Presentation BasicsPresentation Basics

Effective Oral Effective Oral

Presentations and the Presentations and the

Use of PowerpointUse of Powerpoint

April 9, 1998

Dave Krueger

Topics

• Learning

• Non-verbal communications

• Fears

• Preparation

• Powerpoint

• Summary

Oral Presentations

Learning

Learning

• Eyes - 83%

• Ears - 11%

• Other - 6%

Learning Retention

• 10% - read

• 20% - hear

• 30% - see

• 50% - see and hear

• 70% - say as read aloud

• 90% - say as do

Learning Principles

• Readiness - need

• Effect - satisfaction

• Practice - application

Oral Presentations

Learning

Non-verbal communication

Non-verbal Communication

• Eye contact

• Appropriate gestures

• Smile

• Animation and enthusiasm

Body Language• “Rest position”

• Stand diagonal to room

• Pacing and shifting

• Stand on left side

• Do not interfere with light

Voice

• Emphasize

• Project

• Pause

• Breath from diaphragm

• Beware of qualifiers - um, ok, etc.

Oral Presentations

Learning

Non-verbal communication

Fears

Fears

• Public speaking - 41%• Height - 32%• Insects and bugs - 22%• Financial problems - 22%• Water - 21%• Sickness - 19%• Death - 19%

1977 Book of Lists

Microsoft Excel Worksheet

Oral Presentations

Learning

Non-verbal communication

Fears

Preparation

Step 1

• Establish objective or desired outcome

Step 2

• Analyze audience

Step 3

• Write Conclusion

Step 4

• Decide key concepts

Step 5

• Select supporting points and statistics

Step 6

• Organizational pattern– Subject– Need– Idea– Benefits– Evidence– Conclusion– Next step

Step 7

• Design visual aides

Step 8

• Add variety

Step 9

• Rehearse

Step 10

• Deliver

Step 11

• Follow up

Key activities reviewed

• Develop a plan• Define the message• Write, format and embellish• Insert supporting data and information• Revise• Practice and prepare• Deliver• Follow up

Oral Presentations

Learning

Non-verbal communication

Fears

Preparation

Media

Media Considerations

• Choose the best presentation mode – Audience– Purpose / outcome– Room size and layout– Time– Equipment

• Keep things simple

Caution - Too much of a good thing!

If font SIZESstyles

and

colors change often

thisthis may result in

Oral Presentations

Learning

Non-verbal communication

Fears

Preparation

Media

Powerpoint

Oral Presentations

Microsoft Powerpoint

Starting the Program

• Powerpoint Icon

Common Tools

• Menus

• Edit menu– Cut– Copy– Paste– Paste special

• Toolbars – View menu– Buttons

Starting a New Slide Show

• File - New– Presentations

• Autocontent wizard

• Presentation designs– Pick a look– Apply design

Objects, Fonts and Colors

• Objects

• Font– Selection– Size– Enhancements

• Color scheme– Format - Slide Color Scheme

Slide Layouts

• New slide

• Slide layout– Title– Bullet – Table– Organizational chart– Graph

Bullet Slides

• Promote / demote– Tab / shift tab

• On / Off

• Selecting bullets– Format - Bullet

• Moving bullets

Help

• Help menu– Powerpoint help – Contents and index

Views

• Slide

• Outline

• Slide sorter

• Note Pages

• Slide Show

• Master

Slide View

• General editing– Bullets– Text– Editing boxes– Sizing– Placement

• Graphic insertion/editing

• Animation settings – Builds

Slide Sorter View

• Sequence

• Duplication

• Transitions

• Rehearse timings

Output Formats• Slide show• 35 mm slides• Overheads• Audience materials

– Handouts• 2, 3 or 6 per page

– Write-up– Outline

• Notepages• Html

– Save as HTML

Slide Shows

Slide Transitions

• Slide sorter view

• Computer projection

Animation Settings / Builds

• Slide view– Objects– Animation settings– Builds

Slide Show

• Manual advance– Mouse button– Keyboard

• Pen

• Slide timings

• Projection equipment requirements

• Runtime version

• Backup plan

Remember!

• Spelling

• Style checker

• Autoclipart

Summary

• Learning

• Non-verbal communications

• Fears

• Preparation

• Powerpoint

Thank You !Thank You !