Present Skills 1

8/6/2019 Present Skills 1

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Presentation Skills

Prof. Sunil Bakshi



Presentation is a fast andpotentially effective method

of getting things done

through other people.



A survey conducted in US askedpeople what they feared the most.

At the top of the list, way ahead of -fire, sharks, drowning, snakes or

death was

«

speaking in public.



What A Presentation Does

� It puts you on display.

� It allows you to allow

you to raise the issues,

present the problems,ask questions and to

initiate discussion.

� They are your chance tospeak your mind, to

strut your stuff and to

tell the people about

your ideas.



Planning The Presentation

Plan your presentation notonly upon the facts beingpresented but also upon thestyle, pace, tone andultimately tactics, whichshould be used.

Presentation should dependon:

� Our Purpose� Our Audience

� Our Resources



4 Ps of Presentation

There are four major stepsfor an effective presentation.

� Planning:

² Know your audience;

² Find out why are they there;

² Know their expectations.

� Preparation,

² Collect the necessary info; ² Arrange it in logical order;

² Know the time allotted toyou;

² Opening & closing.




� Practice: ² Rehearse for max impact;

² Practice aloud before a live

audience;

² Time your presentation (keeptime aside for questions);

² Practice physical movement

(keeping in view the layout,

AV equipment); ² Practice voice modulation,

and eye contact; and

² Try breathing deeply and to

relax while speaking.




� Presentation Techniques: ² Use Audio-visual aids;

² The Delivery should enhance

the presentation and not kill

it. ² Five key facets of the human

body, deserving attention in

presentation are:

�Eye Contact:�Voice Modulation:

�Expression:

�Appearance: and

�Stance.



S S S A P FRAMEWORK

There are some importantelements in the frameworkknown as SSSAP

� Set (the mood of the

audience);� Support (your presentation

with facts, examples andarguments);

� Sequence (the presentationin the right order);

� Access (of info by theaudience should be easy);

� Polish (by value additions).



C H A P S

Presentations are a way of communicating ideas andinformation to a group. A

Good presentation has:

� Content (info people need);

� Human Element (presenter can sway the results);

� Audience Orientation (they

are your customers);� Packaging (well prepared &relevant); and

� Structure (logical beginning,

middle, and end).



Presentation Structure

Presentations should havea definite structure/format

otherwise audience have

difficulty in following them.

Having established the aim

of your presentation, you

should choose the most

appropriate structure to

achieve it.

However, the structure

must not get in the way of

the main message.



If it is too complex, too

convoluted or simply toonoticeable the audience

will be distracted.

There are several options

for structuring thepresentation:

� Timeline - Arranged in

sequential order .� Climax - The main points

are delivered in order of

increasing importance.



� Problem/Solution - A

problem is presented, asolution is suggested, and

benefits are then given.

� Classification ² All the

important points are

highlighted.

� Simple to complex - Ideas

are listed from thesimplest to the most

complex. Can also be done

in reverse order .



Some of the structures normally usedare:

� Sequential Argument (a series of linkedstatements ultimately, leading to aconclusion);

� Hierarchical Decomposition (the maintopic is broken down into sub-topics andeach sub-topics into smaller topics, whicheventually is broken down into very smallbasic units);

� Question Orientated (The format is tointroduce the problem and the varioussolutions to that problem, listing the pro'sand con's of each solution in turn);



� Pyramid (the subject is introduced in its

entirety in a catchy first paragraph. The

next few paragraphs repeat the same

information only giving further details to

each point. The next section develops

certain themes within each of the sub-

points adding more information); and

� The Meaty Sandwich (This is the simple

beginning-middle-end format in which the

main meat of the exposition is contained inthe middle and is preceded by an

introduction and followed by a summary

and conclusion).



Six Ways To An Effective

Presentation� Create a strategy and use it to inform

your structure

� Respect the medium

� Focus on the introduction andconclusion

� Polish delivery

� Use visual aids effectively

� Prepare for questions



How To Begin

It is imperative to plan your beginning carefully; there

are five main elements:

� Get their attention: Every

minute is precious so, fromthe beginning, make sure

they pay attention.

� Establish a theme: Start

the audience thinkingabout the subject matter of

your presentation.



� Present a structure: If you explain briefly

at the beginning of a talk how it is to

proceed, then the audience will know

what to expect.

� Create a rapport: Plan exactly how you

wish to appear to them and use the

beginning to establish that relationship.



How To End

The final impression youmake on the audience isthe one they willremember.

Thus it is worth planningyour last few sentenceswith extreme care.

As with the beginning, itis necessary first to gettheir attention, which willhave wandered. Thisrequires a change of pace,or perhaps one final

culminating idea.



Indeed it is best ending is

the one that comesunexpectedly with that

final vital phrase left

hanging in the air and

ringing round their memories.

Alternatively the ending

can be a flourish, with the

pace and voice leadingthe audience through the

final crescendo to the

inevitable conclusion.

Present Skills 1

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