Preparing for an NCLB Monitoring Visit

NCLB Regional Meetings

Roundtable Discussion

April 2007

•Visit each district every five years

•NCLB Goals

•Program compliance

•Interview NCLB Coordinator, Title Contacts, Title IA teachers/ed techs/classroom teachers/parents

•Learn more about how each district is implementing the program

NCLB Monitoring

• 2007-08 will begin a new cycle• Monitoring information located athttp://www.maine.gov/education/nclb/

monitoring/home.htm• Information will be updated but

requirements will not change until new authorization

Criteria for Selection for 2007-2008

• Low % of Highly Qualified Teachers

• History of late submissions

• Citations under IASA and NCLB

• At least a year since last visit

• Date of last review

How will you know when it is your turn?

• SAUs to be visited during the 2007-2008 year are in your Cross-Cutting Handout

• Other years will be posted on the NCLB web page by summer

• Anxious--You can request a review at any time

What comes first?

• A confirmation form will be mailed in May to those scheduled in 2007-2008

• This includes the proposed date and name of the review coordinator

• Return the form indicating that this is a good date or we will work with you to determine a better time

The NCLB Review Coordinator

• About two months prior to the agreed upon date, the review coordinator will call the Superintendent

• A district contact person will be determined

• All communication will be sent to that person

The NCLB Review Coordinator

Will send the following documents to the contact:• NCLB Visit Preparation Guide• Pre-Review Report• Chart outlining each Title’s monitoring needs and

team member assigned to each title• Matrix for developing the day’s agenda• Monitoring interview guide• NLCBA Goals

The SAU Contact Will1. Complete the Pre-Review Report2. Determine a schedule for the team based on the

chart outlining each Title’s monitoring needs and team member assigned to each title

3. Prepare responses to the monitoring interview guide—formal or informal

4. Provide a meeting space the NCLB Team can use throughout the day

5. Mail items #1 and #2 above to the NCLB review coordinator by the required date. Provide driving directions for the team to the morning meeting location

What the day looks like

• Introductions/logistics• District presentation or interview to address the

NCLB Monitoring Interview Guide• Meet with SAU staff to review evidence

supporting the answers in the Pre-Review Report• Title IA School Visits • Meet with Title IA Parents• Visit Non-Public Schools (if applicable)

What will we ask Title IA staff about?

• Identification of students

• Schedule with students

• Coordination with classroom teachers

• Contact/interaction with parents

What will we ask Title I staff to have available?

• A student folder• Schedule• List of students served• Examples of progress reports• Documents/lesson plans to support coordination

with the classroom teacher• Parent notification• Parent contact information

An oral report will be given on the day of the review

A letter will be sent within 2 to 3 weeks. If items require action, the State team will be available to assist you

What happens next?

Then the NCLB Review Coordinator will:

• send a follow up letter

• follow up on citations if any are found

• Schedule a follow up visit if needed

Findings Often Include• Need for Updated Parent Involvement Policies—

District/School• Need for Parent Compacts• Need for Parent Evaluation of Programs/Training• Late submission of Application/Performance Report

and other required paperwork• Need for Periodic Certifications and Personnel Activity Reports• Need for HQT Letters• Need for updated Lau Plan• Undocumented Contracted Services• NCLB Report Cards

Resources to Assist You

• http://www.maine.gov/education/nclb/guidance/home.html

• Parent Information Resource Center (PIRC) 207-623-2411 or 800-870-7746

• www.whatworksclearinghouse.org

• NCLB Team—give us a call. Our contact information is on your bookmark.