Samples & Documents

Presented by

C. Sivakumar Samples & Documents

K.P Manish Global Ingredients Pvt Ltd

KPMG

END USER

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Enq

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Samples

Documents

Importance of Samples & Documents via Flow Chart

CARE YOUR SAMPLE(S) /

ENQUIRE(S)

Samples are the bridge to start your

relationship with customers

Samples are the first step for our

business

No for samples no for opportunity

and nor for business

CARE YOUR SAMPLE(S) /

ENQUIRE(S)

DIFFERENT STAGES IN

SAMPLES

• Initial Samples

• R&D Trials

• Stability Trials

• Pilot Batches

• Mass Trials

• Pre-shipment Samples etc..

Success in all

only, will give

you entry in

commercials

CARE YOUR SAMPLE(S) /

ENQUIRE(S)Is Samples Reaches you Easy?

• Finding Suitable Grades

• Comparison Study’s

• In-House Matching

• R&D Matching Study’s

• Purchase

• Imports

There are many inputs required to bring the samples to you

• Customs Clearance

• Packing & Labeling

• Courier Preparations

• Maintaining Dispatch Sheet

• Tracking & Follow-ups

• Over time duties

Give us as much as details you can collect from customers regarding project, existing grade, Application Etc..

CARE YOUR SAMPLE(S) /

ENQUIRE(S)Some Data’s FYI

• No. of samples in 2012 - 200 / ≈ Month

• No. of samples in 2013 - 350 / ≈ Month

• No. of samples in 2014 - 500 / ≈ Month

• No. of samples in 2015 - 750 / ≈ Month

• No. of samples in 2016 - 1000 + / Month

It’s increasing 60% / Annum

Is the same increase happens in approvals?

CARE YOUR SAMPLE(S) /

ENQUIRE(S)How Much we Spend for samples?

• Product Cost

• Custom Duty

• Import Courier Costs

• Local Courier Costs

• Packaging Materials Costs

• Salary for man power etc…

We spend more than 1 Crore /Annum for samples

So Please care

your samples.

Present them well,

follow-up too.

Please take accountability & Responsibility

DOCUMENT

SIMPORTANCE OF DOCUMENTS

Documentation support is equally important with sample(s)

Support in documentation only, will give continuous business

There are regulatory agencies at most of the countries have guidelines

on filings for safety & Quality related documents.

Regulatory agencies like U.S.A, Europe, W.H.O are asks in-depth details

in documents

Submission of the above, will give approval for our clients to

the particular country / market, which convert to more and

regular business

DOCUMENT

SSome Common Documents

• TSE/BSE, MSDS, Veg

• OVICH / Residual Solvent

• Gluten, Melamine, Allergen

• Kosher, Halal

• GMO Free

• GRAS Statement

• Flow Chart

• Composition

• Stability Study Data

• Toxicological Study

• DMF

• Origin Statement

Product Safety Related

• MOA / Test Methods • FSSAI Report, Approvals etc..

DOCUMENT

SSome Common Documents

• ISO 9001, 14001, 22000 etc..

• Regulatory Agency Approvals

• GMP

• PMF / Plant Master File

• Manufacturing License

• FSSC / Food Safety Certification

• Organogram

• Site Layout

• SOP’s

• Audit Report

• Validation Report

• HACCP

Manufacturing / Storage Site Related Documents

• Storage License, Drug License • List of Equipments etc..

DOCUMENT

SSome Common Documents

• Manufacturer Questionnaires

• Supplier Questionnaires

Questionnaires

• Quality Agreement

Other main things,

• Supporting to the regulatory quires

• Registration

An Approval Benefits…

• You

• Company

• Manufacturers / End

Clients

• Principal’s

Take responsibility to get

success!

Thanks for your attention