www.ecare-pcp.eu

DIGITAL SOLUTIONS SUPPORTING CONTINUUM OF CARE FOR FRAILTY PREVENTION IN OLD ADULTS

OMC webinarsOctober – November 2020

DisclaimerThe procurers are carrying out Open Market Consultations (OMC) with interested

suppliers, seeking to establish dialogue, collect feedback about the scope of the

procurement and its feasibility of development within the project timeline. This

presentation was used during the OMC webinars hosted by the eCare procurers

between October and November 2020.

Some of the information presented below is therefore tentative, subject to

changes and may differ from the information included in the Call for Tenders.

Please note that this is pre-tender engagement with the supply chain. It is not, in

any way, an assessment or evaluation of suppliers and does not give any

advantage in the forthcoming Call for Tenders.

If you have questions, please contact us: hello@ecare-pcp.eu.

mailto:hello@ecare-pcp.eu.

Objectives

Introduce the eCare project and the planned

procurement

Consult with potential suppliers of digital

solutions supporting continuum of care for

frailty prevention in old adults

Explain pre-commercial procurement

mechanism and details on participation and

processes

Facilitate the establishment of partnerships

1

234

Agenda

2. AIMS & SCOPE

4. NEXT STEPS

1. WELCOME & INTRODUCTION

3. INNOVATION PROCUREMENT: POLICY &

IMPLEMENTATION3. PCP PHASES & TENDER PROCESS

QUESTIONS

QUESTIONS

in brief

1

The problem to be addressed: frailty in an ageing society

Population ageing

has profound

implications for the

planning and

delivery of health

and social care

The most

problematic

expression of

population ageing is

the clinical condition

of frailty

Although frailty is

highly prevalent no

country in Europe

has adopted a

systematic process

for its prevention

or monitoring

FALLSFrail older adults are likely to

experience recurrent falls.

1 OUT OF 41 out of 4 adults over 85 years of

age is living with frailty

LONELINESSFrailty does not occur in silos; it usually

comes along associated with other risk

factors such as loneliness

ANXIETYPeople with frailty are at risk of

developing conditions such as

anxiety and depression

to deliver disruptive digital solutions for

the prevention and comprehensive

management of frailty to encourage

independent living, wellbeing and to

relieve health and care services budget

pressure.

GOAL

Some facts

7 partners

4 procurers

3 Supporting organisations

€3,920,000

for procurement

Sep’19 – Feb´24(4 ½ years)

Pre-commercial Procurement of DIGITAL SOLUTIONS SUPPORTING CONTINUUM OF CARE FOR FRAILTY PREVENTION IN OLD ADULTS

4 procurerspopulation

1.4+ million people in their service area

11+ million people In their potential

influence area

AZIENDA SANITARIA LOCALE

BENEVENTO

Benevento. Italy

SZPITAL SPECJALISTYCZNY IM A

FALKIEWICZA WE WROCLAWIU

Wroclaw. Poland

AYUNTAMIENTO DE SANTANDER

Cantabria. Spain

CONSORCI SANITARI INTEGRAL

Catalonia. Spain

3 supporting organisations

TICBIOMED

JAGGAER

[BRAVOSOLUTION ESPAÑA

SAU]

IRMANDADE DA SANTA CASA DA

MISERICORDIA DA AMADORA IPSS

Supported by an Advisory Board

eCare should

▪ empower the patients and their healthcare professionals

▪ take the patients’ preferences and choices into account (individualised care) and

▪ allow to agree on goals and approaches, making the patient an equal partner in the care process

Link to key EU policy priorities

Infographic to COM(2018) 233 final

What is

Precommercial

Procurement

(PCP)?

PUBLIC

PROCURERS

ACT AS

DEMANDING

CUSTOMERS

RISK-BENEFIT

SHARING

UNDER

MARKET

CONDITIONS

INSTRUMENT OF

PUBLIC

PROCUREMENT

OF R&D

SERVICES

TOOL FOR

INNOVATION

PCP benefits for

suppliers

Creating opportunities

for companies in Europe

to gain leadership in new

markets

Suppliers typically retain

IPR ownership

Testing of innovative

ideas under real world

conditions

Provides a large enough

demand to incentivise

industry to invest in wide

commercialisation

The PCP process

Applied R&D / Pre-commercial Procurement (PCP)

Public Procurement of

Innovative Solutions (PPI)

Call for tender

aims &

scope

2

TO ADDRESS

UNMET

NEEDS

of the procurers relating to the

multiple dimensions of frailty

management (building blocks)

INTEGRATED

SOLUTIONSas there are individual solutions

for some of these dimensions,

but research by the procurers

showed that there is no

solution currently available on

the market which integrates

seamlessly all the dimensions

and is interoperable with the

procurers’ existing systems

Aim of the procurement

Frailty is understood in the eCare Project framework

as an age-related state of decreased physiological

reserves characterized by a weakened response to

stressors and an increased risk of poor clinical outcome.

[…] Independently of pathophysiological

conceptualization, it is assumed that frailty is a dynamic

process that leads to a spiral of decline in various

functional domains and that exacerbates risk of geriatric

syndromes.

eCare building blocks

D

E

T

E

C

T

M

A

N

A

G

E

E

D

U

C

A

T

E

I N TER OP ER ABI LI TY

EMPO W ERMENT

The eCare solutions should enable…

Frailty and pre-

frailty detection

Capacity/

autonomy to

manage critical

events and

emergencies

Psychological

and emotional

support

Access to social

and healthcare

services

Clinical

condition

management

End-users

education and

empowerment

Social and

healthcare

systems

integration

IT adoption

Data

management

and

interoperability

Cognitive and

functional

decline support

A set of use cases to address the needs

UC0 Registering users into eCARE

UC1 Detecting frailty and pre-frailty in older adults

UC2 Matching older adults’ needs, preferences and limits with existing care pathways

UC3 Shared care planning

UC4 Comprehensive management of frailty

UC4.1 Providing psychological and emotional support

UC4.2 Managing functional decline

UC4.3 Managing critical events/emergencies

UC4.4 Supporting self-management

UC5 Increasing the skills of older adults, their caregivers and care professionals

UC6 Enabling information exchange and improving communication

UC6.1 Integrating data and ensuring interoperability

eCare use cases interactions

DO YOU HAVE ANY QUESTIONS?

PCP

phases &

tender

process

3

Overview: phases, timeline, budget

Applied R&D / Pre-commercial Procurement (PCP)

Phase I

• 8 suppliers expected to be funded [minimum of 3]

• To develop a detailed specification of the proposed solution which addresses fit with technical, economic and organizational requirements of the suppliers.

• Expected output : detailed report describing the solution and a detailed plan for the prototyping and testing activities in Phases II & III.

• 6 months

• Maximum phase total budget: €392,000

–The offers are ranked according to quality – price ratio

Concept design, solution architecture and technical specifications

Phase II

• 4 suppliers expected to be funded [minimum of 3]

• To develop the most promising ideas into well-defined prototypes

• Expected output : –Prototype specification

–Prototype demonstration

–Plan for development of a limited volume of solutions for field-testing

–Updated cost/benefits forecast incl. preliminary business plan

• 10 months

• Maximum phase total budget: €1,960,000

–The offers are ranked according to quality – price ratio

Development of prototype systems in two iterations

Phase III

• 2 suppliers expected to be funded [minimum of 2]

• To Implement and assess the prototypes in real world conditions

• Expected output : – Implementation in the 4 testing sites

–Overall assessment and success verification

–Updated cost/benefits forecast, including a preliminary business plan

• 12 months

• Maximum phase total budget: €1,568,000

Development and testing of pilot systems

Phase IV

• OUT of the scope of the eCare project

• Choice of the procurer:

–It is up to each public body to decide whether to do a commercial procurement

–To be decided after the project outcomes are assessed.

• Since the companies retain the IP rights they are free to commercialize to other potential customers.

Commercialisation

Tendering process

1 ELECTRONIC SUBMISSION (VIA PLATFORM)

Submission of tenders

2DIFFERENT SECTIONS• ADMINISTRATIVE • TECHNICAL

• FINANCIAL

32 MONTHS TO SUBMIT OFFERS (TBC)4 OFFICIAL LANGUAGE IS ENGLISH

Eligibility

criteria

Open to all types of operators

(companies or other type of legal

entities) regardless of their size or

governance structure

Single entity or joint tender offer

(consortia)

The proposal must be able to cover

the whole continuous frailty

management solution

Participation in the open market

consultation is not a condition for

submitting a tender

Evaluation

criteriaExclusion, selection, compliance and award criteria are yet to be

developed

Quality-price ratio will put a

focus on quality (% TBD)

CONTRACTINGframework agreement with specific contracts in each phase

MONITORING

During each phase, contract implementation will be monitored periodically

and reviewed against the expected outcomes (milestones, deliverables and

output or results) for the phases.

COMPLETION CRITERIA

• Satisfactory completion of milestones and deliverables:

Requirement for payment

• Successful completion: Prerequisite for passing from one phase to

the next.

Contract, monitoring and payments

Next

steps

5

Tentative timeline

CALL FOR

TENDERS

March 2021

April 2021

OPEN MARKET

CONSULTATION

October 2020

November 2020

PHASE I

July 2021

December 2021

PHASE II

March 2022

December 2022

PHASE III

March 2023

February 2024

Open Market Consultation

Can the

SUPPLY

CHAIN….?

deliver what

we need?

when we

need it?

at a price that

reflects the value

we place on it?

Can we as the

customers….?support the

supply chain to

deliver?

enable the

supply chain to

deliver?

obtain

feedback from

them?

…pre-tender engagement with the market

For interested companies topresent their availabletechnologies and experience forthe eCare challenge, as well asto provide feedback for thetender preparation.

If you are a health or social care

professional, a patient, a

caregiver… we also want to hear

from you!

Supply and Demand Questionnaires

ecare-pcp.eu/omc

We encourage companies that cannot cover the whole eCare solution to team up with other companies.

Fill out the Market

Consultation questionnaire

to get support for your partner

search

Creation of a competitive consortium

ecare-pcp.eu/matchmaking

Why is an

opportunity for

SME?CUTTING-EDGE

INNOVATIONS

NICHE

SOLUTIONS

HIGLY

SPECIALISED

24% SECURED

EQUITY

INVESTMENT

18% CONCLUDED

PARTNERSHIP

WITH

CORPORATES

Contact details

ALL QUESTIONS SHOULD BE

ADDRESSED TO

hello@ecare-pcp.eu

ALL INFORMATION RELATED TO

ECARE CALL WILL BE

AVAILABLE AT

ecare-pcp.eu

DO YOU HAVE ANY QUESTIONS?

Let’s talk!