STANDARD BIDDING DOCUMENTProcurement of Works

(up to Nu.4 million)

Presentation by:Tshewang Gyeltshen

The SBD is prepared in line with the PRR 2009 & SBD Large Works

General principals of procurement to be applied prescribed in the PRR and SBD Large Works

Guidance notes are provided which should be removed while preparing the bidding document.

The SBD should be used for procurement up to Nu. 4.0 million

Background

The main objectives for the SBDs

are:

To have a uniform procurement system throughout the country

Simplify procurement of smaller works

Objective

Modifications for specific Project needs should be provided only in the Bidding Data Sheet and the Special Conditions of Contract, as amendments to the Instructions to Bidders and the General Conditions of Contract respectively.

The notes inside boxes, foot notes as well as others intended as guidance for the Employer, are not part of the text, but rather contain instructions for the user. They should not be incorporated in the Bidding Documents.

specific Project needs

Generally provides information on the requirement of bidders to fulfill the project requirements.

Scope of tender

Corrupt, Fraudulent, Collusive or Coercive Practices

Legal status – Required

Site Visit

Section I – Instructions to biddersA. General

Section 1. Instructions to Bidders (ITB) Section 2. Bidding Data Sheet (BDS) Section 3. Evaluation and Qualification Criteria Section 4. Bidding forms Section 5. General Conditions of Contract (GCC) Section 6. Special Conditions of Contract (SCC) Section 7. Contract Forms Section 8. Bill of Quantities Section 9. Drawings

Clarification of Bidding Documents

Amendment of Bidding Documents

Section I – Instructions to bidders B. Content of Biding document

One Bid per Bidder

Bid Preparation Costs

Language of Bid

Documents comprising the Bid (original and copies should contain the bid form, license and certificate, bid security & priced bill of quantities).

Letter of Bid and Schedule: should be prepared as per forms of bid, & qualification information.

Alternative Bid

Bid Price and Discount

Section I – Instructions to bidders contd. C.Preparation of Bids

Currencies of Bid and Payment Documents comprising the Technical Proposal (WP) Documents establishing the Qualification of the Bidder Bid Validity Bid Security Format and Signing of Bid (O & C, signed by duly

authorized person, initialed)

Section I – Instructions to bidders contd C. Preparation of Bids

Sealing and Marking of Bids Bid Submission Deadline Late Bids Modification, Substitution or Withdrawal of Bids Bid Opening

Section I – Instructions to bidders contd D. Submission and Opening of Bids

Confidentiality Clarification (arithmetical, not change of price or

substance) Bidder: Contacting the Employer Determination of Responsiveness (material deviation,

reservation & omission) Non Conformities, Errors and Omissions Evaluation and Comparison of Tenders (no. & words,

unit price & line item total) Employer’s Right to Accept or Reject any or all

ITB Contd.E.Tender Opening and Evaluation

Award Criteria Notification of Award complaints

ITB ContdF. Contract Award

This Section consists of provisions that are specific to each object of procurement and that supplements the information or requirements included in Section 1: Instructions to Bidders.

Section 2 - Bidding Data Sheet

The criteria that the Employer shall use to evaluate bids and qualify Bidders if the bidding was not preceded by a prequalification exercise and post qualifications are applied. No other methods, criteria and factors shall be used. The Bidder shall provide all the information requested in the forms included in Section 4 (Bidding Forms).

Section 3. Evaluation and Qualification Criteria

This Section provides the standard format for the Bid Form and Bid Security if required, that are to be submitted by the Bidder.

This Section also contains the form of the Notification of Award (Form-2) and the Contract Agreement (Form-3) which, when completed, incorporates any corrections or modifications to the accepted Bidder relating to amendments permitted by the ITB, GCC and SCC.

The forms for Performance Security (Form-5) and Advance Payment Security (Form-6), when required, are to be completed by the successful Bidder after Contract award.

Section 4. Bidding forms

Interpretation & Documents forming the Contract the signed Contract Agreement. the letter of Notification of Award. the completed Bid form as submitted by the Bidder. the Special Conditions of Contract. the General Conditions of Contract. Specifications the Drawings

Section 5. General Conditions of Contract (GCC)

Corrupt, Fraudulent, Collusive or Coercive Practices Governing Language and Law Engineer’s Decision Delegation Communications and Notices (writing, effective when

delivered or effective date, which ever is later) Sub- Contracting Contractor’s Personnel Welfare of Labourers & Child Labour

Section 5. General Conditions of Contract (GCC) contd

Safety, Security and Protection of the Environment Access to the site Documents, Information (contractor shall furnish to

engineer all information, schedules, calculations & documents requested by engineer)

Property (termination) Insurance (as per SCC before start date, employer may

effect) Possession of the Site

Section 5. General Conditions of Contract (GCC) contd

Commencement of Works Completion of Works Programme of Works Early Warning Compensation Events Non-Scheduled Items of Works Schedule of Works Payment Certificates

Section 5. General Conditions of Contract (GCC) contd

Payments and Currency Retention Liquidated Damages Performance Security Price Adjustment Completion Correction of Defects Taking Over (7 days after completion certificate)

Section 5. General Conditions of Contract (GCC) contd

Final Account (certify in 21 days, payment within 30 days)

Termination (30 days notice) Payment upon Termination Release from Performance (frustrated by war or

uncontrollable situation) Force Majeure (war, terrorism, earthquake) Settlement of Disputes

Section 5. General Conditions of Contract (GCC) contd

This Section provides clauses specific to the Special Conditions to a particular Contract. This can be modified according to requirements specific to the contract .

Section 6. Special Conditions of Contract (SCC)

This section contains forms which, once completed, will form part of the Contract. The forms for Performance Security and Advance Payment Security, when required, shall only be completed by the successful Bidder after Contract award

Contract Forms Form -1: Notification of Award Form -2: Contract Agreement Form -3: Bank Guarantee for Performance Security Form -4:Bank Guarantee for Advance Payment

Section 7. Contract Forms

The documents forming the Contract shall be interpreted inthe following order of priority:

 The signed Contract Agreement; The letter of Acceptance; The completed Bid form as submitted by the Bidder; The Special Conditions of Contract; The General Conditions of Contract; Specifications The Drawings; and Any other document listed in the SCC as forming part of

the Contract..

Section 7. Contract Forms

This Section provides the items and estimated quantities of Works and Related Services to be performed, as well as the detailed Technical Specifications that describe the Works to be procured and must be carefully prepared by a Procuring Agency for each object of procurement.

 

Section 8. Bill of Quantities

This Section contains any Drawings that supplement the Schedule of Works including Specifications for the Works and Related Services to be procured.

Section 9. Drawings

Thank you and Tashi Dekek