#Presentation CONTRACTUAL WORKFORCE ......BioStamp 2C BioRover 3S BioScribe 3S BioStamp 3S TwinXs 3S...
Transcript of #Presentation CONTRACTUAL WORKFORCE ......BioStamp 2C BioRover 3S BioScribe 3S BioStamp 3S TwinXs 3S...
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WEB-PPT-V200405
Presenter: Shekhar Kamble Vice President - Enterprise Sales Spectra Technovision (India) Pvt. Ltd.
#Presentation
For Any Large Enterprise
CONTRACTUAL WORKFORCE COMPLIANCE MANAGEMENT
SLS-PPT-V1.062121spectra-vision.com
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Identity Solution ProviderYOU CAN TRULY RELY ON
spectra-vision.com
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• An OEM for Unified Solution that consists of Attendance, Access Control, Visitor
Management & Canteen Management System
• Strong clientele of more than 8000 corporate customers across various industries
• Indian Manufacturer with in-house product development and R&D centre to design
and develop solutions that ensure correct fit
• Company incepted in 1999. Specializing and fully focused on providing superb quality,
tailor-made and customized Auto-ID solutions
• Field proven product range with an enriching industry experience of more than 20
years in the domain
• Direct presence in 5 major cities, service network available pan India and expanding
globallyspectra-vision.com
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BioScribe 2C
BioStamp2C
BioRover3S
BioScribe3S
BioStamp3S
TwinXs3S
TwinXs2C
QuadXs2C
UniStamp3S
EACElevator Access
DITDoor Interlocking
UniStamp2C
spectra-vision.com
Spectra-cular Product Offerings
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Truly Evolved Solutions
spectra-vision.com
Time Attendance
PhysicalAccess Control
VisitorManagement
CanteenManagement
Door Interlocking
Elevator Access Control
Contract Compliance
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Contractual WorkforceCompliance Management
Single Platform to Manage Risk, Compliance and Workforce
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spectra-vision.com
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spectra-vision.com
Why Companies Opt for the Contract Workforce
• Saving Money hiring process, training and benefits associated with hiring full time employees can cost well on higher side
• Remaining Competitive by engaging contractors to take advantage of a larger talent pool and helps in keeping their companies competitive
• Greater Flexibility Employers can engage contractors for a specific project, and once the work is completed, employers can off-board those contractors
• More Efficiency contractors bring in specialized skills and require no training on the job thing, so they can be productive immediately
• Reduced Liability Employees are protected by numerous rights, which, if violated, can bring about legal claims against the employer
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• Record keeping is manual, resulting in lack of real-time information
Industry Challenges
• Blacklisted employees are coming through different contractors
• Documents are maintained in hard copy format
• Legal & Statutory needs are not covered in the existing process
• No system in place to manage Attendance & Access control of Contractor Workforce
• Authentic data is not assured from manual records
• No Transparency between company & contractor records
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Overview
• Specifically designed for medium & large organizations to manage all their contract worker
management processes
• Covers workforce enrollment, compliance document fulfillment, managing attendance &
defining the access rights
• User friendly tool for contractors to provide status updates and work implementation details
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spectra-vision.com
Salient Benefits
• Know Who's Working for You
• Know Where People Are
• Reduce Administration and Costs
• Meet your Regulatory Obligations
• Easily Resource your Next Project
• Have More Time
• Verify and Permit
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Feature Highlights
• Comprehensive Web based software with multiple locations & Contractor masters
• Contractor records ESIC , license no, expiry document with mail alert notifications
• Verify work flows, documents and contractor compliance
• It can be integrated with Time & Attendance and Access Control module.
• In / Out attendance through various means like Biometric and RFID cards.
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Feature Highlights
• Allow entry only to authorized and policy compliant contract workers.
• Configurable hierarchy for Compliance approvals
• Termination or extend validity of a Contract
• Maintain a compliance Audit Trail
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Contractor Process Flow
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Process Flow
Signing of Contractor Agreement
Contractor Enrollment
On-boardingof contractor data
and employees based on Approvals
Capture attendance
using bar code/biometric
Issuance of ID cards to authorized
contract employees
Principal Employer maintains
compliance as per local laws
Off-Boarding Management of Contract employees
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Renew/Variance the Contract
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Contractor Registration Flow Diagram
To Be Continued...
Contract Awarded to Contractor(Offline)
Contract will come to HR(Offline)
New Contractor able to upload
New/Existing contractor not able to upload
HR Login
CIL employee generates login credential for new contractor
Existing Contractor able to upload
Login credentials shall be emailed on contractor's registered email
Contractor will login from Contractor panel
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Contractor Registration Flow Diagram
Add New Contract Changes Existing Contract
Notification & Reminders goes to user department for approval
Contractor/HR uploads document and details
Notification & Reminders goes to HR for approval
User department of CIL approves document and details
In case detail/documents are not proper. Send back to ContractorHR officer approves HR related
document (LL, WC Policy, PF Reg., . reg and Contract agreement.
Notification of contract registration shall be sent to respective all Mines HR, Security, CSR, Contractor and HSE
Notification shall be sent to Contractor and user department to
add employee
Notification shall be sent to Contractor, HR and User
Department
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User definable Contractor Form and Fields
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Contractor Compliance Master
• Defining the Compliance document
• Defining the validity of particular
Compliance
• Setting the Expiry
• Point based system
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Contractual Sign-Up
• Notification Sent to Contractor
• Contractor Registration by HR /
Concerned department
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Contractor Login
Contractor will get the web link of application with Log in credentials
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For New Contractor - Add My Profile
• After the log-in Contractor will fill the
required details on the behalf of his
company
• Easy GUI empowers the contractors to
submit the required information and
various compliance documents themselves
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Add New Contract Registration from Contract Master
Contractor will fill the (user definable) contract registration form
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Contractor Compliance Upload and Track Compliance Status
Single interface for uploading all the compliance documents with tracking
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Contract Compliance Sanction by Authority
Single view of compliance sanctioning of concerned user team
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Contractor Compliance Document View by Authority
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Adding the Workforce
• Contractor go to contractor panel for Adding/upload Workforce to particular contract number
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Adding the Workforce
• Option of Mass Uploading the workforce
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Integration with Attendance and Access Control
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Register Fingerprints, Give Access Card with Validity
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Assign Access Group Policies
• Approval mechanism for approving the access rights to workforce
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Contractor Dashboard
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Multi-level Hierarchy for Approval of Compliance Documents
• No restriction in defining the
stages of approval hierarchy
• Approvals can be defined as per
the concerned departments
according to the compliance
documents
• Make it as simple or as complex
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Notification Template for Contract Registration Approval
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Renew the Contract
• Only required
compliance
documents need
to be uploaded
instead of all
documents
• Option of renewing the Contract instead of making the new contract for any modification in
existing contract
• Saves a lot of time from again on-boarding the Contract process
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Workforce Transfer
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Blocking/ Unblocking and Closing Contract
• User can Block or Unblock the
contractors if their business no longer
engages, while retaining all records and
information captured in the work flows
• User can close the contract if the
contract work has completed
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Employee Blacklisting
Capturing of blacklisted employee in system and ensuring this will not come or retain through other Contractor
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Reporting Capabilities
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Sample Report of Head Count
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Maintain a complete Compliance Audit trail
• All modifications to information in the work flows are
tracked in the history log, identifying who made the
change, why the change was made and when the
change occurred
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