Preparing for a brighter future together

For all questions please email:

Please include your company name and contact details on your email.

Or for project updates and to download a copy of this change pack please visit:

Your 3M contact will be happy to answer any further questions you may have.

Easier

We are making it easier for you to do business with us…

…with the introduction of a new global Enterprise Resource Planning (ERP) system, that will link business processes, countries, people and information with one global seamlessly integrated platform. We value our relationship with our suppliers and we want to keep you informed of the changes that you will see. In this document you will find clear, easy to understand details about these changes.

3M.co.uk/serviceupdate

[email protected]

2

Simplified

Supplier Direct 6

Contents Page

New eCommerce 4

New Order Management 7

New Accounting System 10

3

New eCommerce

eCommerce supplier collaborationAs part of our transition to our new Enterprise Resource Planning (ERP) system, 3M is introducing eCommerce supplier collaboration tools that will enable electronic trading relationships with our suppliers. These tools will enable suppliers to view documents electronically. The use of eCommerce will become a mandatory expectation for all suppliers.

• Purchase orders – view, download or interface directly with 3M’s ERP system

• Purchase order acknowledgements – confirm details of purchase orders

• Advanced shipment notices – confirm details of shipment information

• Send invoices via electronic method only

• On-line catalogues

We have three different tools that enable the electronic delivery and exchange of purchase orders, purchase order acknowledgements, advanced shipment notices and invoices between 3M and our suppliers. The appropriate tool will be determined based on type of activity and volumes. Suppliers will be approached by the 3M regional eCommerce team, as appropriate. We look forward to your support of our transition to our new ERP system.

• Ariba Network Covers most purchases (direct, indirect, but not sub-contracting purchase orders (POs))

• Electronic Data Interchange (EDI) Covers all purchases (direct, indirect, sub-contracting POs)

• Supply Network Collaboration (SNC) Covers sub-contracting POs. Also supports inventory collaboration with suppliers (sharing of net demand, Supplier Managed Inventory (SMI))

The benefits to our suppliers: • Real-time communication and visibility of

purchasing data

• Reduction in paper, manual data processing and lost paperwork

• Early identification and correction of errors in purchasing data

• Reduction in errors related to receiving and invoice match exceptions

• Improved data processing accuracy and efficiency

• Enable invoices to be paid on time

[email protected]

If you have any questions regarding eCommerce, please send an email to:

4

New eCommerce

You can now transmit order confirmations, shipment notices and invoices electronically

Until now In the future – after system conversion

Purchase orders

You have received orders from 3M by email or fax, with a shipping address for one of 3M’s production sites or offices. • You will receive orders via one of our eCommerce solutions.

Purchase Order Acknowledgments (POA)

We have not always received an order acknowledgment. •An order acknowledgment will be compulsory. You can easily view, correct and accept order details, such as quantity, price or delivery date. This will help us reduce mistakes to a minimum.

Advance Shipment Notice (ASN) – ASN applies to suppliers shipping goods and materials to 3M

We have rarely received a shipment notice. •A shipment notice will be compulsory, prior to dispatching the delivery. This will help us optimise the receiving, invoice matching and payment process.

Invoices

You have been sending your invoices to 3M United Kingdom PLC or 3M Ireland Limited. •

You will send all invoices electronically using one of the new eCommerce solutions. Until then, please continue to send your paper invoices to the 3M addresses provided.

5

Supplier Direct

A portal, just for you: Supplier Direct

Your advantagesJust one portal for all information related to your business transactions with 3M – at the click of a button.

Supplier Direct contains information regarding our business principles and policies in terms of delivery and invoicing (including the General Terms and Conditions for purchase orders and delivery schedules), packaging, shipping and transport.

Your 3M contact will be happy to answer any further questions you may have.

www.3M.com/supplierdirect

6

New Order Management


You have received our purchase orders: • via email or fax

• with delivery address to a 3M location (warehouse, production site or office)

• You will receive purchase orders from 3M United Kingdom PLC or 3M Ireland Limited via one of our eCommerce solutions: • Ariba Network• SNC• directly via EDI• via fax and email The delivery address will be repeated in the PO.

SPECIFIC NUMBER

TO:SUPPLIER NAMESUPPLIER ADDRESS

3M United Kingdom PLC 3M CentreCain RoadBracknellBerkshire RG12 8HTReg. No. 1123045VAT No. GB362 5866 29Tel: +44-(0)1-344 858000Fax: +44-(0)1-344 858278

Ship To:

SHIPPING ADDRESSS

Bill To:3M United Kingdom PLC Accounts Payable DeptPO Box 201, 3M CentreRG12 1FD BracknellUnited Kingdom

3

Tel:

ItemDue DateDescriptionLine

No.:

Quantity Item TotalUnit Price

The above number must appear on all related correspondence,shipping papers and invoices

Date 01.04.2016

Payment Terms

Freight Terms

Ship Via

PAYMENT TERM TIME PERIOD

PLACE OF DESTINATION

SHIPPING METHOD

NAME 0000000000

Requestor:

Purchase Order

31.07.20161.1 PRICE PER EA

PRICE1 EAATH - M&M - Refurbishment of ASD ReceptionHall & stairs, as per quote dated 31/03/2016.

31.07.20162.1 PRICE PER EA

PRICE1 EAATH - M&M - Refurbishment of ASD Conference/ Meeting room, as per quote dated 31/03/2016.

GBP

Important

TOTALTotal PO AmountCurrency

Important Notice: 3M Terms and Conditions

Unless otherwise specifically agreed in writing, all orders placed by 3M are subject to 3M's General Conditions of Purchase (a copy of which is attached).Delivery/shipment of any products or service in execution of this order shall constitute express acceptance of 3M's General Conditions of Purchase whichshall override all conditions stipulated by the supplier whether orally or by written communication, and whether prior to or together with any delivery/shipment.General Information:

Please notify ship to contact shown at the top of this Purchase Order immediately if you are unable to ship as specified. Please notify 3M SourcingOperations on +44(0)1344 858000 if you have not, for whatever reason received a copy of the 3M General Conditions of Purchase. This is acomputerised order, valid without signature. This document may contain confidential information and/or copyright material of the 3M Company which isintended only for the recipients to whom it is addressed. If you are not the intended Recipient, you are not authorised to make use of, disclose, distributeor copy this document in any way.If this document was received by you in error, please notify us immediately by telephone on +44(0)1344 858000.

Purchase Order: No.: SPECIFIC NUMBERThe above number must appear on all related correspondence, shipping papers and invoices.

TO:SUPPLIER NAME SUPPLIER ADDRESS

Date: 01.01.2017 Payment Terms: PAYMENT TERM TIME PERIOD Freight Terms: PLACE OF DESTINATION Ship via: SHIPPING METHOD

Buyer: BUYER NAME AND CONTACT DETAILS

3M United Kingdom PLC 3M Centre, Cain Road, Bracknell, Berkshire RG12 8HT, United Kingdom Tel:+44 (0)1344 858000 Fax:+44 (0)1344 858278

Ship To:SHIPPING ADDRESS

Bill To:3M United Kingdom PLC Accounts Payable Dept PO Box 201, 3M Centre Bracknell, Berkshire RG12 1FD, United Kingdom Registration number: 1123045 VAT No.: GB362 5866 29 Send Invoice To:3M United Kingdom PLC Accounts Payable Dept PO Box 201, 3M Centre Bracknell, Berkshire RG12 1FD, United Kingdom Tel:+44 (0)1344 857377 Fax:+44 (0)1344 858278

Line Item Description Quantity Comma is the decimal

separator

Unit price Point is the decimal

separator

Due Date (DD.MM.YYYY)

Item Total

10 3010003912 CONTAINER/TRAY, PAPERBOARD 6922 CTN Old Material No: DV252105320 Tax Rate: 20.00%

164,560 EA PRICE per EA

DUE DATE PRICE

Total PO Amount (Before Tax) Currency

PRICE GBP

Important Information

Terms and Conditions Purchase Order/Scheduling Agreement Terms and Conditions please visit http://3m.com/supplierterms

7

New Order Management


We have been using 11 digit ID numbers that can be found on the order form. •

We will switch to 10 digit ID numbers for all direct materials (raw and semi-finished materials only). During the transition period, you will find both numbers, the old 11 digit one and the new 10 digit ID number, on the order form. Please indicate both numbers on your invoices and shipping notes.

The agreed packaging units (i.e. boxes, cartons, etc.) have been listed on the order form. No changes.

Our buyer or requester name and his/her contact details have been included on the order form. •

Our buyer, who is responsible for the order will be shown on the order sheet, including his/her contact details. He/she will be your contact person for all questions regarding the order. Please note: for your future orders your contact person may change.

8

New Order ManagementPurchase Order: No.: SPECIFIC NUMBERThe above number must appear on all related correspondence, shipping papers and invoices.








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Item Total



DUE DATE PRICE


PRICE GBP



Orderer’s address

To make things easier, both the old 11 digit product IDs as well as the new 10 digit ones will be used during the transition period

Shipping address may vary from order to order

Billing address

Invoice recipient may be different from the billing address

Value Added Tax may vary depending on the shipping address; this is why only the net total is shown.

Old 11 digit ID number

New 10 digit ID number

Buyer contact details

9

New Accounting


Accounts payable contact for invoices and credits

3M United Kingdom PLC, Accounts Payable, 3M Centre, Cain Road, Bracknell RG12 8HT, United Kingdom

Or

3M Ireland Limited, Accounts Payable, The Iveagh Building, The Park, Carrickmines, Dublin 18, Ireland

[email protected] +44 (0) 1344 857377

• =

PO BOX 36-001, UP Wrocław 36, 50-211 Wrocław, Poland

Or

PO BOX 36-002, UP Wrocław 36, 50-211 Wrocław, Poland

[email protected] +44 (0) 1344 857377

Invoices

You have been able to view your invoice status via eSupplier. • You will no longer be able to view your invoice status via

eSupplier.

Electronic invoicing and payment status

In the ‘eCommerce’ chapter (page 4) you will find additional information on the advantages of our electronic invoicing process.

10

Purchase Order: No.: SPECIFIC NUMBERThe above number must appear on all related correspondence, shipping papers and invoices.








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Item Total



DUE DATE PRICE


PRICE GBP



Invoice/credit memo content and remit requirements

To help you locate the key details required on your invoice or credit memo, they are illustrated on our example purchase order on this page. • All invoices/credit memos must include the 3M Purchase

Order (PO) number

• Invoices/credit memos without the 3M PO number will be rejected to the supplier if this is not restricted by country regulation

• Do not include any spaces or special characters (such as: - ) in the 3M PO or invoice number

• Do not send a paper copy of the invoice in addition to the electronic invoice

• Currency, Quantity Unit of Measure and Price must match 3M PO

• Only one 3M PO per invoice/credit memo

• If the 3M PO contains more than one line, you may submit one or more lines on each invoice/credit memo

• Freight charges may not be billed as a line unless the 3M PO has a line for freight charges

• All discounts should be reflected in the Unit Price, and any changes should be submitted on a Purchase Order Acknowledgement (POA) to ensure the change is reflected on the 3M PO prior to shipment and invoicing

• All invoices/credit memos must be remitted via eCommerce, or sent to the ‘Send Invoice to’ address listed on the 3M PO

• No handwritten information is allowed on any invoice

• Information applies to both invoices and credit memos

Your invoice must display the 3M PO number without spaces or special characters

VAT may change in relation to Ship To address

Your invoice must be sent only to the Invoice Address as displayed on the 3M PO

Your invoice lines must match the 3M PO lines

Value Added Tax may vary depending on the shipping address; this is why only the net total is shown

Your invoice must display the same currency as displayed on the 3M PO

11

3M United Kingdom PLC 3M Centre Cain Road, Bracknell Berkshire RG12 8HT+44 (0)1344 858000 3M is a trademark of the 3M Company. © 3M 2016.

3M Ireland Limited The Iveagh Building The Park, Carrickmines Dublin 18, Ireland+353 (0)1 280 3555

www.3M.co.uk

J328

360

For all questions please email:

Please include your company name and contact details on your email.

Or for project updates and to download a copy of this change pack please visit:

3M.co.uk/serviceupdate

[email protected]

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