Preparing PowerPoint Preparing PowerPoint PresentationsPresentations

Graham SeibertGraham Seibert

Copyright 2006Copyright 2006This is a segment of the draft version of a large syllabus. I need your feedback to improve it. There is a voice recorder capture your suggestions during the presentation.

Using Powerpoint Graham Seibert Copyright 2006Using Powerpoint Graham Seibert Copyright 2006 22

A short history of technologyA short history of technology

Excel 1.0Word

1.0

PowerPoint 1.0

Using Powerpoint Graham Seibert Copyright 2006Using Powerpoint Graham Seibert Copyright 2006 33

PowerPoint 1.0PowerPoint 1.0

Using Powerpoint Graham Seibert Copyright 2006Using Powerpoint Graham Seibert Copyright 2006 44Using Powerpoint Graham Seibert Copyright 2006 4

Using Powerpoint Graham Seibert Copyright 2006Using Powerpoint Graham Seibert Copyright 2006 55

OrganizeOrganizeUse Word Outliner to figure out the order of the Use Word Outliner to figure out the order of the presentationpresentationUse Send To (or Copy in older versions) to get Use Send To (or Copy in older versions) to get the outline into PowerPointthe outline into PowerPointRules of thumb: Rules of thumb: – One slide per minuteOne slide per minute– Three main bullets per slideThree main bullets per slide– PowerPoint is only an organizing tool. You are the PowerPoint is only an organizing tool. You are the

storyteller. Don't tell the whole story with your slides.storyteller. Don't tell the whole story with your slides.– Don't let the effects detract from the story.Don't let the effects detract from the story.

Screwy backgroundsScrewy backgroundsExploding bullet pointsExploding bullet pointsSlide-to-slide changes in styleSlide-to-slide changes in style

Using Powerpoint Graham Seibert Copyright 2006Using Powerpoint Graham Seibert Copyright 2006 66

MinimizeMinimize

Clutter on the pageClutter on the page

Extent of detail in the storyExtent of detail in the story– Pitch the story to the lowest common denominatorPitch the story to the lowest common denominator– Respect the inherent differences between written Respect the inherent differences between written

documents and oral presentationsdocuments and oral presentations

Demands on listener memoryDemands on listener memory– Let the slides guide the audience through the storyLet the slides guide the audience through the story– Remind listener orally of the theme and organizationRemind listener orally of the theme and organization

Using Powerpoint Graham Seibert Copyright 2006Using Powerpoint Graham Seibert Copyright 2006 77

PracticePracticeIt feels weird to talk to the walls in an It feels weird to talk to the walls in an empty room. As a teacher:empty room. As a teacher:– Emphasize the necessity of doing soEmphasize the necessity of doing so– Enforce the given time limits Enforce the given time limits

To be fair to students who honor themTo be fair to students who honor themTo reinforce the practice of rehearsingTo reinforce the practice of rehearsing

Encourage the students to record and Encourage the students to record and listen to their presentations to catchlisten to their presentations to catch– Mistakes of fact, pronunciation and grammarMistakes of fact, pronunciation and grammar– Bad verbal habitsBad verbal habits

Using Powerpoint Graham Seibert Copyright 2006Using Powerpoint Graham Seibert Copyright 2006 88

DesignDesign

The slide masterThe slide master– Choose a style and stick with itChoose a style and stick with it– Use logos (school logo, whatever)Use logos (school logo, whatever)– Number pagesNumber pages– Identify pages (your name, etc.)Identify pages (your name, etc.)

Use the master to apply systematic Use the master to apply systematic changes as necessary in slides.changes as necessary in slides.Make each slide legible across the room to Make each slide legible across the room to a listener with bifocalsa listener with bifocals

DramaDramaUse effects only if they fit the storyUse effects only if they fit the story

Assembling pictures to tell the story is a Assembling pictures to tell the story is a good use for a graphics package. Example:good use for a graphics package. Example:

Item Characteristic Curves showing

•Item Difficulty

•Item Discrimination

Using Powerpoint Graham Seibert Copyright 2006Using Powerpoint Graham Seibert Copyright 2006 1010

Sturm und DrangSturm und DrangPowerPoint can handle .wav filesPowerPoint can handle .wav files– Sound bites may add some dramaSound bites may add some drama– Narration, in the odd circumstance that the Narration, in the odd circumstance that the

presenter cannot be physically presentpresenter cannot be physically present

PowerPoint can handle videoPowerPoint can handle video

Focus on eye candy usually detracts from Focus on eye candy usually detracts from the organization and quality of the storythe organization and quality of the story– Don’t encourage itDon’t encourage it– Consider setting school policy to forbid it Consider setting school policy to forbid it

Using Powerpoint Graham Seibert Copyright 2006Using Powerpoint Graham Seibert Copyright 2006 1111

Common Mistakes with PowerPointCommon Mistakes with PowerPoint

Reading instead of talking to the slidesReading instead of talking to the slides

Making text and images too smallMaking text and images too small

Failing to use graphics, or using poor Failing to use graphics, or using poor graphicsgraphics

Putting more effort into using PowerPoint Putting more effort into using PowerPoint gimmicks than polishing the storygimmicks than polishing the story

Failure to practiceFailure to practice

Failure to time the presentationFailure to time the presentation

Using Powerpoint Graham Seibert Copyright 2006Using Powerpoint Graham Seibert Copyright 2006 1212

ConclusionConclusion

View PowerPoint from in terms of its View PowerPoint from in terms of its original intent: a presentation organizeroriginal intent: a presentation organizer

Keep the slides big, bold and simpleKeep the slides big, bold and simple

Use razzle dazzle judiciouslyUse razzle dazzle judiciously

Practice repeatedly, with a stopwatch and Practice repeatedly, with a stopwatch and a voice recordera voice recorder