audience
Observe the AUDIENCE and their INTEREST
Tone & content of the speech depend on the audience
Take Care of the Words
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(B) Preparing the Text
We need ONE HOUR preparation for every minute’s speech
Practice Tips:(i) Write down the speech(ii) Include the address(iii)The opening sentences (iv)The ending sentences (v) Edit and correct it till to fit within the
time
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Length:
Average speed of presentation is 100 words per minute
Style: :- must be sound, :-Use short sentences to enable the
listeners to grasp :-words & terms should be suitable :-Avoid Jargons & Technical terms unknown to others.
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Style of addressing:
Begin by addressing the audienceFormal style is ‘ Ladies and Gentlemen’.Doesn't have elaborate style.
Humour:
It should be Natural , Light, Enjoyable & Relevant to the topic.Should not hurt the feelings of any listener.
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Composition of Presentation: Opening: :-make impact at first in 10 sec. :-create a strong , good , solid
introduction & rehearse :-State your name 2 reinforce your
presence :- Greet the audience :-Introduce YOU & your SUBJECT :-Ask QUESTIONS :- Statement of FACTS & FIGURES :- Appropriate QUOTATION or
PROVERBS
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Composition of Presentation: Body of the Presentation: Plan carefully, Make the use of visual aids Use the Posters/Pictures/Flip chart Ex. A picture is worth a thousand
words Do use Overhead Projector (OHP) Do make availability of PowerPoint if
possible
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Composition of Presentation Conclusion : (1) informative speech Please give a short summary of
the main points (2) Persuasive speech Please make a request for co-
operation or action.It should not be DRAGGED. Do End with ‘Thank you for listening me….’ ‘ I thank you for the interest you
have shown in….’
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(C) Physical appearance & Body Language
Be formally dressed Make sure you are well groomed from head
to toe Stand comfortably Don’t put hands in your pocket. Relax your face Eye contact Keep movements & gestures to the minimum Do speak loud enough Make the use of pauses
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Profile of a good speaker: (1) Lovely, Enthusiastic, interested in
the topic (2) Has a sense of responsibility to the audience (3) Show respect to other speakers &
squeeze their time
(4) Has a sense of Leadership; stand tall, makes eye contact , speaks responsibly with authority
(5) Is positive, straightforward (6) Can accept suggestions from
audience (7) Can accept feedback and benefit by
it
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(D) Practicing delivery of talk
Beginners have to PRACTICE actual delivery of speech.
Practice till you are ‘Conversationally Comfortable’ with the material
Rehearsal enables you to TEST of language & style
Practice also helps to check the ‘TIMING’ & your ‘SPEED’.
‘Perfect practice makes man perfect’
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Vote of Thanks
It’s a last speech in any function. Please, Make special effort to hold the
audience’s attention. It should include:- :-Persons , parties have to be mentioned :-Follow the order in listing them :-Everyone MUST be included. :- Collect enough phrases and words to show
graceful acknowledgement . :-Make the use of ‘We appreciate….given
by….’ in place of ‘ We thank you…..’
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Presentation Tips
1.Smile
2.Breathe
3.Water
4.Notes
5.Finish On Or Under Time
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“Great speakers aren’t born, they are trained.”
“ Lucky people gets opportunities, Brave people creates opportunities
& Winners are those who CONVERT
their PROBLEMS into OPPORTUNITIES….!”
- Prof. Pardesi M.N.
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“PRACTICE,PRACTICE,PRACTICE!”
‘Perfect practice makes man perfect’
THANK YOU….
- Prof. Aman Mane
GIT, Lavel