PRESENTATION OF THE 2015/16 ANNUAL REPORT...
Transcript of PRESENTATION OF THE 2015/16 ANNUAL REPORT...
PRESENTATION OF THE 2015/16 ANNUAL REPORT
PRESENTATION TO THE PORTFOLIO COMMITTEE ON WOMEN
11 OCTOBER 2016
PRESENTATION OUTLINE
PART A
Strategic Focus and General Information
PART B
Departmental Performance Information 2015/16
PART C
Governance
PART D
Human Resource Oversight
PART E
Financial Information
END
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PART A: STRATEGIC FOCUS
Vision
A society that realises the socio-economic
empowerment of women and the
advancement of gender equality.
Mission
Accelerate socio-economic transformation for women empowerment and the advancement of gender equality.
Mandate
To champion the advancement of women’s
socio-economic empowerment and the
promotion of gender equality.
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STRATEGIC FOCUS
Values
The department will place society at the centre of its work through:
treating people with respect;
conducting ourselves with integrity;
being accountable for our actions; and
striving for excellence and equity in all that we do.
In interacting with stakeholders, we will act with fairness and respect and
demonstrate teamwork and commitment to the cause.
In delivering our mandate we will honour the faith that is placed in us as the
ministry and department responsible for advancing the cause of women.
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STRATEGIC RE-FOCUS OF PLANNING
The Ministry in the Presidency Responsible for Women champions the socio-
economic empowerment of women and the promotion of gender equality.
In the year under review, the department revised its strategic plan and APP
for 2016/2017 in respect of its programme, strategic goals, strategic
objectives, purpose, indicators, objectives statement and five-year targets.
This revised focus resulted in a review of the 2015/16 APP for the 3rd and
4th quarters of the FY, approved by the Minister.
Therefore, the 2015/2016 Annual Report reports against two APPs on
performance information.
Quarter 1 & Quarter 2 are informed by the 2015 APP tabled in March
2015
Quarter 3 & Quarter 4 are informed by the revised APP of 2015/16.
In total, 73 targets were planned under both the original and revised APPs.
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STRATEGIC FOCUS ON M&E & OUTREACH
The department monitors the implementation of the Presidential Directive to
ensure the inclusion of women in broader economic plans of government, the
implications for women of individual government ESEID departments operational
and spending plans, and that the Nine Point Plan and the Operation Phakisa
initiatives launched and those still to be launched, have an explicit gender
dimension
Through its work and commitments of International instruments, the Department
monitors and reports to various international bodies on progress made in socio-
economic empowerment of women and advocacy against gender-based
violence.
The Department also monitors progress on the implementation of the
recommendations of the Status of Women in the Economy Report by the relevant
departments.
The Department contributes to Outcome 14 on promoting social cohesion and
national building through the outreach programmes, communication strategy,
partnerships and thought leadership work.
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STRATEGIC FOCUS BUDGET PROGRAMME STRUCTURE
In the year under review, the budget programme structure was as follows:
Programme 1 – Administration (by providing strategic leadership,
management and administrative support services to the Minister and other
branches in the DoW);
Programme 2 – Social, political and economic participation and
empowerment (by providing oversight over the implementation of policies
related to the empowerment of women and the elimination of all forms of
discrimination against them);
Programme 3 – Research, policy coordination and knowledge
management (by conducting research, policy reviews and knowledge
management in respect of women’s socioeconomic empowerment and
rights); and
Programme 4 – Monitoring, evaluation and outreach (by monitoring and
evaluating progress on the implementation of policies, programmes and
efforts directed at women’s empowerment, and reaching out to stakeholders
and communities to promote women’s empowerment and rights).
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STRATEGIC FOCUS : SONA , MTSF , SDGs
In the year under review: The SONA had no specifics on Women Empowerment programmes, However in response to SONA
priorities of 2015, the department in its planned programmes has paid special attention to the
rededication to eradication of inequalities and all related intolerances in our country by strengthening
and supporting initiatives on awareness raising and monitoring of incidences of gender based
violence including social cohesion and nation building initiatives.
In the MTSF the Department of Women (DoW) is responsible for driving Outcome 14 Sub-outcome 2
and for supporting the deliverables of Outcomes 2, 3, 4, and 13.
The work to be done under the Outcome 14: Social Cohesion Sub- Outcome 2: Equal opportunities,
inclusion and redress; Change attitudes and behaviour in relationship gender issues and xenophobia
- Number of Sustained and visible outreach initiatives or campaigns throughout the year addressing
social cohesion and nation building - 6 outreach initiatives or gender campaigns per year: namely:
Women’s month, including National Women’s Day
Girl Learner and Young Women Work Exposure Programme
16 Days of Activism for No Violence against Women and children
National Dialogues and Advocacy Programme
International Women’s Day
#365 Days Campaign for a non-violent South Africa
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PART B: PERFORMANCE INFORMATION
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PERFORMANCE INFORMATION
Figure 1 below provides a graphic of overall performance of the department in relation to set annual targets outlined in the 2015/16
Annual Performance Plan and the revised 2015/16 Annual Performance Plan including Programme performance. The Department out of
73 targets planned in the both the APPs of 2015/16, 34 (47%) targets were achieved, while 39 (53%) were not achieved.
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PERFORMANCE INFORMATION PROG 1
Figure 1 below provides a graphic of overall performance of the Programme 1 in relation to set annual targets outlined in the 2015/16 Annual Performance Plan and the revised 2015/16 Annual Performance Plan. Out of 26 targets planned in the both the APPs of 2015/16, 20 (77%) targets were achieved, while 6 (23%) were not achieved.
Planned (100%), 26
Achieved (77%), 20
Not Achieved (23%), 6
0
5
10
15
20
25
30
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PROGRAMME 1
The start up organisational structure based on the new mandate and revised
strategic intentions was designed. Posts were reprioritised, including the
downscaling of corporate management from a branch to a chief directorate in
favour of the creation of an additional core branch.
The start up structure was submitted to MPSA by EA on 7 May 2015. MPSA
concurrence was obtained on 06 June 2015. EA approved the new structure on 20
June 2015, & approved minor adjustments on 1 September 2015.
Job and competency requirements of the new structure were unpacked, consulted
and approved.
Skills audit process was launched by the DG at a staff imbizo; the DBC was
consulted; a Steering Committee established; a dedicated intranet webpage was
created to communicate the processes; all staff were interviewed by the service
provider; a report presented to the Minister & DG.
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PROGRAMME 1 cont’d
The staff were individually consulted on placements; by 04 September 2015
staff had responded to placement letters; and the new branches and divisions
were operational by 01 October 2015, leaving 5 staff out of adjustment.
Business case and financial strategy review [The Department embarked on
the development of a business case to present its funding requirements to
National Treasury]
The Audit Function, including the Audit and Risk Committee, is operational.
The Internal Audit (IA) and Audit Risk Committee Charters, a risk-based
three-year rolling IA strategic plan and the annual IA coverage plan were
reviewed and approved in the year under review. The Fraud and Risk
Management Framework was approved.
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AREAS OF NON-ACHIEVEMENTS
PROGRAMME 1
96% of service providers were paid within 30 days in Q1 and Q2 meanwhile
in Q3 and Q4 the percentage improved to 99% [consequence management
was implemented].
Number of departmental wide risk assessment - the Risk Framework was
only in February 2016 and the risk assessment resumed in March 2016.
Reduced number of risk rated as high risk and fraud risks allegation were not
measured and could only be measured once the risk assessment was
resumed.
95% ICT Security tests and service continuity test are conducted on all critical
systems of the Department - 50% ICT security test were conducted [SITA is
assisting in operationalising the site ].
98% disciplinary cases resolved – one disciplinary case remains outstanding
pending a labour court ruling [errata- the disciplinary hearing is in process].
15
Planned (100%), 17
Achieved (6%), 1
Not Achieved (94%), 16
0
2
4
6
8
10
12
14
16
18
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HIGHLIGHTS OF SIGNIFICANT ACHIEVEMENTS
PROGRAMME 2
The Department participated in the Nine Point Plan project management unit to
engage departments on the implementation of the Presidential Directive and the
recommendations of the Status of Women in the Economy Report.
The Department initiated the reporting on the work of departments that had bearing
on the recommendations of the Status of Women in the Economy Report.
The following targets were reported in the annual report as work in progress due to
extensive consultation required to finalise them:
• GRB Framework developed [consultation on GRB is at 2nd stage with
Interdepartmental task team and external experts in Q3]
• GFP standardisation mechanism approved [ Awaiting DPSA feedback]
• Discussion paper for women’s financial inclusion initiated [Paper approved by the
Minister on 29/10/2016]
• Discussion paper on increasing women’s participation in formal employment
initiated [ Target is part of the Financial inclusion discussion paper]
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AREAS OF NON-ACHIEVEMENTS
PROGRAMME 2
The following targets were not achieved since they were revised as part of the
Strategic Review that informed Q3 and Q4:
• One intervention plan for Women’s access and participation in the
infrastructure value chain. [Target discontinued]
• One intervention developed for Women’s access to and participation in agro-
processing in rural economy.[ Target discontinued]
• One intervention plan/programme developed for young women’s and girl’s
access to STEM fields [achieved]
• One intervention plan developed for women’s access to funding opportunities
[target is part of the Financial Inclusion Discussion paper approved]
• Analysis of intervention mechanisms for implementing the Status of Women
in the South African Economy social recommendations
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AREAS OF NON-ACHIEVEMENTS
PROGRAMME 2
Analysis report on intervention mechanisms for empowerment of women in the Ocean
Economy [Target reviewed and included in the report on the implementation of the
recommendations of the Status of Women in the Economy]
Analysis report on intervention mechanism for implementing the Status of Women in
the South African Economy economic recommendations [report available]
Analysis report on intervention mechanisms empowerment of women in the
infrastructure value chain [Target reviewed and included in the report on the
implementation of the recommendations of the Status of Women in the Economy]
Analysis of Best Practice of One Stop Shops for GBV Survivors [ Internal consultation
are on-going target will be finalised in Q3]
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AREAS OF NON-ACHIEVEMENTS
PROGRAMME 2
Discussion document gender-mainstreaming mechanisms, including gender focal
points for gender equality conducted [ The discussion document is awaiting feedback
from DPSA]
Report on institutional mechanism for GBV [The target was reviewed to analyse the
Best Practices on integrated services for GBV survivors as part of monitoring the
impact of the Sexual Offences Act it is work in progress]
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PERFORMANCE INFORMATION PROG 3
Figure 1 below provides a graphic of overall performance of the
Programme 3 in relation to set annual targets outlined in the 2015/16
Annual Performance Plan and the revised 2015/16 Annual Performance
Plan. Out of 11 targets planned in the both the APPs of 2015/16, 2
(18%) targets were achieved, while 9 (82%) were not achieved.
Planned (100%), 11
Achieved (18%), 2
Not Achieved (82%), 9
0
2
4
6
8
10
12
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HIGHLIGHTS OF SIGNIFICANT ACHIEVEMENTS
PROGRAMME 3
The Report on the Status of Women in the South African Economy was
launched at the National Women’s Day commemoration on 9 August 2015 by
the President of the RSA, HE JG Zuma.
A draft Research strategy was developed
The backlog of country reports on international instruments was cleared and
the following reports were finalised :
Report on the AU Solemn Declaration was approved by Cabinet on 27
May 2015, submitted to DIRCO and deposited with the AU Commission
in June 2015.
CEDAW Report approved by Cabinet and referred to Parliament in Feb
2016prior to depositing at the UN CEDAW Committee
Report on SADC Monitoring Tool on the Protocol on Gender and
Development submitted to SADC secretariat
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AREAS OF NON-ACHIEVEMENTS
PROGRAMME 3
A research report on access and participation of young women and girls in STEM
fields [ Due to availability of STEM research in DST the target was discontinued
and DoW focused on the STEM Advocacy work in partnership with UWESO]
One policy analysis report [The target was discontinued since it focused on the
construction industry the focus is on the Nine Point Plan]
Phase 1 report on status of women’s socioeconomic empowerment developed in
relation to the nine point plan.
Finalisation and implementation of IKM strategy
The following targets were reviewed and included in the IKM Strategy
Information management standards
Establishment of a departmental information resource centre and conduct a
business intelligence assessment
Gender policy brief on Black Industrialist programme. [Target discontinued]
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PERFORMANCE INFORMATION PROG 4
Figure 1 below provides a graphic of overall performance of the
Programme 4 in relation to set annual targets outlined in the 2015/16
Annual Performance Plan and the revised 2015/16 Annual Performance
Plan. Out of 19 targets planned in the both the APPs of 2015/16, 11
(58%) targets were achieved, while 08 (42%) were not achieved.
Planned (100%), 19
Achieved (58%), 11
Not Achieved (42%), 8
0
2
4
6
8
10
12
14
16
18
20
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HIGHLIGHTS OF SIGNIFICANT ACHIEVEMENTS
PROGRAMME 4
National Women’s Day was commemorated with 20 000 women in
Sasolburg in the Free State.
To promote Local Economic Empowerment, 20 caterers facilitated by 20
women were appointed to cater for the 20 000 people
The President launched the report on the Status of Women in the Economy
Free State and Lesotho
A Symposium on Trafficking and labour exploitation which was done in partnership with the Ministry of Gender in Lesotho.
A march against trafficking and exploitation by women from South Africa
and Lesotho at the border of Maseru
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HIGHLIGHTS OF SIGNIFICANT ACHIEVEMENTS
PROGRAMME 4
Limpopo and Zimbabwe
In partnership with the Department of Small Business, Limpopo Province
and Musina Municipality, a Trade Fair and exhibition activity in partnership
with the Government of Zimbabwe was held where more that 100 exhibitors
sold their
An interdenominational Women’s Manyano prayer service targeting all sectors of
society and FBOs was held in New Crossroads Township in Cape Town to raise
awareness about, and enhance social cohesion and nation-building in fighting,
the scourge of violence against women and children (VAW&C).
The tombstone of a 13-year-old girl who was raped and brutally murdered as a
result of gang violence was unveiled in Virginia in the Free State.
A candlelight service and awareness raising on the safety of women and
children in public places and recreational facilities was held at Rhodes Park,
Kensington in Johannesburg with faith-based organisations, with prayers for
GBV victims.
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HIGHLIGHTS OF SIGNIFICANT ACHIEVEMENTS
PROGRAMME 4 cont’d
As part of our #Count Me In, #365 days campaign, the department continued
to change attitudes and behaviours related to gender violence and to form
partnerships to ensure that violence against women is eradicated in our
lifetime.
The Special Rapporteur on Violence Against Women was hosted and
meetings for both National, Provincial government and the chapter nine
Institutions were arranged.
The Department participated in the annual meeting of SADC Ministers
responsible for gender and women’s affairs, held in Zimbabwe from 26–29
May 2015.
The Department hosted the AU Panel of Experts on the sidelines of the AU
Summit in June 2015 and hosted a meeting of the AU Ministers of Women
and Gender.
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AREAS OF NON-ACHIEVEMENTS
PROGRAMME 4
The following targets were work in progress by close of the financial year:
Sector M&E targets and indicators on women’s socioeconomic empowerment
Monitoring tools aligned to DPME
Monitoring reports on Socio-Economic Empowerment of Women [The targets
are incorporated in the M&E Framework approved by the Minister on
28/09/2016]
Food Security Impact Assessment reports [target discontinued]
Stakeholder Framework [Target incorporated in the Five Year Outreach
Strategy]
Draft M&E Strategy on Socioeconomic empowerment in relation to nine point
plan [M&E Framework approved by the Minister on 28/09/2016]
Five Year Outreach Strategy [awaiting approval]
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STRATEGY FOR IMPROVING ON AREAS OF UNDERPERFORMANCE
All outstanding not achieved 2015/16 targets had a finalisation deadline of
30 September.
The DoW has developed a 3 budget programme structure aligned to the
organisational structure that will enable it to achieve the strategic objective
and enhance its performance for the 2016/2017 financial year.
The approved organogram will enable the DoW to attract, develop and retain
professional high-end skills, and has actively recruited where budget has
allowed it, and by 30 September has appointed 8 permanent employees in
2016/17 FY.
The improved strategic and annual performance planning and HR planning
should enable the Department to secure adequate financial resources.
Improvement in performance reporting systems - Performance Information
Policy is approved and implemented through the Standard Operating
Procedure which contains consequence management for non compliance.
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STRATEGY FOR IMPROVING ON AREAS OF UNDERPERFORMANCE
DoW will continue to work in partnerships with other departments, civil
society, labour movements and corporate South Africa to ensure its outreach
initiatives empower women socially and economically; to strengthen the fight
against gender-based violence, with the focus on prevention, response
strengthening, support and awareness-raising interventions, and on
improving communication and information sharing.
The DoW will embark on national dialogues, reaching out to communities in all provinces and targeting rural communities to consciously give women a voice in relation to violence against women and children, and empowerment issues.
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PART C : GOVERNANCE
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GOVERNANCE
The Department has combined the Audit Committee and the Risk Committee
and it is now called the Audit and Risk Committee. Risk mitigation is a
standing agenda item during Audit and Risk Committee meetings. The ARC
met as expected during the year.
DoW reviewed and approved a risk management policy and strategy.
In line with National Treasury Regulations, the department conducted a
strategic risk assessment pertinent to the five-year strategic plan. The
department conducted an operational risk assessment in line with its APP.
In order to ensure that risk management is embedded in the culture of the
DoW, continuous training and workshops were provided throughout the
financial year.
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GOVERNANCE
Adequate and effective policies and procedures were in place to prevent,
detect and address acts of fraud and corruption.
DoW reviewed its Fraud Prevention Policy, Whistle Blower Policy and Fraud
Prevention Plan and communicated it to all employees. Fraud and corruption
allegations can be reported by employees through an internal whistle-
blowing email address, but no cases of fraud or corruption were reported.
All senior managers are required on an annual basis to submit financial
disclosures - 32 SMS financial disclosures were made out of a SMS staff of
32 (100% compliance).
DoW has developed its own Code of Conduct, modelled on the Public
Service Code of Conduct.
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GOVERNANCE
DoW’s Occupational Health and Safety Policy was reviewed
The Departmental Management System was reviewed and approved by
the Minister and the Management Committees are fully functional.
The policies of the previous Department (DWCPD) were reviewed and
DoW policy register was approved by 31 March 2016
MPAT 1.4 Improvement plan [The Department meet with DPME to
improve MPAT 1.5 and implementation of the improvement plan including
presentations to EXCO]
Audit Steering Committee is operational. Audit Action Plan is managed
and updated on a regular basis to avoid recurrent audit findings.
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Overview of the audit report
The Audit and Risk Committee has met and discussed with the Auditor General
of South Africa their report to ensure that there are no unresolved issues.
It has noted with concern the increase in the number of the findings that were
not resolved adequately by the Department of Women in the previous financial
year.
Management has assured the Audit and Risk Committee that they will address
all findings raised in previous financial years and the current financial year.
The Audit and Risk Committee continues to monitor the action plan prepared by
Management to address all these findings to ensure that they are all addressed
timely and adequately.
The Audit and Risk Committee concurs and accepts the conclusion of the
Auditor-General SA on the annual financial statements and is of the opinion that
the audited annual financial statements be accepted and read together with the
report of the Auditor-General of South Africa.
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PART D: HUMAN RESOURCE OVERSIGHT
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HUMAN RESOURCE OVERSIGHT
Personnel expenditure by programme for period 1 April 2015 to 31 March 2016
Programme Total expenditure (R’000) Personnel
expenditure (R’000)
Training
expenditure
(R’000)
Professional and
special services
expenditure (R’000)
Personnel
expenditure as a %
of total expenditure
Average personnel
cost per employee
(R’000)
Administration 84 891 48 503 115 1 302 57.1 521
Social, political and
economic
participation &
empowerment
15 463 4 672 - - 30.2 452
Research, policy
coordination &
knowledge
management
7 415 5 045 30 - 68.0 559
Monitoring,
evaluation &
outreach
12 897 5 422 - 121 42.0 460
TOTAL 120 666 63 642 145 1 423 52.7 509
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HUMAN RESOURCE OVERSIGHT
Personnel costs by salary band for period 1 April 2015 to 31 March 2016
Salary band Personnel
expenditure (R’000)
% of total personnel
cost No. of employees
Average personnel
cost per employee
(R’000)
Lower-skilled
(Levels 1-2) 775 1.2 9 86
Skilled
(Level 3-5) 2 244 3.5 14 160
Highly skilled production
(Levels 6-8) 9 862 15.5 36 274
Highly skilled supervision
(Levels 9-12) 12 862 20.2 29 444
Senior management
(Levels 13-16) 37 899 59.6 36 1 024
Total 63 642 100.0 124 509
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HUMAN RESOURCE OVERSIGHT
Employment and Vacancies by Programme as on 31 March 2016
Programme
Number of posts
on approved
establishment
Number of posts
filled Vacancy rate (%)
Number of
employees
additional to the
establishment
Administration 76 70 7.9 6
Social, political and
economic participation &
empowerment
12 10 16.7 1
Research, policy
coordination & knowledge
management
8 6 25.0 1
Monitoring, evaluation &
outreach 15 15 - 1
Total 111 101 9.0 9
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HUMAN RESOURCE OVERSIGHT
Equity Employment by Programme as on 31 March 2016
Programme Number of
funded posts
Number of
posts filled
African Coloured Indian White Disa
bled M F M F M F M F
1. Administration 76 70 26 38 - 1 - 1 2 2 3
2. Social, political
and economic
participation &
empowerment
12 10 1 8 - 1 - - - - -
3. Research, policy
coordination &
knowledge
management
8 6 2 3 - - - 1 - - -
4. Monitoring,
evaluation &
outreach
15 15 1 14 - - - - - - 1
Total 111 101 30 63 - 2 - 2 2 2 4
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PART E: FINANCIAL INFORMATION
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DEPARTMENTAL FINANCIAL PERSPECTIVE – PROGRAMME EXPENDITURE
Programme expenditure
Programme name 2015/2016 2014/2015
Final
appropriation
Actual
expenditure
(Over-)/
Under-
expenditure
Final
appropriation
Actual
expenditure
(Over-)/
Under-
expenditure
R’000 R’000 R’000 R’000 R’000 R’000
Administration
82 910 94 902 (1 992) 79 443 77 580 1 863
Social transformation and
economic empowerment
83 423 83 152 271 85 546 85 264 282
Research, policy
coordination and knowledge
management
7 159 7 415 (256) 8 002 7 686 316
Monitoring and evaluation 15 610 12 897 2 716 11 773 11 008 765
Total
189 102 188 366 736 184 764 181 538 3 226
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DEPARTMENTAL FINANCIAL OVERVIEW
The Department received a final appropriation of R189,1 million for the
2015/2016 financial year. The appropriation included a transfer amount
of R67.7 million for the Commission for Gender Equality (CGE). The
expenditure incurred during 2015/2016 amounted to R188,4, which is
99.6% of the final appropriation.
The Department recorded a under spending of R736 000 on its budget
for 2015/2016, as reflected in the table above. The under spending was
mainly on payments for capital assets.
In comparison, in the 2014/2015 financial year the department received
a final appropriation of R184.7 million. Expenditure incurred was R181.5,
which translates to 98.3% of the 2014/2015 final appropriation.
Although the Department did not overspent its appropriation,
unauthorised expenditure to the amount of R2,237 million has been
incurred due to non-adherence to limited virement amounts shifted to
defray spending pressures in programme 1 and 3.
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DEPARTMENTAL FINANCIAL OVERVIEW
The department incurred irregular expenditure of R5,293 million in
2014/2015 and R8,556 million in 2015/2016. The irregular expenditure
was mainly the result of partial compliance with SCM processes.
Fruitless and wasteful expenditure for these periods amounted to R2,020
million. The fruitless and wasteful expenditure was due to staff-related
matters as part of the restructuring process that the department
underwent.
R3,382 million was condoned by National Treasury for irregular
expenditure of R2,134 million on supply chain management (SCM) and
from the Executive Authority for compensation of employees amounting
to R1,248 million.
The department is embarking on a major drive to ensure compliance
with SCM processes in respect of other transactions. The transactions
reported on in connection with irregular, fruitless and wasteful
expenditure will be investigated and remedial action will be taken.
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FINANCIAL ACHIEVEMENTS & CHALLENGES
In-Year Management and Quarterly Reports
The Audit and Risk Committee monitored and reviewed the quarterly
reports prepared and issued by the Accounting Officer of the
Department to the National Treasury as part of its oversight
responsibilities as required by the PFMA. The Audit and Risk
Committee is satisfied with the content of these reports and has
observed, however, there still a room for improvement
Effective steps were not taken to prevent unauthorised expenditure
Effective steps were not taken to prevent irregular expenditure
Effective steps were not taken to prevent fruitless and wasteful
expenditure
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PROGRAMME 1
2015/2016
Final
Appropriation Actual
Expenditure Variance
Expenditure as % of final
appropriation
R'000 R'000 R'000 %
Sub programme
Ministry 21 373 21 487 (114) 100.5%
Departmental Management 14 001 13 998 3 100.0%
Corporate Services 25 613 28 041 (2 428) 109.5%
Financial Management 10 549 10 002 547 94.8%
Office Accommodation 11 374 11 374 - 100.0%
Total for programme 82 910 84 902 (1 992) 102.4%
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PROGRAMME 2
2015/2016
Final
Appropriation Actual
Expenditure Variance
Expenditure as % of final
appropriation
R'000 R'000 R'000 %
Sub programme
Management: SPEPE 2 826 3 278 (452) 116.0%
Social and Related Functions 12 217 11 948 269 97.8%
Justice and Public Order - - - -
Governance and Administration 691 237 454 34.3%
Economic Empowerment - - - -
Commission for Gender Equality 67 689 67 689 - 100.0%
Total for programme 83 423 83 152 271 99.7%
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PROGRAMME 3
2015/2016
Final
Appropriation Actual
Expenditure Variance
Expenditure as % of final
appropriation
R'000 R'000 R'000 %
Sub programme
Management: RPCKM 2 824 3 160 (336) 111.9%
Research Management 3 437 3 503 (66) 101.9%
Policy Analysis and Coordination 138 - 138 -
Information and Knowledge Management 760 752 8 98.9%
Total for programme 7 159 7 415 (256) 103.6%
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PROGRAMME 4
2015/2016
Final
Appropriation Actual
Expenditure Variance
Expenditure as % of final
appropriation
R'000 R'000 R'000 %
Sub programme
Management: MEO 1 136 1 108 28 97.5%
Monitoring and Evaluation 4 638 3 155 1 483 68.0%
Stakeholder Coordination 1 980 1 188 792 60.0%
Outreach Initiatives 7 856 7 446 410 94.8%
Total for programme 15 610 12 897 2 713 82.6%
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International Trips – April 2015 to March 2016
# Description Destination Date
Delegation
size
Accommodation
cost Air travel S&T Total
1 7th Congress of National Union
of Sahawari Women Tindouf, Algeria 3 - 5 Apr 2015 3 0.00 31 387.72 5 637.19 37 024.91
2 Global Conference on Women Buenos Aires,
Argentina 6 - 8 May 2015 2 10 443.39 135 067.72 8 667.38 154 178.49
3 SADC Ministers responsible for
Gender/Women Affairs meeting Harare, Zimbabwe 27 - 29 May 2015 6 32 688.23 67 775.88 18 742.48 119 206.59
4 Nairobi + 30 Women's
Conference Nairobi, Kenya 12 - 14 Aug 2015 2 18 141.53 43 609.44 6 619.91 68 370.88
5 70th Session of the UN General
Assembly New York, USA 24 - 29 Sept 2015 4 207 550.00 361 486.00 43 927.74 612 963.74
6
17th International Summit on
Transnational Crime and
Homeland and Global Security
Forum
Geneva, Switserland 13 - 17 Oct 2015 6 126 120.00 445 398.32 37 988.26 609 506.58
7
1st STC Meeting on Gender
Equality and Women's
Empowerment
Khartoum, Sudan 25 - 29 Nov 2015 5 96 340.00 98 888.60 28 657.79 223 886.39
8 Brics: Cooperation on
Population Matters Seminar Moscow, Russia 9 - 10 Dec 2015 1 73 200.00 75 889.72 18 913.89 168 003.61
9
Specialized Technical
Committee on GEWE and Pre-
Summit & Head of States and
Government Summit
Addis Ababa, Ethiopia 18 – 21 Jan 2016
29 – 30 Jan 2016 7 115 711.00 280 315.48 43 648.08 439 674.56
10 International Covenant on Civil
& Political Right by UNHRC Geneva, Switzerland 7 – 8 Mr 2016 4 128 819.00 532 063.88 45 578.50 706 461.38
11 60th Session of the UNCSW New York, USA 9 – 25 Mar 2016 9 345 170.00 808 133.04 248 331.20 1 401 634.24
Total 564 483.15 1 259 503.40 169 154.64 1 993 141.19
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Major Events – 2015/2016
• AU Summit – June 2015
– Catering: R1,024,471
– Translators: R109,777
– Promotional Items: R159,830
– Total: R1,294,076
• Women’s Month – August 2015
– Catering: R3,034,944
– Promotional Items: R2,177,145
– Infrastructure: R2,736,966
– Total: R7,949,055
• 16 Days of Activism (Funded from GBS funding, not Departmental Vote)
– Catering: R1,481,463
– Promotional Items: R459,850
– Infrastructure: R1,479,560
– Total: R3,420,873
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Use of Consultants– 2015/2016
Project Title Total number of consultants that
worked on the projects Duration work days Contract value
Audit Committee 5 44 458 000
Competency assessments 9 18 58 000
Forensic investigation 4 In process 252 000
Health risk management - Intermittent 30 000
Interpreters and translators 9 3 121 000
Psychological assessment 1 1 7 000
Skills audit 3 40 495 000
Verification of qualifications - Intermittent 2 000
Total number of projects: 8 Total individual consultants: 31 Total duration work days: 115 Total contract value: R1 423 000
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Notes to the Financial Statements – 2015/16
2015/2016 2014/2015
Final Appropriation Actual Funds Received
Funds not requested/not received
Final Appropriation Appropriation received
R’000 R’000 R’000 R’000 R’000
Administration 82 910 82 910 - 79 443 79 443
Social, Political and Economic Participation and Empowerment
83 423 83 423 - 85 546 85 546
Research, Policy Coordination and Knowledge Management
7 159 7 159 - 8 002 8 002
Monitoring, Evaluation and Outreach
15 610 15 610 - 11 773 11 773
Total 189 102 189 102 - 184 764 184 764
Annual Appropriation
Included are funds appropriated in terms of the Appropriation Act (and the Adjustments Appropriation Act) for National
Departments (Voted funds):
All the appropriated funds were requested by the department
53
Notes to the Financial Statements – 2015/16
2015/2016 2014/2015
R’000 R’000
Administrative fees 394 1 848
Advertising 4 523 5 698
Minor assets 323 296
Bursaries (employees) 45 57
Catering 3 905 1 903
Communication 3 136 2 338
Computer services 1 337 1 509
Consultants: Business and advisory services 1 423 1 611
Legal services 203 1 312
Contractors 1 292 2 156
Agency and support / outsourced services 30 29
Entertainment - 2
Audit cost – external 4 127 3 612
Fleet services 546 483
Consumables 1 061 803
Property payments 11 453 9 255
Rental and hiring 2 671 1 357
Travel and subsistence 13 939 11 411
Venues and facilities 1 809 546
Training and development 148 655
Other operating expenditure 1 406 1 146
Total 53 771 48 027
Goods and services
54
Notes to the Financial Statements – 2015/16
2015/2016 2014/2015
R’000 R’000
Provinces and municipalities 12 6
Departmental agencies and accounts 67 689 67 372
Households 469 2 651
Total 68 170 70 029
Transfers and subsidies
55
Notes to the Financial Statements – 2015/16
2015/2016 2014/2015
R’000 R’000
Opening balance 31 067 31 067
Unauthorised expenditure – discovered in current year (as restated) 2 237 -
Less: Amounts approved by Parliament/Legislature with funding (3 729) -
Less: Amounts approved by Parliament/Legislature without funding (10) -
Capital - -
Current (10) -
Transfers and subsidies - -
Less: Amounts transferred to receivables for recovery - -
Closing balance 29 565 31 067
Unauthorised expenditure Reconciliation of unauthorised expenditure
The amount of R29,565 million is made up as follows:
- R27,328 million relates to overspending of the vote for 2011/12,
- R2,237 relates to the overspending of the main divisions, Programme 1 & 3 for 2015/2016
56
Notes to the Financial Statements – 2015/16
2015/2016 2014/2015
R’000 R’000
Current expenditure 487 1 931
Approved and contracted 487 1 931
Approved but not yet contracted - -
Capital expenditure 29 13
Approved and contracted 29 13
Approved but not yet contracted - -
Total Commitments 516 1 944
Commitments
57
Notes to the Financial Statements – 2015/16
2015/2016 2014/2015
R’000 R’000
Opening balance 47 184 45 463
Add: Irregular expenditure – relating to prior year 5 293 -
Add: Irregular expenditure – relating to current year 8 556 2 941
Less: Prior year amounts condoned (3 382) (1 220)
Closing balance 57 651 47 184
Analysis of awaiting condonation per age classification
Current year 8 556 2 941
Prior years 49 095 44 243
Total 57 651 47 184
Irregular expenditure Reconciliation of irregular expenditure
Incident Disciplinary steps taken/criminal proceedings 2015/2016 R’000
Non-compliance with SCM process Under investigation 8 556 Total 8 556
Details of irregular expenditure – current year
Incident Condoned by (condoning authority) 2015/2016
R’000 HRM related expenditure Executive authority 1 248
Non-compliance with SCM process National Treasury 2 134
Total 3 382
Details of irregular expenditure condoned
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Corrective steps/measure: Finance
Effective steps were not taken to prevent unauthorised expenditure:
IYM on budgets are done monthly, where spending pressures are
identified, reprioritising of funds are made through shifting/virements.
The financial statements submitted for auditing were not prepared in
accordance with the prescribed financial reporting framework:
The preparers of the financial statements will be work shopped
thoroughly on the Modified Cash Standard to ensure that the
financial statements are prepared in accordance with the prescribed
financial reporting framework.
Effective steps were not taken to prevent irregular expenditure:
The department is embarking on a major drive to ensure compliance
with SCM processes in respect of other transactions. The
transactions reported on in connection with irregular, fruitless and
wasteful expenditure will be investigated and remedial action will be
taken.
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Financial Misconduct
• No cases of financial misconduct were reported during the 2015/16
financial year.
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