Donation Packet & Database Project

By Brown Mackie College Project Management Leadership Class April 2016Prepared for Redemption Outreach Services Inc. Att: Demetrice Bruno

Presented by Jeremy Heady, Project Manager

Project Management Documents

Project Charter Project Scope Gantt Chart Communication List Meeting Minutes Lessons Learned

Teams and MembersProject Manager – Jeremy Heady

Team Database Team Leader – Chanika Pope

LaQuisha Flowers Tracy Jingles Steveeann Jones

Team Donation Packet Team Leader – James Perry

JJ Fawkes Arlene Kerr Courtney Brown

• Extras/Flexible Members• Jeanette Martin• Shakina Taylor• Kadidria Toney

Team Database Scope and Objective

Scope: To provide a user friendly database format to track donors, donations, and pledges for each of the five summer youth programs.

Objective: To enhance the organization of data associated with donors and contributions and to successfully track funding.

Database Gantt ChartPrepared by Kadidria Toney

Completed Database

Donations

Contributors

Completed Database (continued)

Team Donation Packet Scope and Objective

Scope: To develop a packet with email capability for each of the five summer youth programs. Each packet consists of a donation letter, a flyer, a promotional piece, a pledge form, a thank you letter, and an organizational snapshot.

Objective: To increase funding and participation in summer youth programs by raising awareness to area youth, parents, and the community. To provide valuable information to potential donors.

Donation LettersPrepared by James Perry and JJ Fawkes

Donation FlyersPrepared by James Perry, JJ Fawkes, Arlene Kerr, and Tracy Jingles

Promotional PiecePrepared by James Perry

Pledge FormPrepared by Jeanette Martin

Organizational SnapshotPrepared by JJ Fawkes and Kadidria Toney

Thank You LetterPrepared by Jeanette Martin

Donation Packet Assembly & Quality Assurance All Donation Packets Assembled by LaQuisha Flowers

Each packet consists of a donation letter, a promotional piece, a pledge form, a flyer, a thank you letter, and an organizational snapshot.

Quality Assurance and Control Performed by Jeanette Martin

Problems & Lessons Learned

Project Scope was difficult to define. Scope creep was evident throughout the performance phase. The project team had

to make some assumptions to fill in the scope. This appears to have been unavoidable although excess scope creep was reigned in.

Team members were confused on task assignments This was due to poor communication and lack of visual aids. Future projects should

write on a white board each person’s name and task to avoid this type of confusion. Team members were absent

The team attempted to mitigate this risk by assigning flexible members not associated with either team to cover these absences; however, the assigned tasks of the absent team members were not communicated prior to their absence. In the future, team members should hand over any task work whether completed or not to their respective team leader or the project manager prior to the end of each class day/meeting.

Questions and/or Suggestions?