Preparing a presentation/ Pointers for MDs

Preparing a Presentation- Pointers for MDs

Joanne Karen S. Aguinaldo, MD

Clinical Associate Professor, Obstetrics & Gynecology

When is an MD tasked to make a presentation?

• Imparting Research Results

• Reporting Clinical Cases

• Giving Lectures

What are the components of a ‘presentation?’

• ORAL

– What do you want to say?

– How do you say it?

• VISUAL

– What do you show?

‘ORAL’ PRESENTATION1.

What do you want to say?

• Keep your objective in mind.

E.g. Breastfeeding lecture

‘To teach’ > Present a step by step tutorial

‘To encourage’ > Present advantages to

mother and baby

What do you want to say?

• Know your audience.

E.g. Breastfeeding lecture

Lay > Basic information, clarify misconceptions

Paramedical staff > Scientific information, clarify

misconceptions, emphasize important conclusions

How do you say it?

• Make your goals

clear at the

beginning.

• State your point at

the beginning and

repeat it at the

end. Reference: http://presentations.catalysis.nl/presentations/presentation.php

http://presentations.catalysis.nl/presentations/presentation.php

How do you say it?

Reference: http://presentations.catalysis.nl/presentations/presentation.php



How do you say it?

• Speak clearly and deliberately.– Volume : LOUD enough to hear

– Speed : SLOW enough to follow

– Intonation : INTERESTING enough to keep on the hook

• BE CONFIDENT. PRACTICE!!!

How do you say it?

• Keep track of time.

– Be structured. Edit!

– Be brief. Remember your point!

How do you say it?

• Be extemporaneous.

– Engage your audience.

– Maintain eye contact.

‘VISUAL’ PRESENTATION2.

What do you show?

• Identify the data that can be presented visually.

– What is important?

– What needs to be emphasized?

– What needs graphic representation?

What do you show?

• Identify the data that can be presented visually.– E.g. Research

• Title of presentation and authors

• Statement of the purpose or hypothesis

• A list of the essential steps in the methods

• Graphs, tables, and figures that show the major findings

• Clinical photographs or diagrams that illustrate key points or help explain

content

• Summary of the conclusions

How do you prepare a slide?

1. Follow "The Rule of Seven"

– no more than 7 words per line

– no more than 7 lines per slide


2. Be concise.

– Avoid jargon and abbreviations

– Do not just cut and paste!


3. Use the largest font available.

4. Limit the font sizes to three per slide.

TITLE (size 40)

Major text (size 32)

Minor text (size 28)


5. Use only one font style throughout the

presentation.

– Simple, readable

Serif vs Sans Serif


6. Use bullets to highlight individual points in

the text.


7. Use color to add interest and to emphasize.

– Use the same color scheme for titles, text, and

background.

– Do not mix colors within a text sentence.

– Use no more than four different colors per slide.

– Choose color combinations that contrast well.


8. Use tables.

– To present complex data

– To demonstrate relationships and patterns

– To present exact data


8. Use tables.

– Make it simple.

– Make it fit.

– Make your point.

Parity Early ECV Delayed ECV

1 76 76

2-4 39 39

> 4 1 1

• Population characteristics (Table 1-a)

Racial background Early ECV Delayed ECV

Asian 10 13

African American 0 3

White 103 98

Other 3 2

• Population characteristics (Table 1-a)


9. Use figures.

– To quickly emphasize a relationship between

data

– To quickly state a process

– E.g. Graphs, Charts


9. Use figures.

– Line graphs

• Show continuous change over time (e.g. birth rates)

• Limit to 4 lines per graph

First Second Third Fourth Fifth Sixth0

1

2

3

4

5

6

1st Q2nd Q3rd Q4th Q


9. Use figures.

– Bar graphs

• Show change over time of discrete variables (e.g. item

numbers, symptoms)

• Show multiple variables

Distribution of male and female residents in OB Gyn

1st year 2nd year 3rd year 4th year0

2

4

6

8

10

12

14

16

18

20


9. Use figures.

– Pie graphs

• Compare the parts of a whole

• Show no more than 6 slices

• Position largest slice at 12 or 6 o’clock position.

1st Q

FirstSecondThirdFourthFifthSixth

Pointers for Making a Presentation

1. Know your objective.

2. Know your audience.

3. Identify information that needs graphic

representation.

Pointers for Making a Presentation

• An effective presentation is gets the

message across.

• An effective message is clear, short and

simple.

Reference

• American College of Physicians

• European Federations of Catalysis Societies

Preparing a presentation/ Pointers for MDs

Presentations & Public Speaking

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