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Presales FICO Quest
Transcript of Presales FICO Quest
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Finance/Controlling Questionnaire
Finance/Controlling Questionnaire
InstructionsThis questionnaire is a tool you can use to collect information about your business that will be
useful for tailoring the R/3 System to your business needs. You will need Microsoft Word for
Windows to work with this document. Enter your answers in the fields after the questions, usingthe TAB key to move from field to field. You may save and later change your answers in this
questionnaire just as you would with any other Word document.
1 Organization Structure
1.1 Company Codes
A company code is an independent accounting unit for which a balanced set of books is
produced. It is a legal entity. Balance sheets and Profit and Loss statements are requiredat the company code level.
What are the legal entities that
constitute your business?
Do you produce a Profit and Loss
Statement and a complete Balance
Sheet with retained earnings for eachlegal entity? (If a complete balance
sheet including equity section is not
produced, then it is not a company.)
Yes No
Does each legal entity have a separateFederal tax ID Number?
Yes No
Which of these entities are true
operating companies that transact
business at arms length with vendors
and customers?
Which of these entities are holdingcompanies?
What is your percentage of ownership
for each legal entity?
Does one entity supply customers with 1997 SAP Technology Inc. 1
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products valued as inventory under
another entity so revenue is reported inthe selling entity though the cost
(inventory) resides in elsewhere?
In which currency does each legal
entity operate?
In which currency does each legal
entity report?
When does each legal entitys fiscalyear begin?
For each legal entity, list the number of
periods (both accounting and special
periods) used. Include the beginningand ending dates for each period.
1.2 Business Areas
A business area is a special economic unit within a company code for which internal
balance sheet and profit and loss statements can be created.
Are you subject to segment reporting inaccordance with FAS14?
If your answer is yes, identify your
industry segments.
If not, do you generate a Profit and
Loss Statement including Earnings
before Taxes, and a complete balancesheet (exclusive of Retained Earnings)
for any component of your company
(for example, division)?.
1.3 Chart of Accounts
Does each company code have its own
operating chart of accounts with aunique numbering convention, or do allcompanies use a common chart of
accounts with a consistent numbering
scheme?
If each company has its own operating
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Finance/Controlling Questionnaire
chart of accounts, are you interested in
standardizing the charts into a commonnumbering scheme?
If each company has its own operatingchart of accounts, are they mapped to a
consolidation/corporate chart of
accounts for reporting?
Are any of the companies required toreport in a statutory chart of accounts?
(For example, France, Germany, etc.)
Do these companies use the statutory
chart of accounts as their primaryoperating chart of accounts (i.e., all
posting and account analysis is madeusing the statutory account code), or dothey use the statutory chart for
reporting only?
Identify the different levels of
Consolidation (e.g., by Country, by
Region, etc.):
Please list the external financial viewsof your organization by which you
would expect to produce complete
Profit and Loss Statements and BalanceSheets. (Legal entity, country, regions,
continents, etc.)
How many general ledger accounts do
you currently have?
Describe your current general ledger
account number (for example, division,cost center, natural account, expense
code).
In R/3, the FI general ledger account number consists only of the natural account. Other
information resides in different modules. For example, cost centers are defined in CO andare not part of the FI account number.
For each company, how detailed is its
operating chart of accounts? Is it
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optimized so that detail data (for
example, sub-ledger reconciliationaccount data) is captured via control
accounts?
If not, please explain why detail
information is being captured with the
chart of accounts instead of theoperational sub modules. (Assumption
is that there may be no integration
between modules.)
1.4 Consolidation
Identify the current system used to
generate consolidated financialstatements (e.g., Excel, Hyperion).
If you plan to replace the currentsystem with SAP, please complete
questions below.
Which of your legal entities represent a
minority interest?
How many monthly elimination entriesdo you have?
Identify any situations where inventoryis transferred between companies, such
that profit/loss in inventory that has to
be eliminated on the consolidatedbooks.
2 Financial Application
2.1 Master Records - GL
AccountsDo your general ledger accounts fallinto discrete number ranges (for
example, cash accounts are 1000 -
1999)?
Can you define groups of general
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Finance/Controlling Questionnaire
ledger accounts that require similar
information on the master record?
How do you wish to control general
ledger account creation andmaintenance? Will it be done at the
company level or the corporate level?
Do you currently use templates or
prototypes to create general ledgeraccounts?
How many retained earnings accounts
do you maintain per company code?
How many reconciliation (control)
accounts do you need for each sub-ledger?
Example: Accounts Payable must have
at least one reconciliation
account in general ledger, but
some companies might chooseto have more (domestic
payables, foreign payables).
Do you wish to retain line item detail
(open item managed) for every general
ledger account? If not, what are theexceptions?
Please examine the attached Frame
Chart of Accounts. Can this frame beused as a starting point to build your
chart of accounts? (The advantage in
using the Frame Chart of Accounts is
that you will need to make only minorchanges to the Automatic Account
Determination.)
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2.2 General Ledger Transaction Processing
What types of general ledgertransactions do you process?
General Journals
Recurring Journals
Accruals/Deferrals
Inter-companytransactions
Incoming payments
Outgoing payments
Down Payments
Bills of exchange
Other
s:
What is the current structure of your
general ledger transaction number?
How is the number assigned by yourcurrent system?
Internally Externally
Are your transaction numbers specificto fiscal year, or do they flow from year
to year?
Do you have a need for repetitive or
model journal entries?
What types of reversing journal entriesdo you have?
Do you calculate interest on any
general ledger accounts?
Do journal entries require any type of
approval before they are posted to the
general ledger?
Describe your current process forreconciling sub-ledgers (accounts
receivable, accounts payable, fixed
assets) with your general ledger.
Describe any special requirements toposting to particular general ledger
accounts (for example, expense
accounts require an associated costcenter).
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Finance/Controlling Questionnaire
Is there information that you wish to
require for certain types of journalentries or general ledger accounts?
Is there certain information that youwish to be able to display when you
view journal entries online?
Describe your period-end closing
process.
What types of daily, weekly, periodic,and ad hoc transaction reports do you
need for general ledger?
2.2.1 Closing Operations
How do you carry out reconciliation inaccounting?
Manually
Automatically
Daily
Weekly
Monthly
When do you close current postingperiod?
Always on same date
When required
On certain day ofnext month
Date for GL
accounting
Date for ARaccounting
Date for AP
accounting
Which evaluations belong to month-end closing?
Balance audit trail
Open item list
Balance List
Advance return fortax on sales andpurchases
Balance Sheet
Profit and Lossstatement
When do you close current fiscal year? Always on same date Date for AR
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When required
On certain month
Date for GLaccounting
accounting
Date for AP
accounting
Which evaluations belong to year-endclosing?
Balance audit trail
Open item list
Balance List
Advance return fortax on sales and
purchases
Balance Sheet
Profit and Loss
statement
2.3 Master Records -Customers (AR)
How many customer master records do
you currently have?
What is the current structure of your
customer number?
Is the number internally assigned by
your current system or externally
assigned by a user?
Do you intend to keep your existingnumber structure?
Are there classifications or groupingscurrently assigned to your customers
(for example, grouping by localcustomers, foreign customers,
government customers)?
If there are currently no classifications
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Finance/Controlling Questionnaire
or groupings for your customers, could
you create them? If so, what wouldthey be?
What types of customer master recordsare there?
Domestic Goods &Invoice recipients
Abroad Goods &
Invoice recipients
Branches / Head
Offices
Agents / Sales Reps
CommissionRecipients
One-Time Customers
Employees
Is there any information that you wishto require for certain customers?
Do you have any customers who arealso vendors?
Do you have one-time customers
(customers with whom you expect todo business only once)?
List the payment terms that you offer
your customers (for example, 2%
discount if paid within 10 days, net
amount due in 30 days).
Do you have holdback/retainageagreements with your customers?
Do you have agreements with
customers which call for installment
payments?
Have you defined acceptable ranges(tolerances) within which your
customer payments can deviate from
the amount billed to them?
Does your company perform credit
management on customers? If so,please describe the credit management
process in detail.
Do you wish to perform dunning
(reminder letters for overdue amounts)for your customers? If so, please list
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your dunning requirements.
Are any security access authorizations
needed?
Company Related
Department Related
Personnel Related
Master Record
Related
Field Related
Field-Group Related
What criteria are there for deleting a
customer master?
No open items
No transactions for
more than 1 year
No transactions for 2
years
No transactions for 3
years
Balance is less than:
Other:
2.4 Customer TransactionProcessing
What types of customer transactions do
you process (for example, customer
invoices, credit memos, customerpayments)?
What is the current structure of yourtransaction numbering?
Manually Assigned AutomaticallyGenerated
Are your transaction numbers specific
to fiscal year, or do they flow from yearto year?
Are there foreign currency
transactions?
Do you receive down payments
(advance payments) from your
customers?
Do you charge customers interest on
overdue amounts?
If yes, is interest calculated on balances
or days overdue?
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Finance/Controlling Questionnaire
Do customer invoices require any type
of approval before they are posted tothe general ledger?
Describe any taxes which must becalculated on customer transactions.
Describe your cash receipts process (for
example, manual, lock box).
Do you receive a single payment for
multiple invoices from your customers?
How are payments matched tocustomer invoices?
What types of adjustments do youperform on customer invoices (for
example, adjustments for defectivematerial, shipping damage)?
Is there certain information that you
wish to be able to display when you
view customer entries online?
What types of daily, weekly, periodic,
and ad hoc transaction reports do youneed for accounts receivable?
2.4.1 Outgoing Invoices
How do you compare documents withSales & Distribution?
Number ofdocuments
Total amounts
Other:
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What information do you include in
outgoing invoices?
Foreign Currency
Payment Terms
Tax on sales andpurchases
Texts
Invoice Number
Cost Center
PO number
Project
Personnel number
Asset number
Tax ID number
Dunning indicator
Other:
How do you make account assignments
when manually entering invoices orcredit memos?
Account assignment
stamp
Central Accountassignment
Local Account
assignment
in accounting
in sales
2.4.2 Incoming Payments
How do you process incoming
payments?
Manually
Automatically
Both
What types of payment do you process? Cash payments
Bank Transfers
Bills of exchange
Other:
How do you process payment
differences?
Difference is charged up to specific amount
Residual amount is carried forward
Grace period for cash discount deduction in
days
2.4.3 Dunning
What types of dunning notices do youuse?
Notices as payment reminders
notices with dunning levels
account statements
What is dunning frequency? Weekly Other
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Finance/Controlling Questionnaire
Bi-weekly
Do you dun various customer groups atdifferent intervals? Yes
No
When do you dun an account? By due date for net payment
when grace period is exceeded
How many dunning levels do you
have?
Do you calculate dunning charges or
interest?
Dunning fees at dunning level
Interest at dunning level
Do you vary the text on dunning
notices?
by dunning level
by customer groups
Both
2.5 Master Records -Vendors (AP)
How many vendor master records doyou currently have?
What is the current structure of your
vendor number? Is it internally
assigned by your current system or
externally assigned by a user?
Do you intend to keep your existingnumbering structure?
Are there classifications or groupings
currently assigned to your vendors (for
example, grouping by local vendors,foreign vendors, 1099 vendors)?
If there are no classifications or
groupings for your vendors, could you
define some? If so, what would they
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be?
Is there any information that you wish
to require for certain vendors?
Do you have any vendors who are also
customers?
Do you have one-time vendors(vendors with whom you expect to do
business only once)?
List the payment terms that you offer
your vendors (for example, 2%discount if paid within 10 days, net
amount due in 30 days).
Do you have holdback/retainage
agreements with your vendors?
Do you have agreements with vendorsthat call for installment payments?
Have you defined acceptable ranges
(tolerances) within which your vendor
payments can deviate from the amount
billed to you?
Do you always want to take anydiscounts offered by your vendors?
2.6 Vendor Transaction
Processing
What types of vendor transactions are
currently being processed (for example,vendor invoices, credit memos, vendor
payments).
What is the current structure of the
transaction number?
Is the number internally assigned byyour current system, or externally
assigned by the user?
Are your current transaction numbers
specific to fiscal year, or do they flow
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Finance/Controlling Questionnaire
from year to year?
Are there foreign currency vendor
transactions?
Do you make down payments (advance
payments) to your vendors?
Do vendor invoices require any type ofapproval before they are posted to the
general ledger?
Do your vendors charge interest on
overdue payments?
If yes, is interest calculated on balances
or days overdue?
Describe any taxes that must be
calculated on vendor transactions.
Do you issue a single payment for
multiple invoices from your vendors?
How are payments matched to vendor
invoices?
Is there certain information that youwish to be able to display when you
view vendor entries online?
What types of daily, weekly, periodic,
and ad hoc transaction reports do youneed for accounts payable?
2.6.1 Outgoing Payments
How do you pay vendors? Manually
Automatically
Both
Please describe the process: How do you post outgoing payments? To an outgoing payments clearing account
per payment method
per bank
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per payment method & bank
What types of automatic payment doyou process?
Checks
Bank Transfers
Postal Transfers
Bills of Exchange
Elimination w/
affiliatedcompanies
Checks/bills ofExchange
Bank TransfersAbroad
Other:
How often do you make payments? Daily
Once a week
Twice a week
Three Times a
week
Other:
How is the payment method determined
for automatic payments?
Indicator in Vendor Master
Indicator in Open Item document
Depending on Payment Amt.
Depending on number of items to be paid
How do you process cash discounts
received?
Manual Posting
Automatic Posting
Additional account assignment to Cost Center
of Products
How do you post exchange rate
differences in foreign currency
payments?
Manual Posting
Automatic Posting
Additional account assignment to cost center
or products
When payment is made
In bank debit entry of payment
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Finance/Controlling Questionnaire
How do you plan funds? In each payment run
by a single bank
by several banks
Do you optimize payment methods? Optimization in bank transfers
Optimization in checks
No Optimization
How do you process vendor credit
memos?
Are Due immediately
The value date is set as the due dateCan be invoice-related
How are payment media created? Are down payments paid
automatically?
Yes No
Are receivables from a vendor who is
also a customer considered during
payment?
Manual Check
Automatic Clearing
No Clearing
Which evaluations do you have foraccounts payable accounting?
Vendor List
List of AccountBalances
Open Item List
Due Date List
Line Item List
Account Statement
2.7 Master Records - Banks
Please list the banks with which your
company has bank accounts (checkingaccounts, payroll accounts, lockbox).
Please list the bank accounts within
each of the above banks.
Are any of these accounts held in a
foreign currency?
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Do you perform electronic funds
transfers with your customers orvendors such that you need to maintain
their bank information?
2.8 Taxes
Do you currently have an interface toany third-party tax packages (for
example, Vertex or Taxware)?
Do you charge sales tax on your sales? If yes, on what types of sales? Please list the States, Counties, Cities
and/or Jurisdictions to which you remitsales tax:
Do you have any international tax
issues on your sales?
Are you charged taxes on: Inventory Items
Assets
Expense items
Services
Any others? Pleasespecify:
Do you pay use tax? If yes, please list the states to whichyou remit use taxes:
Do you withhold taxes from your
vendor payments?
Do you receive Exemption Certificates
from your vendors for Withholding
Taxes?
Do you have 1099 or 1042 Reporting
requirements for vendor Withholding
Taxes?
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2.9 Currencies
List the local currency (operatingcurrency) for each of your company
codes:
Do you report in currencies other than
the operating currencies of yourcompanies?
Do you perform consolidated reporting
(grouping more than one companys
results) in a different currency?
How do you currently maintain your
exchange rates? For example, are theymanually entered into a table or
downloaded from a service such as
Dow Jones?
What types of exchange rates do youmaintain (for example, average rate,
bank buying rate, bank selling rate)?
Do you enter customer or vendor
invoices in foreign currency?
If yes, how is the foreign currency rate
determined?
Do you perform foreign currency re-valuations on either account balances
(for example, a bank account held in a
foreign currency) or open items (unpaiditems for customers or vendors)?
Describe your foreign currency
revaluation process and which
valuation methods you use:
2.10 Planning/Budgeting
What type of financial
planning/budgeting is currently
performed (for example, by company,by cost center, by product line)?
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Please describe your planning process: Do you plan on a monthly, quarterly,
half-yearly, or annual basis?
How do you distribute planned amounts
to individual planning periods (forexample, equal distribution among
periods, seasonal distribution)?
Does your planning take into
consideration non-financial (statistical)data?
2.11 Reporting
List the management reports that arecurrently used:
By which organizational units aremanagement reporting functions
structured (for example, company,
division, product line)?
Do you require internal balance sheet or
profit & loss reporting (Business Areaby regions or branches)?
Do you want to report daily or weeklybalances? If yes, then you need Special
Ledger.
2.12 Consolidation
Do you require group consolidation
across companies?
Yes No
Is consolidation performed in steps?
Please describe the consolidationprocess.
Do you require consolidation by
Business Area?
Yes No
2.13 Correspondence
Please list the types of correspondence
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Finance/Controlling Questionnaire
that are currently produced for
Accounts Receivable and AccountsPayable (for example, dunning letters,
account balance statements, checks,
payment advice).
Will you need additional types of
correspondence to meet your futureneeds?
3 Frame Chart of Accounts
Assets1000 Petty cash1050 Cash in Bank
1100 Deposits1200 Accounts receivable1201 Accounts receivable clearing1220 Allowance doubtful accounts1300 Raw material inventory1301 Clearing account stock take results1305 Trading goods inventory1310 Packaging material inventory1315 Semi finished goods inventory1320 Finished goods inventory1325 Spare parts inventory1390 Reserve for obsolete inventory1700 Assets1710 Machinery & equipment1720 Furniture & Fixtures1800 Accumulated depreciation Assets1810 Accumulated depreciation machinery & equipment1820 Accumulated depreciation Furniture & fixtures
Liability2000 Accounts payable2001 AP clearing2010 Clearing supplier discounts (Net method)2050 Goods received invoice received clearing
2100 Sales tax accrued2110 Use tax accrued2200 Employee tax withheld FICA2210 Employee tax withheld federal2300 Accrued salary payroll2310 Accrued hourly payroll2400 Accrued sales rebate2500 Freight clearing
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2510 Freight provisions2520 Customs duty clearing2530 Freight other
Capital/Equity3000 Capital stock3010 Paid in capital3990 Retained earnings
Revenues4000 Sales revenues domestic4100 Sales revenues export4200 Freight revenues4500 Discounts4510 Price discounts4520 Volume rebate
Cost of Sales5000 Cost of goods sold finished goods5010 Cost of sales other Materials5100 Consumption raw material5110 Consumption spare parts5120 Consumption packaging material5200 Inventory change finished goods5210 Inventory change other5300 Scrap5310 Sample5400 Gain/Loss inventory transfer5410 Freight inventory transfer5500 Gain/Loss inventory revaluation5550 Gain/Loss inventory other5600 Freight in5700 Purchase discount5710 Purchase price variance5720 Small price difference variance5999 Cost of goods sold miscellaneous
Admin Expenses6000 Salaries and wages6010 Direct labor6020 Indirect labor6030 Maintenance Labor6040 Purchased labor6050 Outside consultants6100 Freight out7000 Air transportation7010 Rental car (travel)7020 Training seminars
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Finance/Controlling Questionnaire
7030 Office supplies7040 Telephone7050 Insurance vehicle and equipment7060 Depreciation7070 Miscellaneous expense8499 Miscellaneous expense
Other Income and Expenses9000 Interest Income
4 Cost CenterAccounting (CO)
4.1 Organization StructuresList the legally independent
organizational units that are to be
illustrated in cost accounting.
Are allocations within cost accountingrequired between these units?
Yes No
Is an overall view of all units desired in
cost accounting?
Yes No
Will access to cost center reports be
regulated through securityauthorizations?
Yes No
If yes, describe 4.2 Master Data in CostAccounting
How are the cost accounting objects
organized?
by Cost Centers
by Orders
by Projects
If other, please
describe:
Estimate the number of objects that
exist for each object type. Indicate
whether a manual data transfer ispossible or practical.
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When should the transfer of cost
accounting data take place?
At the change of the fiscal year
During the fiscal year
How many cost elements from financial
accounting are processed further in costaccounting.
Which costing-based elements do you
have?
depreciation
interest
employee benefit cost
Please list all others:
4.3 Actual Postings to CostAccounting
4.3.1 Billings, Cash Receipts, Posting Documents
How will on-periodically occurringcosts be treated?
direct transfer fromfinancial
accounting
imputed costs in
financialaccounting
imputed costs in costaccounting
How does reconciliation of imputed
costs between financial accounting and
cost accounting take place?
Manually
Via an allocation costcenter
Via a standard order
At which intervals? 4.3.2 Actual Activity Allocation
Do you execute direct actual activity
allocations between cost centers? Thismeans activity allocations made on the
basis of hours or other activity units.
Yes No
4.3.3 Personnel CostsHow do you treat employee benefitcosts?
direct transfer fromfinancial
accounting
imputed costs in
financial
imputed costs in costaccounting
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Finance/Controlling Questionnaire
accounting
How does reconciliation of imputedcosts between financial accounting and
cost accounting take place?
Manually
Via an allocation cost
center
Via a standard order
At which intervals? 4.3.4 Capital Costs
Is cost accounting depreciation dividedinto proportional and fixed elements?
Yes No
Is interest calculated on fixed assets? Yes No
How do you treat non-periodically
occurring costs for Capital Costs?
direct transfer from
financial
accounting
imputed costs infinancial
accounting
imputed costs in cost
accounting
4.3.5 Periodic Tasks in Actual
What assessments or distributions do
you carry out in actual? Prepare a list ofassessments you carry out in cost
accounting.
Describe the basis for the assessment ofthe individual costs (such as number of
employees, water usage, etc.).
Do these assessments occur as
conceived in planning?
4.4 Planning in Cost
Accounting
4.4.1 Cost Element Planning
In what level of detail does your cost
element planning take place?
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In which periods does your cost
element planning occur?
How are revenues planned? Are the cost elements divided into
proportional and fixed elements?
4.4.2 Periodic Allocations in Plan
Prepare a list of the individual
assessments you carry out in cost
accounting. Describe the basis for theassessments of the individual costs.
Do you execute direct plan activity
allocations between cost centers? Thismeans activity allocations made on thebasis of hours or other activity units.
Yes No
Do you carry out plan imputed cost in
cost accounting?
Yes No
Costs falling outside periods are often
rounded off in cost accounting (such as
vacation bonus, contributions, etc.).List the cost elements you treat in this
manner and whether they occur as
conceived in planning.
4.5 Reporting
What management reports do you
require?
Do you have Balance Sheet and Profit
Loss reporting on cost centers
Yes No
How do you report on current actualcosts?
by Cost Centers
by Business Areas
by Cost elements
by Product
Others - pleasedescribe:
Do you perform a comparison of theabove actual costs to planned costs?
Yes No
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Finance/Controlling Questionnaire
Which types of profit do you display in
cost accounting?
Cost Center Profit
Profit Center Profit
Cost Object Profit
Operating Profit
Other: