Defense Institute’s Reorganization

July 12, 2014

By Anjum Fayyaz

Reorganization

Definition of 'Reorganization'•

1. A process designed to revive a financially troubled or bankrupt firm. A reorganization involves the restatement of assets and liabilities, as well as holding talks with creditors in order to make arrangements for maintaining repayments. Reorganization is an attempt to extend the life of a company facing bankruptcy through special arrangements and restructuring in order to minimize the possibility of past situations reoccurring.

2. A change in the structure or ownership of a company through a merger or consolidation, acquisition, transfer, recapitalization or change in identity.

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Guiding Principles

Defense Institute

Providing excellence

Be the solution!

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Purpose of Defense Institute Reorganization

Top notch defense institute faculty will provide academic excellence and professional guidance to students

High caliber, mission-driven students will attain:

– Relevant knowledge and understand a chosen field of expertise

– Professional skills that are both relevant and adaptable to the rapidly changing global environment

– Upon education, an attractive job that meets career objectives

Motivated and committed staff will work seamlessly to achieve an efficient and effective Defense Institute

Future Success

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Defense Institute Reorganization

• Academic programs will reorganize into two schools: – The Graduate School of International Policy and Management – The Graduate School of Translation, Interpretation and Language Education

• There will be ten degree programs in total, the same as the current degree offerings

• Each school will have a Dean responsible for:– Ensuring the excellence of the curriculum and faculty of each program within both schools

– Leading a process of curricular development

• In addition, each program at defense institute will head by a faculty member call a program head– Both school Deans will work with the program heads to ensure excellence of degree offerings

• A new Dean of Advising and Student Services function will create– The Dean and his/her team will manage an advising function that includes seamless, comprehensive

services of advising, mentoring, and career development for all Defense Institute students

• All degrees shall accredit including the MBA

• On the administrative side, Defense Institute will separate Communications team head by an Executive Director, while Alumni Relations will become a part of Institutional Advancement

Summary Overview

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Defense Institute Reorganization

• The primary purpose of moving to two schools is to provide the highest quality academic programs in an optimal learning and teaching environment, where:

– An integrated team of Deans and faculty can more effectively implement

– Students will easier access to a wider range of study options and the flexibility to shape their programs to meet their specific career needs

– Administrative processes will streamline to increase overall capacity and provide better services to entire Defense Institute community

• Students will also benefit from superior academic advising and centralized career services, helping achieve greater professional development and secure a job upon education

• The reorganization will first take effect during the next academic year (2014-15)– Students will remain unaffected, primarily as the curriculum and degree programs will not change

– The graduating class of 2014, however, will benefit from even stronger academic and career advising services in their second year, while maintaining their existing degree programs

Key Rationale

• Board of Trustees Liaison• Campus Security• Classroom Services & Grounds• Institute Events• Classroom & Facilities Reservations

Defense Institute President

Defense Institute

Executive Assistant

Institutional Advancement

Executive Director

• Principal & Major Donors• Donor & Community Relations• Corporate & Foundations• Advancement Events• Alumni Relations• Annual Fund

Executive Director

Finance & Business Operations

• Grants & Contracts• Sponsored Research • Business Affairs• Financial Planning & Budgeting• Accounting & Risk Management • Internal Audit • Facilities & Office Services• Accounts Receivable

• Market Strategy• Print Publications• Web Site • Online & Interactive Publications• Public & Community Relations

Executive Director

Communications Special Projects

Executive Director

• Planning• Institutional Research• Information Technology• Teach. & Learn. Collaborative• Innovations Incubator• Policies & Procedures

Provost

Academic & Student Affairs

Dean, Graduate School Of International

Policy & Management

Dean, Graduate School of Translation, Interpretation

& Language Education

Dean, Advising & Student Services

Director, Enrollment Management

Director, Library

Future Defense Institute Organizational Structure

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• Human Resources

July12, 2014

Future Defense Institute Management

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Defense Institute Leadership Team

• The Defense Institute President will have six direct reports

• While the three Deans will report to the Provost, the Defense Institute President will work together with the Deans in helping Defense Institute achieve curricular excellence and best practices for teaching and learning

• The Provost and three Deans will work as a team, collaborating together to achieve a consistent, high quality curriculum in all degree programs and to ensure comprehensive academic and career advising support to all students, building upon the foundation

Defense Institute Leadership Team

Communications Exec Dir

Provost

Inst Advancement Exec Dir

President

Finance Exec Dir

Special Projects & Planning Exec Dir

Dean of Advising &Student Services

Executive Assistant

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Office of the Dean of Advising and Student Services

• The Office of the Dean of Advising and Student Services is being created to ensure that students receive consistent support and first-rate guidance during their studies at Defense Institute, from enrollment to graduation

• The Dean of Advising and Student Services will work closely with the two school Deans to ensure that advising is informed by the curriculum, and that student needs and interests are communicated back to the schools to inform curriculum development

• The Dean of Advising and Student Services will oversee and manage the consolidation of: – Academic advising

– Career counseling, including internships

– Student services

– Registrar functions

• The overarching goal is to deliver Institute wide advising to the entire student body as seamlessly and efficiently as possible with an emphasis on building relationships

• This means building upon the existing ‘culture of service’ among staff and faculty so that students experience this new structure as a step toward the fulfilling Defense Institute’ commitment to academic excellence and employment upon graduation

Operates within a single office physically

Summary Overview

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Office of the Dean of Advising and Student Services

Key Components

• An experienced and highly motivated staff will support the Dean of Advising and Student Services and have cross-training in both advising and career services

– Staff members will continue to specialize in a degree and/or special program and maintain close working relationships with program heads and faculty

– Staff members will also be able to provide career advising and job search preparation support to every student, including initial internship and job research, resume and interview preparation, and access to Defense Institute alumni and potential employers

• This means that all Defense Institute student will have the opportunity to benefit from a team of professionals that can provide depth and breadth to their professional development

• All Defense Institute students will also develop a comprehensive academic and career road map, tailored to a specific degree program, that will serve as a guide during their period of study at Defense Institute and have the ultimate objective of securing a job by graduation

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Office of the Dean of Advising and Student Services

Fall I Spring IISpring I Fall IISummer

Career Advising: Career Focus and Goal-Setting, Self-Assessment, Job Search, Recruitment

Student Services: Supporting and Building the Defense Institute Community

International transition, living in Monterey, peer mentoring, co-curricular activities, student council

Registrar: Providing efficient academic administration for students

Registration, drop/add, course approvals, grades, transcripts, portfolios

Academic Advising: Curriculum, Courses, Study Plan, Degree Maps, Portfolio Management, Faculty Mentoring

Internship Planning and Applications Internship Other Professional Development

Orientation

Alumni Connections and Networking

Student Road Map Template

Relationship Building

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Defense Institute Reorganization Framework

• Provide comprehensive and extended orientation to students on functions of Dean of Advising and Student Services

• Implement and maintain feedback mechanisms and task force for refining implementation process

• Assess progress at the end of each month in all areas and gather feedback from faculty and staff

• Submit reorganization plan for Defense Institute Board approval after initial preparations

• Introduce reorganization, including new organizational structure, rationale, and key components

• Meet with faculty, staff, and students to explain impact of reorganization and receive feedback

• Articulate guiding principles and expected outcomes for the reorganization process and outline overall process and timeline for a successful reorganization – planning and implementation

• Begin initial preparations for reorganization retreats

Preparatory WorkPhase I

• Identify key required changes in each area, i.e., each school, Dean of Advising and Student Services, and support functions

• Appoint Provost and three Defense Institute Deans with participation by Faculty Senate and Student Council

• Plan and hold a series of retreats for the two schools and Office of the Dean of Advising and Student Services with the aim to develop operating framework for the two schools and advising functions

• Select program heads in the two schools

• Develop implementation plans to be presented to President for final approval

PlanningPhase II

ImplementationPhase III

Launch

• Launch training and development of staff and faculty, particularly in cross functional areas

• Begin pilot testing in both academic and administrative areas where appropriate during spring semester

• Hold reorganization workshops for faculty and staff on guiding principles, expectations, and requirements

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Defense Institute Reorganization Task Forces

• There will be three reorganization task forces– The Graduate School of Translation, Interpretation and Language Education; The Graduate School of

International Policy and Management; and Office of the Dean of Advising and Student Services

• Defense Institute faculty, students, and staff are encouraged to participate in the upcoming reorganization efforts, including the upcoming February retreats

• Members of reorganization task forces ought to be committed to regular attendance and engaged participation throughout the overall reorganization planning period for spring semester

Retreat Summary