Preface - Océ | Printing for...

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Preface Thank you for purchasing the Océ 3133/3140 and Super G3 FAX Board-F1. This manual describes the FAX functions of the Océ 3133/3140 and Super G3 FAX Board-F1 and the method of using them. It also describes the various precautions to be observed in order to ensure safe operation. Please read this manual and also the FAX manual carefully before operating the machine in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference. CAUTION In this manual, CAUTION MESSAGES with this symbol indicate that neglecting the suggested procedure or practice could result in personal injury. NOTICE: Considerable effort has been made to ensure that this manual is free of inaccuracies and omis- sions. However, as we are constantly improving our products, some of the data contained herein may not exactly reflect the current model of the particular product with which this manual has been included. If you have a need for an exact specification, please contact Canon for the current specification. Note: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the Operator’s Manual, may cause harmful interference to radio communica- tions. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense. Do not make any changes or modifications to the equipment unless otherwise specified in the manual. If such changes or modifications should be made, you could be required to stop operation of the equipment. Super G3 is a phrase used to describe the new generation of fax machines that use ITU-T V.34 standard 33.6Kbps* modems. Super G3 High Speed Fax machines allow transmission time of approximately 3 seconds* per page which results in reduced telephone line charges. * Approximately 3 seconds per page fax transmission time based on CCITT/ ITU-T No.1 Chart, (JBIG, Standard Mode) at 33.6 Kbps modem speed. The Public Switched Telephone Network (PSTN) currently supports 28.8Kbps modem speeds or lower, depending on telephone line conditions.

Transcript of Preface - Océ | Printing for...

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PrefaceThank you for purchasing the Océ 3133/3140 and Super G3 FAX Board-F1.This manual describes the FAX functions of the Océ 3133/3140 and Super G3 FAX Board-F1 and the method ofusing them. It also describes the various precautions to be observed in order to ensure safe operation.Please read this manual and also the FAX manual carefully before operating the machine in order to familiarizeyourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in asafe place for future reference.

CAUTIONIn this manual, CAUTION MESSAGES with this symbol indicate that neglecting the suggestedprocedure or practice could result in personal injury.

NOTICE:Considerable effort has been made to ensure that this manual is free of inaccuracies and omis-sions. However, as we are constantly improving our products, some of the data contained hereinmay not exactly reflect the current model of the particular product with which this manual has beenincluded. If you have a need for an exact specification, please contact Canon for the currentspecification.

Note:This equipment has been tested and found to comply with the limits for a Class A digital device,pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protectionagainst harmful interference when the equipment is operated in a commercial environment. Thisequipment generates, uses, and can radiate radio frequency energy and, if not installed and usedin accordance with the Operator’s Manual, may cause harmful interference to radio communica-tions. Operation of this equipment in a residential area is likely to cause harmful interference inwhich case the user will be required to correct the interference at his own expense.Do not make any changes or modifications to the equipment unless otherwise specified in themanual. If such changes or modifications should be made, you could be required to stop operationof the equipment.

Super G3 is a phrase used to describe the new generation of fax machinesthat use ITU-T V.34 standard 33.6Kbps* modems. Super G3 High Speed Faxmachines allow transmission time of approximately 3 seconds* per page whichresults in reduced telephone line charges.

* Approximately 3 seconds per page fax transmission time based on CCITT/ITU-T No.1 Chart, (JBIG, Standard Mode) at 33.6 Kbps modem speed. ThePublic Switched Telephone Network (PSTN) currently supports 28.8Kbpsmodem speeds or lower, depending on telephone line conditions.

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Users in the U.S.A.

A. LocationSupply a suitable table, cabinet, or desk. See Appendix A for the unit’s dimensions and weight.

B. Order Information1. Only a single telephone line (touch-tone or rotary) is to be used.2. Order a RJ11-C modular wall jack (USOC code), which should be installed by the phone company. If the

RJ11-C wall jack is not present, telephone/fax operation is not possible.3. Order a normal business line from your telephone company’s business representative. The line should

be a regular voice grade line or the equivalent. Use one line per unit.DDD (DIRECT DISTANCE DIAL) LINE

-or-IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEASNote:Canon recommends an individual line following industry standards, e.g. the 2500 (Touch Tone) or

500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX unit without “Call Waiting”can be used with your facsimile unit. Key telephone systems are not recommended because theysend non-standard signals to individual telephones for ringing and special codes, which maycause a fax error.

C. Power RequirementsThe equipment should be connected to a standard 120 volt AC, three-wire grounded outlet only. Do notconnect this unit to an outlet or power line shared with order appliances that cause “electrical noise.” Airconditioners, electric typewriters, copiers, and machines of this sort generate electrical noise which ofteninterferes with communications equipment and the sending and receiving of documents.

CONNECTION OF THE EQUIPMENTThis equipment complies with Part 68 of the FCC rules. On the rear panel of this equipment is a labelthat contains, among other information, the FCC Registration Number and Ringer Equivalence Number(REN) for this equipment. If requested, this information must be given to the telephone company. Thisequipment may not be used on coin service provided by the telephone company. Connection to partylines is subject to state tariffs.The REN is used to determine the quality of devices which may be connected to the telephone line.Excessive REN’s on the telephone line may result in the devices not ringing in response to an incomingcall. In most, but not all areas, the sum of the REN’s should not exceed five (5.0). To be certain of thenumber of devices that may be connected to the line as determined by the total REN’s, contact thetelephone company to determine the maximum REN for the calling area.

IN CASE OF EQUIPMENT MALFUNCTIONShould any malfunction occur which cannot be corrected by the procedures described in this User’sGuide, disconnect the equipment from the telephone line and unplug the power cord. The telephone lineshould not be reconnected or the switch turned on until the problem is completely resolved. Usersshould contact their local authorized Canon Facsimile Service Dealer for servicing of equipment.

RIGHTS OF THE TELEPHONE COMPANYShould the equipment cause harm to the telephone network, the telephone company may temporarilydisconnect service. The telephone company also retains the right to make changes in facilities andservices which may affect the operation of this equipment. When such changes are necessary, thetelephone company is required to give adequate prior notice to the user.

WARNING!Do not make any changes or modifications to the equipment unless otherwise specified in the use’sguide. If such changes or modifications should be made, you could be required to stop operation of theequipment.Note: This equipment has been tested and found to comply with the limits for a Class A digital device,

pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protectionagainst harmful interference when the equipment is operated in a commercial environment Thisequipment generates, uses and can radiate radio frequency energy and, if not installed and usedin accordance with the User’s Guide, may cause harmful interference to radio communications.Operation of this equipment in a residential area is likely to cause harmful interference, in whichcase the user will be required to correct the interference at his or her own expense.

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer orother electronic device to send any message via a telephone facsimile machine unless such messageclearly contains in a margin at the top or bottom of each transmitted page or on the first page of thetransmission, the data and time it is sent and an identification of the business or other entity, or otherindividual sending the message and the telephone number of the sending machine or such business,other entity, or individual. In order to program this information into your fax machine, you should com-plete the procedure to register your name, unit number, time, and data on page 6-2 to 6-6.

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Users in Canada

PRE-INSTALLATION REQUIREMENTS FOR CANON FACSIMILE EQUIPMENT

A. LocationSupply a suitable table, cabinet, or desk. See brochure for unit’s dimensions and weight.

B. Order Information1. Provide only a signal line touch-tone or rotary telephone set terminated with a standard 4-pin modular

phone plug. (Touch-tone is recommended if available in your area.)2. Order a CA11A modular jack which should be installed by the phone company. If the CA11A jack is not

present, installation cannot occur.3. Order a normal business line from your telephone company’s business representative. The line should

be a regular voice grade line or the equivalent. Use one line per unit.DDD (DIRECT DISTANCE DIAL) LINE

orIDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEASNote: Canon recommends an individual line following industry standards such as the 2500 (Touch

Tone) or 500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX unit without “CallWaiting” can be used with your FAX unit. Key telephone systems are not recommended becausethey send non-standard signals to individual telephones for ringing, or send special codes whichmay cause a FAX error.

C. Power RequirementsThe power outlet should be a three-prong grounded receptacle (Single or Duplex). It should be indepen-dent from copiers, heaters, air conditioners or any electric equipment that is thermostatically controlled.The rated value is 115 volts and 15 amperes. The RJ11-C modular jack should be relatively close to thepower outlet to facilitate installation.

NoticeThe Industry Canada label identifies certified equipment. This certification means that the equipmentmeets certain telecommunications networks protective, operational and safety requirements. TheDepartment dose not guarantee that the equipment will operate to the user’s satisfaction.Before installing this equipment, users should ensure that it is permissible to be connected to thefacilities of the local telecommunications company. The equipment must also be installed using anacceptable method of connection. In some cases, the company’s inside wiring associated with a singleline individual service may be extended by means of a certified connector assembly (telephone exten-sion cord). The customer should be aware that compliance with the above conditions may not preventdegradation of service in some situations.

The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of themaximum number of terminals allowed to be connected to a telephone interface. The termination on aninterface may consist of any combination of devices subject only to the requirement that the sum of theRinger Equivalence Number of all the devices does not exceed 5.Repairs to certified equipment should be made by an authorized Canadian maintenance facility desig-nated by the supplier. Any repairs or alterations made by the user to this equipment, or equipmentmalfunctions, may give the telecommunications company cause to request the user to disconnect theequipment.Users should ensure for their own protection that the electrical ground connections of the power utility,telephone lines and internal metallic water pipe system, if present, are connected together. This precau-tion may be particularly important in rural areas.

CautionUsers should not attempt to make such connections themselves, but should contact the appropriateelectric inspection authority, or electrician, as appropriate.Note: Use only the optional Handset that Canon recommends for use with this equipment.

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Utilisation au Canada

CONDITIONS À REMPLIR PRÉALABLEMENT À L’INSTALLATION D’UN TÉLÉCOPIEUR CANON

A. EmplacementPrévoir une table, un meuble, ou un bureau suffisamment solide et de taille appropriée (le poids et lesdimensions de l’appareil sont indiqués dans la brochure).

B. Installation téléphonique1. Cet appareil peut être installé comme un appareil téléphonique à clavier ou à cadran et doit être

raccordé à une seule ligne.2. Il faut commander un jack modulaire CA11A qui sera installé par la compagnie téléphonique. Sans ce

jack, la mise en place serait impossible.3. Si vous vous abonnez à une nouvelle ligne, demandez une ligne d’affaires normale de qualité

téléphonique courante ou équivalente. Prenez un abonnement d’une ligne par appareil.Ligne automatique interurbaine

ouLigne automatique internationale(si vous communiquez avec les pays étrangers)Note: Canon vous conseille d’utiliser une ligne individuelle conforme aux normes industrielles, à savior:

ligne téléphonique 2500 (pour appareil à clavier) ou 500 (pour appareil à cadran/impulsions), Ilest également possible de raccorder ce télécopieur à un système téléphonique à poussoirs car laplupart de ces systèmes émettent des signaux d’appel non normalisés ou des codes spéciauxqui risquent de perturber le fonctionnement du télécopieur.

C. Condition d’alimentationRaccordez le télécopieur à une prise de courant plus terre à trois branches, du type simple ou double, etqui ne sert pas à alimenter un copieur, un appareil de chauffage, un climatiseur ou tout autre appareilélectrique à thermostat. L’alimentation doit être de 115 volts et 15 ampères. Pour faciliter l’installation, lejack CA11A doit être assez proche de la prise de courant.REMARQUES

L’étiquette Industrie Canada sert à l’identification des équipements certifiés. Ce certificat prouve que cetéquipement répond à certaines exigences de sécurité de fonctionnement et de protection des réseauxde télécommunications. Le Département ne garantit pas que l’équipement fonctionnera à la satisfactionde l’utilisateur.Avant d’installer cet appareil, l’utilisateur doit s’assurer qu’il est permis de le connecter à l’équipementde la compagnie de télécommunication locale et doit installer cet appareil en utilisant une méthode deconnexion autorisée. Il se peut qu’il faille étendre la circuiterie intérieure de la ligne individuelled’abonné, qui a été installée par la compagnie, au moyen d’un jeu de connecteurs homoloqués(rallonge téléphonique). L’attention de l’utilisateur est attirée sur le fait le respect des conditionsmentionnées ci-dessus ne constitue pas une garantie contre les dégradations de qualité du servicedans cetaines circonstances.

Le nombre d’équivalents sonnerie (REN) affecté à chaque terminal indique le nombre maximal determinaux pouvant être connectés à une interface téléphonique. La terminaison de cette interface peutconsister en une combinaison quelconque de périphériques sous réserve que la somme de leurs nombresd’équivalents sonneriene dépasse pas 5.Les réparations sur un appareil certifié doivent être faites par une société d’entretien canadienne autoriséepar le Gouvernement canadien et désignée par le fournisseur.Toute réparation ou modification que pourrait faire I’utilisateur de cet appareil, ou tout mauvaisfonctionnement, donne à la compagnie de télécommunication le droit de débrancher I’appareil.Pour sa propre protection, I’utilisateur doits’assurer que les prises de terre de I’appareil d’alimentation,les lignes téléphoniques et les tuyaux métalliques internes, s’ily en a, sont bien connectés entre eux.Cette précaution est particuliérement importante dans les zones rurales.

AttentionAu lieu d’essayer de faire ces branshements eux-mêmes, les utilisateurs sont invités à faire appel à unservice d’inspection faisant autorité en matière d’électricité ou à un électricien, selon le cas.

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Chapter 2 How to Use Basic FAX FunctionsThis chapter describes the method of placing the original that you wish tosend, and the basic methods of sending and receiving.

How This Manual is Organized

Chapter 4 Checking and changing the FAX StatusThis chapter describes the method of checking or changing the way inwhich an original is sent or document received.

Chapter 5 Convenient FunctionsThis chapter describes how to use the machine dialing with a PINcode.

Chapter 6 Storing and Setting CustomFax Settings to Suit Your Needs

This chapter describes the method of changing and registeringthe initial settings of the FAX functions to suit your needs.

Chapter 7 ToubleshootingThis chapter describes the method of taking correctiveaction in the event that trouble occurs.

Chapter 8 AppendixThis chapter describes various communication reports,list samples and the index.

Chapter 3 Special FAX FunctionsThis chapter describes the special features for sending and receivingdocuments.

Chapter 1 Before You Use the FAX FunctionsThis chapter describes the items that must be registered before use, and theflow of FAX operations.

Please use this manual in combination with the Reference& Copying manual when using this machine’s FAX func-tions.

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What the Super G3 FAX Board-F1 Can Do

Using the Touch Panel Display

Basic Features Screen

The set reception mode is displayed.(See p. 2-22.)

■ DIRECT

Press this when sending faxes by directtransmission. (See p. 2-11.)

■ STAMP

Press to stamp sent orscanned originals. (See p.2-15.)

SPECIALFEATURES

Press to select the Special Featuresmode.(See Chapter 3.)

FAXMONITOR

Press to check or display the FAX communi-cation status or to cancel sending.“FAX MONITOR” is displayed when theprinter function is not installed.“SYSTEM MONITOR” is displayed when theprinter function is installed.(See Chapter 4.)

REDIAL

Press to redial the last number that was dialed withthe Numbers keys. (See p. 2-17.)

ON-HOOK

Press to send an original after checkingthe other party. (See p. 2-13.)

CODEDDIALING

Press to set a destination stored for CodedSpeed Dialing. (See p. 2-19.)

IMAGEQUALITYRESOL. DENSITY

Press to match the resolution,density, and image quality to thatof the original you are sending.(See p. 2-6.)

The set resolution, density andimage quality are displayed.

SYSTEMMONITOR

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What the Super G3 FAX Board-F1 Can Do

Special Features Screen

When you press the [SPECIAL FEATURES] key in the FAX Basic Features screen, the Special Fea-tures screen appears in the touch panel display. The Special Features screen displays special functionsavailable for the facsimile. When a function is selected, a more detailed screen for the selected modeappears. To close the Special Features screen and return to the Basic Features screen, press the[DONE] key. Pressing the key after selecting a function brings up a help screen with guidanceinformation.

SUBADDRESS

You can send an original or receive a documentusing the ITU-T standard. Set the Subaddress andpassword here.(See “Communication Using the Subaddress” on p. 3-18.)

DIRECTORY

Enables you to search for a numberregistered in the one-touch speed dialingmemory or the coded speed dialing memory,according to the registered name.(See “Specifying a Destination Using theTelephone Directory” on p. 3-22.)

Press to send an original withthe sender’s name printed atthe top of the recording paperin the receiving machine,instead of the user’sabbreviation.(See “Sending a Documentwith the Sender’s NamePrinted st the Top of theRecording Paper in theReceiving Machine” on p. 3-24.)

RX MODE

Press to set the receiving mode to autoreceive, manual receive, memory receive,or transfer.(See “Changing the Receiving Mode” on p. 3-26.)

TEST PRINT

Before sending an original, you can print itunder the sending conditions to see how theoriginal will look when it is sent.(See “Checking Originals Before SendingThem” on p. 3-36.)2 ON 1 TX

Press to send two originals as a single page. You can specify the size ofthe image to be sent, enabling you to send it in enlarged or reduced form.(See “Sending a Two-page Original as a Single Page” on p. 3-40.)

Use to specify the size at which the original isscanned. You can also register up to twonon-standard sizes that you frequently use.(See “Specifying the Original Scanning Size”on p. 3-32.)

Press to send scanned originals at anenlarged or reduced size.(See “Sending Enlarged or ReducedDocuments” on p. 3-38.)

DOCUMENTSIZE

2 1-SIDE

Press to send both sides of anoriginal in a single sendingoperation.(See “Sending Two-sidedOriginals on Two Pages” on p.3-30.)

MEMORY BOX

Enables you to manage thesent and received documentsby using any of the five kindsof memory boxes.(See “Using a Memory Box”on p. 3-6.)

DELAYED TX

Press to specify the time at which youwant to send an original.(See “Specifying the Time to Send aDocument” on p. 3-2.)

POLLING RX

Press to receive an original from a remotemachine by operating your machine.(See “Receiving Originals Set in a RemoteMachine” on p. 3-4.)

SENDER’SNAMES (TTI)

ZOOM TX

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MEMO● [FAX MONITOR] is displayed when the machine is not equipped with the printer function. [SYSTEM

MONITOR] is displayed when the printer function and fax function are both installed.●For a description of the functions of each screen, refer to Chapter 4 “Checking and Changing the FAX Status”.● [FAX MONITOR] ([SYSTEM MONITOR] is displayed when the printer function is also installed) is

displayed when an original is being scanned using a FAX function, or when an operation other thanprinting is taking place, even when a copy function is in use.

What the Super G3 FAX Board-F1 Can Do

Monitor Screens

By using each Monitor screen, you can check the status of a sent document, cancel sending, check thestatus of a received document and delete the document, cancel receiving of a document, or check theresults of transmission.

See “Checking CommunicationResults” on p. 4-24.

See “Checking and Changing the Status of Transmit-ting Documents” on p. 4-2.

See “Checking the Status of ReceivedDocuments” on p. 4-16.

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What the Super G3 FAX Board-F1 Can Do

See “Setting Custom Fax Settings” onp. 6-3.

Additional Function Screen

MEMO●For the method of performing setting and registration, refer to Chapter 6 “Storing and Setting Custom Fax

Settings to suit your Needs”.●For the method of setting the date/time of [TIMER SETTINGS] and items other than [CUSTOM FAX SET-

TINGS], refer to Chapter 4 “Setting and Adjusting Custom Common Settings to Suit Your Needs” in theReference & Copying Manual .

When you press the key, the Additional Function screen appears in the touch panel display. Fromthis screen you can make settings used by all functions of the machine, as well as specific settings forindividual functions. [TIMER SETTINGS] enables you to change the date and time printed at the top ofthe recording paper in the receiving machine, and also the timer settings and so on, used for timersending, for example. [CUSTOM FAX SETTINGS] enables you to change the FAX function settingsfrom the initial settings (defaults) to other values.

See “Setting the Current Date and Time”on p. 6-2.

See “Storing User Settings” on p. 6-5.

See “Setting Transmission Functions” on p. 6-26.

See “System Management Settings” on p. 6-38.

See “Settings for Printing Received Documents” on p. 6-72.

See “Storing Various DialingFunctions” on p. 6-16.

See “SettingReception Functions”on p. 6-34.

See “PrintingRegistered and SetContents” on p. 6-80.

See “Setting a CommunicationReport Output” on p. 6-77.

See “File Settings” on p. 6-41.

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Usage GuidePressing the key after selecting a function brings up a guide screen withan explanation for that function. Use this guide function if you do notunderstand how to use the mode you are setting.

(In this example, the Test Print mode has been selected)If you press the key while setting [TEST PRINT], the touch panel displaychanges to the Guide Function Screen shown on the right. To return to thedisplay for [TEST PRINT], press the [DONE] key.

Information GuideThis machine supports many functions.To find the right function for your particular fax needs or to find a simpledescription of a function, press the key while the Basic Features screen orSpecial Features screen is displayed.The FAX GUIDE MENU screen is displayed as shown on the left.

Example: When you wish to send a non-standard size original by FAXpress the [VARIOUS TYPES OF ORIGINALS] key.When you select the kind of original, you can see details such asthe scanning size and functions such as the different size originalfunction by pressing [▲] or [▼].To return the display to the Various Types of Originals screen,press the [DONE] key.

Guide Function Screen

When you press the key, a guide screen to help you make optimum use of the FAX functionsappears.

What the Super G3 FAX Board-F1 Can Do

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How This Manual Is Organized .......................................................................... 5What the Super G3 FAX Board-F1 Can Do ....................................................... 6Contents........................................................................................................... 11How to Use This Manual .................................................................................. 15

Chapter 1 Before You Use the FAX FunctionsControl Panel Parts and Functions ................................................................. 1-2Things that you Must do Before Using this Machine....................................... 1-3

Registering the Line type .................................................................................................................................. 1-3

Registering the Sending Record ....................................................................................................................... 1-3

Sending a Fax ................................................................................................. 1-4

Chapter 2 How to Use Basic FAX FunctionsOriginal to be Sent .......................................................................................... 2-2

Document Size Used When Sending ................................................................................................................ 2-2

Orientation of Originals ..................................................................................................................................... 2-2

Placing an Original on the Platen Glass ........................................................................................................... 2-3

Placing Originals in the Feeder ......................................................................................................................... 2-4

Setting Resolution, Density, and Image Quality to Match the Original ............ 2-6Selecting the Sending Method ...................................................................................... 2-8

Sending an Original After it has Been Scanned (Memory Sending) ................................................................. 2-8

Sending an Original While it is Being Scanned (Rapid Sending/Direct Sending) ............................................ 2-11

Sending an Original After Checking the Other Party (Manual Sending) ......................................................... 2-13

Stamping Sent or Scanned Originals .............................................................................................................. 2-15

Various Dialing Methods ............................................................................... 2-16Specifying Destinations Using Number Keys .................................................................................................. 2-16

Specifying the Last Destination Dialed Using Number Keys .......................................................................... 2-17

Specifying with One-touch Speed Dialing ....................................................................................................... 2-18

Specifying with Coded Speed Dialing ............................................................................................................. 2-19

Specifying Two or More Destinations .............................................................................................................. 2-21

Receiving a Faxed Document ....................................................................... 2-22Paper on Which Received Documents are Printed ......................................................................................... 2-22

Receiving Faxed Documents .......................................................................................................................... 2-23

Automatically Receiving Documents ............................................................................................................... 2-24

Receiving Documents to the Memory ............................................................................................................. 2-25

Transferring Received Documents ................................................................................................................. 2-26

Chapter 3 Special FAX FunctionsSpecifying the Time to Send a Document (DELAYED TX) ........................................ 3-2Receiving Originals Set in a Remote Machine (POLLING RX) .................................... 3-4Using a Memory Box (MEMORY BOX) ............................................................................ 3-6

Scanning Originals to a Memory Box ................................................................................................................ 3-6

Printing and Deleting Documents in the Memory Box ...................................................................................... 3-9

Contents

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Kinds of Memory Boxes and How to Use Them ........................................... 3-12Using the Polling Box ...................................................................................................................................... 3-12

Using the Confidential Memory Box ................................................................................................................ 3-13

Using the Relay Memory Box ......................................................................................................................... 3-14

Using the Batch Sending Memory Box ........................................................................................................... 3-15

Using the Bulletin Board Memory Box ............................................................................................................ 3-16

Communications Using the Subaddress (SUBADDRESS) ......................................3-18Sending Documents to which a Subaddress is Attached................................................................................ 3-18

Polling Receiving Documents to which a Subaddress is Attached ................................................................. 3-20

Specifying a Destination Using the Telephone Directory (DIRECTORY) ...... 3-22Sending a Document with the Sender’s Name Printed at the Top of the Record-

ing Paper in the Receiving Machine (SENDER’S NAME) ........................ 3-24Changing the Receiving Mode (RX MODE) ................................................................3-26Sending Two-sided Originals on Two Pages (2 E 1-SIDED) ............................................3-30Specifying the Original Scanning Size (DOCUMENT SIZE) .....................................3-32Checking Originals Before Sending Them (TEST PRINT) ......................................3-36Sending Enlarged or Reduced Documents (ZOOM TX) .........................................3-38Sending a Two-page Original as a Single Page (2 ON 1 TX) ................................3-40

Chapter 4 Checking and Changing the Fax StatusChecking and Changing the Status of Transmitting Documents..................... 4-2

Canceling Transmission .................................................................................................................................... 4-2

Printing a TX Reserve List ................................................................................................................................ 4-4

Checking and Changing Detailed On Transmitting Documents ........................................................................ 4-6

Resending Failed Transmissions ...................................................................................................................... 4-8

Changing the Destination of Transmitting Documents .................................................................................... 4-10

Changing the Document Transmission Time .................................................................................................. 4-14

Checking the Status of Received Documents............................................... 4-16Deleting Received Documents from Memory ................................................................................................. 4-16

Printing a DOC. Memory List .......................................................................................................................... 4-18

Checking Detailed Information Concerning a RX Document .......................................................................... 4-20

Transferring Received Documents from Memory. ........................................................................................... 4-22

Checking Communication Results ................................................................ 4-24Checking the Details of Communication Results ............................................................................................ 4-24

Printing Activity Management Reports ............................................................................................................ 4-26

Chapter 5 Convenient FunctionsDialing with a PIN Code .................................................................................. 5-2

When PIN Code position is set previously ........................................................................................................ 5-2

When PIN Code position is optional ................................................................................................................. 5-3

Contents

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13

Contents

Chapter 6 Storing and Setting Custom Fax Settings to suit your NeedsSetting the Current Date and Time (DATE/TIME) ........................................................ 6-2Setting Custom Fax Settings .......................................................................... 6-3

Storing/Setting/Printing Items You Can Set in Custom FAX Settings ............................................................... 6-4

Storing User Settings ...................................................................................... 6-5Registering the Standard Keys on the Basic Features Screen ......................................................................... 6-5

Registering this Machine’s Telephone Number ................................................................................................. 6-5

Registering the Name of the Company and Department .................................................................................. 6-6

Registering Sender’s Names ............................................................................................................................ 6-7

Attaching a Transmission Terminal ID to the Document to be Sent .................................................................. 6-8

Setting the Standard Density for Scanning Documents .................................................................................. 6-10

Selecting the Line Type ................................................................................................................................... 6-10

Setting the Dial Tone ........................................................................................................................................6-11

Adjusting the Alarm Volume and Monitor Volume ........................................................................................... 6-12

Registering the Names of the User Content Keys in the Directory ................................................................. 6-12

Changing the FAX Function Standard Modes ................................................................................................. 6-14

Storing Various Dialing Functions ................................................................. 6-16Registering a Telephone Number in the One-touch Speed Dialing or Coded Speed Dialing Memory ........... 6-16

Detailed Settings When Making a Registration in One-touch Speed Dialing or Coded Speed Dialing .......... 6-19

Registering Group Dialing Destinations ......................................................................................................... 6-22

Setting Transmission Functions .................................................................... 6-26Setting Whether to Use ECM Transmission .................................................................................................... 6-26

Setting the Pause Time ................................................................................................................................... 6-26

Setting Auto Redial ......................................................................................................................................... 6-27

Setting Batch TX ............................................................................................................................................. 6-29

Setting Whether to Clear Failed Transmissions from Memory ........................................................................ 6-30

Setting Whether to Start Scanning Without Pressing the key When Specifying the Destination ............. 6-31

Setting the Stamping Conditions ..................................................................................................................... 6-32

Setting Rapid Direct Transmission .................................................................................................................. 6-33

Setting Reception Functions ......................................................................... 6-34Setting Whether to Use ECM Receiving to Automatically Compensate for Errors in Received Documents .. 6-34

Setting a Call Tone for an Incoming Call ......................................................................................................... 6-34

Setting Automatic Switching from Manual Receiving to Auto Receiving ......................................................... 6-35

Setting Memory Receiving When the Paper Runs Out ................................................................................... 6-36

Setting Whether to Print Information on Received Documents ....................................................................... 6-37

System Management Settings ...................................................................... 6-38RX Restrict ...................................................................................................................................................... 6-38

TX/RX Starting Speed ..................................................................................................................................... 6-38

Setting the Receiving Password ..................................................................................................................... 6-39

Setting PIN Code Access ................................................................................................................................ 6-40

File Settings .................................................................................................. 6-41Registering a Memory Box .............................................................................................................................. 6-41

Setting the Polling Memory Box ...................................................................................................................... 6-42

Setting the Confidential Memory Box .............................................................................................................. 6-44

Setting the Relay Memory Box ....................................................................................................................... 6-46

Setting the Batch Sending Memory Box ......................................................................................................... 6-50

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14

Contents

Setting the Bulletin Board Memory Box .......................................................................................................... 6-52

Setting the General Memory Box .................................................................................................................... 6-55

Setting Preset Polling Receiving ..................................................................................................................... 6-62

Automatic Transfer of Received Documents ................................................................................................... 6-63

Saving Received Documents to Memory (MEMORY LOCK SETTING) ......................................................... 6-68

Settings for Printing Received Documents ................................................... 6-72Setting the Number of Received Documents to Print ..................................................................................... 6-72

Setting the Method of Printing Received Documents ..................................................................................... 6-72

Printing Received Documents in Reduced Form ............................................................................................ 6-73

Two-Sided Printing of Received Documents ................................................................................................... 6-75

Setting N ON 1 LOG ....................................................................................................................................... 6-75

Setting a Communication Report Output ...................................................... 6-77Setting Automatic Output of a TX Report ........................................................................................................ 6-77

Setting Automatic Output of an RX report ....................................................................................................... 6-77

Setting Automatic Output of a Memory Box RX Report .................................................................................. 6-78

Setting Automatic Output of an Activity Report ............................................................................................... 6-79

Printing Registered and Set Contents........................................................... 6-80Setting Automatic Output of an Activity Report .................................................................................................................. 6-79

Chapter 7 TroubleshootingTroubleshooting .............................................................................................. 7-2

Trouble Sending Documents ............................................................................................................................ 7-2

Trouble Receiving Documents .......................................................................................................................... 7-4

Other Problems ................................................................................................................................................. 7-5

Service Call Message ..................................................................................... 7-6Error Messages............................................................................................... 7-7Questions & Answers ...................................................................................... 7-9

Chapter 8 AppendixActivity Management Reports and Lists.......................................................... 8-2

TX Report/Error TX Report ............................................................................................................................... 8-2

RX Report ......................................................................................................................................................... 8-3

Memory Box Reception Report ......................................................................................................................... 8-4

Activity Management Report ............................................................................................................................. 8-5

TX Reserve List ................................................................................................................................................ 8-7

Document Memory List ..................................................................................................................................... 8-8

One-touch Speed Dialing List 1 ........................................................................................................................ 8-9

One-touch Speed Dialing List 2 ...................................................................................................................... 8-10

Coded Speed Dial List 1 ..................................................................................................................................8-11

Coded Speed Dial List 2 ................................................................................................................................. 8-12

Group Dial List ................................................................................................................................................ 8-13

User’s Data List .............................................................................................................................................. 8-14

Main Specifications ....................................................................................... 8-16Index ............................................................................................................. 8-17

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15

2

1

NOTICE● Combined use of the Two-sided, Transparency

Interleaving, Overlay, Image Combination andImage Separation modes cannot be set.

How to Use This Manual

The descriptions in this manual are presented using the following general format.

Stamping Sent or Scanned Originals

3–15

Place the [2 ON 1 TX] key.

Place the original on the machine and press [OK].MEMO

● If you want to make copies in page order begin copyingfrom the last pages and work your way forward.

● Place the original face down so that the top of it is againstthe top edge of the platen glass.(See "Display Indicating How to Clear the Jam" on p. 6-2.)

This mode allows you to send a two-page original as a single sheet, which lets youreduce or enlarge the image you're sending.

Description of modes andoperations.

Main heading

Subheading

MEMOIndicates notes for operation oradditional explanations. Reading theseis recommended.

IllustrationsIllustrations help you identify keys andparts of the copier.

NOTICEIndicates operational warnings. Becertain to read these items so that youoperate the machine correctly.

Symbols Used in This ManualWARNING Indicates a warning concerning operations that may lead to death or injury to persons if not

performed correctly. In order to use the machine safely, always pay attention to these warnings.CAUTION Indicates a caution concerning operations that may lead to injury to persons or damage to property if

not performed correctly. In order to use the machine safely, always pay attention to these cautions.

REQUEST Indicates important items or prohibited actions that should always be followed when operating themachine. These should always be read to avoid damage to the machine or injury to persons.

●NOTICE Indicates operational warnings. Be certain to read these items so that you operate the machinecorrectly.

●MEMO Indicates notes for operation or additional explanations. Reading these is recommended.

The following symbols, key names and unit names are used in this manual.

Key on control panel ............ key Key on touch panel display .............. [OK] key

● Screen shots of the touch panel display used in this manual are those taken when the DADF-A1, SaddleFinisher-C2 and Cassette Feeding Unit-R1 are attached to the imageRUNNER 400S, and the Fax functionis installed. Note that functions that cannot be used depending on the model or options and accessoriesare not displayed in the touch panel display.

Operation InstructionsNumbered steps describe how to setand operate various functions.

Ch

apter h

eadin

gC

on

tent d

etails

The above sample page does not actually exist in this manual.

Sen

din

g a Tw

o-p

age O

rigin

al as a Sin

gle P

age (2 O

N 1 T

X)

Special F

AX

Functions

Sending a Two-page Original as aSingle Page (2 ON 1 TX)

ReferencePage and chapter numbers containingrelated items are provided.

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Control Panel Parts and Functions ................................................ 1-2

Things that you Must do Before Using this Machine ................... 1-3

Sending a Fax ................................................................................... 1-4

Chapter 1Before You Use the FAXFunctions

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Original to be Sent ........................................................................... 2-2

Setting Resolution, Density,

and Image Quality to Match the Original .................................. 2-6

Selecting the Sending Method ........................................................ 2-8

Various Dialing Methods ............................................................... 2-16

Receiving a Faxed Document ....................................................... 2-22

Chapter 2How to Use Basic FAXFunctions

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Specifying the Time to Send a Document (DELAYED TX) ............ 3-2

Receiving Originals Set in aRemote Machine (POLLING RX) ............................................... 3-4

Using a Memory Box (MEMORY BOX) ........................................... 3-6

Kinds of Memory Boxes and How to Use Them.......................... 3-12

Communications Using the Subaddress (SUBADDRESS) ........ 3-18

Specifying a Destination Using theTelephone Directory (DIRECTORY) ......................................... 3-22

Sending a Document with the Sender’s Name Printedat the Top of the Recording Paper in the Receiving

Machine (SENDER’S NAME) .............................................. 3-24

Changing the Receiving Mode (RX MODE) .................................. 3-26

Sending Two-sided Originals on Two Pages (2 E 1-SIDED) ...... 3-30

Specifying the Original Scanning Size (DOCUMENT SIZE) ....... 3-32

Checking Originals Before Sending Them (TEST PRINT) .......... 3-36

Sending Enlarged orReduced Documents (ZOOM TX) ............................................ 3-38

Sending a Two-page Original as a Single Page (2 ON 1 TX) ...... 3-40

Chapter 3Special FAX Functions

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Checking and Changing the Status of

Transmitting Documents ........................................................... 4-2

Checking the Status of Received Documents ............................. 4-16

Checking Communication Results ............................................... 4-24

Chapter 4Checking and Changing theFax Status

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Dialing with a PIN Code ................................................................... 5-2

Chapter 5Convenient Functions

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Setting the Current Date and Time (DATE/TIME) .......................... 6-2

Setting Custom FAX Settings ......................................................... 6-3

Storing User Settings ...................................................................... 6-5

Storing Various Dialing Functions ............................................... 6-16

Setting Transmission Functions................................................... 6-26

Setting Reception Functions ........................................................ 6-34

System Management Settings ...................................................... 6-38

File Settings .................................................................................... 6-41

Setting for Printing Received Documents ................................... 6-72

Setting a Communication Report Output .................................... 6-77

Printing Registered and Set Contents ......................................... 6-80

Chapter 6Storing and Setting CustomFax Settings to suit yourNeeds

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Troubleshooting ............................................................................... 7-2

Service Call Message ...................................................................... 7-6

Error Messages ................................................................................ 7-7

Questions & Answers ...................................................................... 7-9

Chapter 7Troubleshooting

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Activity Management Reports and Lists ........................................ 8-2

Main Specifications........................................................................ 8-16

Index ................................................................................................ 8-17

Chapter 8Appendix

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Before You U

se the FAX

Functions

1–1

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Before You U

se the FAX

Functions

1–2

Control Panel Parts and Functions

Co

ntro

l Pan

el Parts an

d F

un

ction

s

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Before You U

se the FAX

Functions

1–3

Reg

istering

the L

ine typ

eR

egisterin

g th

e Sen

din

g R

ecord

Things that you Must do BeforeUsing this Machine

Once the machine has been installed, register the following items before starting FAXoperation.

NOTICE● If you attempt to use the machine without performing the necessary registration correctly, the machine will

not function correctly.

Registering the Line typeThis is the type of telephone line connected to the machine: a rotary dial telephone (rotary pulse) line ora touch-tone telephone (touch tone) line. (See “Selecting the Line Type” on p. 6-10.)

Registering the Sending RecordRegister the sending record to be printed at the top of the recording paper in the receiving machine.The registered information is printed as shown below. Depending upon the particular model of machineat the receiving side, this information may appear on the display while communication is taking place.

Sender'sname

Destinationname

Time Telephone no. Page numberDate

Sender information

MEMO●You can set the machine so that the sending record is not printed, even if each item has been registered.

(See “Attaching a Transmission Terminal ID to the Document to be Sent” on p. 6-8.)● If the machine is set so that the sending record is printed at the top of the recording paper on the receiving

side, and there are unregistered items, the registered items and the number of original pages are printed.

• Date and timeThe date and time that the document was sent. (See “Setting the Current Date and Time” on p. 6-2.)

• Telephone numberYour machine's telephone number. (See “Registering this Machine’s Telephone Number” on p. 6-5.)

• Sender's name (TTI)The name registered as the user’s name is recorded.(See “Registering the Name of the Company andDepartment” on p. 6-6, “Registering Sender’s Names” on p. 6-7.)

• Destination nameIf you send an original using the one-touch speed dialing function, the coded speed dialing function, orthe telephone directory, and an abbreviated name is also registered as the sending destination, thatabbreviation will be recorded.

• Page numberThe page number of the total number of pages of the original is recorded.

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Before You U

se the FAX

Functions

1–4

MEMO● If the message “Please insert a control card” appears, insert

a control card.● If the message “Enter Dept. ID and password” appears,

enter the department ID and password.

Sen

din

g a Fax

1 Press the key.The Fax Basic Features screen appears.

Place the original in the machine.(See “Original to be Sent” on p. 2-2.)

2

3 Perform the basic settings using theBasic Features Screen.(See “Setting Resolution, Density, and Image Qualityto Match the Original” on p. 2-6, “Selecting theSending Method” on p. 2-8, “Stamping Sent orScanned Originals” on p. 2-15.)

Sending a FaxThe following is a description of the flow of the basic operations required when sending afax. MEMO

●For details on the following items, see the relevant pages in the Reference & Copying Manual:• Main Power and Control Panel Power (See p. 1-8 in the Reference & Copying Manual).• Loading Paper and Adding the Toner (See Chapter 5 in the Reference & Copying Manual).• Clearing Paper Jams (See Chapter 6 in the Reference & Copying Manual).

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Before You U

se the FAX

Functions

1–5

MEMO● If you have set

Department IDManagement, press the

key.● If the optional Control

Card is attached,remove the ControlCard.

Sen

din

g a Fax

Sending a Fax

Specify the destination.(See "Various Dialing Methods" on p. 2-16.)

5

Press the key.6

Set the Fax mode in the Special Features Screen.(See "Special FAX Functions" Chapter 3.)

4

When all of the originals have been sent, the Basic Features Screenre-appears.

7

MEMO●When sending a FAX manually, press the [ON-HOOK] key

before specifying the destination. (See “Sending anOriginal After Checking the Other Party” on p. 2-13.)

MEMO●When you are scanning originals on the platen glass, make

sure you have scanned all the originals before pressing the[DONE] key.

● If you specified the sending destination using the one-touchspeed dialing function, the coded speed dialing function, orthe redial function, the original will start to be scannedwithout pressing the key.(See “Setting Whether to Start Scanning Without Pressingthe key When Specifying the Destination” on p. 6-31.)

●To cancel scanning of the original, either press key key,or press the [CANCEL] key on the touch panel.

●When manually sending originals, press the key afteryou hear the carrier signals (high-pitched sounds).

●Use the Monitor screen, when you wish to check thesending results, resend an original that could not be sentbecause of a communication error, or cancel sending of anoriginal waiting to be sent.(See “Checking and Changing the FAX Status” on Chapter 4.)

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How

to Use B

asic FAX

Functions

2–1

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How

to Use B

asic FAX

Functions

2–2

Original to be Sent

Do

cum

ent S

izes Used

Wh

en S

end

ing

Orien

tation

of O

rigin

als

Place the original in one of the following positions depending upon the size of the origi-nal, kind of original and mode to be used.

■Platen glassWhen a feeder is not installed, place the original on the platen glass. Place theoriginal here also when faxing originals from a book, thick originals, thin originals ortransparencies.

■Feeder (Auto Document Feeder)When you wish to fax a number of sheet originals in a single operation, place theoriginals in the feeder, and they will be automatically fed to the platen glass andscanned. You can also automatically reverse a 2-sided original and fax both sides.

Document Sizes Used When SendingThe size of the original is automatically scanned, however if the output paper in the machine at thereceiving end is not equal to the scanned size, the original is either reduced in size to match the size ofthe output paper at the receiving end, or is divided into parts before being sent. Also, the machinecannot always detect the size of the original if it is a non-standard size or a solid object such as a book.In such a case, specify the size at which you wish to scan the original.(See “Specifying the Original Scanning Size” on p. 3-32.)

Orientation of OriginalsThere are two ways of placing an original in the machine, in the vertical direction or in the horizontaldirection. Place the paper as shown in the figure below.

MEMO●LTR/STMT-size originals can be placed vertically or horizontally. The machine scans vertical originals

somewhat faster than it does horizontal originals. You must place originals horizontally when reducing orenlarging standard sizes such as LGL or 11" × 17".

●You can place an LGL or 11" × 17" size original only in the horizontal direction.

NOTICE● If an original is scanned facing the wrong direction, the sender information will not be printed at the

correct position on the Fax.

Vertical placement Horizontal placement

Vertical placement Horizontal placement

When an original is placedon the platen glass

When an original is placedin the feeder

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How

to Use B

asic FAX

Functions

2–3

Placin

g an

Orig

inal o

n th

e Platen

Glass

Original to be Sent

Placing an Original on the Platen GlassPlace originals face down on the platen glass when your machine is not equipped with a feeder, or whenyou want to send pages from books, transparencies, or originals on particularly heavy or light paper.

MEMO●Originals are sent in the order in which they are scanned.

Lift up the platen cover (or the feeder).1

Place your original.The original must be placed face down. Align the corner of thedocument with the mark at the top left inner corner of the platenglass.

2

MEMO●Place books and other bound originals on the platen

glass in the same way.

Gently lower the platen cover (or thefeeder).

3

NOTICE●When placing originals on the platen glass, the

size of the original is detected after the platencover (or the feeder) has been lowered. Alwayslower the platen cover (or the feeder) beforesending or copying.

CAUTION●Do not press down hard on the platen glass cover

or feeder when using the platen glass to copy thickbooks.This may damage the platen glass and result inpersonal injury.

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How

to Use B

asic FAX

Functions

2–4

Original to be Sent

Placin

g O

rigin

als in th

e Feed

er (DA

DF

-A1)

Placing Originals in the Feeder (DADF-A1)The feeder continuously feeds the sheet originals in the original supply tray and scans them. It alsoautomatically reverses 2-sided originals, enabling both sides to be sent. The originals that have beenscanned are output to the original output tray.

■Originals that can be placed in the feederOriginals in the original supply tray must meet these specifications:• Weight : 13- to 28-lb bond (50 to 105 g/m2)• Size : STMT, LTR, LGL, 11"×17" (non-standard sizes can also be used)• Maximum number of originals that can be placed in the original supply tray :

11"×17"/LGL-size : 25 (20-lb bond or 80 g/m2)LTR/LTRR/STMT-size : 50 (20-lb bond or 80 g/m2)

■Originals that cannot be placed in the feeder●Do not place the following types of originals in the feeder:• Originals with tears or large binding holes• Severely curled originals or originals with sharp folds• Originals with staples or paper clips• Carbon-backed paper or other materials that might not feed smoothly• Transparencies or other highly transparent materials

NOTICE●You should not send any particular original more than 50 times, or the original might fold or wrinkle and no

longer feed properly.●When you wish to send an original that has been copied, first remove the original, then place it in the

original supply tray once again.

REQUEST●Do not place objects in the original output tray, as this could damage any originals output to the tray.

Adjust the slide guides to fit the size of the originals.1

Slide guides

MEMO●For details of the DADF-B1, refer to DADF-B1 user’s guide.

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How

to Use B

asic FAX

Functions

2–5

Placin

g O

rigin

als in th

e Feed

er (DA

DF

-A1)

Original to be Sent

Neatly stack your originals face up in the originalsupply tray.The original supply tray's capacity is as follows:• 11" × 17" or LGL-size documents (80 g/m2) : 25• LTR, LTRR, or STMT-size documents (80 g/m2) : 50

2

Before placing the following types of originals in the feeder, flip openthe auxiliary tray:• 11" × 17"/LGL/LTRR-size originals (horizontal placement)• STMT-size originals (vertical placement)• Different-size originals

Once scanned, the originals are output to theoriginal output tray.(See p.1-2 in the Reference & Copying Manual.)

3

When placing originals vertically, place them with their top edge facingup. When placing originals horizontally, place them with their top edgefacing right.

MEMO●Originals are fed from the top down, scanned, and

sent in page order.

NOTICE●After scanning begins, do not add or remove originals.

REQUEST●Do not place objects on the original output tray, as this

might damage any originals that are output to the tray.

Vertical placement

Horizontal placement

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How

to Use B

asic FAX

Functions

2–6

Settin

g R

esolu

tion

, Den

sity, and

Imag

e Qu

ality to M

atch th

e Orig

inal

Setting Resolution, Density, and ImageQuality to Match the Original

To ensure that the receiving FAX gets an easy-to-read original, set the resolution, density,and image quality to match the originals you are sending. (An asterisk * indicates initialsettings.)

MEMO●You can set resolution, density, and image quality to levels that you use frequently. (See “Changing the

FAX Function Standard Modes” on p. 6-14.)● If originals that are dark and difficult to see, or originals that are faint and difficult to see, are scanned

frequently, it is recommended that you set the standard density in advance. (See “Setting the StandardDensity for Scanning Documents” on p.6-10)

●Mode settings, specified before originals are sent, return to initial settings when transmission ends or thepreset Auto Clear time is reached.

●Although originals sent with Fine, Superfine, Ultrafine, Photo, or Text/Photo modes have enhanced clarity,transmission takes longer than with normal modes.

■RESOLUTION (RESOL.)• STANDARD* ------ Use when the characters are standard-size.• FINE ----------------- Use to send originals at twice the detail of Standard mode.• SUPERFINE ------- Use to send originals at four times the detail of Standard mode. If the receiving

FAX does not support this mode, the document will automatically be sent inFine mode.

• ULTRAFINE ------- Use to send originals at 16 dots/mm × 15.4 lines/mm (during memory recep-tion) or 400 × 400 dpi (during direct reception). If the receiving FAX does notsupport this mode, the original will automatically be sent in Superfine or Finemode.

MEMO●When using Ultrafine mode with the Image Quality mode set to Photo, some originals may transmit slowly.● If the receiving FAX does not support Superfine or Ultrafine modes, originals will be sent at the resolution

of the receiving FAX.

■DENSITY• DARK/STD*/LIGHT ---------------Select the option that best matches the original.

■ IMAGE QUALITYThis setting is particularly important when sending originals that contain photographs.• TEXT* --------------- Use this when sending originals that contain mainly text.• TEXT/PHOTO ----- Use this when sending originals that contain text and photographs or other

images with half-tones. This cannot be used with the "Light" or "Dark" exposuresettings

• PHOTO ------------- Use this when sending photographs or other images with half-tones enhanced.

MEMO●Text mode requires the least time, followed by Text/Photo and Photo modes.

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How

to Use B

asic FAX

Functions

2–7

MEMO● If you wish to set other sending conditions,

set them before setting the sendingdestination.(See “Selecting the Sending Method” on p. 2-8,“Special FAX Functions” on Chapter 3.)

Settin

g R

esolu

tion

, Den

sity, and

Imag

e Qu

ality to M

atch th

e Orig

inal

Setting Resolution, Density, and Image Quality to Match the Original

Specify the sending destination, andpress the key.(See “Various Dialing Methods” on p. 2-16.)

4

Set the resolution, density, and imagequality to match the original, then press the[DONE] key.You can check the set resolution, density and image qualityusing the Basic Features Screen.

3

Make sure the machine is ready to send, thenpress the [RESOL./DENSITY/IMAGE QUALITY]key.

2

Place your originals.(See “Original to be Sent” on p. 2-2.)

1

NOTICE● If you set the image quality to [TEXT/PHOTO],

the density adjustment becomes invalid. (The[STD] density key is highlighted.)

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How

to Use B

asic FAX

Functions

2–8

Sen

din

g an

Orig

inal A

fter it has B

een S

cann

ed (M

emo

ry Sen

din

g)

Selecting the Sending MethodThis machine can send originals in three ways:

■ Memory Sending:This mode sends the documents after they have been scanned into the machine'smemory.

■ Direct Sending:This mode sends the document directly without storing the data in the machine’s memory.■ Manual Sending:This mode allows you to send documents after checking whether the other party is

able to receive document.

Specify the destination.(See “Various Dialing Methods” on p. 2-16.)

Make sure the machine is ready to send, thenset the sending conditions.(See “Setting Resolution, Density, and Image Quality to Matchthe Original” on p. 2-6,“Stamping Sent or Scanned Originals” on p. 2-15,“Special FAX Functions” on Chapter 3.)

2

Place your originals.(See “Original to be Sent” on p. 2-2.)

1

3

MEMO● If a paper jam occurs in the feeder while the original is being scanned, transmission is canceled. To

resend, repeat the procedure again for the selected transmission mode.

Sending an Original After it has Been Scanned (Memory Sending)All of the originals to be sent are first scanned and read to the memory, then sent. This means that youdo not need to stay near the machine once the originals have been scanned.Memory sending takes place unless direct sending or manual sending is specified.

MEMO●The memory can hold a total of about 320 for S-model, 640 for E-model sending originals and received

documents. You can increase this capacity up to about 1000 originals by adding the optional 32 MB or 64MB memory. (This figure is based on the use of ITU-T No.1 chart and the standard mode.)If the memory becomes full, delete unwanted received documents using the Monitor screen.(See “Checking and Changing the FAX Status” on Chapter 4.)

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How

to Use B

asic FAX

Functions

2–9

Sen

din

g an

Orig

inal A

fter it has B

een S

cann

ed (M

emo

ry Sen

din

g)

Selecting the Sending Method

Press the key.4

The machine begins scanning the originals.All of the originals are scanned, and stored in the memory.The available memory is displayed in the message area.To cancel scanning, press the [CANCEL] key in the touch panel display orthe key on the control panel.

When the originals are in the feeder

The machine begins scanning the original on theplaten glass. To send additional originals, remove thefirst original, place the next original, and press the key.When all originals have been scanned, press the [DONE] key. To cancelthe transmission, press the [CANCEL] key in the touch panel display orthe key on the control panel.

When manually changing the scanning size of the next original, press the[DOCUMENT SIZE] key. The display shown on the left appears. Selectthe new document size, then press the [OK] key.(See “Specifying the Original Scanning Size” on p. 3-32.)

When the original is on the platen glass

MEMO● If you wish to cancel sending or the standby status of a document

that has been scanned, use the Monitor screen.(See “Canceling Transmission” on p. 4-2.)

●While a document is being sent, the transaction number,telephone number of sending destination, and page numberbeing sent, are displayed in the message area.

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How

to Use B

asic FAX

Functions

2–10

Selecting the Sending Method

Sen

din

g an

Orig

inal A

fter it has B

een S

cann

ed (M

emo

ry Sen

din

g)

After all originals have been scanned, the machinewaits a few moments, then begins sending thedocuments from memory.The transaction number is displayed in the message area.

5

After the original has been sent, the displayreturns to the Basic Features Screen.

6

MEMO● If the memory becomes full while an original is being sent,

the machine automatically switches over to direct sending.If this happens, either delete unwanted documents from theMemory box, or delete unwanted documents from thememory by using the Monitor screen.(See “Printing and Deleting Documents in the Memory box” on p.3-9, “Deleting Received Documents from Memory” on p. 4-16.)

●The transaction number is used for reference whenchecking the sending results, changing the destination, orcanceling sending.(See “Checking and Changing the Status of TransmittingDocuments” on p. 4-2.)

●While the destination machine is being called, the telephonenumber of that machine, transaction number, and “Calling”are displayed alternately in the message area.

MEMO●When sending ends normally, “Transmission OK” is

displayed for several seconds in the message area.● If there is no response from the receiving FAX or a

transmission error occurs, the machine's AutomaticRedial feature automatically attempts to send thedocument again. Under the default setting, AutomaticRedial is carried out twice at two-minute intervals. (See“Setting Auto Redial” on p. 6-27.)

●When an original is sent again by auto redialing,“AUTO REDIAL” is displayed for several seconds inthe message area.

● If an original cannot be sent to the destination despiteauto redialing taking place, place the original onceagain, then resend it.

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How

to Use B

asic FAX

Functions

2–11

Sen

din

g an

Orig

inal W

hile it is B

eing

Scan

ned

(Rap

id S

end

ing

/Direct S

end

ing

)

Selecting the Sending Method

Sending an Original While it is Being Scanned (Rapid Sending/Direct Sending)Once transmission is possible, the original is sent directly to the destination while being scanned and readto the memory. (Rapid Sending)Compared to direct sending, rapid sending enables an original to be sent faster, and also enables you tocheck immediately whether or not the original is being sent normally.When there is only a small amount of memory remaining, for example, if you change the settings using theAdditional functions, you can send the original directly without storing it to memory. (Direct sending)(See “Setting Rapid Direct Transmission” on p. 6-33.)

NOTICE●You can directly send an original consisting of two or more sheets only when using a feeder.● If you cancel direct sending during transmission, the originals that have already been scanned are sent.

NOTICE●When placing an original on the platen glass and sending it directly, you can only send one original

at a time.

Place your originals.(See “Original to be Sent” on p. 2-2.)

1

Make sure the machine is ready to send, thenpress the [ ❏ DIRECT] key.

A tick " " appears in the box to the left of the [ ❏ DIRECT] key.

2

Set the sending conditions.(See “Setting Resolution, Density, and Image Quality toMatch the Original” on p. 2-6,“Stamping Sent or Scanned Originals” on p. 2-15,“Special FAX Functions” on Chapter 3.)

3

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How

to Use B

asic FAX

Functions

2–12

Selecting the Sending Method

Sen

din

g an

Orig

inal W

hile it is B

eing

Scan

ned

(Rap

id S

end

ing

/Direct S

end

ing

)

Specify the destination.(See “Various Dialing Methods” on p. 2-16.)

4

Press the key.Once transmission is possible, the original is scanned, and is sentwhile scanning is taking place.

During transmission, the reference number, destination telephonenumber, and page number currently being sent are displayed.

5

After the original has been sent, the displayreturns to the Basic Features Screen.

6

MEMO●When you send a number of originals from the feeder,

the originals are sent while they are being scanned.●To cancel a transmission, press the [CANCEL] key or

the key. Scanning and transmission of docu-ments are canceled from the time you press the[CANCEL] or key.

MEMO●After the original has been sent, direct sending is

canceled automatically.●When sending ends normally, “Transmission OK”

is displayed for several seconds in the messagearea.

NOTICE●You can specify only one destination at a time. Note that

you cannot specify simultaneous sending to two or moredestinations, such as group dialing etc..

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How

to Use B

asic FAX

Functions

2–13

Sen

din

g an

Orig

inal A

fter Ch

ecking

the O

ther P

arty (Man

ual S

end

ing

)

Selecting the Sending Method

Make sure the machine is ready to send, thenset the sending conditions.(See “Setting Resolution, Density, and Image Quality to Matchthe Original” on p. 2-6,“Stamping Sent or Scanned Originals” on p. 2-15,“Special FAX Functions” on Chapter 3.)

2

Press the [ON-HOOK] key.You can hear the dialing tone (a continuous high-pitchedhissing sound).

3

Specify the destination.(See “Various Dialing Methods” on p. 2-16.)

4

NOTICE●When placing an original on the platen glass and sending it directly, you can only send one original at a

time.

Place your originals.(See “Original to be Sent” on p. 2-2.)

1

Sending an Original After Checking the Other Party(Manual Sending)

This mode allows you to send originals after first checking that the other party is ready to receive theFAX.

NOTICE●You can directly send an original consisting of two or more sheets only when using a feeder.● If you cancel direct sending during transmission, the originals that have already been scanned are sent.

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How

to Use B

asic FAX

Functions

2–14

Selecting the Sending Method

Sen

din

g an

Orig

inal A

fter Ch

ecking

to th

e Oth

er Party (M

anu

al Sen

din

g)

When you hear the other party or carrier signal (ahigh-pitched tone), press the key.The machine begins sending the document.

5

After the original has been sent, the displayreturns to the Basic Features Screen.

6

MEMO●If the other party does not answer, press the [ON-HOOK] key

to cancel the transmission.●During transmission, the transaction number, destination

telephone number, and page number currently being sentare displayed.

MEMO●When sending ends normally, “Transmission OK” is

displayed for several seconds in the message area.

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How

to Use B

asic FAX

Functions

2–15

Stamping Sent or Scanned OriginalsThe machine can print a stamp about 1/8"(3mm) in diameter on the front side of scanned or sentoriginals. You can set the Stamp mode to differentiate between scanned and sent originals.

Stam

pin

g S

ent o

r Scan

ned

Orig

inals

Selecting the Sending Method

Place an original in the feeder.(See “Placing Originals in the Feeder” on p. 2-4.)

1

Make sure the machine is ready to send, thenpress the [ ❏ STAMP] key.

A tick " " appears in the box to the left of the [ ❏ STAMP] key.

2

You can send a document after specifyingthe destination.(See “Sending a Fax” on p. 1-4.)

3

Vertical placement Horizontal placement

MEMO●When sending an original directly, you can set the machine so that the original is stamped either after it

has been sent, or after it has been scanned. (See “Setting the Stamping Conditions” on p. 6-32.)●When scanning both sides of originals placed in the DADF-A1, only the front side is stamped.

MEMO●To cancel the Stamp mode, press the [ STAMP]

key once again.

MEMO●An “ ” mark (stamp) appears on the output

original.

NOTICE●You can stamp originals only when sending them using the DADF-A1. You cannot stamp them when

sending them using the platen glass.

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How

to Use B

asic FAX

Functions

2–16

Various Dialing Methods

Specifying Destinations Using Number KeysDial the number of the other party using the Number keys on the control panel.You can also dial several numbers in succession and send the original to several destinations in asingle operation.

Sp

ecifying

Destin

ation

s Usin

g N

um

ber K

eys

Before dialing another party, verify that your machine is in a “ready to send” status.You can also specify a number of destinations, and send the same document to all ofthem in a single operation.

1

You can now send the document in theusual way.(See “Sending a Fax” on p. 1-4.)

3

Make sure the machine is ready to send, thenenter the other party’s number using the Num-ber keys.

Place your originals.(See “Original to be Sent” on p. 2-2.)

2

MEMO●You can specify the next destination with the Number

keys, One-touch Speed Dialing, Coded Speed Dialing,or Directory Dialing.

[NEXT]:When you wish to specify another destination afterspecifying the first destination using the Number keys,press the [NEXT] key. When specifying anotherdestination after specifying the first destination usingthe One-touch Speed Dialing or Coded Speed Dialingfunction, there is no need to press the [NEXT] key.

[BACK SPACE]:If you enter a wrong number, press the [BACK SPACE] key .The last number that you entered is deleted, enabling you toenter the correct number.

[PAUSE]:Press this key after entering an outside line access number,and before entering the telephone number. (See "Setting thePause Time," on p. 6-26.)

[TONE]:Press this key when directly calling an extension lineconnected to a PBX (public exchange line) that accepts onlypush signals from a dial line.

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How

to Use B

asic FAX

Functions

2–17

Make sure the machine is ready to send, thenpress the [REDIAL] key.The number that you last dialed using the number keys isdisplayed in the message area.

2

Place your originals.(See “Original to be Sent” on p. 2-2.)

1

You can now send the document in the usualway.(See “Sending a Fax” on p. 1-4.)

3

Specifying the Last Destination Dialed Using Number KeysThis mode allows you to specify the last destination that was dialed with the Number keys. This featurecomes in handy when sending several documents to the same destination.

Sp

ecifying

the L

ast Destin

ation

Dialed

Usin

g N

um

ber K

eys

MEMO● If you specified more than one destination with the Number keys, you can only redial the last destination

specified.●You cannot redial a destination that you specified using One-touch Speed Dialing or Coded Speed

Dialing.

MEMO● If “TIME OUT” is set to “ON”, the original starts to

be scanned without pressing the key.(See “Setting Whether to Start Scanning WithoutPressing the key When Specifying the Destina-tion” on p. 6-31.)

Various Dialing Methods

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How

to Use B

asic FAX

Functions

2–18

Various Dialing Methods

Press the One-touch Speed Dialing key that hasthe destination stored to it.

2

1

You can now send the next document in theusual way.(See “Sending a Fax” on p. 1-4.)

3

Place your originals.(See “Original to be Sent” on p. 2-2.)

Specifying with One-touch Speed DialingYou can dial a destination registered in a One-touch dial key on the control panel. You can alsospecify other one-touch dial numbers as well and send the original to a number of destinations in asingle operation.

MEMO●To use One-touch Speed Dialing, you must first register the destinations. (See “Registering a Telephone

Number in One-touch Speed Dialing or Coded Speed Dialing Memory” on p. 6-16.)●You cannot redial a destination that you specified using One-touch Speed Dialing.

Sp

ecifying

with

On

e-tou

ch S

peed

Dialin

g

MEMO● If “TIME OUT” is set to “ON”, the original will start

to be scanned without pressing the key.(See “Setting Whether to Start Scanning WithoutPressing the key When Specifying theDestination” on p. 6-31.)

MEMO● If you do not know the number of the One-touch dial

key in which the other party’s telephone number isregistered, you can search for the other party usingthe telephone directory in Special Features. (See“Specifying a Destination Using the TelephoneDirectory” on p. 3-22.)

● The telephone number and abbreviation of the other partyregistered in the specified One-touch dial key appears on thetouch panel display.

MEMO● If you wish to send the same original simultaneously

to another destination as well, specify the nextdestination by One-touch Speed Dialing, CodedSpeed Dialing, or Number Key Dialing.(See “Specifying Destinations Using Number Keys” on p. 2-16,See “Specifying with Coded Speed Dialing” on p. 2-19.)

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How

to Use B

asic FAX

Functions

2–19

Various Dialing Methods

Enter a Coded Speed Dialing Number (000to 139) for the destination.

3

1

Make sure the machine is ready to send, thenpress the [CODED DIALING] key.

2

Place your originals.(See “Original to be Sent” on p. 2-2.)

Specifying with Coded Speed DialingYou can dial the destination using a 3-digit number registered in the Coded Speed Dialing memory.You can also dial other Coded Speed Dialing numbers as well, and send the original to a number ofdestinations in a single operation.

MEMO●To use Coded Speed Dialing, you must first register the destinations. (See “Registering a Telephone

Number in the One-touch Speed Dialing or Coded Speed Dialing Memory” on p. 6-16.)●You cannot redial a destination that you specified using the Coded Speed Dialing.

Sp

ecifying

with

Co

ded

Sp

eed D

ialing

MEMO● If you entered a wrong Coded Speed Dialing

number, press the key, then press the[CODED DIALING] key once again, and enterthe correct number.

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How

to Use B

asic FAX

Functions

2–20

Various Dialing Methods

Sp

ecifying

with

Co

ded

Sp

eed D

ialing

You can now send the document in the usualway.(See “Sending a Fax” on p. 1-4.)

4

● The FAX number and name of the selected destination appears in thetouch panel display.

MEMO●When no destination has been stored to the Coded Speed

Dialing number you entered, the message “Not registered”appears in the touch panel display.

● If you do not know the Coded Speed Dialing number underwhich the other party’s telephone number is registered, youcan search for the other party using the telephone directoryin the Special Features. (See “Specifying a Destination Usingthe Telephone Directory” on p. 3-22.)

● If you wish to send the same original simultaneously to anotherdestination as well, specify the next destination by One-touchSpeed Dialing, Coded Speed Dialing, or Number Key Dialing.(See “Specifying Destinations Using Number Keys” on p. 2-16,“Specifying with One-touch Speed Dialing” on p. 2-18.)

MEMO● If “TIME OUT” is set to “ON”, the original starts to

be scanned without pressing the key.(See “Setting Whether to Start Scanning WithoutPressing the key When Specifying theDestination” on p. 6-31.)

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How

to Use B

asic FAX

Functions

2–21

Various Dialing Methods

Sp

ecifying

Two

or M

ore D

estinatio

ns

Specifying Two or More DestinationsIf you wish to send the same original to a number of destinations, you can specify the destinations atthe same time.Sending a document to a number of destinations at the same time is called “Sequential BroadcastSending”. During sequential broadcast sending, an indication such as “SQ BDC” is displayed on eachMonitor screen.

MEMO● If you allow a certain period of time to lapse after specifying the telephone number of the next destina-

tion when “TIME OUT” is set to “ON”, the original starts to be scaned without pressing the key. (Ifyou specified the last destination using the Number keys, you must press the [NEXT] key afterspecifying the destination.)

MEMO●To use group dialing, you must first perform registration for Group Dialing. (See “Registering Group

Dialing Destinations” on p. 6-22.)● If you do not know the number of the One-touch dial key or the Coded Speed Dialing numbers under

which the Group Dialing telephone numbers are registered, you can search for the destinations usingthe telephone directory in Special Features. (See “Specifying a Destination Using the TelephoneDirectory” on p. 3-22.)

●You can also specify additional destinations in the One-touch dialing key or the Coded Speed Dialingnumbers under which Group Dialing telephone numbers are registered.

●You cannot Redial destinations that you specified using Group Dialing.

■ Specify the telephone numbers of all of the destinations to which the document is to be sent.• If you wish to specify the next destination using the number keys, press the [NEXT] key then dial the next number.

(See “Specifying Destinations Using Number Keys” on p. 2-16.)• When specifying the destination using Redial, One-touch Speed Dialing, or Coded Speed Dialing, you can specify

the next destination without pressing the [NEXT] key.(See “Specifying the Last Destination Dialed Using Number Keys” on p. 2-17, “Specifying with One-touch Speed Dialing” on p. 2-18, “Specifying with Coded Speed Dialing” on p. 2-19.)

■ Register the destinations using Group Dialing.You can register a number of destinations registered in a One-touch dial key or under Coded Speed Dialingnumbers, as a group in a new One-touch dial key or under a new 3-digit Coded Speed Dialing number.It is convenient to use Group Dialing when you frequently need to send the same document to a number of pre-determined destinations.

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How

to Use B

asic FAX

Functions

2–22

Pap

er on

Wh

ich R

eceived D

ocu

men

ts are Prin

ted

Receiving a Faxed DocumentYou can receive a faxed document by “Automatic Receiving” in which the document isautomatically received when it is sent from the other party. In addition, there is “MemoryLock” in which an automatically received document is stored in the memory instead ofbeing printed, and also “Transfer” in which the document is transferred to another faxmachine.(See “Changing the Receiving Mode” on p. 3-26.)

MEMO●You can set the call tone to sound or not sound when a fax is received in the Automatic Receiving Mode.

(See “Setting a Call Tone for an Incoming Call” on p. 6-34.)

Paper on Which Received Documents are PrintedReceived documents are printed on paper from the paper drawer that has the same size paper as thereceived document. If paper of the correct size for the received document is not available, the machineautomatically selects a different size of paper in the order shown below.If the machine runs out of paper, it stores the document in memory. When the paper drawer is thenreloaded with paper, the remaining pages of the document are automatically printed.(See “Setting Memory Receiving When the Paper Runs Out” on p. 6-36.)

<Available Paper Sizes for Received Documents>• 11"×17"-size originals : 11"×17" → LGL* → LTR×2• LGL-size originals : LGL → LTR×2 → STMT×2 → 11"×17"• LTR-size originals : LTR → LGL → STMT×2 → 11"×17"• STMT-size originals : STMT → LTR → LGL → 11"×17"

Received documents are automatically reduced before being printed on the paper sizes indicated by anasterisk (*).

The size of paper is automatically selected in the same order, even if paper runs out during printing.

MEMO●You can control which drawer the machine uses for printing. The initial setting is to use all paper sources

(drawers) except the stack bypass. (See “Selecting a Drawer for Auto Drawer Switching” on p. 4-8 of theReference & Copying Manual.)

●You can set the machine to reduce received documents to 75%, 90%, 95%, or 97% if the document islarger than any of the available paper sizes. (See “Printing Received Documents in Reduced Form” on p.6-73.)

●You can change the order in which paper sizes are selected. (See “Setting the Method of PrintingReceived Documents” on p. 6-72.)

●You can set the machine to print received documents on both sides of the paper. (See “Two-Sided Printingof Received Documents” on p. 6-75.)

●Received documents are printed face down, in the order in which the pages are received.

NOTICE●The sizes of paper on which a received document can be printed are 11"×17", LGL, LTR, LTRR, STMT

and STMTR.● If you wish to print an incoming document on the paper placed in the stack bypass, select paper other

than thick paper. (See “Selecting a Drawer for Auto Drawer Switching” on p. 4-8 of the Reference &Copying Manual.)

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How

to Use B

asic FAX

Functions

2–23

Receivin

g F

axed D

ocu

men

ts

Receiving a Faxed Document

When documents start to be received, the MemoryTX/RX lamp on the control panel flashes.

1

When document reception is completed, theMemory TX/RX lamp on the control panellights. This indicates that documents are storedin memory.

2

The document prints.3

Receiving Faxed Documents

MEMO●During reception, the transaction number and other

information relating to the other party are displayed.

MEMO●The Memory TX/RX lamp goes out when the

documents in the memory are printed.●The Memory TX/RX lamp will glow/flash even if when

either the power to the control panel is cut off (sleepstatus) or the machine is in the Energy Saver mode.

●The Error lamp flashes when either the availablememory is low or there is no paper in the papercassette.

MEMO●The Memory TX/RX lamp goes out when the

documents in the memory are printed.●When there is no paper on which the received

documents can be printed, the received docu-ments are stored in the memory. (See “SettingMemory Receiving When the Paper Runs Out” onp. 6-36.)

●The memory can hold a total of about 320 for S-model, 640 for E-model sending and receiveddocuments. You can increase this capacity up toabout 1000 documents by adding the optional 32MB or 64 MB memory. (This figure is based onthe use of ITU-T No.1 chart, standard setting.)

●Documents received in memory are automaticallyprinted when paper is loaded in the drawer.

● If a printing error occurs, the Error lamp flashes.

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How

to Use B

asic FAX

Functions

2–24

Au

tom

atically Receivin

g D

ocu

men

ts

Receiving a Faxed Document

Automatically Receiving DocumentsIf the receiving mode of SPECIAL FEATURES is set to “Automatic Receiving” (See “Changing the Receiv-ing Mode” on p. 3-26), there is no need to carry out any operation for receiving documents. Transmissionstarts automatically, and the faxed documents are received.

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How

to Use B

asic FAX

Functions

2–25

Receivin

g D

ocu

men

ts to th

e Mem

ory

Receiving a Faxed Document

The Memory TX/RX lamp on the control panellights if there is a document in the memory.

2

Press the [SPECIAL FEATURES] key → [RX MODE]key → [AUTO RX] key → Memory Lock [ON] in thatsequence, then press the [DONE] key repeatedly.The display returns to the Basic Features Screen.(See “Changing the Receiving Mode” on p. 3-26.)

1

To print documents stored in the memory, pressthe [SPECIAL FEATURES] key → [RX MODE]key → Memory Lock [OFF] key in that sequence,then press the [DONE] key repeatedly.The display returns to the Basic Features Screen.

3

Receiving Documents to the MemoryIf you set the “Memory Lock” receiving mode to ON, received documents are stored in the memoryinstead of being printed. (See “Changing the Receiving Mode” on p. 3-26.)

MEMO●To set Memory Lock to ON, you must first set Memory Lock in the File Settings to “ON”. (See “Saving

Received Documents to Memory” on p. 6-68.)● If you set the memory receiving mode together with the Transfer mode, the word “Transfer” will appear on

the Basic Features screen.

MEMO● If you wish to cancel the Memory Lock mode, press the

[OFF] key.

MEMO●The Memory TX/RX lamp goes out when the documents in the

memory are printed.●During reception, the transaction number and other information

relating to the other party are displayed.●The memory can hold a total of about 320 for S-model, 640 for

E-model sending and received documents. You can increasethis capacity up to about 1000 documents by adding theoptional 32 MB or 64 MB memory. (This figure is based onthe use of ITU-T No.1 chart, standard setting.)

●The Memory TX/RX lamp lights even if when either the power tothe control panel is cut off (sleep status) or the machine is in theEnergy Saver mode.

MEMO●You can check if there are any received documents stored in

a part of the memory other than the memory box, or deletereceived documents that do not need to be printed, using theMonitor screen. (See “Checking the status of ReceivedDocuments” on p. 4-16.)

The documents in the memory are printed.4

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How

to Use B

asic FAX

Functions

2–26

Transferrin

g R

eceived D

ocu

men

ts

Receiving a Faxed Document

When documents start to be received, the MemoryTX/RX lamp on the control panel flashes.

2

1

When document reception is completed,the Memory TX/RX lamp on the controlpanel lights. This indicates that docu-ments are stored in memory.

3

The documents are transferred to thespecified destination.

4

Press the [SPECIAL FEATURES] key → [RX MODE]key → [AUTO RX] key → Transfer [ON] key in thatsequence, then press the [DONE] key repeatedly.The display returns to the Basic Features Screen.(See “Changing the Receiving Mode” on p. 3-26.)

Transferring Received DocumentsIf you set the “Transfer” receiving mode to ON, received documents are transferred to a destinationregistered in advance. (See “Changing the Receiving Mode” on p. 3-26.)

MEMO●To set the transfer mode to ON, you must first set Transfer in the File Settings to “ON”. (See “Auto-

matic Transfer of Received Documents” on p. 6-63.)● If you wish to set the receiving mode to transfer, you must set a password, transfer destination, original

unit restriction, whether or not the received documents are to be printed by this machine as well, andalso the transfer time band. (See “Automatic Transfer of Received Documents” on p. 6-63.)

● If you set the Transfer mode together with the Memory Lock mode, the word “Transfer” will appear onthe Basic Features screen.

MEMO● If you wish to cancel the Transfer mode, press the [OFF] key.

MEMO●During reception, the transaction number and other

information relating to the other party are displayed.●The transfer setting determines whether or not

received documents are printed or not printed in thismachine as well. (See “Automatic Transfer ofReceived Documents” on p. 6-63.)

MEMO●The Memory TX/RX lamp will glow/flash even if

when either the power to the control panel is cut off(sleep status) or the machine is in the EnergySaver mode.

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Special FA

X F

unctions

3–1

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Special FA

X F

unctions

3–2

Sp

ecifying

the T

ime to

Sen

d a D

ocu

men

t (DE

LA

YE

D T

X)

Specifying the Time to Send a Docu-ment (DELAYED TX)

1

Press the [DELAYED TX] key.2

Using the Number keys, enter the time atwhich you wish to send the documents.

3

Prepare to send the documents.Place your originals.Make sure the FAX is ready to send, then press the [SPECIALFEATURES] key.(See “Sending a Fax” on p. 1-4.)

The machine's Delayed Transmission mode allows you to scan documents to memory,then send them at a later time. This enables you to send during times with lower tele-phone rates.You can reserve up to 100 delayed transmission operations.

MEMO●When delayed transmission is completed, the documents in the memory are automatically erased.●For documents that were scanned and read to the memory, you can check the sending status, cancel

sending, change the destination, and change the sending time. (See “Checking and Changing theStatus of Transmitted Documents” on p. 4-2.)

MEMO●Enter the transmission time, from 00:00 to 23:59.

Use two digits each for the hours and the minutes.In the case of one digit, insert “0” before thenumber.

● If you enter a wrong number, press the keyand re-enter the number.

●To cancel the Delayed Transmission mode, pressthe [C] key.

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Special FA

X F

unctions

3–3

Sp

ecifying

the T

ime to

Sen

d a D

ocu

men

t (DE

LA

YE

D T

X)

Specifying the Time to Send a Document

Press the [DONE] key.The display returns to the Basic Features Screen.

5

Specify the sending destination, and pressthe key.The documents are scanned to memory, and will be sent atthe preset transmission time.(See “Various Dialing Methods” on p. 2-16.)

6

Press the [OK] key.4MEMO

●You can also set another SPECIAL FEATURES function ifdesired. (See “Special FAX Functions” on Chapter 3.)

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Special FA

X F

unctions

3–4

MEMO●You can set your machine for polling receiving at a specific time. This is called “Preset Polling”.

(See “Setting Preset Polling Receiving” on p. 6-62.)●Polling Receiving mode also enables you to receive documents from multiple remote FAX machines.

After receiving documents from two or more destinations, the machine prints a Multi TX report.●You can use polling receiving to receive documents at a specified time in combination with Delayed

Transmission mode (see p. 3-2). In this case, you must first set Delayed Transmission mode in theSpecial Features screen before specifying the destination.

●When preparing the documents to be sent when the remote machine performs a Polling Receivingoperation, use a Polling Box or a Bulletin Board Memory Box.

(See “Kinds of Memory Boxes and How to Use Them” on p.3-12, “Using the Bulletin Board MemoryBox” on p. 3-16.)

Receiving Originals Set in a RemoteMachine (POLLING RX)

Receivin

g O

rigin

als Set in

a Rem

ote M

achin

e (PO

LL

ING

RX

)

The Polling Receiving mode enables you to use your machine to make a remote machinesend documents to your machine. In this case, you (the receiving side) pay the commu-nication charges.This machine can perform Polling Receiving from various manufacturers’ FAX machinesthat support the subaddress (See “Communications Using the Subaddress” on p. 3-18.),as well as from Canon FAX machines that do not support the subaddress.

■When the remote machine is a FAX machine that supports a subaddressYou can receive documents stored in a certain polling box in the remote machine.The target polling box is specified with a subaddress, and sometimes a pasword isalso set. Therefore, when performing polling receiving you must find out the rel-evant subaddress, and if a password has also been set, the relevant password,beforehand.(See “Polling Receiving Documents to which a Subaddress is Attached” on p. 3-20.)

■When the remote FAX machine is a Canon FAX machine that does not support asubaddress request the remote party to set the RX password “255” (11111111 in binarynotation) in the remote Canon FAX machine.If the RX password set in the remote machine is not “255”, or the remote machinedoes not have a RX password, you cannot perform Polling Receiving.

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Special FA

X F

unctions

3–5

MEMO● If a subaddress and a password were set in the remote

machine, set the subaddress and password using[SUBADDRESS] of the SPECIAL FEATURES. (See“Communications Using the Subaddress” on p. 3-18.)

Receivin

g O

rigin

als Set in

a Rem

ote M

achin

e (PO

LL

ING

RX

)

Receiving Originals Set in the Remote Machine

Press the [POLLING RX] key.2

Press the [DONE] key.The display returns to the Basic Features Screen.

3

4

1 Make sure the machine is ready to send, thenpress the [SPECIAL FEATURES] key.

Specify the sending destination, andpress the key.The remote machine is called, and Polling Receiving starts.(See “Various Dialing Methods” on p. 2-16.)

MEMO● In order to perform polling receiving, it is necessary that

originals be set in the remote machine or be stored in thepolling box of the remote machine.

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Special FA

X F

unctions

3–6

Using a Memory Box (MEMORY BOX)

Scan

nin

g O

rigin

als to a M

emo

ry Bo

x

There are five kinds of memory boxes: a polling box, confidential memory box, relaymemory box, batch sending memory box, and Bulletin board memory box. With theexception of the polling box, it is necessary to preset a Memory box according to thepurpose of use, then register the necessary items including the password, subaddress,and RX password.

MEMO●Set each Memory box using the Custom Fax Settings of Additional Functions. (See “File Settings” on p.

6-41.)● In addition to the above five kinds of Memory boxes, there is also a General memory box. The setting

items of the General memory box can be combined to suit your particular needs. (See “Setting theGeneral Memory Box” on p. 6-55.)

Scanning Originals to a Memory BoxIf you use a polling box, batch sending memory box, or bulletin board memory box, the original isscanned and stored in the Memory box concerned.

Carry out scanning preparations.Place your originals.Make sure the FAX is ready to send, then press the [SPECIALFEATURES] key.(See “Sending a Fax” on p. 1-4.)

1

Press the [MEMORY BOX] key.The display switches over to the Memory box select screen, andthe registered Memory box is displayed.

2

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Special FA

X F

unctions

3–7

Scan

nin

g O

rigin

als to a M

emo

ry Bo

x

Using a Memory Box

Enter the password using the number keys,then press the [OK] key.

4

Press the target memory box number.

: Indicates that the box does not contain a document.

: Indicates that the box contains a document.

3

Press the [SCAN] key.5

Press the key.6

MEMO● If the destinations cannot all fit on the screen, press the [▼]

or [▲] key to display the previous page or the next page.●You can directly enter the memory box number using the

Number keys.

If a password is set in the selected memory box, the display switchesover to the password input screen.

The FAX Basic Features Screen appears, and the name ofthe selected Memory box appears on the screen.

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Special FA

X F

unctions

3–8

The document is scanned and read to thespecified memory box, then the data isautomatically sent according to the setting ofthe memory box.

7

When originals are placed in the feeder

Scan

nin

g O

rigin

als to a M

emo

ry Bo

x

The original starts to be scanned.• To cancel scanning, press the [CANCEL] key on the touch panel display,

or press the key on the control panel.

When an original is placed on the platen glass

Each time an original is scanned, a verification screenappears.To scan the next page, press the key.• When scanning of the original is completed, press the [DONE] key.• To cancel scanning, press the [CANCEL] key on the touch panel display,

or press the key on the control panel.

• If the scanning size of each original is different, press the [DOCU-MENT SIZE] key. Select the document size, then press the[OK] key.(See “Specifying the Original Scanning Size” on p. 3-32.)

Using a Memory Box

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Special FA

X F

unctions

3–9

Make sure the machine is ready to send, then pressthe [SPECIAL FEATURES] key.

1

Press the [MEMORY BOX] key.The display switches over to the Memory box select screen, andthe registered Memory boxes are displayed.

2

Press the target memory box number.

: Indicates that the box does not contain a document.

: Indicates that the box contains a document.

3

If a password is set in the selected Memory box, thedisplay switches over to the password input screen.Enter the password using the Number keys, then pressthe [OK] key.

Prin

ting

and

Deletin

g D

ocu

men

ts in th

e Mem

ory B

ox

Using a Memory Box

Printing and Deleting Documents in the Memory BoxYou can print or delete documents stored in the Memory box.

MEMO● If the destinations cannot all fit on the screen,

press the [▼] or [▲] key to display the previouspage or the next page.

●You can directly enter the Memory box numberusing the Number keys.

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Special FA

X F

unctions

3–10

Prin

ting

and

Deletin

g D

ocu

men

ts in th

e Mem

ory B

ox

Using a Memory Box

Select the document to print or delete.4MEMO

● If the destinations cannot all fit on the screen, press the [▼]or [▲] key to display the previous page or the next page.

To print documents

Press the [OUTPUT] key.The selected document is printed.

To delete documents

Press the [ERASE] key.The verification screen appears.

Select the [YES] or [NO] key.

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Special FA

X F

unctions

3–11

Prin

ting

and

Deletin

g D

ocu

men

ts in th

e Mem

ory B

ox

Using a Memory Box

Press the [DONE] key.Repeat step 4 if there is another document to be printed or deleted.

5

Press the [DONE] key.6

Press the [DONE] key.The display returns to the Basic Features Screen.

7

MEMO●Repeat steps 3 to 5 if you wish to print or delete a

document in another Memory box.

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Special FA

X F

unctions

3–12

Usin

g th

e Po

lling

Bo

x

Scan the document to the Polling Box.(See “Scanning Original to a Memory Box” on p. 3-6.)

1

Scan the document to the Polling Box.Polling Receiving instructionfrom a fax machine that doesnot conform to the ITU-Tstandard

The remote machine dials your machine's facsimile number, and requestsPolling Receiving.

2

The documents stored in the Polling Box are sent to the destination.3

Kinds of Memory Boxes and How toUse Them

Using the Polling BoxThe Polling Box is a Memory Box that is used to store documents to be sent in response to a Polling Receivinginstruction from a FAX machine that does not support subaddress (machine that does not conform to the ITU-Tstandard). When the remote machine sends a Polling Receiving instruction to this machine without attaching asubaddress, the documents stored in the Polling Box are sent to the remote machine.

MEMO●You can make a setting to automatically delete, or not delete, documents after they are

sent. (See “Setting the Polling Memory Box” on p. 6-42.)If you make a setting not to delete the documents automatically, you can delete them atany desired time. (See “Printing and Deleting Documents in the Memory Box” on p. 3-9.)

A description is given below of the method of use and also the operation procedure foreach kind of memory box.

MEMO●Carry out Polling Receiving if you wish to receive documents set in a remote machine by issuing instructions

from this machine.(See “Receiving Originals Set in a Remote Machine” on p. 3-4.)●When using the Polling Box, it is necessary to first register the Polling Box under box number “00”.

(See “Setting the Polling Memory Box” on p. 6-42.)●When using a subaddress and a RX password to specify the Memory Box to be used for Polling

Receiving, use the Bulletin Board Memory Box. (See “Using the Bulletin Board Memory Box” on p. 3-16.)

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Special FA

X F

unctions

3–13

MEMO●Documents in the Confidential Memory Box are not deleted when you print them.

Verify the documents, then delete them. (See “Printing and Deleting Documents inthe Memory Box” on p. 3-9.)

MEMO●You can set automatic output of a memory box reception report to “ON” or “OFF”. The

factory setting is “ON”.● If documents are received in the Confidential Memory Box, a reception report is printed.

(See “Setting Automatic Output of a Memory Box RX Report” on p. 6-78.)

Using the Confidential Memory BoxThe Confidential Memory Box is used to receive confidential documents.The other party must specify the subaddress and the RX password of the target Confidential MemoryBox so that the remote machine can send the documents. You must enter a password if you wish toprint stored documents.

MEMO●When you wish to use a Confidential Memory Box, first set the Confidential Memory Box, then inform

the remote machine of the subaddress and RX password of the Confidential Memory Box. However, itis not essential to set a RX password. (See “Setting the Confidential Memory Box” on p. 6-44.)

Usin

g th

e Co

nfid

ential M

emo

ry Bo

x

Kinds of Memory Boxes and How to Use Them

Give the subaddress and RX password to the parties who will be sendingdocuments to the Memory Box.

2

The subaddress and RX password are set, and thedocuments are sent to the confidential Memory Box.

Enter the password, andprint the documents.

The other parties can now send documents to the confidential Memory Box.3

4 Enter the password to print documents stored in the ConfidentialMemory Box.(See “Printing and Deleting Documents in the Memory Box” on p. 3-9.)

Confidential Memory Box

Set a Confidential Memory Box.(See “Setting the Confidential Memory Box” on p. 6-44.)

1

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Special FA

X F

unctions

3–14

MEMO● If you set memory box reception report printing to “ON”, a report is printed when docu-

ments are received to the Relay Memory Box. (See “Setting Automatic Output of aMemory Box RX Report” on p. 6-78.)

●You can set whether or not to print the received documents from this machine as well.(See “Setting the Relay Memory Box” on p. 6-46.)

MEMO●When using a Relay Memory Box, first set the Relay Memory Box, then inform the remote machine of

the subaddress and RX password of the Relay Memory Box. However, it is not essential to set a RXpassword. (See “Setting the Relay Memory Box” on p. 6-46.)

Usin

g th

e Relay M

emo

ry Bo

x

Set the Relay Memory Box.(See “Setting the Relay Memory Box” on p. 6-46.)

1

Give the subaddress and RX password to the parties who will be using yourmachine to relay documents.

2

Have the documents sent to the Relay Memory Box.3

Using the Relay Memory BoxThe Relay Memory Box is used to send documents received by this machine to a number of destina-tions. When documents are to be sent from a remote machine to this machine and also a number ofFAX machines nearby, if you route the documents from the remote machine to the other machines viathis machine, you need only perform long distance communication once, thus saving on the communi-cation costs that would otherwise be incurred by the sending machine.You can specify the time at which you wish to send documents from this machine, thus enabling youto select a time band when communication costs are low or when the line is not busy.

Sequentialtransmission at the

specified time

Relay Memory Box

The received documents are sent to the registered destinations.4MEMO

● If the time at which documents are to be sent by sequential broadcasting is set, thedocuments start to be sent at that time.

●When you send the documents in the Relay Memory Box, the documents in the MemoryBox are erased. (See “Printing and Deleting Documents in the Memory Box” on p. 3-9.)

Kinds of Memory Boxes and How to Use Them

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Special FA

X F

unctions

3–15

MEMO●Before using a Batch Sending Memory Box, you must first register the Batch Sending Memory Box.

(See “Setting the Batch Sending Memory Box” on p. 6-50.)

Using the Batch Sending Memory BoxThe Batch Sending Memory Box is used to send non-urgent documents to specific destinations atspecified times each day.Since the machine can send several documents at once, this reduces the time it takes to send thedocuments and so reduces transmission costs. You can reduce costs even further by setting themachine to transmit during a period with low telephone rates.

Usin

g th

e Batch

Sen

din

g M

emo

ry Bo

x

Kinds of Memory Boxes and How to Use Them

Scan the document to the Batch Sending Memory Box.(See “Scanning Originals to a Memory Box” on p. 3-6.)

2

The documents stored in the Batch Sending Memory Box are sent at thespecified times.

3

Set the Batch Sending Memory Box.(See “Setting the Batch Sending Memory Box” on p. 6-50.)

1

MEMO● If a number of destinations are registered, the stored documents are sent to all of the

registered destinations. If the documents to be sent differ depending upon the destina-tion, set a number of Batch Sending Memory Boxes, and sort the stored documentsaccording to each registered destination.

The stored documentsare sent at predeter-mined times each day.

Batch Sending Memory Box

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Usin

g th

e Bu

lletin B

oard

Mem

ory B

ox

Set the Bulletin Board Memory Box.(See “Setting the Bulletin Board Memory Box” on p. 6-52.)

1

Scan the document to the Bulletin Board Memory Box.(See “Scanning Originals to a Memory Box” on p. 3-6.)

2

Give the subaddress and RX password to the parties who will be usingyour machine to receive documents from the Bulletin Board Memory Box.

3

Using the Bulletin Board Memory BoxThe Bulletin Board Memory Box is used to send specific documents in response to Polling Receivingfrom a remote fax machine.If the other party specifies the subaddress and RX password and sends a Polling Receiving instructionto this machine, the documents stored in the Bulletin Board Memory Box specified by the subaddressand RX password are sent to the other party.If you store information related to inventory or new products in a Bulletin Board Memory Box, it can beretrieved at any time by anyone who needs it.

MEMO● If you wish to use a Bulletin Board Memory Box, first set the Bulletin Board Memory Box, then inform

the other party of the subaddress and RX password of the Bulletin Board Memory Box. It is notessential to set a password, however. (See “Setting the Bulletin Board Memory Box” on p. 6-52.)

●Use a Polling Box if the remote fax machine does not support subaddress (machine that does notconform to the ITU-T standard). (See “Using the Polling Box” on p. 3-12.)

● Use Polling Receiving when you wish to receive documents set in the other party’s machine by sendinginstructions from this machine. (See “Receiving Originals Set in a Remote Machine” on p. 3-4.)

MEMO●Documents can be received only when the other party's FAX dials the correct subaddress

and RX password.

Kinds of Memory Boxes and How to Use Them

Storing documents in a BulletinBoard Memory Box

Specify the subaddress andRX password, then receivethe documents from theBulletin Board Memory Box.

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MEMO●You can make a setting to automatically delete, or not delete, documents after they are sent.

(See “Setting the Bulletin Board Memory Box” on p. 6-52.)If you make a setting not to delete the documents automatically, you can delete them at anydesired time. (See “Printing and Deleting Documents in the Memory Box” on p. 3-9.)

Usin

g th

e Bu

lletin B

oard

Mem

ory B

ox

Kinds of Memory Boxes and How to Use Them

Have the other party specify the subaddress and the RX password of the targetBulletin Board Memory Box and carry out Polling Receiving.

4

The document is sent to the other party's FAX.5

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MEMO●An increasing number of manufacturers have begun using the ITU-T standard for their machines'

communications signals.●You can register a subaddress and a password in the One-touch Speed Dialing or Coded Speed

Dialing Memory. (See “Registering a Telephone Number in the One-touch Speed Dialing or CodedSpeed Dialing Memory” on p. 6-16.)

Sen

din

g D

ocu

men

ts to w

hich

a Su

bad

dress is A

ttached

Communications Using the Subaddress(SUBADDRESS)

To send or receive documents to and from a FAX machine using subaddresses and RXpasswords defined in the ITU-T standard (ITU-T is a committee within the InternationalCommunications Union established to set communications standards), thesubaddresses and RX passwords must be dialed in addition to the telephone numbers.By using a subaddress, you can carry out communication with another manufacturer’smachine that supports subaddress, by using the Polling Receiving or Memory Box function,for example.

Sending Documents to which a Subaddress is AttachedIf a subaddress and RX password were specified by the remote machine, you can send documentsspecifying this subaddress and RX password. Note that a RX password is sometimes not set.

Prepare to send the documents.Place your originals.Make sure the FAX is ready to send, then press the [SPECIALFEATURES] key.(See “Sending a Fax” on p. 1-4.)

1

Press the [SUBADDRESS] key.2

Using the number keys, enter the SUBADDRESSspecified by the remote machine.If there is no password, proceed to step 5.

3

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MEMO● If you specify the remote machine

using a One-touch Speed Dialing orCoded Speed Dialing in which asubaddress and RX password areregistered, the registered subaddressand RX password are used, even ifyou set a subaddress and RXpassword.

Sen

din

g D

ocu

men

ts to w

hich

a Su

bad

dress is A

ttached

Communications Using the Subaddress

Press the [OK] key.5

Specify the sending destination,and press the key.(See “Various Dialing Methods” on p. 2-16.)

7

Press the [PASSWORD] key, then enter the otherparty’s RX password using the number keys.

4

Press the [DONE] key.The display returns to the Basic Features Screen.

6

MEMO● If the other party did not set a RX password in the target

subaddress, there is no need to enter a RX password.

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Po

lling

Receivin

g D

ocu

men

ts to w

hich

a Su

bad

dress is A

ttached

Communications Using the Subaddress

Polling Receiving Documents to which a Subaddress is AttachedIf the other party sets a subaddress and a RX password for the documents that are to be received bypolling, you must add this subaddress and RX password when performing a receiving operation,otherwise you cannot receive the target documents. Note that a password is sometimes not set.

Make sure the machine is ready to send, then pressthe [SPECIAL FEATURES] key.

1

Press the [SUBADDRESS] key.2

Using the number keys, enter the SUBADDRESSspecified by the remote machine.If there is no password, proceed to step 5.

3

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Po

lling

Receivin

g D

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Communications Using the Subaddress

MEMO● If the other party did not set a RX password, there is no

need to enter a RX password.

MEMO● If you specify the remote machine using

the One-touch Speed Dialing or CodedSpeed Dialing in which a subaddress andRX password are registered, theregistered subaddress and RX passwordare used, even if you set a subaddressand RX password.

7

Press the [PASSWORD] key, then enter the otherparty’s RX password using the number keys.

4

Press the [POLLING RX] key, then pressthe [DONE] key.The display returns to the Basic Features screen.

6

Press the [OK] key.5

Specify the sending destination, andpress the key.(See “Various Dialing Methods” on p. 2-16.)

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3–22

Sp

ecifying

a Destin

ation

Usin

g th

e Teleph

on

e Directo

ry (DIR

EC

TOR

Y)

1

Press the [DIRECTORY] key.2

Press the [ABC] key.Destinations stored to [ABC] appear in the touch paneldisplay.

3

Prepare to send the documents.Place your originals.Make sure the FAX is ready to send, then press the [SPECIALFEATURES] key.(See “Sending a Fax” on p. 1-4.)

Specifying a Destination Using theTelephone Directory (DIRECTORY)

You can specify a destination registered in the One-touch Speed Dialing, Coded SpeedDialing or Group Dialing memory, from the Directory.If you do not know the number of the One-touch dial key or the Coded Speed Dialingnumbers under which a destination is registered, you can search for the destinationusing the name of the destination.The description below is based on an example in which “CANON” is specified.

MEMO●You cannot redial a destination that you specified using the Directory.

MEMO●To specify a destination using the Directory when sending a

document manually, first press the [SPECIAL FEATURES]key, then press the [ON-HOOK] key before pressing the[DIRECTORY] key. If you registered [DIRECTORY] as aStandard key, press the [ON-HOOK] key before pressingthat key. (See “Registering the Standard Keys on the BasicFeatures Screen” on p. 6-5.)

MEMO●You can register frequently used destinations or

certain groups, for example, in the user contentkeys (GENERAL 1 and 2) of the Directory. Youcan also change the user content keys toarbitrary names. (See “Registering the Namesof the User Content Keys in the Directory” on p.6-12.)

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3–23

Sp

ecifying

a Destin

ation

Usin

g th

e Teleph

on

e Directo

ry (DIR

EC

TOR

Y)

Specifying a Destination Using the Telephone Directory

Press the target destination.● If the destinations cannot all fit on the screen, press the [▼] or [▲]

key to display the previous page or the next page.● If you wish to specify other destinations from the Directory, press

[DIRECTORY CONTENTS], then repeat steps 3 and 4.

4

Press the [DONE] key.5

Press the key.(See “Sending a Fax” on p. 1-4.)

7

Press the [DONE] key.The Basic Features Screen re-appears, and the telephonenumbers and abbreviations of the selected destinations aredisplayed.

6

MEMO●You can also set another SPECIAL FEATURES function if

desired. (See “Special FAX Functions” on Chapter 3.)

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Sending a Document with the Sender’s Name Printed at the Top of the Recording Paper in the Receiving Machine (SENDER’S NAME)

Sending a Document with the Sender’s NamePrinted at the Top of the Recording Paper inthe Receiving Machine (SENDER’S NAME)

1

Press the [SENDER'S NAMES (TTI)] key.2

Press the target sender’s name.3

Prepare to send the documents.Place your originals.Make sure the FAX is ready to send, then press the [SPECIALFEATURES] key.(See “Sending a Fax” on p. 1-4.)

When the sender's name is stored, that name is printed in the sender information on theFAX, instead of the unit name.You can register up to 99 senders. By registering department names and individualnames, for example, you can send documents to various destinations with differentsender’s names printed at the top of the recording paper in the receiving machine.(See “Registering the Name of the Company and Department” on p. 6-6.) and (See “Regis-tering Sender’s Names” on p. 6-7.)

NOTICE● If you set the TX terminal ID to “OFF”, the sender’s name is not printed on the recording paper in the

receiving machine, even when you have set the sender’s name. If you wish to print the sender’s name,set the TX terminal ID to “ON”. (See “Attaching a Transmission Terminal ID to the Document to be Sent”on p. 6-8.)

MEMO● If the destinations cannot all fit on the screen,

press the [▼] or [▲] key to display the previouspage or the next page.

●You can also enter the number correspondingto the name with the Number keys.

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Sending a Document with the Sender’s Name Printed at the Top of the Recording Paper in the Receiving Machine (SENDER’S NAME)

Sending a Document with the Sender’s Name Printed at theTop of the Recording Paper in the Receiving Machine

Press the [DONE] key.The display returns to the Basic Features Screen.

5

Specify the sending destination, and pressthe key.(See “Various Dialing Methods” on p. 2-16.)

6

Press the [OK] key.4MEMO

●You can also set another SPECIAL FEATURES function ifdesired. (See “Special FAX Functions” on Chapter 3.)

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Changing the Receiving Mode (RX MODE)

Ch

ang

ing

the R

eceiving

Mo

de (R

X M

OD

E)

To receive a document, you can use the Automatic Receiving Mode in which documentsare received without any need to perform a receiving operation.With the Memory Lock or Transfer function, you can also set the machine so as to receivea document temporarily in the memory or transfer it to another machine. When perform-ing Memory Lock or Transfer, be sure to set the machine to the Automatic ReceivingMode. Memory Lock or Transfer will not take place in the Manual Receiving Mode.The set RX mode appears on the display, and remains active until a different mode is set.

■Automatic Receiving mode (AUTO RX)When the incoming call is a FAX document, the machine automatically receives andprints the document.

■Memory Lock mode (MEMORY LOCK)When the machine is in Memory Lock mode, documents are stored in memory, andare printed when the machine is taken out of Memory Lock mode.

MEMO●Set a password for limiting setting/cancellation of the Memory Lock mode using the Custom Fax

Settings of Additional Functions. You can also set the machine so that it switches over to the MemoryLock mode at certain times each day and also on certain days. (See “Saving Received Documents toMemory” on p. 6-68.)

●You cannot activate the Memory Lock mode when receiving documents manually.

■Transfer mode (TRANSFER)When the machine is set to Transfer mode, it transfers all documents it receives to apreset destination.

MEMO●Set a password for limiting setting/cancellation of the transfer destination and Transfer mode using

the Custom Fax Settings of Additional Functions. You can also set the machine so that it automati-cally switches over to the Transfer mode at certain times each day and also on certain days. (See“Automatic Transfer of Received Documents” on p. 6-63.)

●You cannot activate the Transfer mode when receiving documents manually.●Documents received in the Memory Box are not transferred.

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Ch

ang

ing

the R

eceiving

Mo

de (R

X M

OD

E)

Changing the Receiving Mode

Make sure the machine is ready to send, thenpress the [SPECIAL FEATURES] key.

1

Press the [RX MODE] key.2

Press [AUTO RX].

MEMO● If a password is set in the Memory Lock or Transfer

mode that was set to [OFF], enter the passwordusing the Number keys, then press the [OK] key.

Setting the machine to AUTO RX

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Press the [ON] key of Memory Lock.If the machine is set to “MANUAL RX”, press the [AUTO RX] key first.

Changing the Receiving Mode

NOTICE●To set the machine to the Memory Lock mode or the Transfer mode, set “Memory Lock Setting” or “Transfer

Setting” to “ON” using the Custom Fax Settings of Additional Functions. (See “Automatic Transfer ofReceived Documents” on p. 6-63, “Saving Received Documents to Memory” on p. 6-68.)

● If “MANUAL RX” is selected, you cannot set the Memory Lock mode or the Transfer mode to [ON].

If a password is set in the MemoryLock mode, the screen will switch overto the screen for entering the pass-word. Enter the password using theNumber keys, then press the [OK] key.The screen will return to the RX modeselect screen.

If a password is set in the Transfermode, the screen will switch over tothe screen for entering the password.Enter the password using the Numberkeys, then press the [OK] key.The screen will return to the RX modeselect screen.

Press the Transfer [ON] key.If the machine is set to “MANUAL RX”, press the [AUTO RX] key first.

MEMO●You can set or change the passwords for the Memory Lock mode

and the Transfer mode using the Custom Fax Settings ofAdditional Functions. (See “Saving Received Documents toMemory” on p. 6-68, “Automatic Transfer of Received Docu-ments” on p. 6-63.)

Setting the machine to the Memory Lock mode or the Transfer mode

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Ch

ang

ing

the R

eceiving

Mo

de (R

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E)

Changing the Receiving Mode

Press the [DONE] key.The display returns to the Basic Features Screen.

4

Press the [DONE] key.3

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3–30

Sen

din

g Tw

o-sid

ed O

rigin

als on

Two

Pag

es(2 E 1-SID

ED

)

1

Press the [2 E 1-SIDED] key.2

Prepare to send the documents.Place your originals in the feeder.Make sure the FAX is ready to send, then press the [SPECIALFEATURES] key.(See “Sending a Fax” on p. 1-4.)

This mode lets you send both sides of a two-sided original at once.You can also set this mode to scan only the front of the first original. This function comesin handy when sending a single-sided cover sheet for two-sided originals, for example.

Sending Two-sided Originals on Two Pages(2 E 1-SIDED)

NOTICE●You cannot use the (2 E 1-SIDED) when the original is placed on the platen glass.

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3–31

Sen

din

g Tw

o-sid

ed O

rigin

als on

Two

Pag

es(2 E 1-SID

ED

)

Sending Two-sided Originals on Two Pages

Select the Cover Sheet [YES] or [NO] key, then pressthe [OK] key.

Press the [DONE] key.The display returns to the Basic Features Screen.

4 Specify the sending destination, and pressthe key.(See “Various Dialing Methods” on p. 2-16.)

3

MEMO●You can also set another Special Features function if desired.

(See “Special FAX Functions” on Chapter 3.)

Outputting a Cover Sheet

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3–32

Sp

ecifying

the O

rigin

al Scan

nin

g S

ize (DO

CU

ME

NT

SIZ

E)

1

Press the [DOCUMENT SIZE] key.2

Prepare to send the documents.Place your originals.Make sure the FAX is ready to send, then press the [SPECIALFEATURES] key.(See “Sending a Fax” on p. 1-4.)

Specifying the Original Scanning Size(DOCUMENT SIZE)

This mode enables you to specify the original scanning size.The machine automatically detects the document size so it can scan the original at theproper size. However, the size of some originals (such as 3-D objects or non-standardsizes) cannot be automatically detected. If this happens, you need to specify the docu-ment size in the Document Size mode before sending it.This mode also enables you to store two non-standard sizes that you frequently use tosend documents.

MEMO●Document sizes are detected depending on where the documents are placed:

When scanning an original on the platen glass : Document size is detected when the platen cover (orfeeder) is closed.

When scanning originals in the feeder : The leading edge of the document is detected as soonas it is placed in the feeder, and the length of thedocument is detected when the document is fed to theplaten glass.

NOTICE●Please note that when you scan a part of an original by setting the document size, the scanned area

differs depending upon the method used to set the original in the machine.

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Sp

ecifying

the O

rigin

al Scan

nin

g S

ize (DO

CU

ME

NT

SIZ

E)

Specifying the Original Scanning Size

Set the size for scanning documents.3

When scanning at standard sizes

Select one of the displayed sizes.MEMO

●The initial setting is “AUTO”.

● When specifying the size of an A size or B size original, press the[A/B-SIZE] key, then press the target size.

When a specified size is registered

Press the [OTHER SIZE] key.

MEMO●Above the [REGISTERED SIZE 1] key and [REGIS-

TERED SIZE 2] key are displayed the scanning sizesregistered for the respective keys.

Select the [REGISTERED SIZE 1] or [REGIS-TERED SIZE 2] key, then press the [OK] key.

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Sp

ecifying

the O

rigin

al Scan

nin

g S

ize (DO

CU

ME

NT

SIZ

E)

Specifying the Original Scanning Size

Registering a specified size

Press the [OTHER SIZE] key.

Press the [STORE SIZE] key.

Select the [REGISTERED SIZE 1] key or[REGISTERED SIZE 2] key, then enter thedocument size, using the Number keys orthe [+] or [–] keys.Press the [X] key and enter the width of the original,press the [Y] key and enter the length of the original, thenpress the [OK] key.

MEMO●The X and Y directions of the original differ

depending upon whether the original is placedon the platen glass or set in the feeder.(See “Specifying Original Scanning Size” onp. 3-32.)

● If you make a mistake when entering values,press the key and enter the correct value.

●You can enter the document size with the [–] [+]keys in 1-mm increments.

Press the [OK] key.

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3–35

Sp

ecifying

the O

rigin

al Scan

nin

g S

ize (DO

CU

ME

NT

SIZ

E)

Specifying the Original Scanning Size

Press the [DONE] key.The display returns to the Basic Features Screen.

5

6

Press the [OK] key.4

Specify the sending destination, and pressthe key.(See “Various Dialing Methods” on p. 2-16.)

When a standard size is selected

When an other size is selected

● The set size is displayed.

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Ch

ecking

Orig

inals B

efore S

end

ing

Th

em (T

ES

T P

RIN

T)

Checking Originals Before SendingThem (TEST PRINT)

MEMO●Since the documents appearance depends on the receiving FAX, it may look different from the results of

the Test Print mode.●Check documents one at a time when using the Test Print mode on documents placed on the platen glass.

Make sure the settings are OK, thenpress the [START TEST PRINT] key.The original is scanned and printed using the currentmode.

4

1

Press the [TEST PRINT] key.3

Set the FAX mode, then press the [SPECIALFEATURES] key.(See “Setting Resolution, Density, and Image Quality to Matchthe Original” on p. 2-6,“Special FAX Functions” on Chapter 3.)

2

Prepare to send the documents.Place your originals.(See “Sending a Fax” on p. 1-4.)

This mode enables you to scan and print documents under the same conditions they willbe sent. This enables you to estimate how the document will look on the receiving FAXbefore you actually send it.

MEMO●You can display the resolution, density,

image quality, and document size.

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3–37

Ch

ecking

Orig

inals B

efore S

end

ing

Th

em (T

ES

T P

RIN

T)

Checking Originals Before Sending Them

Check the test print, and make any FAX mode changesif required.

5

6 Re-set the original in the machine, specify thedestination, then press the key.(See “Various Dialing Methods” on p. 2-16.)

MEMO●To cancel printing, press the [CANCEL] key.

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3–38

Sen

din

g E

nlarg

ed o

r Red

uced

Do

cum

ents (Z

OO

M T

X)

1

Press the [ZOOM TX] key.2

Prepare to send the documents.Place your originals.Make sure the FAX is ready to send, then press the [SPECIALFEATURES] key.(See “Sending a Fax” on p. 1-4.)

Sending Enlarged or Reduced Docu-ments (ZOOM TX)

This mode provides you with two ways to send scanned originals at enlarged or reducedsize: Enlarging/reducing documents at standard ratios, and enlarging/reducing docu-ments by % increments.

■Enlarging/reducing documents at standard ratiosUse this method to enlarge or reduce documents at standard ratios.

■Enlarging/reducing documents by % incrementsThis method lets you enlarge or reduce documents at any ratio, in 1% increments.

MEMO●Even if you specify the size of the document you're sending, it may nevertheless be printed on a different

size of paper if the receiving FAX does not have paper of the size you set on your FAX.

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Special FA

X F

unctions

3–39

Sen

din

g E

nlarg

ed o

r Red

uced

Do

cum

ents (Z

OO

M T

X)

Press the [DONE] key.The display returns to the Basic Features Screen.

5

Press the [OK] key.4

Specify the sending destination, andpress the key.(See “Various Dialing Methods” on p. 2-16.)

6

Specify the enlargement/reduction ratios.3

Sending Enlarged or Reduced Documents

When enlarging/reducing at a standard size

Press the [R] or [E] key.The standard enlargement/reduction ratios are displayed.

Select the ratio you want, then press the [DONE]key.

When enlarging/reducing at a % ratio

Enter the ratio with the Number keys or the [–] [+]keys.

MEMO●You can also set another Special Features function if

desired. (See “Special FAX Functions” on Chapter 3.)

MEMO●Press the [DIR.] key to return the ratio to 100%.

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Special FA

X F

unctions

3–40

Sen

din

g a Tw

o-p

age O

rigin

al as a Sin

gle P

age (2 O

N 1 T

X)

1

Press the [2 ON 1 TX] key.2

Prepare to send the documents.Place your originals in the feeder.Make sure the FAX is ready to send, then press the [SPECIALFEATURES] key.(See “Sending a Fax” on p. 1-4.)

Sending a Two-page Original as aSingle Page (2 ON 1 TX)

This mode allows you to send a two-page original as a single sheet, which lets you reduceor enlarge the image you're sending.

NOTICE●You cannot use 2 ON 1 TX if you place the original on the platen glass.●When the DADF-B1 is installed, the 2 ON 1 TX function can not be used.

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Special FA

X F

unctions

3–41

Sending a Two-page Original as a Single Page

Sen

din

g a Tw

o-p

age O

rigin

al as a Sin

gle P

age (2 O

N 1 T

X)

Press the [DONE] key.The display returns to the Basic Features Screen.

5

6

Press the [OK] key.4

Select the original size and sending size (TX SIZE).3

Specify the sending destination, andpress the key.(See “Various Dialing Methods” on p. 2-16.)

MEMO●You can also set another SPECIAL FEATURES func-

tion if desired. (See “Special FAX Functions” on Chap-ter 3.)

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Checking and C

hanging the Fax S

tatus

4–1

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Checking and C

hanging the Fax S

tatus

4–2

Checking and Changing the Status ofTransmitting Documents

Can

celing

Transm

ission

1

2

Press the [FAX MONITOR] key in the Basic Fea-tures Screen.

Select the [TX DOCUMENT] key.

Press the document for which you wish tocancel transmission.

3

Canceling TransmissionYou can cancel transmission of a document after it has been scanned, while it is being sent, or when itis ready to send.

MEMO● If you wish to cancel sending while an original is being scanned, press the [CANCEL] key on the touch

panel display or press the key on the control panel.

MEMO● If the destinations cannot all fit on the screen,

press the [▼] or [▲] key to display the previouspage or the next page.

MEMO●When the printer function is installed, press the [SYSTEM

MONITOR] key.

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Checking and C

hanging the Fax S

tatus

4–3

Can

celing

Transm

ission

Checking and Changing the Status of Transmitting Documents

4

Verify the sending destination, then press the[YES] key.To stop the cancellation and allow the transmission to proceed,press the [NO] key.

5

6 Press the [DONE] key.The display returns to the Basic Features Screen.

Press the [CANCEL] key.

MEMO●The document whose transmission was canceled

becomes an error document.

If the selected document is a sequential broadcast document, averification screen appears.

To cancel only the transmission that is currentlyunder way, press the [ONLY ONE] key. To cancelall transmissions, press the [ALL] key.To stop the cancellation and allow the transmission to proceed, pressthe [DON’T CANCEL] key.

Cancel sequential sending while in progress

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Checking and C

hanging the Fax S

tatus

4–4

Checking and Changing the Status of Transmitting Documents

Prin

ting

a TX

Reserve L

ist

2

1 Press the [FAX MONITOR] key in the Basic Fea-tures Screen.

Select the [TX DOCUMENT] key.

Printing a TX Reserve ListThe transaction number of the document being sent, communication mode, telephone number of thedestination, number of pages, dates and times the settings were made, transmission start time, andsender’s name are printed.

MEMO●When the printer function is installed, press the [SYSTEM

MONITOR] key.

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Checking and C

hanging the Fax S

tatus

4–5

Prin

ting

a TX

Reserve L

ist

Checking and Changing the Status of Transmitting Documents

4

3

5

Press the [PRINT LIST] key.

A TX reserve list is printed.

Press the [DONE] key.The display returns to the Basic Features Screen.

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Checking and C

hanging the Fax S

tatus

4–6

Checking and C

hanging Detailed Inform

ation On Transm

itting Docum

ents

Checking and Changing the Status of Transmitting Documents

1

2

3

Press the [FAX MONITOR] key in the Basic Fea-tures Screen.

Select the [TX DOCUMENT] key.

Press the document whose detailed infor-mation you wish to display.

Checking and Changing Detailed Information OnTransmitting Documents

You can check detailed information such as the set time and date and the number of pages of thedocument. You can check each of the specified destinations to which the document is being sent whensending by sequential broadcast.

MEMO● If the destinations cannot all fit on the screen,

press the [▼] or [▲] key to display the previouspage or the next page.

MEMO●When the printer function is installed, press the [SYSTEM

MONITOR] key.

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Checking and C

hanging the Fax S

tatus

4–7

Checking and C

hanging Detailed Inform

ation On Transm

itting Docum

ents

Checking and Changing the Status of Transmitting Documents

Press the [BDCST LIST] key.

Press the [DETAILS] key.4

5 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

The Details screen for theselected document appearsin the touch panel display.

To check the destinations of sequential broadcast documents

A list of sequentialbroadcast destinationsappears.

MEMO● If there are 6 or more destinations, press the [▼] or

[▲] key to display the next page or the previouspage.

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Checking and C

hanging the Fax S

tatus

4–8

MEMO●The initial setting is “Erase Failed TX : ON”. (See “Setting Whether to Clear Failed Transmissions from

Memory” on p. 6-30.)● If a large number of error documents remain in the memory, the available memory will be reduced.

Check the error documents in the memory then delete them. (See “Deleting Received Documents fromMemory” on p. 4-16.)

Resen

din

g F

ailed Tran

smissio

ns

Checking and Changing the Status of Transmitting Documents

Resending Failed TransmissionsIf you set “Erase Failed TX” described in Chapter 6 to “OFF”, the error document that could not besent remains in the sending document list without being deleted, enabling it to be re-transmitted.

1

2

3

Press the [FAX MONITOR] key in the Basic Fea-tures Screen.

Select the [TX DOCUMENT] key.

Press the document to be re-transmitted.MEMO

● If the destinations cannot all fit on the screen,press the [▼] or [▲] key to display the previouspage or the next page.

MEMO●When the printer function is installed, press the [SYSTEM

MONITOR] key.

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Checking and C

hanging the Fax S

tatus

4–9

Resen

din

g Failed

Transm

ission

s

Checking and Changing the Status of Transmitting Documents

Press the [DETAILS] key.4

Press the [RESEND] key.5

6

7

Verify the sending destination, then pressthe [YES] key.To cancel re-transmission, press the [NO] key.

Press the [DONE] key.The display returns to the Basic Features Screen.

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Checking and C

hanging the Fax S

tatus

4–10

Ch

ang

ing

the D

estinatio

n o

f Transm

itting

Do

cum

ents

Checking and Changing the Status of Transmitting Documents

1

2

Press the document whose destination youwish to change.

3

Press the [FAX MONITOR] key in the Basic Fea-tures Screen.

Select the [TX DOCUMENT] key.

Changing the Destination of Transmitting DocumentsYou can add or change a destination while a document is in a standby state. If you specified a numberof destinations, you can delete some of the destinations.

NOTICE●You cannot correct destinations specified by One-touch Speed Dialing, Coded Speed Dialing, or Directory

Dialing.●The destinations of “Waiting” documents can only be added to or changed.

MEMO● If the destinations cannot all fit on the screen,

press the [▼] or [▲] key to display the previouspage or the next page.

MEMO●When the printer function is installed, press the [SYSTEM

MONITOR] key.

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Checking and C

hanging the Fax S

tatus

4–11

Ch

ang

ing

the D

estinatio

n o

f Transm

itting

Do

cum

ents

Checking and Changing the Status of Transmitting Documents

4

Press the [ADD] key.

5

Press the [DESTINATION] key.6

Press the [DETAILS] key.

Press the [CHANGE] key.

To add a destination

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Checking and C

hanging the Fax S

tatus

4–12

Ch

ang

ing

the D

estinatio

n o

f Transm

itting

Do

cum

ents

Checking and Changing the Status of Transmitting Documents

Specify the destination to be added, then press the [OK] key.

Press the destination to be deleted.

Press the [DELETE] key.

Verify the destination, then press the [YES] key.If you wish to cancel the deletion, press the [NO] key.

MEMO●You can specify the destination with One-touch Speed Dialing

(see p. 2-18), Coded Speed Dialing (see p. 2-19), DirectoryDialing (see p. 3-22), or Number Key Dialing (see p. 2-16).

MEMO● If there are 6 or more destinations, press the [▼] or [▲] key

to display the next page or the previous page.

Deleting a sequential broadcast destination

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Checking and C

hanging the Fax S

tatus

4–13

Ch

ang

ing

the D

estinatio

n o

f Transm

itting

Do

cum

ents

Checking and Changing the Status of Transmitting Documents

7

Press the destination to be corrected.

Press the [CHANGE] key.

Correct the destination, then press the [OK]key.

Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

To correct a destination

MEMO● If there are 6 or more destinations, press the [▼] or [▲] key to

display the next page or the previous page.

NOTICE●You cannot correct destinations specified by One-touch Speed

Dialing, Coded Speed Dialing, or Directory Dialing.

MEMO● If you wish to change a number in a destination,

press the [F] or [E] key to move the cursor to thenumber that you wish to change, then enter the newnumber using the Number keys.

●You can only correct destinations that were specifiedwith the Number keys.

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Checking and C

hanging the Fax S

tatus

4–14

Ch

ang

ing

the D

ocu

men

t Transm

ission

Tim

e

Checking and Changing the Status of Transmitting Documents

Changing the Document Transmission TimeYou can change or delete the TX start time of a document for which Delayed TX was specified.(See “Specifying the Time to Send a Document” on p. 3-2.)

NOTICE●You cannot change or delete the TX start time that you set when storing a Coded Speed Dialing or

One-touch Speed Dialing, using the procedure outlined below.

Press the [FAX MONITOR] key in the Basic Fea-tures Screen.

1

Select the [TX DOCUMENT] key.2

Press the document whose transmissionstarting time you wish to change or delete.

3

Press the [DETAILS] key.4

MEMO● If the destinations cannot all fit on the screen,

press the [▼] or [▲] key to display the previouspage or the next page.

MEMO●When the printer function is installed, press the [SYSTEM

MONITOR] key.

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Checking and C

hanging the Fax S

tatus

4–15

Ch

ang

ing

the D

ocu

men

t Transm

ission

Tim

e

Checking and Changing the Status of Transmitting Documents

Press the [CHANGE] key.5

Press the [CANCEL DELAYED TX] key, then pressthe [OK] key.

Press the [TX START TIME] key.6

Enter the new time with the Number keys, thenpress the [OK] key.

Press the [DONE] key.Repeat this until the Basic Features Screen appearsagain.

7

To cancel the transmission start time

MEMO●The document whose Delayed TX was canceled becomes

a waiting document.

To change the transmission start time

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Checking and C

hanging the Fax S

tatus

4–16

Checking the Status of ReceivedDocuments

Deletin

g R

eceived D

ocu

men

ts from

Mem

ory

Deleting Received Documents from MemoryYou can delete a Memory Lock document from the RX Document screen.

1

2

Press the document to be deleted.3

Press the [FAX MONITOR] key in the Basic Fea-tures Screen.

Select the [RX DOCUMENT] key.

MEMO● If the destinations cannot all fit on the screen,

press the [▼] or [▲] key to display the previouspage or the next page.

●You can select a document that is beingreceived, and cancel receiving.

●You cannot delete a RX Document that is beingprinted.

MEMO●When the printer function is installed, press the [SYSTEM

MONITOR] key.

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Checking and C

hanging the Fax S

tatus

4–17

Deletin

g R

eceived D

ocu

men

ts from

Mem

ory

Checking the Status of Received Documents

4

5

Press the [DONE] key.The display returns to the Basic Features Screen.

6

Press the [ERASE] key.

Verify the destination, then press the [YES] key.If you wish to cancel erase, press the [NO] key.

MEMO● If you select a document that is being received,“ERASE” will

change to “CANCEL”, enabling you to cancel receiving.

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Checking and C

hanging the Fax S

tatus

4–18

Checking the Status of Received Documents

Prin

ting

a DO

C. M

emo

ry List

Printing a DOC. Memory ListYou can check the information concerning documents stored in the memory, for example Delayed TXdocuments which are waiting to be transmitted, or RX documents which are waiting to be printed.You can manually print a document memory list as required.

1 Press the [FAX MONITOR] key in the Basic Fea-tures Screen.

MEMO●When the printer function is installed, press the [SYSTEM

MONITOR] key.

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Checking and C

hanging the Fax S

tatus

4–19

Prin

ting

a DO

C. M

emo

ry List

Checking the Status of Received Documents

A DOC. Memory List is printed.4

Select the [RX DOCUMENT] key.2

Press the [PRINT LIST] key.3

5 Press the [DONE] key.The display returns to the Basic Features Screen.

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Checking and C

hanging the Fax S

tatus

4–20

Ch

ecking

Detailed

Info

rmatio

n C

on

cernin

g a R

X D

ocu

men

t

Checking the Status of Received Documents

Checking Detailed Information Concerning a RX DocumentYou can check detailed information such as the time the document was received and the number ofpages.

Press the [FAX MONITOR] key in the Basic Fea-tures screen.

1

Select the [RX DOCUMENT] key.2

Press the document whose detailed infor-mation you wish to display.

3

MEMO● If the destinations cannot all fit on the screen,

press the [▼] or [▲] key to display the previouspage or the next page.

MEMO●When the printer function is installed, press the [SYSTEM

MONITOR] key.

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Checking and C

hanging the Fax S

tatus

4–21

Ch

ecking

Detailed

Info

rmatio

n C

on

cernin

g a R

X D

ocu

men

t

Checking the Status of Received Documents

Press the [DETAILS] key.4

After checking the information, press the[DONE] key.

5

Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

6

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Checking and C

hanging the Fax S

tatus

4–22

Transferrin

g R

eceived D

ocu

men

ts from

Mem

ory

Checking the Status of Received Documents

Transferring Received Documents from MemoryYou can transfer a RX document to another FAX machine.

Press the [FAX MONITOR] key in the Basic Fea-tures Screen.

1

Select the [RX DOCUMENT] key.2

Press the document to be transferred.3MEMO

● If the destinations cannot all fit on the screen,press the [▼] or [▲] key to display the previouspage or the next page.

MEMO●When the printer function is installed, press the [SYSTEM

MONITOR] key.

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Checking and C

hanging the Fax S

tatus

4–23

Transferrin

g R

eceived D

ocu

men

ts from

Mem

ory

Checking the Status of Received Documents

Press the [DETAILS] key.4

Press the [TRANSFER] key.5

Verify the transfer destination, thenpress the [YES] key.If you wish to cancel transfer, press the [NO] key.

Press the [DONE] key.Repeat this until the Basic Features Screenappears again.

8

Specify the transfer destination, then pressthe [OK] key.

6

7

MEMO● You can specify the destination with One-touch

Speed Dialing (see p. 2-18), Coded Speed Dialing(see p. 2-19), Directory Dialing (see p. 3-22), orNumber Key Dialing (see p. 2-16).

NOTICE●When a RX document is transferred to

another FAX machine, the RX documentis automatically deleted.

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Checking and C

hanging the Fax S

tatus

4–24

Ch

ecking

the D

etails of C

om

mu

nicatio

n R

esults

Checking the Details of Communication ResultsYou can check detailed information such as the start time, result and the number of pages, of the last40 transactions (transmissions and receptions).

Checking Communication Results

Press the [FAX MONITOR] key in the Basic Fea-tures Screen.

1

Select the [TX/RX RESULT] key.2

Press the document whose detailed infor-mation you wish to display.

3

MEMO● If the destinations cannot all fit on the screen,

press the [▼] or [▲] key to display the previouspage or the next page.

MEMO●When the printer function is installed, press the [SYSTEM

MONITOR] key.

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Checking and C

hanging the Fax S

tatus

4–25

Ch

ecking

the D

etails of C

om

mu

nicatio

n R

esults

Checking Communication Results

Press the [DETAILS] key.4

After checking the information, press the[DONE] key.

5

Press the [DONE] key.The display returns to the Basic Features Screen.

6

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Checking and C

hanging the Fax S

tatus

4–26

Prin

ting

Activity M

anag

emen

t Rep

orts

Checking Communication Results

Select the [TX/RX RESULT] key.2

Press the [FAX MONITOR] key in the Basic Fea-tures Screen.

1

Printing Activity Management ReportsThe start time, destination, sender’s name, dates and time the documents were sent or received,communication mode, number of pages, and TX/RX results, for the 40 most recent transactions areprinted.

MEMO●When the printer function is installed, press the [SYSTEM

MONITOR] key.

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Checking and C

hanging the Fax S

tatus

4–27

Prin

ting

Activity M

anag

emen

t Rep

orts

Checking Communication Results

The Activity Management Report is printed.4

Press the [PRINT LIST] key.3

Press the [DONE] key.The display returns to the Basic Features Screen.

5

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Convenient F

unctions

5–1

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Convenient F

unctions

5–2

Wh

en P

IN C

od

e po

sition

is set previo

usly

Dialing with a PIN CodeThe PIN(Personal Identification Number) code prevents unauthorized personnel frommaking calls. To protect privileged access to the telephone lines, only authorized usersare entrusted with the PIN codes for daily operations. Some Private BranchExchange(PBX) systems require that a PIN code be entered when dialing a number tomake a call or send a document by fax. Depending on the requirements of the PBXsystem, the PIN code may be entered either before the number as a prefix, or after thenumber as a suffix.

Enter the PIN code.2

Specify the destination and press the key.1

Press the [OK] key.3

When PIN Code position is set previously■ When the PIN code position is set to [PREFIX] or [SUFFIX]

MEMO●When using the PIN code, it is necessary to set the PIN code position beforehand. (See “Setting PIN CODE

ACCESS” on p. 6-40.)

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Convenient F

unctions

5–3

Wh

en P

IN C

od

e po

sition

is op

tion

al

Dialing with a PIN Code

Press the key and enter the PIN code.2

Specify the destination and press the [PIN CODE]key once in the desired position. “C” is displayed on the screen after pressing the [PIN CODE] key.

1

Press the [OK] key.3

When PIN Code position is optional■ When the PIN code position is set to [OPTION].

NOTICE●The PIN code entry position depends on the PBX system.

MEMO●The [PIN CODE] key can be pressed either before the

destination, after the destination, or while specifying thedestination.

●For better security, the PIN codes are not displayed duringdialing (only a “C” appears), and they do not appear inprinted activity reports.

MEMO●The PIN code is not displayed as it is entered.

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6–1

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6–2

Setting the Current Date and Time(DATE/TIME)

Settin

g th

e Cu

rrent D

ate and

Tim

e (DA

TE

/TIM

E)

Call up the desired screen as follows:

Key

MEMO●The Timer settings screen is made up of several screens. Use the [▲] and [▼] keys to scroll to the desired

screen and make the required settings.●When [▲] [▼] should be pressed, the indication is displayed in this manual.

MEMO●Enter only the last two digits for the year.●Enter the date as four digits without a space, such as

0605 for June 5.●Enter the time in 24-hour notation as four digits without

a space, such as 1503 for 15:03.● If you make a mistake when entering values, press the

key, and enter the values again starting with the year.●The year 2000 will be displayed as 00.

1

2 Enter the current date (year, month, day) and timewith the Number keys ( - ), then press the[OK] key.

3 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

Register the date and time before using the FAX functions. Some FAX functions will notoperate unless you set the date and time.The set date and time can be printed out on the other party’s recording paper as a recordshowing the sender and when the document was sent. (See “Attaching a TransmissionTerminal ID to the Document to be Sent” on p. 6-8.)

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6–3

MEMO●When you switch ON the machine or press the key, the values that you set as the Custom FAX

Settings are re-activated.●For details of setting specifications other than those of FAX functions, refer to the Reference & Copying

manual. (See Chapter 4 in the Reference & Copying Manual.)

Settin

g C

usto

m F

ax Settin

gs

The Custom FAX Settings are initially set before the machine leaves the factory. You canchange the values of the initial settings and register new values, so set the specificationsto suit your particular requirements.Setting the appropriate Custom Fax Settings enables you to easily perform FAX opera-tions.

Setting Custom Fax Settings

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etting Custom

Fax S

ettings to suit your Needs

6–4

Storing/S

etting/Printing Item

s You Can set in C

ustom FA

X S

ettings

Setting FAX Specifications

Storing/Setting/Printing Items You Can set in CustomFAX Settings

Additional Function Available Settings

STANDARD KEY 1,2 SETTING NO SETTINGS*/AllModes

UNIT TELEPHONE# Numerals

UNIT NAME Alphanumerics

SENDER’S NAMES[TTI] Alphanumerics,Symbols

TX TERMINAL ID ON*, OFF

DENSITY CONTROL 1 to 9 (5*)

TEL LINE TYPE ROTARY PULSE*,TOUCH TONE

AUDIBLE TONES Off-hook Alarm, DialTone (Each ON*/OFF)

VOLUME CONTROL Alarm Volume,Monitor Volume (Each 0 to 8 (4*))

SET DIRECTORY GENERAL CONTENTS GENERAL1,GENERAL 2

STANDARD SETTINGS STORE/INITIALIZE

ONE-TOUCH DIALING 60 destinations

CODED DIALING 140 destinations

GROUP DIALING Telephone Number,Name of Group Dialing,Transmission Time,Directory Index

ECM TX ON*/OFF

PAUSE TIME 1 to 15 seconds(2 seconds*)

AUTO REDIAL ON*/OFF

BATCH TX ON*/OFF

ERASE FAILED TX ON*/OFF

TIME OUT ON*/OFF

STAMP DOCUMENT Direct & Memory TX*/Direct TX

RAPID DIRECT TX ON*/OFF

ECM RX ON*/OFF

INCOMING RING ON 1 to 99 times (2 times)/OFF*

MANUAL/AUTO SWITCH ON 1 to 99 seconds(15 seconds)/OFF*

MEMORY RX ON*/OFF

RX PAGE FOOTER ON/OFF*

US

ER

SE

TT

ING

SS

TOR

ED

ES

TIN

ATIO

NS

TX

SE

TT

ING

SR

X S

ET

TIN

GS

Additional Function Available Settings

RX RESTRICT ON/OFF*

TX START SPEED 33600*, 14400, 9600,7200, 4800, 2400 bps.

RX START SPEED 33600*, 14400, 9600,7200, 4800, 2400 bps.

RX PASSWORD Numerals

PIN CODE ACCESS ON/OFF*

MEMORY BOX STORE/SET CONFIDENTIAL,RELAY,BATCH SENDING,BULLETIN BOARD,GENERAL, POLLING

PRESET POLLING SETTING ON/OFF*

TRANSFER SETTING ON/OFF*

MEMORY LOCK SETTING ON/OFF*

# OF RX COPIES 1 to 99 copies (1 copy*)

SELECT CASSETTE SW A, B, C, DEach ON*/OFF

RX REDUCTION ON*/OFF

TWO-SIDED PRINT ON/OFF*

N ON 1 LOG ON/OFF*

TX REPORT ON/FOR ERRORONLY*/OFF

RX REPORT ON/FOR ERRORONLY/OFF*

MEMORY BOX REPORT ON*/OFF

ACTIVITY REPORT Auto Print with40 transactions /OFFTX,RX Separate ON/OFF*Daily Report Time ON/OFF*

1-TOUCH SPEED DIAL LIST 1 1-Touch Speed DialList 1

1-TOUCH SPEED DIAL LIST 2 1-Touch Speed DialList 2

CODED SPEED DIAL LIST 1 Coded Speed DialList 1

CODED SPEED DIAL LIST 2 Coded Speed DialList 2

GROUP DIAL LIST Group Dial List

USER’S DIAL LIST All Custom FaxSettings

SY

STE

M S

ETTIN

GS

PR

INT

SE

TT

ING

SR

EP

OR

T SE

TTING

SP

RIN

T LIS

TS

FILE

SE

TT

ING

S

(*indicates factory default setting)

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6–5

Reg

istering

the S

tand

ard K

eys on

the B

asic Featu

res Screen

Reg

istering

this M

achin

e’s Teleph

on

e Nu

mb

er

Storing User SettingsMEMO

●The User Settings screen is made up of several screens. Use the [▲] and [▼] keys to scroll to the desiredscreen and make the required settings.

●When [▲] [▼] should be pressed, the indication is displayed in this manual.

Registering the Standard Keys on the Basic Features ScreenYou can register two functions (keys) on the Basic Features Screen.The Basic Features screen is displayed whenever you use FAX functions, so it is convenient forregistering frequently used functions.

Call up the desired screen as follows:ADDITIONAL FUNCTIONSADDITIONAL FUNCTIONS

Key

1

Press the function that you wish to register,then press the [OK] key.

2

Standard key 2

Standard key 1

MEMO●The functions that you can register in the standard

keys are displayed on three screens. Press the [▲]or [▼] key to display each screen (1/3 to 3/3).

●To cancel a setting in a registered standard key,specify [NO SETTINGS].

●To cancel a registration, press the [C] key.

3 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

MEMO●Standard keys 1 and 2 are displayed as shown

at left.

Registering this Machine’s Telephone NumberYou can register the telephone number that you use with this machine. When you FAX a document,the receiving FAX machine includes this telephone number in the sender information it prints on theFAX. Some FAX models also display sender information during transmission.

Call up the desired screen as follows:

Key

1

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MEMO●For the method of entering characters, see “Entering Characters on the Touch Panel Display” on p.1-6

in the Reference & Copying manual.

Reg

istering

the N

ame o

f the C

om

pany an

d D

epartm

ent

Storing User Settings

2

Enter the name, then press the [OK] key.2

3 Press the [DONE] key.Repeat this until the Basic Features screen appears again.

Enter the telephone number you wish to store forthis machine with the Number keys, then press the[OK] key.

[SPACE] : Used to insert a space between the area codeand the local telephone number.

[+] : Used to insert a country code in front of thetelephone number.

[BACK SPACE] : Used when you entered a wrong number.When you press [BACK SPACE], the digitimmediately before the cursor is deleted.

MEMO●The telephone number can have up to 20 digits.●You can delete all of the entered digits by pressing the

key.●Press the [C] key when you wish to cancel registration.

Registering the Name of the Company and DepartmentThe name of the company, department, and so on, can be registered as a user’s abbreviation. Whenyou FAX a document, the receiving FAX machine includes this company name and department namein the sender information it prints on the FAX. Some FAX models also display sender informationduring transmission.

Call up the desired screen as follows:

Key

1

MEMO●You can enter up to 24 characters in the Upper/Lower

Case English and Symbol modes.●Press the [C] key when you wish to cancel registration.●You can delete all of the entered digits by pressing

the key.

3 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

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6–7

Registering Sender’s NamesYou can register the name of a department or section, an individual name, and so on, as the sender’sname. Register the sender’s name when you wish to print a name other than the user’s abbreviationas the sender’s record on the recording paper of the receiving machine.

MEMO●For the method of entering characters, see “Entering Characters on the Touch Panel Display” on p.1-6

in the Reference & Copying Manual.● If you wish to print the sender’s name instead of a user’s abbreviation on the recording paper in the

receiving machine, press the [SENDER’S NAME (TTI)] key in Special Features.

Reg

istering

Sen

der’s N

ames

Storing User Settings

Press the number (item) under which you wishto register the sender’s name, then press the[STORE] key.

2

Call up the desired screen as follows:

Key

1

MEMO●You can register up to 99 Senders’ Names (Nos.01 to 99).●Four numbers appear on the screen. Pressing the [▲]

or [▼] key displays the previous or next number.(The final screen displays the three numbers 97, 98and 99.)

●You can also specify the target numbers by enteringthem using the Number keys.

Enter the sender's name, then press the[OK] key.

3

MEMO●You can enter up to 24 characters in the

UPPER, LOWER, and OTHER modes. (UPPERand LOWER refer to upper- and lower-caseletters, respectively, and OTHER refers tospecial letters and symbols.)

●Press the [C] key when you wish to cancelregistration.

●You can delete all of the entered digits bypressing the key.

4 Press the [DONE] key.Repeat this until the Basic Features Screen appearsagain.

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6–8

Storing User Settings

Attach

ing

a Transm

ission

Termin

al ID to

the D

ocu

men

t to b

e Sen

t

Select the [ON] or [OFF] key for the TXTerminal ID

2

Attaching a Transmission Terminal ID to the Document to be SentYou can specify whether or not to attach a transmission terminal ID when sending a document. Thetransmission terminal ID is printed at the top of the sent document. Your telephone number, name,and so on, are printed, enabling the receiving party to know who sent the document.

MEMO●The initial setting is “ON”.

If you set the transmission terminal ID to “ON”, you can set the position at which the transmissionterminal ID appears and also set a telephone number mark. (The initial settings are, transmissionterminal ID position: Outside, and Telephone number mark: FAX.)

Call up the desired screen as follows:

Key

1

MEMO●Press the [C] key when you wish to cancel registration.

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6–9

Attach

ing

a Transm

ission

Termin

al ID to

the D

ocu

men

t to b

e Sen

t

Storing User Settings

To enable printing of the transmission terminal ID

Specify the transmission terminal ID printing position and the telephone number mark, then press the [OK] key.• Printing position

[OUTSIDE] : This prints the transmission terminal ID outside the image area on the output FAX.[INSIDE] : This prints the transmission terminal ID inside the image area on the output FAX.

• Telephone number mark[FAX] : This prints the letters “FAX” before the telephone number.[ ] : This prints the “ ” mark before the telephone number.Example : If you make a setting to print a transmission terminal ID, the transmission terminal ID is printed on

the recording paper in the destination machine, as shown below.

To disable printing of the transmission terminal ID

Press the [OFF] key, and then the [OK] key..

3 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

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6–10

Settin

g th

e Stan

dard

Den

sity for S

cann

ing

Do

cum

ents

Selectin

g th

e Lin

e Type

Storing User Settings

Setting the Standard Density for Scanning DocumentsYou can set the scanning density of an original, which becomes the standard “Density” of the BasicFeatures screen. This function enables you to set the standard density in advance when you frequentlyscan originals that are either too dark or too light to see clearly.

MEMO●The initial setting is “5”.●The resolution (fineness of the image) remains unchanged when you change (set) the density. Set the

resolution when you wish to send a complex and detailed original. (See “Setting Resolution, Density, andImage Quality to Match the Original” on p. 2-6.)

Call up the desired screen as follows:

Key

1

Press the [LIGHT] or [DARK] keys to set thescanning density, then press the [OK] key.

2

MEMO●The scanning density can be set from 1 to 9.●Press the [C] key when you wish to cancel registration.

3 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

Selecting the Line TypeSet the kind of telephone line connected to the machine. If the setting is incorrect, you will be unableto communicate with another machine, so verify the kind of telephone line and make the correctsetting.

MEMO●The initial setting is “ROTARY PULSE”.

Call up the desired screen as follows:

Key

1

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6–11

Settin

g th

e Dial To

ne

Storing User Settings

Select each of Dial tone [ON] or [OFF], thenpress the [OK] key.

2

Select the kind of telephone line, then press the[OK] key.

2

MEMO●Press the [C] key when you wish to cancel registration.

3 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

Setting the Dial ToneYou can make settings to sound, or not sound, a dial tone.

MEMO●The initial settings is “Dial tone: ON”.●The dial tone is a tone that sounds when you specify the telephone number of the other party.

Call up the desired screen as follows:

Key

1

Sounds.

Does not sound.

MEMO●Press the [C] key when you wish to cancel registration.

3 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

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6–12

Ad

justin

g th

e Alarm

Volu

me an

d M

on

itor Vo

lum

eRegistering the Nam

es of the User Content Keys in the Telephone Directory

Storing User Settings

Adjusting the Alarm Volume and Monitor VolumeYou can set the alarm volume and the monitor volume.

MEMO●The initial settings are, “Alarm volume: 4” and “Monitor volume: 4”.●The monitor volume is the tone that is emitted when this machine makes connection to the other party’s

FAX machine.

Call up the desired screen as follows:

Key

1

Press the [▲] or [▼] keys to set the alarm volume([ALARM VOLUME]) and monitor volume([MONITOR VOL.]), then press the [OK] key.

2

MEMO●The volume can be set from 0 to 8.● If you set the tone volume to 0, no tone will sound.●Press the [C] key when you wish to cancel registration.

3 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

Registering the Names of the User Content Keys in the DirectoryThe directory is provided with alphabetical content keys and two general keys (GENERAL1 andGENERAL2). You can name these User Content Keys, and display them in the Directory screen.

MEMO●The initial settings are “General 1” and “General 2”.●When sending an original, you can use one of the

user content keys to specify a destination. In thiscase, it is necessary to set a destination that isregistered in the one-touch speed dialing memory orcoded speed dialing memory in the user content key.(See “Registering a Telephone Number in the One-touch Speed Dialing or Coded Speed Dialing Memory”on p. 6-16.)

Call up the desired screen as follows:

Key

1

User content keys

Telephone directory contents screen

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6–13

MEMO●For the method of entering characters, see “Entering

Characters on the Touch Panel Display” on p.1-6 inthe Reference & Copying Manual.

●You can delete all of the entered digits by pressingthe key.

●Press the [C] key when you wish to cancel registration.

Press the user content key ( [GENERAL 1] or[GENERAL 2] ) whose name you wish to change.

2

Enter the name for the user content key, thenpress the [OK] key.

3

Press the [DONE] key.Repeat this until the Basic Features screen appears again.

4

MEMO● If you wish to set the name of the other user

content key, do not press the [DONE] key, butcarry out steps 2 and 3 again.

Registering the Names of the User Content Keys in the Telephone Directory

Storing User Settings

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6–14

If you selected “Store”C

han

gin

g th

e FAX

Fu

nctio

n S

tand

ard M

od

es

Storing User Settings

Changing the FAX Function Standard ModesThis allows you to set the FAX standard mode that the machine enters when the power is turned ON orthe key is pressed.You can set the default values for Resolution, Density, Image Quality, Direct Transmission, and Docu-ment Stamp, and you can return these settings to their initial values.

MEMO●The initial settings are, “Resolution: Standard”, “Density: Normal”, “Image Quality: Text”, “Direct: No”, and

“Stamp: No”.

Call up the desired screen as follows:

Key

2

Press the [STORE] or [INITIALIZE] key.3

Set and store the Resolution, Density, Image Quality, Direct Transmission, andDocument Stamp modes in the Basic Features Screen.

1

[STORE] : The values set on the Basic FeaturesScreen are registered as the Standardmodes.

[INITIALIZE] : The initial settings are registered as theStandard modes.

MEMO● If you select the [YES] key, the message

“Stored” appears on the screen.

A verification message (left screen) appears.If you wish to store the current settings, press the [YES] key.If not, press the [NO] key.

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6–15

Ch

ang

ing

the FA

X F

un

ction

Stan

dard

Mo

des

Storing User Settings

If you selected “Initialize”

MEMO● If you select the [YES] key, the message “Initialized”

appears on the screen.

The verification message (left screen) appears.If you wish to restore the initial values, press the [YES] key. If not,press the [NO] key.

4 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

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6–16

Storing Various Dialing Functions

Registering a Telephone Number in the One-touch Speed Dialing or Coded Speed Dialing Memory

Registering a Telephone Number in the One-touchSpeed Dialing or Coded Speed Dialing Memory

You can store the telephone number and name of the destination in One-Touch Speed Dialing or CodedSpeed Dialing. By registering destinations in One-touch Speed Dialing or Coded Speed Dialing, you caneasily specify a destination when sending an original.You can also register destinations that were stored in One-touch Speed Dialing or Coded SpeedDialing, in the telephone directory.

MEMO●You can store up to 60 destinations (Nos.01 to 60) in One-touch Speed Dialing.●You can store up to 140 destinations (000 to 139) in Coded Speed Dialing.●When storing a destination in One-touch Speed Dialing or Coded Speed Dialing, you can set transmis-

sion functions such as the sending time, set speed and subaddress, in addition to the telephonenumber and name.

NOTICE●When specifying a One-touch Speed Dialing number (01 to 60) using the Number keys, enter a 2-digit

number (e.g. “01”). In the case of a Coded Speed Dialing number, enter a 3-digit number (e.g. “001”).● If you change the contents of a One-touch Speed Dialing or Coded Speed Dialing registration when a

document that you sent using the One-touch Speed Dialing or Coded Speed Dialing function is“Sending” or “Waiting”, the change will become effective from the next time that you dial the destina-tion.

Call up the desired screen as follows:

Key

1

Press the [ONE-TOUCH DIALING] or [CODEDDIALING] key.

2

MEMO● If you press the [DONE] key, the display returns to

the previous screen.

If a destination is registered under One-touch Speed Dialing,Coded Speed Dialing or Group Dialing, the stored contents(telephone number, name, and so on) are displayed.

Specify the number to be registered inOne-touch Speed Dialing or Coded SpeedDialing, then press the [STORE] key.

3

MEMO●Pressing the [▲] or [▼] key displays the previous

or next number.●You can specify the number using the One-

touch Speed Dialing keys or the Number keyson the control panel.

● If you change the contents stored in One-touchSpeed Dialing or Coded Speed Dialing, the storedcontents of One-touch Speed Dialing or CodedSpeed Dialing that are stored as a Group Dialingset will also change.

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6–17

Registering a Telephone Number in the One-touch Speed Dialing or Coded Speed Dialing Memory

Storing Various Dialing Functions

Deleting a stored One-touch Speed Dialing or Coded Speed Dialing Destination

Press the [DELETE] key.A screen for verifying whether or not it is OK to delete the destination appears. If you wish to delete the specified destina-tion (stored in the One-touch Speed Dialing or Coded Speed Dialing), press the [YES] key. If not, press the [NO] key.

MEMO●When you delete a destination stored in One-touch Speed Dialing or Coded Speed Dialing, all of the

stored contents (telephone number, name, etc.) of that destination will be deleted.●After you delete a destination stored in One-touch Speed Dialing or Coded Speed Dialing, if you Group

Dial to a group of destinations that contained the deleted destination, you will be unable to send adocument to the deleted destination.

Enter the telephone number of the other party usingthe number keys, then press [OK].

4

MEMO●The telephone numbers can have up to 120 digits.● If you wish to delete a set telephone number, press the

key.●Press the [C] key when you wish to cancel registration.

NOTICE●Pauses or spaces cannot be entered before telephone

numbers.● If you inserted a pause at the end of a telephone number,

the pause interval is fixed at 10 seconds.

[PAUSE] : Press this key to insert a pause of several secondsin the telephone number that you are dialing. If youinsert a pause, the letter “p” is displayed between thenumbers, and also the letter “P” appears at the endof the number. When dialing an overseas number,insert a pause after the access number (001, forexample), and also at the end of the telephonenumber. You can also set the length of the pause.

[TONE] : Press before inputting a tone signal from a dialline.

[+] : Press this key to enter a + into your facsimilenumber.

[SPACE] : Press to insert a space between the area code andthe local telephone number.

[BACK SPACE] : Press to delete the character immediately beforethe cursor.

[ F ] [ E ] : Used to move the cursor forward or backward.To change the entered character, press the [ F ] or[ E ] key to move the cursor to the position of thecharacter concerned, then re-enter the character.

[OPTION] : You can set the set time, sending speed, longdistance, and subaddaress.

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MEMO●You can also store destinations in the user content

keys (GENERAL 1 and GENERAL 2). These keysare convenient for registering destinations that youfrequently call up. Also, you can register the namesof the user content keys. (See “Registering theNames of the User Content Keys in the Directory”on p. 6-12.)

MEMO●For the method of entering characters, see “Entering

Characters on the Touch Panel Display” on p. 1-6 in theReference & Copying Manual.

●You can enter up to 24 characters in the UPPER, LOWER,and OTHER modes.

●You can also omit names by pressing the [OK] key withoutfirst entering characters.

●Press the [C] key when you wish to cancel registration.

Registering a Telephone Number in the One-touch Speed Dialing or Coded Speed Dialing Memory

Storing Various Dialing Functions

Enter the name of the destination using the touchpanel, then press the [OK] key.

5

7 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

Specify where to store the name in the directory.Example:

To store the name to [C] in the directory,press the [ABC] key. ABC appears.

6

Select the [C] key, then press the [OK] key.

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Detailed Settings When Making a Registration in One-touch Speed Dialing or Coded Speed Dialing Memory

Storing Various Dialing Functions

Detailed Settings When Making a Registration inOne-touch Speed Dialing or Coded Speed Dialing

When storing a destination in One-touch Speed Dialing or Coded Speed Dialing, you can also storecommunication functions such as the set time, sending speed, long distance, and subaddress.

MEMO●The initial settings are, “Set time: NO”, “Sending speed: 33600 bps”, “Long distance: Domestic”, and

“subaddress, password: None”.

Call up the desired screen as follows:

Key

1

Press the [OPTION] key.3

The option screen appears.When you press a setting item, the setting screen forthat item appears.

4

Select the target One-touch Speed Dialing or Coded Speed Dialing number,then press the [STORE] key.(See “Registering a Telephone Number in the One-touch Speed Dialing or Coded Speed Dialing Memory” on p. 6-16)

2

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Detailed Settings When Making a Registration in One-touch Speed Dialing or Coded Speed Dialing Memory

Storing Various Dialing Functions

Setting the Transmission Time

If you set the transmission time, the document that has been read tothe memory is automatically sent when the set time is reached.If a number of documents for the same destination have been readto the memory, you can send them in one batch by setting Batch TXto “ON”, thus reducing communication costs.Press a number (between [1] and [5]), then enter the send startingtime using the number keys.To end setting of the sending time, press the [OK] key.

MEMO●You can set up to five transmission times (No.: 1 to 5).●Enter the transmission time using the 24-hour clock

(00:00 to 23:59).● If you make an incorrect entry, press the key.

Setting the Sending Speed

If you send at [33600 bps] but communication errors occur fre-quently, try changing the setting to [14400 bps], [9600 bps] and[4800 bps] in that sequence.

Press the desired sending speed, then press the [OK] key.

MEMO●The initial setting is “33600 bps”.

Setting Long Distance Sending

Set [LONG DISTANCE (1)] if communication errors frequently occurwhen you make overseas calls (when the overseas telephonenumber is registered).If the errors persist, try setting [LONG DISTANCE (2)] and [LONGDISTANCE (3)] in that sequence.

Press the desired item, then press the [OK] key.

MEMO●The initial setting is “DOMESTIC”.

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Detailed Settings When Making a Registration in One-touch Speed Dialing or Coded Speed Dialing Memory

Storing Various Dialing Functions

You can store a subaddress and a password that conform to the ITU-Tstandard. Set a subaddress and a password when sending or receiving adocument to or from a Memory Box that uses the ITU-T standard.

Press the [SUBADDRESS] and [PASSWORD] key, and enter thesubaddress and the password using the number keys.To end setting of the subaddress, press the [OK] key.

MEMO●You can store a subaddress and password of up to 20

digits each. You can store numbers, #, * and spaces.●To register a space, press the [SPACE] key.●When you press the [BACK SPACE] key, the character

immediately behind the cursor is deleted.●You can delete entered characters using the key.●Press the [C] key when you wish to cancel storing.●For further information regarding the subaddress and

password, refer to “Communication Using theSubaddress” (See. p. 3-18).

Once you have stored the detailed settings,press the [OK] key.The display returns to step 4 (See p. 6-17) of “Registeringa Telephone Number in the One-touch Speed Dialing orCoded Speed Dialing Memory”.

5

Setting a subaddress

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Storing Various Dialing Functions

Reg

istering

Gro

up

Dialin

g D

estinatio

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Registering Group Dialing DestinationsYou can use One-touch Speed Dialing or Coded Speed Dialing for Group Dialing destinations. Bystoring a Group Dialing set, you can specify a number of destinations in a single operation.

MEMO●You can store up to 199 One-touch Speed Dialing and Coded Speed Dialing destinations in a single

Group Dialing set.●To store destinations in a Group Dialing set, you must have first stored them as One-touch Speed Dialing

or Coded Speed Dialing destinations.● If you wish to send documents at a set time each day, you can also set the sending time.

NOTICE●When specifying a One-touch Speed Dialing number (01 to 60) using the Number keys, enter a 2-digit

number (e.g. “01”). In the case of a Coded Speed Dialing number, enter a 3-digit number (e.g. “001”).

Call up the desired screen as follows:

Key

1

Press the [GROUP DIALING] key.2

Specify the One-touch Speed Dialingnumber or Coded Speed Dialing number tobe used as the Group Dialing set number,then press [STORE].

3

MEMO●Pressing the [ ▼ ] or [ ▲ ] key displays the

previous or next number.●You can specify the number to dial by using the

One-touch Speed Dialing keys or the Numberkeys on the control panel.

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Reg

istering

Gro

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Dialin

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Storing Various Dialing Functions

Specify the One-touch Speed Dialing number orCoded Speed Dialing number used as the GroupDialing set that you wish to delete, then press the[DELETE] key.A screen for verifying whether or not it is OK to delete the GroupDialing set appears. If you wish to delete the specified group dialingset, press the [YES] key. If not, press the [NO] key.

Specify the destinations to be stored in the GroupDialing set.

4

NOTICE●Note that once you press the [YES] key, you cannot cancel

deletion of the Group Dialing set.

MEMO●Specify the destinations to be stored as a Group Dialing set,

from the One-touch Speed Dialing, the Coded Speed Dialingand the Directory. You cannot directly store the telephonenumbers of the destinations using the Number keys.

NOTICE●You can store up to 199 numbers in one Group Dialing set.●Up to 6 destinations appear on the screen. Pressing the

[▼] or [▲] key displays the previous or next number.●Press the [C] key when you wish to cancel registration.

Deleting a Destination Registered in a Group

Specify the destination to be deleted, thenpress the [DELETE] key.A screen for verifying whether or not it is OK to delete thedestination appears. If you wish to delete the specifieddestination, press the [YES] key. If not, press the [NO] key.

Deleting a Group Dialing set

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MEMO●For the method of entering characters, see

“Entering Characters on the Touch PanelDisplay” on p. 1-6 in the Reference &Copying Manual.

●You can enter up to 24 characters inUPPER, LOWER, and OTHER modes.

● It is not necessary to specify a name forthe group dialing set. If you do not want tospecify a name, press the [OK] key withoutentering anything.

●You can delete all the entered charactersby pressing the key.

●Press the [C] key when you wish to cancelregistration.

Reg

istering

Gro

up

Dialin

g D

estinatio

ns

Storing Various Dialing Functions

If you wish to set the transmission time, press the[SENDING TIME] key.

If you do not wish to set the transmission time,proceed to step 7.

5

MEMO● If you set the transmission time, the documents that were

read to the memory will be automatically sent when the settime is reached.

Select a key between [1] and [5], enter thetransmisssion time using the Number keys,then press the [OK] key.

6

MEMO●You can set up to five transmission times (No.: 1 to 5).●Enter the transmission time using the 24-hour clock

(00:00 to 23:59).● If you make an incorrect entry, press the key.

Press the [OK] key.7

Enter the name of the Group Dialingset using the touch panel display, thenpress the [OK] key.

8

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Storing Various Dialing Functions

Enter where in the directory to store the groupname, then press the [OK] key.

9

MEMO●For the method of storing a destination in the Directory, refer

to “Registering a Telephone Number in the One-touch SpeedDialing or Coded Speed Dialing Memory” (See p. 6-16).

●You can also store destinations in the user content keys(GENERAL 1 and GENERAL 2). These keys are conve-nient for storing destinations that you frequently call up.Also, you can store the names of the user content keys.

10 Press the [DONE] key.Repeat this until the Basic Features screen appears again.

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Settin

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MEMO●The TX settings screen is made up of several screens. Use the [▲] and [▼] keys to scroll to the desired screen

and make the required settings.●When [▲] [▼] should be pressed, the indication is displayed in this manual.

Setting Transmission Functions

Setting Whether to Use ECM TransmissionYou can send documents using ECM.ECM is a function which automatically corrects errors in an image while it is being sent.

MEMO●The initial setting is “ON”.●The letters “ECM” stand for “Error Correction Mode”.●When you wish to communicate using ECM, it is necessary that the ECM function be set in both the other

party’s machine and this machine (unless ECM is set in both machines, this function will not operate).●Even when you set the ECM function, errors can sometimes occur due to a poor telephone line.● If trouble occurs in the telephone line, it will take some time for the documents to be sent.

Call up the desired screen as follows:

Key

1

Select the [ON] or the [OFF] key, then press the[OK] key.

2

3 Press the [DONE] key.Repeat this until the Basic Features screen appears again.

Setting the Pause TimeYou can change the setting of the pause (seconds) that is inserted when you press the pause key.

MEMO●The initial setting is “2 (sec)”.●Pauses entered at the end of dialed telephone numbers are always 10 seconds long.

Call up the desired screen as follows:

Key

1

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Settin

g A

uto

Red

ial

Setting Transmission Functions

Set the pause time with the Number keys or the [–][+] keys, then press the [OK] key.

2

MEMO●The pause time must be from 1 to 15 seconds.●To cancel the setting procedure, press the [C] key.

3 Press the [DONE] key.Repeat this until the Basic Features screen appears again.

Setting Auto RedialAuto Redial is a function that automatically dials the other party again if the other party cannot bedialed due to a busy line, for example, or if a sending error occurs.If you set Auto Redial, you can set the Redial times, redial interval, and so on.

MEMO●The initial setting is, “Auto Redial: ON”.

If you set Auto Redial to “ON”, you can set the following details.• Redial Times : This is the number of times the machine redials automatically. (Initial setting: 2 times.)• Redial Interval : Sets the redial interval. (Initial setting: 2 minutes)• TX Error Redial : This controls whether the machine redials when a transmission error occurs, and

determines which pages of the document to resend. (Initial setting: error & 1st page.)

Call up the desired screen as follows:

Key

1

Set Auto Redial.2

To set Auto Redial, press the [ON] key, then press the[OPTIONAL SETTINGS] key.Proceed to step 3.

If you do not wish to set Auto Redial, press the [OFF] key.Proceed to step 4.

Set the number of times you want the ma-chine to redial, the redial interval, whether toresend when a transmission error occurs,and, if so, what pages to resend.

3

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Settin

g A

uto

matic R

edialin

g

Setting Transmission Functions

To set the number of times to redial

Press the [REDIAL TIMES] key.Press the number keys or the [+] or [–] key to specify the Redial times,then press the [OK] key.

MEMO●The machine can redial from 1 to 10 times.●To cancel the setting procedure, press the [C] key.

To set the redial interval

Press the [REDIAL INTERVAL] key.Press the number keys or the [+] or [–] key to specify the Redialinterval, then press the [OK] key.

MEMO●The redial interval must be from 2 to 99 minutes.●To cancel the setting procedure, press the [C] key.

To set transmission error redial

Press the [TX ERROR RESEND] key.Press the desired item, then press the [OK] key.

MEMO●To cancel the setting procedure, press the [C] key.

Press the [DONE] key.If you next press the [OK] key, then press the [DONE] key, the display returns to the Basic

Features Screen.

[ERROR & 1ST PAGE] : Auto Redial takes place if a sending error occurs.The first page of the document and also the errorpage and subsequent pages are resent.

[ALL PAGE] : Auto Redial takes place if a sending error occurs.All pages of the document are resent.

[NO] : Redialing does not take place if a sending erroroccurs.

4

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Settin

g B

atch T

X

Setting Transmission Functions

Setting Batch TXBatch TX is a function that enables you to send a number of documents for the same destination thathave been read to the memory, in a single operation.

MEMO●The initial setting is "ON"●You cannot perform Batch TX if you specified the destination using the Number keys, or if you specified the

destination using One-touch Speed Dialing or Coded Speed Dialing in which a subaddress is stored.

Select the [ON] or the [OFF] key, then press the[OK] key.

2

3 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

Call up the desired screen as follows:

Key

1

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Settin

g W

heth

er to C

lear Failed Tran

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m M

emo

ry

Setting Transmission Functions

Setting Whether to Clear Failed Transmissions from MemoryErase failed TX is a function that enables a document stored in the memory to be erased from thememory if an error occurred when the document was being sent.

MEMO●The initial setting is "ON"● If sending ended normally, the documents are automatically erased from the memory.

Select the [ON] or the [OFF] key, then press the[OK] key.

2

3 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

Call up the desired screen as follows:

Key

1

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Setting Whether to Start Scanning W

ithout Pressing the Key W

hen Specifying the Destination

Setting Transmission Functions

Setting Whether to Start Scanning Without Pressingthe Key When Specifying the Destination

Timeout is a function that starts scanning of a document without any need to press the key whenthe destination is specified by One-touch Speed Dialing, Coded Speed Dialing or Redialing.

MEMO●The initial setting is "ON"● If there is one specified destination, this function operates after 5 seconds.●When performing Sequential Broadcast, if you allow a certain time to elapse while you are specifying

the telephone number of the other party (5 seconds after specifying the first telephone number, and 10seconds or more after specifying the second or subsequent telephone number), the Timeout functionwill operate, and the document will be automatically read into the memory (in this case, sequentialsending of the document to the remaining destinations will no longer take place). This function willoperate if you press the [NEXT] key after specifying the destinations for Sequential Broadcast using theNumber keys.

Select the [ON] or the [OFF] key, then press the[OK] key.

2

3 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

Call up the desired screen as follows:

Key

1

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MEMO●The initial setting is "DIRECT & MEMORY TX."●Specify whether or not to stamp the documents using the Basic Features Screen. (See “Stamping Sent or

Scanned Originals” on p. 2-15.)

Settin

g th

e Stam

pin

g C

on

ditio

ns

Setting Transmission Functions

Setting the Stamping ConditionsYou can set whether to stamp the documents after they are sent, or to stamp the originals to be sentafter they have been scanned (the originals are stamped when they are placed in the feeder).

Select the [DIRECT & MEMORY TX] or the[DIRECT TX] key, then press the [OK] key.

2

3 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

Call up the desired screen as follows:

Key

1

NOTICE●This setting is valid only when a DADF-A1 is installed.

[DIRECT & MEMORY TX] : This stamps documents after they arescanned.

[DIRECT TX] : This stamps documents after they aresent only in the Direct Transmissionmode only.

NOTICE● If you selected [DIRECT TX], the documents are

sent directly to the destination without being read tothe memory, even if Rapid Direct TX is set to “ON”.

● If you wish to perform memory sending, select[DIRECT & MEMORY TX]. If you select [DIRECT TX]the documents will not be stamped.

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Settin

g R

apid

Direct Tran

smissio

n

Setting Transmission Functions

Setting Rapid Direct TransmissionThis function enables you to set whether or not originals are sent by Rapid Direct TX when you press the[ ❏ DIRECT] key on the Basic Features Screen.Rapid Direct TX is a mode in which the originals are sent while they are being read to the memory.

MEMO●The initial setting is "ON."● If the check button ( ) of [ ❏ DIRECT] is not displayed, memory sending takes place.

Select the [ON] or the [OFF] key, then press the[OK] key.

2

3 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

Call up the desired screen as follows:

Key

1

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Setting Reception Functions

Setting Whether to Use ECM Receiving to Automatically Compensate for Errors in Received Documents

Settin

g a C

all Ton

e for an

Inco

min

g C

all

MEMO●The RX settings screen is made up of several screens. Use the [▲] and [▼] keys to scroll to the desired screen

and make the required settings.●When [▲] [▼] should be pressed, the indication is displayed in this manual.

Setting Whether to Use ECM Receiving to Automati-cally Compensate for Errors in Received Documents

You can receive incoming documents using ECM.ECM is a function which automatically corrects errors in an image while it is being sent.

MEMO●The initial setting is “ON”.●The letters “ECM” stand for “Error Correction Mode”.●When you wish to communicate using ECM, it is necessary that the ECM function be set in both the other

party’s machine and this machine (unless ECM is set in both machines, this function will not operate).●Even when you set the ECM function, errors can sometimes occur due to a poor telephone line.● If trouble occurs in the telephone line, it will take some time for the documents to be received.

Select the [ON] or the [OFF] key, then press the[OK] key.

2

3 Press the [DONE] key.Repeat this until the Basic Features screen appears again.

Call up the desired screen as follows:

Key

1

Setting a Call Tone for an Incoming CallYou can sound a call tone when the machine is in the Auto Receiving mode as well.If you set incoming ring to “ON”, a call tone sounds to inform you of an incoming call.

MEMO●The initial setting is “OFF”.

If you set the incoming ring to “ON”, you can set the number of times that the call tone sounds. (Initialsetting: 2 times)

●When you wish to use this machine as a telephone, lift the handset while the call tone is sounding.

Call up the desired screen as follows:

Key

1

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Setting A

utomatic S

witching from

Manual R

eceiving to Auto R

eceiving

Setting Reception Functions

Select the [ON] or the [OFF] key.2

MEMO●The ring count must be from 1 to 99.

3 Press the [DONE] key.Repeat this until the Basic Features screen appears again.

If you selected the [OFF] key, press the [OK] key.

If you selected the [ON] key, specify the ring count using the numberkeys or the [+] or [–] key, then press the [OK] key.

Setting Automatic Switching from Manual Receivingto Auto Receiving

Set the machine so that it switches over to the Auto Receiving mode if you do not lift the handset duringthe preset ring time in the Manual Receiving mode.

MEMO●The initial setting is “ON”.● If you set Manual/Auto switch to “ON”, you can set the number of seconds that the machine rings for

before it switches over to the Auto Receiving mode. (Initial setting: 15 seconds)

Call up the desired screen as follows:

Key

1

Select the [ON] or the [OFF] key.2

MEMO●The ring time must be from 1 to 99 seconds.

3 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

If you selected the [OFF] key, press the [OK] key.

If you selected “ON”, specify the number of seconds that elapseuntil the machine switches over to the Auto Receiving mode usingthe number keys or the [+] or [–] key, then press the [OK] key.

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Settin

g M

emo

ry Receivin

g W

hen

the P

aper R

un

s Ou

t

Setting Reception Functions

Setting Memory Receiving When the Paper Runs OutSet whether to receive documents in the memory of the machine if a paper jam occurs or the printingpaper or toner runs out, while the received documents are being printed.

MEMO●The initial setting is “ON”.●When the memory becomes full, documents can no longer be read to the memory.

Select the [ON] or the [OFF] key, then press the[OK] key.

2

3 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

Call up the desired screen as follows:

Key

1

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Settin

g W

heth

er to P

rint In

form

ation

on

Received

Do

cum

ents

Setting Reception Functions

Setting Whether to Print Information on Received DocumentsSelect whether to print the time received, reference number, and number of pages on received documents.

MEMO●The initial setting is “OFF”.

Select the [ON] or [OFF] key, then press the[OK] key.

2

3 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

Call up the desired screen as follows:

Key

1

The receiving information (date received, day received, time transaction, reference number, and pagenumber) are printed at the bottom of the received document.

Page number

Transaction number

Time Received

Date Received

Day Received

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RX

Restrict

TX

/RX

Startin

g S

peed

System Management Settings

MEMO●The system settings screen is made up of several screens. Use the [▲] and [▼] keys to scroll to the desired

screen and make the required settings.●When [▲] [▼] should be pressed, the indication is displayed in this manual.

RX RestrictThis function allows you to prevent your machine from receiving documents from a party that is notstored in the One-touch Speed Dialing or Coded Speed Dialing. This eliminates the nuisance ofreceiving incorrectly sent documents or junk faxes.

MEMO●The initial setting is "OFF."

Select the [ON] or the [OFF] key, then press the[OK] key.

2

3 Press the [DONE] key.Repeat this until the Basic Features screen appears again.

Call up the desired screen as follows:

Key

1

TX/RX Starting SpeedThis function enables you to change the starting speed when it takes time to start sending or receiving adocument.

MEMO●The initial settings are, “TX Start Speed: 33600 bps” and “RX Start Speed: 33600 bps”.

Try reducing the start speed from “33600 bps” to “14400 bps”, “9600 bps”, “7200 bps”, “4800 bps” and“2400 bps” in that sequence.

Call up the desired screen as follows:

Key

1

NOTICE● If the system management settings password is set, the screen to enter the password is displayed after

pressing the [SYSTEM SETTINGS] key. Enter the password and make a setting.

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Settin

g th

e Receivin

g P

asswo

rd

System Management Settings

Select the desired start speed, then press the [OK] key.2

3 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

Setting the Receiving PasswordThis function enables you to set an ITU-T standard password. If a subaddress is not set in a docu-ment that was received from the other party using the ITU-T standard, a RX password check takesplace. If the RX password found does not match the RX password set here, or if a RX password is notattached to the document, the document is not received.

MEMO● ITU-T: This is the department which sets communication standards such as those of the International

Telecommunication Union.

Enter the RX password using the number keys,then press the [OK] key.

2

MEMO●The receiving password can have up to 20 digits, and

can include numerals, *, #, and spaces.●To register a space, press the [SPACE] key.●When you press the [BACK SPACE] key, the

character immediately behind the cursor is deleted.●You can delete entered characters using the key.●Press the [C] key when you wish to cancel registration.

3 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

Call up the desired screen as follows:

Key

1

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System Management Settings

Settin

g P

IN C

od

e Access

Setting PIN Code AccessIf your PBX requires a PIN (Personal Identification number) code to get an outside line, your machinecan be set to prompt the user to enter the PIN code before any dialing.

MEMO● If the Pin Code Access is set to PREFIX or SUFFIX, or if OPTION is set and when specifying the

destination the [PIN CODE] key is pressed before the Start key, the screen for entering the PIN code willbe displayed when the Start key is pressed. If you enter the PIN code and press the [OK] key, the originalwill be scanned.

Select the [ON] or [OFF] key.2

Call up the desired screen as follows:

Key

1

If you selected [OFF], press [OK].

If you selected [ON], specify the access method, then press [OK].

3 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

[OPTION] :If your PBX requires a PIN Code depending ondestination, select the [OPTION] key. When PinCode Access is set to [OPTION] the Pin Codekey is displayed on the Basic Features screen.

[PREFIX] : If your PBX always requires a PIN Code before thedestination, select the [PREFIX] key.

[SUFFIX] : If your PBX always requires a PIN Code after thedestination, select the [SUFFIX] key.

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Reg

istering

a Mem

ory B

ox

Registering a Memory BoxYou can store/set a memory box. In order to use a memory box, it is necessary to store/set each itemof the Memory Box in advance.

MEMO●Communication with a Memory Box is done using an ITU-T standard subaddress and RX password.●Regarding the method of using Memory Boxes, and also subaddress and RX passwords, refer to

“Communications Using the Subaddress” (See p.3-18).●You can register up to 70 memory boxes (corresponding to box Nos.01 to 99). Box No.00 is intended

exclusively for polling sending.

Select the Memory Box whose registration youwish to change or delete.

2

MEMO●Pressing the [▼] or [▲] key displays the previous or

next Memory Box.●Memory Box No.00 is intended to be used exclusively

as a Polling Box.

Call up the desired screen as follows:

Key

1

File SettingsMEMO

●The File settings screen is made up of several screens. Use the [▲] and [▼] keys to scroll to the desiredscreen and make the required settings.

●When [▲] [▼] should be pressed, the indication is displayed in this manual.

NOTICE●Subaddresses are used to discriminate one Memory box from another. The subaddresses in the memory

boxes in this machine cannot be set to the same value.

To store a Memory Box or change a stored item, press the [STORE] key.

MEMO●You can also specify a Memory Box by entering the Memory Box No. using the Number keys.

NOTICE●You cannot delete the contents of a Memory Box while communication is taking place, or if there is

a document in the Memory Box.● If a password is set in a Memory Box, the password input screen will appear after you press the

[STORE] or [DELETE] key. Enter the password using the Number keys, then press the [OK] key.

To delete the contents of a memory box, press the [DELETE] key. A confirmation screen will appear, so pressthe [YES] key to delete the contents, or [NO] if you do not want to delete the contents.

Deleting the Contents of a stored Memory Box

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Settin

g th

e Po

lling

Mem

ory B

ox

File Settings

Select the memory box feature you wish to register,then press the [OK] key.

3

4 Set the memory box.

[CONFIDENTIAL] : (See p. 6-44)

[RELAY] : (See p. 6-46)

[BATCH SENDING] : (See p. 6-50)

[BULLETIN BOARD] : (See p. 6-52)

[GENERAL] : (See p. 6-55)

NOTICE●The screen on the left will not appear if you select the

Polling Memory Box (No.00) in step 2.Regarding the procedure from step 4 onward, refer to themethod of setting the Polling Memory Box (See p. 6-42).

Setting the Polling Memory BoxBox No.00 is intended exclusively for Polling Sending.If a remote FAX dials your machine and requests polling reception, documents already scanned to thePolling Memory Box can be sent to the remote FAX.You can set the following items in the Polling Memory Box. (Settings marked * are initial settings.)

Set contents SettingSetting item

This sets the memory box name. If you have not stored the boxname, the default "POLLING" is used.

You can set a password in order to control a Memory Box. Onceyou set a password, it is necessary to enter the password inorder to change the set contents of the Memory Box or to readan original to the Memory Box, for example.

You can automatically delete documents in the memory aftersending them.

Polling*

A four-digit number.Can be omitted.

YES*, NO

BOX NAME

Password

DELETEDOCUMENT

MEMO● If you wish to restrict the operation of polling receiving at the remote machine, store a Bulletin Board

Memory Box or a General Memory Box, then set the subaddress/password.

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MEMO●For the method of entering characters, see “Entering

characters on the Touch Panel Display” on p. 1-6 inthe Reference & Copying Manual.

●You can enter up to 24 characters for the memory boxname in UPPER, LOWER, and OTHER modes.

●You can delete all the entered characters and the boxname by pressing the key.

●Press the [C] key when you wish to cancel registration.

Settin

g th

e Po

lling

Mem

ory B

ox

File Settings

Select box number "00", then press the [STORE]key.For details of this procedure, refer to step 2 of the procedure forregistering a memory box (See p.6-41).

1

NOTICE● If “Polling: Unregistered” is displayed on the screen, you cannot use

the Polling Box. If you wish to use the Polling Memory Box, selectthe Polling Memory Box (box No.00), then press the [STORE] key.

Enter the name of the Polling Memory Box, thenpress the [OK] key.

2

Enter the password using the number keys,then press [OK].

3

MEMO●Enter a password of four digits with the Number

keys.● If you do not wish to set a password, press the

[OK] key without entering a password.●You can delete the entered characters (numbers)

by pressing the key.●Press the [C] key when you wish to cancel registration.

NOTICE●There is no method of verifying the set password,

so do not forget your password.

Set Delete Document to [ON] or [OFF],then press the [OK] key.

4

MEMO● “DELETE DOCUMENT”can be used only

when documents have been sent withouterror (you cannot delete documents if anerror occurred while they were being sent).

Press if you wish to delete the documents in thePolling Memory Box after they are sent.Press if you wish to leave the documents in the PollingMemory Box after they are sent.

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Settin

g th

e Co

nfid

ential M

emo

ry Box

File Settings

Make sure the stored settings are correct, thenpress the [OK] key.

5

6 Press the [DONE] key.Repeat this until the Basic Features screen appears again.

Setting the Confidential Memory BoxA Confidential Memory Box is a dedicated receiving memory box that can restrict the users of theMemory Box.You can use a Confidential Memory Box to receive important documents that you do not wish unautho-rized persons to see. The documents received in a Confidential Memory Box cannot be printed unlessthe password set in it is entered.You can set the following items in a Confidential Memory Box. (Settings marked * are initial settings.)

Set contents SettingSetting item

This sets the memory box name. If you do not store a name, thedefault "CONFIDENTIAL" is used.

Set a password to control the memory box.It is necessary to enter the password if you wish to change the setcontents of the memory box or print documents received in thememory box, for example.

Used to set an ITU-T standard subaddress.This is necessary for discriminating a Confidential Memory Boxfrom other memory boxes when receiving documents from anotherparty.

Set an ITU-T standard password.If a password has been set, the password added to the receiveddocuments is compared with the set password. If the passwordsdo not match each other, the documents are not received.

CONFIDENTIAL*

Can not be omitted.A four-digit number.

Can not be omitted.

Can be omitted.

BOX NAME

Password

SUBADDRESS

RX PASSWORD

NOTICE●There is no method of verifying the set password, so do not forget your password.

Select the [CONFIDENTIAL] key, then pressthe [OK] key.

1

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MEMO●For the method of entering characters, see “Entering

Characters on the Touch Panel Display” on p. 1-6 in theReference & Copying Manual.

●You can enter up to 24 characters for the memory boxname in UPPER, LOWER, and OTHER modes. (However,this includes the box name “CONFIDENTIAL”).

●You can delete all the entered characters and the box nameby pressing the key.

●Press the [C] key when you wish to cancel registration.

Settin

g th

e Co

nfid

ential M

emo

ry Box

File Settings

Enter the name of the Confidential Memory Box,then press the [OK] key.

2

Enter the password using the Number keys,then press the [OK] key.

3

MEMO●Be sure to enter a password (4 digits).●You can delete the entered characters (numbers) by

pressing the key.●Press the [C] key when you wish to cancel registration.

Select [SUBADDRESS] and [PASSWORD],enter the respective Numbers using thenumber keys, then press the [OK] key.

4

MEMO●You can store a subaddress and a RX password

of up to 20 digits each, including numbers, #, *and spaces.

●Be sure to enter a subaddress.●To store a space, press the [SPACE] key.●When you press the [BACK SPACE] key, the

character immediately behind the cursor is deleted.●You can delete entered characters using the key.●Press the [C] key when you wish to cancel

registration.

Make sure the stored settings are cor-rect, then press the [OK] key.

5

6 Press the [DONE] key.Repeat this until the Basic Features Screenappears again.

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Settin

g th

e Relay M

emo

ry Box

File Settings

Setting the Relay Memory BoxA Relay Memory Box is a memory box that enables documents received from a number of parties to berelayed to certain destinations via this machine.You can set the relay start time, then relay the documents in the memory box at the one time.You can set the following items in a Relay Memory Box. (Settings marked * are initial settings.)

Set contents SettingSetting item

Sets the memory box name. If you do not store a name, thedefault "RELAY" is used.

Set a password to control the memory box.It is necessary to enter the password if you wish to change the setcontents of the memory box or print documents received in thememory box, for example.

Used to set an ITU-T standard subaddress.This is necessary for discriminating a Relay Memory Box fromother memory boxes when receiving documents from anotherparty.

Set an ITU-T standard password.If a password has been set, the password added to the receiveddocuments is compared with the set password. If the passwordsdo not match each other, the documents are not received.

Set the destination to which the received documents in thememory box are to be relayed.

Set whether or not to restrict the relay source machines fromwhich documents can be received.

If you set “ON”, set the telephone numbers of the relay sourcemachines from which you wish to receive documents.Documents can only be received from the set relay sourcemachines.

Set whether or not to print the received documents using thismachine.

Set whether or not to inform the parties from whom the documentswere received of the results of relaying the documents to anotherdestination. This function enables each party that sent documentsto confirm the results of relaying the documents to anotherdestination.

Set the starting time for relaying the documents. Once you makethis setting, the documents in the memory box will be automaticallyrelayed at the set time.

"RELAY"*

Can be omitted.A four-digit number.

Can not be omitted.

Can be omitted.

You can use One-touchSpeed Dialing, CodedSpeed Dialing, orDirectory Dialing

ONOFF*

You can use One-touchSpeed Dialing, CodedSpeed Dialing, orDirectory Dialing

ONOFF*

ONOFF*

ONOFF*

BOX NAME

Password

SUBADDRESS

RX PASSWORD

RELAY SENDINGDESTINATION

ORG. RELAY UNITRESTRICTION

(TEL)

PRINT RXDOCUMENT

TX RELAYREPORT

RELAY STARTTIME

MEMO● If the parties stored as the relay destination and the relay source machines are not stored in the One-

touch Speed Dialing or the Coded Speed Dialing, register them in the One-touch Speed Dialing or theCoded Speed Dialing.

●When you wish to send a TX Relay report, it is necessary to set a restriction on the relay source machines.

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MEMO●For the method of entering characters, see “Entering

Characters on the Touch Panel Display” on p. 1-6 inthe Reference & Copying Manual.

●You can enter up to 24 characters for the memory boxname in UPPER, LOWER, and OTHER modes.

●You can delete entered characters and the box nameby pressing the key.

●Press the [C] key when you wish to cancel registration.

Settin

g th

e Relay M

emo

ry Box

File Settings

Select the [RELAY] key, then press the [OK] key.1

Enter the name of the Relay Memory Box, thenpress the [OK] key.

2

Enter the password using the Number keys,then press the [OK] key.

3

MEMO●Enter a password of four digits with the Number keys.● If you do not wish to set a password, press the

[OK] key without entering a password.●You can delete the entered characters (num-

bers) by pressing the key.●Press the [C] key when you wish to cancel

registration.

NOTICE●There is no method of verifying the set password,

so do not forget your password.

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MEMO●For details on how to use [ONE-TOUCH DIALING],

[CODED DIALING] or [DIRECTORY], refer to “VariousDialing Methods” (See p.2-16).

●You can also specify the relay destination using theNumber keys. Enter the One-touch Speed Dialing orCoded Speed Dialing number.

●To delete a specified destination (item), press thatitem, then press the [DELETE] key.

●Pressing [▼] or [▲] displays the previous or nextmemory box.

Settin

g th

e Relay M

emo

ry Box

File Settings

Specify the relay destination of the receiveddocuments using [ONE-TOUCH DIALING],[CODED DIALING] or [DIRECTORY], thenpress the [OK] key.

5

Set each relay setting item.6

Select [SUBADDRESS] and [PASSWORD], enterthe respective numbers using the number keys,then press the [OK] key.

4

MEMO●You can store a subaddress and a RX password of up to 20

digits each, including numbers, #, * and spaces.●Be sure to enter a subaddress.●To register a space, press the [SPACE] key.●When you press the [BACK SPACE] key, the character

immediately behind the cursor is deleted.●You can delete entered characters using the key.●Press the [C] key when you wish to cancel registration.

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MEMO●For details of using [ONE-TOUCH DIALING], [CODED

DIALING] or [DIRECTORY], refer to “Various DialingMethods” (See p.2-16).

●You can also specify the relay destination using thenumber keys. Enter the One-touch Speed Dialing orCoded Speed Dialing number.

●To delete a specified destination (item), press that item,then press the [DELETE] key.

●Pressing the [▼] or [▲] key displays the previous or nextmemory box.

Settin

g th

e Relay M

emo

ry Box

File Settings

ORIG. RELAY UNIT RESTRICTION

You can restrict the relay source machines that you specified.If you wish to restrict the machines, press the [ON] key. If not, pressthe [OFF] key.If you specified [ON], store the relay source machines from whichdocuments are to be accepted. (The screen on the left will appear.)Specify the relay destination using [ONE-TOUCH DIALING],[CODED DIALING] or [DIRECTORY], then press the [OK] key.

PRINT RX DOC.

To print received documents, press the [ON] key. If you do not want to print received documents, press the [OFF] key.

TX RELAY REPORT

To send relay transmission results to the sender, press the [ON] key. If you do not want to send the report, press the[OFF] key.

RELAY START TIME

To specify the starting time for relaying documents, set [ON].When not specifying the starting time, set [OFF].If you specified [ON], set the starting time for relay sending. (Thescreen on the left will appear.)Enter the start time using the Number keys, then press the [OK] key.

MEMO●Enter the start time using the 24-hour clock (00:00 to 23:59).●You can delete the entered number by pressing the key.● If you set “OFF”, relay sending starts when documents are

received in the Relay Memory Box.

Once you have set all of the items, pressthe [OK] key.

7

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Settin

g th

e Batch

Sen

din

g M

emo

ry Box

File Settings

Make sure the stored settings are correct, then pressthe [OK] key.

8

9 Press the [DONE] key.Repeat this until the Basic Features screen appears again.

Setting the Batch Sending Memory BoxThe Batch Sending memory box allows you to send documents that have been read into it, to a specificdestination at a specific time each day.By setting the sending time to a time when the communication charge is low, you can reduce communi-cation costs.You can set the following items in the Batch Sending Memory Box. (Settings marked * are initial settings.)

Set contents SettingSetting item

Sets the memory box name. If you do not store a name, thedefault "BATCH SENDING" is used.

Sets a password in order to control the memory box.It is necessary to enter the password in order to change the setcontents of the memory box or to read an original to the memorybox, for example.

Sets the destination of the documents in the memory box.

Sets the send starting time.The documents in the memory box are automatically sent at theset starting time.

BATCH SENDING*

Can be omitted.A four-digit number.

Can not be omitted.You can use One-touchSpeed Dialing, CodedSpeed Dialing, orDirectory Dialing

Can not be omitted.No initial setting*

BOX NAME

Password

DESTINATION

TX START TIME

MEMO● If the party registered as the sending destination is not registered in the One-touch Speed Dialing

memory or the Coded Speed Dialing memory, register it in the One-touch Speed Dialing memory or theCoded Speed Dialing memory.

Select the [BATCH SENDING] key, then press the[OK] key.

1

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MEMO●For the method of entering characters, see “Entering

Characters on the Touch Panel Display” on p. 1-6 in theReference & Copying Manual.

●You can enter up to 24 characters for the memory boxname in UPPER, LOWER, and OTHER modes.

●You can delete entered characters and the box name bypressing the key.

●Press the [C] key when you wish to cancel registration.

Settin

g th

e Batch

Sen

din

g M

emo

ry Box

File Settings

Enter the name of the Batch Sending Memory Box,then press the [OK] key.

2

Enter the password using the number keys,then press the [OK] key.

3

Set the destination of the documents using[ONE-TOUCH DIALING], [CODED DIALING]or [DIRECTORY], then press the [OK] key.

4

MEMO●For details of using [ONE-TOUCH DIALING],

[CODED DIALING] or [DIRECTORY], refer to“Various Dialing Methods” (See p.2-16).

●You can also specify the relay destination usingthe number keys. Enter the One-touch SpeedDialing or Coded Speed Dialing number.

●To delete a specified destination (item), pressthat item, then press the [DELETE] key.

●Pressing [▼] or [▲] displays the previous ornext memory box.

MEMO●Enter a password of four digits with the Number keys.● If you do not wish to set a password, press the [OK]

key without entering a password.●You can delete the entered characters (numbers) by

pressing the key.●Press the [C] key when you wish to cancel registration.

NOTICE●There is no method of verifying the set password, so

do not forget your password.

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Enter the TX start time using the Number keys, thenpress the [OK] key.

5

Make sure the stored settings are correct, thenpress the [OK] key.

6

MEMO●Enter the send starting time using the 24-hour clock (00:00

to 23:59).●You can delete the entered number by pressing the key.

7 Press the [DONE] key.Repeat this until the Basic Features screen appears again.

Setting the Bulletin Board Memory BoxThe Bulletin Board Memory Box is used to send documents that have been scanned into a BulletinBoard Memory Box specified by a subaddress and RX password to another party, when the otherparty specifies the telephone number and also the subaddress and RX password of this machine toperform polling receiving. If the subaddress and RX password specified by the other party do notmatch those of this machine, the other party will be unable to perform polling receiving of the docu-ments in the Bulletin Board Memory Box.You can set the following items in the Bulletin Board Memory Box. (Settings marked * are initialsettings.)

Set contents SettingSetting item

This sets the memory box name. If you do not store a box name,the default "BULLETIN BOARD" is used.

Set a password in order to control the memory box.It is necessary to enter the password in order to change the setcontents of the memory box or to scan an original to the memorybox, for example.

Used to set an ITU-T standard Subaddress.This is necessary for discriminating a Bulletin Board memory boxfrom other memory boxes.

Set an ITU-T standard password.If a password has been set, the RX password added to the receiveddocuments is compared with the set RX password. If the RX pass-words do not match each other, the documents are not received.

You can automatically delete documents in the memory aftersending them.

BULLETIN BOARD*

Can be omitted.A four-digit number.

Can not be omitted.

Can be omitted.

ON*OFF

BOX NAME

Password

SUBADDRESS

RX PASSWORD

DELETEDOCUMENT

Settin

g th

e Bu

lletin B

oard

Mem

ory B

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MEMO●For the method of entering characters, see “Entering

Characters on the Touch Panel Display” on p. 1-6 inthe Reference & Copying Manual.

●You can enter up to 24 characters for the memory boxname in UPPER, LOWER, and OTHER modes.

●You can delete entered characters and the box nameusing the key.

●Press the [C] key when you wish to cancel registration.

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Select the [BULLETIN BOARD] key, then press the[OK] key.

1

Enter the name of the Bulletin Board MemoryBox, then press the [OK] key.

2

Enter the password using the Number keys,then press the [OK] key.

3

MEMO●Enter a password of four digits with the Number keys.● If you do not wish to set a password, press the

[OK] key without entering a password.●You can delete the entered characters (num-

bers) by pressing the key.●Press the [C] key when you wish to cancel

registration.

NOTICE●There is no method of verifying the set password,

so do not forget your password.

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Select [SUBADDRESS] and [PASSWORD], enterthe respective number using the Number keys,then press the [OK] key.

4

MEMO●You can store a subaddress and a RX password of up to

20 digits each, including numbers, #, * and spaces.●Be sure to enter a subaddress.●To store a space, press the [SPACE] key.●When you press the [BACK SPACE] key, the character

immediately behind the cursor is deleted.●You can delete entered characters using the key.●Press the [C] key when you wish to cancel registration.

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Select Delete Document to [ON] or [OFF], thenpress the [OK] key.

5

Make sure the stored settings are correct,then press the [OK] key.

6

Press if you wish to delete the documents in the Bulletin BoardMemory Box after they are sent.Press if you wish to leave the documents in the Bulletin BoardMemory Box after they are sent.

7 Press the [DONE] key.Repeat this until the Basic Features Screen appearsagain.

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Setting the General Memory BoxYou can set functions in the General Memory Box to suit your particular needs.You can set the following items in the General Memory Box. (Settings marked * are initial settings.)

Set contents SettingSetting item

Sets the memory box name. If you do not store a name, thedefault "GENERAL" is used.

Set a password to control the memory box.It is necessary to enter the password if you wish to change the setcontents of the memory box or print documents received in thememory box, for example.

Set an ITU-T standard subaddress.This is necessary for discriminating the General Memory Box fromother memory boxes.

Set whether or not to receive documents from a remote machine inthe memory box.

Set an ITU-T standard password.If an RX password has been set, the RX password added to thereceived documents is compared with the set password. If the RXpasswords do not match each other, the documents are not received.

Set whether or not to restrict the sending parties from which yourmachine will receive documents.

Set whether or not to inform the parties from whom the documentswere received of the results of relaying the documents to anotherdestination. This function enables each party that sent documents toconfirm the results of relaying the documents to another destination.

Set whether or not to print the received documents using thismachine.

Set whether or not to send documents in the memory box to thedestination.

Set the destination of the documents in the memory box.

You can select whether or not to send documents received in thememory box or originals read into the memory box.

Set the send starting time. The documents in the memory box areautomatically sent at the set start time.

Set whether or not to send documents in the memory box toanother party by polling sending.

Set the ITU-T standard password.If you set a TX password, it is attached to the documents to besent. If this TX password does not match the TX password of theother party’s machine, the documents are not received.

You can select whether or not to send documents received in thememory box or originals read into the memory box.

You can automatically delete documents in the memory aftersending them.

"GENERAL"*

Can be omitted.A four-digit number.

Can be omitted.

ONOFF*

Can be omitted.

ONOFF*

You can use One-touchSpeed Dialing, CodedSpeed Dialing, orDirectory Dialing

ONOFF*

ONOFF*

You can use One-touchSpeed Dialing, CodedSpeed Dialing, orDirectory Dialing

See the description in thetext. p.3-6

EVERYDAYSELECT DAYS, NO*

ONOFF*

Can be omitted.

See the description in thetext. p.3-6

ONOFF*

BOX NAME

Password

SUBADDRESS

RX

(RX PASSWORD)

(SELECT ORIGI-NAL UNIT)

(TEL)

(PRINT RXDOCUMENT)

TX

(TX DESTINATION)

(TX DOCUMENT)

(TX START TIME)

POLLING TX

(TX PASSWORD)

(TX DOCUMENT)

(ERASE AFTERTX)

MEMO● If the other parties stored as the receiving source machines and the sending destinations are not stored in

the One-touch Speed Dialing or the Coded Speed Dialing, store them in the One-touch Speed Dialing orthe Coded Speed Dialing.

NOTICE●There is no method of verifying the set password, so do not forget your password.

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MEMO●For the method of entering characters, see “Entering

Characters on the Touch Panel Display” on p. 1-6 inthe Reference & Copying Manual.

●You can enter up to 24 characters for the memory boxname in UPPER, LOWER, and OTHER modes.

●You can delete entered characters and the box nameusing the key.

●Press the [C] key when you wish to cancel registration.

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Select the [GENERAL] key, then press the [OK]key.

1

Enter the name of the General Box, then pressthe [OK] key.

2

Enter the password using the number keys,then press the [OK] key.

3

Press the [SUBADDRESS] key, and enterthe subaddress using the Number keys,then press the [OK] key.

4

MEMO●You can store a subaddress of up to 20 digits,

including numbers, #, * and spaces.●Be sure to enter a subaddress.●To store a space, press the [SPACE] key.●When you press the [BACK SPACE] key,

the character immediately behind thecursor is deleted.

●You can delete entered characters usingthe key.

●Press the [C] key when you wish tocancel registration.

MEMO●Enter a password of four digits with the Number keys.● If you do not wish to set a password, press the

[OK] key without entering a password.●You can delete the entered characters (num-

bers) by pressing the key.●Press the [C] key when you wish to cancel registration.

NOTICE●There is no method of verifying the set password,

so do not forget your password.

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Set the General Memory Box to suit your particularneeds.

5

If you selected RX [ON], the screen on the leftwill appear.

Set each RX item.Once you have set all of the items, press the[DONE] key (return to step 5).

6

You can set an ITU-T standard RX password.If you press the [RX PASSWORD] key, the screen on theleft will appear.Enter the RX password using the Number keys, then pressthe [OK] key.

MEMO●You can store a RX password of up to 20 digits,

including numbers, #, * and spaces.●You can delete entered characters using the

key.●To store a space, press the [SPACE] key.●When you press the [BACK SPACE] key, the

character immediately behind the cursor is deleted.●Press the [C] key when you wish to cancel

registration.

RX : If you wish to set a receiving function in the memorybox, select the [ON] key, then proceed to step 6.

TX : If you wish to set a sending function in the memory box,select the [ON] key, then proceed to step 7.

POLLING TX : If you wish to set a polling send function in the memorybox, select the [ON] key, then proceed to step 8.

After you have selected the [ON] or [OFF] key for eachitem, press the [OK] key. Then proceed to step 9.

RX password

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MEMO●For details of using [ONE-TOUCH DIALING],[CODED

DIALING] or [DIRECTORY], refer to “Various DialingMethods” (See p.2-16).

●You can also specify the original unit using the Numberkeys. Enter the one-touch speed dialing or coded speeddialing number.

●To delete a specified original unit (item), press that item,then press the [DELETE] key.

●Pressing the [▼] or [▲] key displays the previous or nextitem.

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You can restrict the sending parties from which your machine willreceive documents.To restrict the sending parties, press the [ON] key. If you do not wish torestrict the sending parties, press the [OFF] key.If you specified the [ON] key, store the sending parties from whom youwish to receive documents (the screen on the left will appear).Specify the sending party using the using [ONE-TOUCH DIALING],[CODED DIALING] or [DIRECTORY] key, then press the [OK] key.

Select Original unit

To print the received documents, press the [ON] key. If you do notwish to print the documents, press the [OFF] key.If you specified [ON], specify the method of printing the document.(The screen on the left will appear.)Specify the [AUTO] or [MANUAL] key, then press the [DONE] key.

MEMO● If you set “AUTO”, the documents will be automatically

printed when they are received in the memory box.

PRINT RX DOCUMENT

If you selected TX [ON], the screen on theleft will appear.

Set each TX item.Once you have set all of the items, pressthe [DONE] key (return to step 5).

7

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MEMO●For details of using [ONE-TOUCH DIALING],[CODED

DIALING] or [DIRECTORY], refer to “Various DialingMethods” (See p.2-16).

●You can also specify the destination using the Numberkeys. Enter the One-touch Speed Dialing or Coded SpeedDialing number.

●To delete a specified destination (item), press that item,then press the [DELETE] key.

●Pressing the [▼] or [▲] key displays the previous or nextitem.

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You can set the destination to which documents are to be sent.If you press the [TX DESTINATION] key, the screen on the left will appear.Specify the desired sending destinations using [ONE-TOUCH DIALING],[CODED DIALING] or [DIRECTORY], then press the [OK] key.

TX destination

Specify the documents to be sent to the other party.If you press the [TX DOCUMENT] key, the screen on the left will appear.Select the [ON] or [OFF] key for each item, then press the [DONE] key.

SCAN DOCUMENT : Sets whether or not to sent documentsread into the memory box.

RECEIVED DOCUMENT : Sets whether or not to send documentsreceived in the memory box

TX REPORT : When using a memory box as a relayMemory Box, specify whether or not tosend the results of relaying documents tothe relay source machines.

MEMO●A TX report will be sent when the other party is stored as a

receiving source (original unit) machine.

TX document

You can specify the send starting time.If you press the [TX START TIME] key, the screen on the left will appear.Select the [EVERYDAY] key, [SELECT DAYS] key, or [NO] key, thenpress the [OK] key.

EVERYDAY : You can set up to five TX start times.SELECT DAYS : You can set a separate TX start time for each day of

the week.NO : The TX start time is not set.

TX START TIME

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◆ EVERYDAYIf you select the [EVERYDAY] key, the screen on the left will appear.Press a number between [1] and [5], enter the TX start time using theNumber keys, then press the [OK] key.

MEMO●You can store up to five TX start times (Nos.1 to 5).●Enter the TX start time using the 24-hour clock (00:00 to 23:59).● If you entered a wrong number, press the key.

You can delete the entered characters (numbers).

◆ SELECT DAYSIf you select the [SELECT DAYS] key, the screen on the left will appear.Set the TX start time for each day of the week.Select the day of the week ([SU] to [SA]), press a number (between [1]and [5]), enter the TX start time using the Number keys, then press the[OK] key.

MEMO●You can store up to five TX start times (Nos.1 to 5) for each

day of the week.●Enter the TX start time using the 24-hour clock (00:00 to 23:59).● If you entered a wrong number, press the key.

You can delete the entered characters (numbers).

If you select Polling TX [ON], the screen on theleft will appear.

Set each TX item.Once you have set all of the items, press the[DONE] key (return to step 5).

8

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You can set an ITU-T standard sending password.If you press the [TX PASSWORD] key, the screen on the left will appear.Enter the TX password using the Number keys, then press the [OK] key.

MEMO●You can store a TX password of up to 20 digits, including

numbers, #, * and spaces.●To register a space, press the [SPACE] key.●When you press the [BACK SPACE] key, the character

immediately behind the cursor is deleted.●You can delete entered characters using the key.●Press the [C] key when you wish to cancel registration.

TX password

Specify the documents to be sent to the other party.If you press the [TX DOCUMENT] key, the screen on the left willappear.Select the [ON] or [OFF] key for each item, then press the [DONE] key.

SCAN DOCUMENT : Sets whether or not to send documentsread into the memory box.

RECEIVED DOCUMENT : Sets whether or not to send documentsreceived in the memory box

TX document

You can delete sent documents from the memory box.To delete the documents, press the [ON] key. If you do not wish to delete the documents, press the [OFF] key.

ERASE AFTER TX

MEMO●“Erase After TX” can be used only when documents have been sent without error (you cannot delete

documents if an error occurred while they were being sent).

Make sure the stored settings are correct,then press the [OK] key.

9

10 Press the [DONE] key.Repeat this until the Basic Features Screen appearsagain.

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Setting Preset Polling ReceivingPreset Polling Receiving is a function that enables you to receive documents at a specific time.If you wish to set Preset Polling Receiving, you must set the time and the remote machine from whichpolling receiving will be performed.

MEMO●The initial setting is “OFF”.● If the remote machine from which polling receiving will be performed is not stored in the One-touch Speed

Dialing or Coded Speed Dialing, store it in the One-touch Speed Dialing or Coded Speed Dialing.

Set Preset Polling to [ON] or [OFF], then pressthe [OK] key.

2

3 If you select the [ON] key, the screen forentering the password will appear. Enterthe password using the Number keys.

Call up the desired screen as follows:

Key

1

If you select [OFF], the display will return to the screen at step 1.

If you select [ON], proceed to step 3.

Enter the password using the Numberkeys, then press the [OK] key.

4

MEMO●The password is for controlling the set

contents of Preset Polling Receiving.If you set a password, you must enter itwhenever you wish to change the setcontents of Preset Polling Receiving.

●Enter a password of four digits with theNumber keys.

● If you do not wish to set a password, pressthe [OK] key without entering a password.

●You can delete the entered characters(numbers) by pressing the key.

●Press the [C] key when you wish to cancelregistration.

NOTICE●There is no method of verifying the set

password, so do not forget your password.

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MEMO●For details on using [ONE-TOUCH DIALING],[CODED

DIALING] or [DIRECTORY], refer to “Various DialingMethods” (See p.2-16).

●You can also specify the relay destination using theNumber keys. Enter the One-touch Speed Dialing orCoded Speed Dialing number.

●To delete a specified destination (item), press that item,then press the [DELETE] key.

●Pressing the [▼] or [▲] key displays the previous or nextitem.

File Settings

Au

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Using the [ONE-TOUCH DIALING], [CODEDDIALING] or [DIRECTORY] key, specify the remotemachine from which polling receiving is to beperformed, then press the [OK] key.

5

Enter the time to start Polling Receiving withthe Number keys, then press the [OK] key.

6

MEMO●Enter the polling starting time using the 24-hour clock

(00:00 to 23:59).●You can delete the entered number by pressing the

key.

7 Press the [DONE] key.Repeat this until the Basic Features screen appears again.

Automatic Transfer of Received DocumentsYou can transfer received documents to another FAX machine.If you wish to use the transfer function, you must first set the transfer destination. You can also set theday of the week and the time, enabling documents sent to your company at night or during a holiday tobe transferred to your home.

MEMO●The initial setting for the transfer function is “OFF”.

When this function is set to “OFF”, transfer of documents does not take place.●You can transfer only documents that are received in the normal way. Documents that are received to

a memory box or in the manual receiving mode are not transferred.●You can set the machine so as to transfer documents only from a specific remote machine (select

original unit).● If the telephone numbers of the transfer destinations or transfer source (original unit) machines are not

stored in the One-touch Speed Dialing or the Coded Speed Dialing, store them in the One-touch SpeedDialing or the Coded Speed Dialing.

Call up the desired screen as follows:

Key

1

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Select the transfer function [ON] or [OFF] key, thenpress the [OK] key.

2

If you select [OFF], the display will return to the screen of step 1.

If you select [ON], proceed to step 3.

Enter the password using the Number keys,then press the [OK] key.

3

MEMO● If you set a password, it is necessary to enter the

password whenever you wish to change the transfersettings or switch between setting and cancellation ofthe transfer mode.

●Enter a password of four digits with the Number keys.● If you do not wish to set a password, press the [OK]

key without entering a password.●You can delete the entered characters (numbers) by

pressing the key.●Press the [C] key when you wish to cancel registration.

NOTICE●There is no method of verifying the set password, so

do not forget your password.

NOTICE● If you set a password during transfer setting, the password

input screen will appear.Enter the password using the Number keys, then press the [OK] key.

●You cannot set the transfer function to [ON] or [OFF] whilecommunication is taking place or when there are docu-ments in the memory.

Specify the transfer destination using the [ONE-TOUCH DIALING], [CODED DIALING] or[DIRECTORY] key, then press the [OK] key.

4

MEMO●For details of using [ONE-TOUCH

DIALING],[CODED DIALING] or [DIRECTORY],refer to “Various Dialing Methods” (See p.2-16).

●You can also specify the transfer destinationusing the Number keys. Enter the One-touchSpeed Dialing or Coded Speed Dialing number.

●To delete a specified destination (item), pressthat item, then press the [DELETE] key.

●Pressing the [▼] or [▲] key displays theprevious or next item.

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Set each Transfer Setting item.5

You can set the machine so as to transfer only documents froma party that is stored as the transfer source (original unit).To restrict the transfer sources, press the [ON] key. If you donot wish to restrict the transfer sources, press the [OFF] key.If you selected the [ON] key, store the transfer sources (thescreen on the left will appear). Specify the transfer sourcesusing [ONE-TOUCH DIALING], [CODED DIALING] or [DIREC-TORY], then press the [OK] key.

MEMO●For details of using [ONE-TOUCH

DIALING],[CODED DIALING] or [DIRECTORY],refer to “Various Dialing Methods” (See p.2-16).

●You can also specify the transfer source (originalunit) using the number keys. Enter the One-touchSpeed Dialing or Coded Speed Dialing number.

●To delete a specified destination (item), press thatitem, then press the [DELETE] key.

●Pressing the [▼] or [▲] key displays the previous ornext item.

Select Original Unit

You can set the machine so as to print received documents using this machine as well.To print received documents using this machine as well, press the [ON] key. If you do not wish to print documentsusing this machine, press the [OFF] key.

Print RX DOCUMENT

MEMO●The initial setting is "OFF."

You can specify the time at which transfer automatically starts.If you press [TRANSFER START TIME], the screen on the leftwill appear.Select the [EVERYDAY], [SELECT DAYS], or [NO] key, thenpress the [OK] key.

MEMO●You can set “EVERYDAY” for the transfer starting

time, and “SELECT DAYS” for the transfer endingtime (and vice versa).

●The initial setting is "OFF."

Transfer start time

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◆ TRANSFER START TIME: EVERYDAYYou can set up to five transfer start times.If you select the [EVERYDAY] key, the screen on the left will appear.Press a number ([1] to [5]), enter the start time using the Number keys,then press the [OK] key.

◆ TRANSFER START TIME: SELECT DAYSYou can set up to five starting times for the transfer function, for eachday of the week.If you select the [SELECT DAYS] key, the screen on the left will appear.Select a day of the week ( [SU] to [SA] ), then press a number ([1] to[5]), and enter the start time using the Number keys. Once you havecompleted making the settings, press the [OK] key.

MEMO●Enter the time using the 24-hour clock (00:00 to 23:59).● If you entered a wrong number, press the key.

You can delete the entered characters (numbers).

◆ TRANSFER START TIME: NOThe machine does not automatically switch over to the transfer function.Transfer function switching can be performed using the Receiving mode ofthe special features screen. (See “Changing the Receiving Mode” on p. 3-26.)

You can specify the ending time so that the transfer function isautomatically canceled when this time is reached.If you select the [TRANSFER ENDING TIME] key, the screen on theleft will appear.Select the [EVERYDAY], [SELECT DAYS], or [NO] key, then pressthe [OK] key.

MEMO●The initial setting is "NO."

Transfer ending time

◆ TRANSFER ENDING TIME: EVERYDAYYou can set up to five ending times for the transfer function.If you select the [EVERYDAY] key, the screen on the left will appear.Press a number ([1] to [5]), enter the ending time using theNumber keys, then press the [OK] key.

MEMO●Enter the time using the 24-hour clock (00:00 to 23:59).● If you entered a wrong number, press the key.

You can delete the entered characters (numbers).

MEMO●Enter the time using the 24-hour clock (00:00 to 23:59).● If you entered a wrong number, press the key.

You can delete the entered characters (numbers).

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◆ TRANSFER ENDING TIME: SELECT DAYSYou can set up to five ending times for the transfer function, for eachday of the week.If you select the [SELECT DAYS] key, the screen on the left will appear.Select the day of the week ( [SU] to [SA] ), press a number ([1] to [5]),enter the ending time using the number keys, then press the [OK] key.

◆ TRANSFER ENDING TIME: NOThe transfer function is not automatically canceled.Transfer function switching can be performed using the Receiving mode of thespecial features screen. (See “Changing the Receiving Mode” on p. 3-26.)

Set each item of the transfer setting item, thenpress [OK].

6

7 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

MEMO●Enter the time using the 24-hour clock (00:00 to 23:59).● If you entered a wrong number, press the key.

You can delete the entered characters (numbers).

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File Settings

Saving Received Documents to Memory (MEMORY LOCK SETTING)You can set the machine so that received documents are stored in the memory without being printed.You can print documents in the memory by first canceling the memory lock setting.

MEMO●The initial setting is “OFF”.

When the memory lock function is set to “OFF”, the memory lock function does not operate.

Select the memory lock function to [ON] or[OFF] key, then press the [OK] key.

2

Call up the desired screen as follows:

Key

1

If you select the [OFF] key, the display will return to the screen of step 1.

If you select the [ON] key, proceed to step 3.

Enter the password using the Number keys,then press the [OK] key.

3

MEMO● If you set a password, it is necessary to enter the

password whenever you wish to change thememory lock function settings or switch betweensetting and cancellation of the Memory Lockmode.

●Enter a password of four digits with the Number keys.● If you do not wish to set a password, press the

[OK] key without entering a password.●You can delete the entered characters (num-

bers) by pressing the key.●Press the [C] key when you wish to cancel

registration.

NOTICE●There is no method of verifying the set password,

so do not forget your password.

NOTICE● If a password is set in the memory receiving function

settings, the password input screen will appear. Enter thepassword using the Number keys, then press the [OK] key.

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ory (ME

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You can specify whether or not to print not only the receiveddocuments but also an RX report and an activity report.If you wish to print a report, press the [ON] key. If not, pressthe [OFF] key.

MEMO●The initial setting is "ON."

Print report

Set each item of the memory lock settings.4

You can specify the starting time at which the machineautomatically switches over to the memory lock function.If you select the [MEMORY LOCK START TIME] key, thescreen on the left will appear.Select the [EVERYDAY], [SELECT DAYS], or [NO] key, thenpress the [OK] key.

MEMO●You can set “EVERYDAY” for the memory lock start

time, and “SELECT DAYS” for the memory lock endtime (or vice versa).

●The initial setting is "OFF."

Memory lock start time

◆ MEMORY LOCK START TIME: EVERYDAYYou can set up to five starting times for the memory lockfunction.If you select the [EVERYDAY] key, the screen on the left will appear.Press a number ([1] to [5]), enter the starting time using theNumber keys, then press the [OK] key.

MEMO●Enter the time using the 24-hour clock (00:00 to

23:59).● If you entered a wrong number, press the key

to delete the entered characters (numbers).

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File Settings

◆ MEMORY LOCK START TIME: SELECT DAYSYou can set up to five starting times for the memory lock function, foreach day of the week.If you select the [SELECT DAYS] key, the screen on the left will appear.Select a day of the week ( [SU] to [SA] ), then press a number ([1] to[5]), and enter the starting time using the Number keys. Once you havecompleted making the settings, press the [OK] key.

MEMO●Enter the time using the 24-hour clock (00:00 to 23:59).● If you entered a wrong number, press the key to delete

the entered characters (numbers).

◆ MEMORY LOCK START TIME: NOThe machine does not automatically switch over to the memory lockfunction.You can switch to and from the memory lock function using thereceiving mode of the Special Features Screen (See “Changing theReceiving Mode” on p. 3-26.)

You can specify the ending time so that the memory lock function isautomatically canceled when this time is reached.If you select the [MEMORY LOCK END TIME] key, the screen on theleft will appear.Select the [EVERYDAY], [SELECT DAYS], or [NO] key, then press the[OK] key.

MEMO●The initial setting is "OFF."

Memory lock end time

◆ MEMORY LOCK END TIME: EVERYDAYYou can set up to five end times for the memory lock function.If you select the [EVERYDAY] key, the screen on the left will appear.Press a number ([1] to [5]), enter the ending time using theNumber keys, then press the [OK] key.

MEMO●Enter the time using the 24-hour clock (00:00 to 23:59).● If you entered a wrong number, press the key to

delete the entered characters (numbers).

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Saving R

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◆ MEMORY LOCK END TIME: SELECT DAYSYou can set up to five end times for the memory lock function, for eachday of the week.If you select the [SELECT DAYS] key, the screen on the left will appear.Select the day of the week ( [SU] to [SA] ), press a number ([1] to [5]),enter the ending time using the Number keys, then press [OK].

MEMO●Enter the time using the 24-hour clock (00:00 to 23:59).● If you entered a wrong number, press the key to delete

the entered characters (numbers).

◆ MEMORY LOCK END TIME: NOThe memory lock function is not automatically canceled.You can switch to and from the memory lock function using the receivingmode of the Special Features Screen (See “Changing the ReceivingMode” on p. 3-26.)

After setting each memory lock setting item,press the [OK] key.

5

6 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

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Settings for Printing Received Docu-ments

MEMO●The Printer Settings Screen is made up of several screens. Use the [▲] and [▼] keys to scroll to the desired

screen and make the required settings.●When [▲] [▼] should be pressed, the indication is displayed in this manual.

Specify the number of sets of prints using the Num-ber keys or the [+] or [–] key, then press the [OK] key.

2

MEMO●The number of copies must be from 1 to 99.

3 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

Call up the desired screen as follows:

Key

1

Setting the Number of Received Documents to PrintSet the number of copies the machine makes when printing received documents.

MEMO●The initial setting is "1."

Call up the desired screen as follows:

Key

1

Setting the Method of Printing Received DocumentsThis controls how printing is performed when the machine has no paper matching the size of the receiveddocument. There are four printing methods (switches A, B, C and D).

Switch A : Sections of an image are printed on two sheets of paper that have the same combined sizeas the received document.

Switch B : Received documents are printed with an added blank space on paper that has the samewidth as the received document.

Switch C : Images are reduced and printed on paper that differs in width from the received document.Switch D : Images are printed on paper that is larger in size than the received document.

MEMO●The initial setting of all switches is "ON."●For details regarding selecting a paper cassette when printing received documents, see “Setting a

Drawer for Auto Drawer Switching” on p. 4-8 in the Reference & Copying Manual.

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Settings for Printing Received Documents

Select each switch to [ON] or [OFF], then press the[OK] key.

2

3 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

Printing Received Documents in Reduced FormYou can automatically print received documents in reduced form so that the image of each document iswithin the printable range of the recording paper.If you wish to set RX reduction to “ON”, set each of the following items. (Settings marked * are theinitial settings.)

RX Reduction [AUTO*, FIX RED] : Sets whether to automatically adjust thereduction of the image, or to print theimage at a fixed reduction ratio.

Reduction ratio “97%, 95%, 90%*, 75%” : Selects the reduction ratio of the image.Reduction direction “VER. HOR., VER ONLY*” : Selects the direction in which the image is

reduced.

MEMO●The initial setting for image reduction is “ON”.

Set the image reduction settings.2

Call up the desired screen as follows:

Key

1

NOTICE● If “N on 1 log” is set to “ON”, the [OFF] setting for cassette

selection switch B will be invalid.

To set image reduction, press the [ON] key, then press the[OPTIONAL SETTING] key.Proceed to step 3.

If you do not wish to set image reduction, press the [OFF] key,then press the [OK] key.Proceed to step 4.

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Settings for Printing Received Documents

If you select the [OPTIONAL SETTING] key, thescreen on the left will appear.

Set each item related to image reduction.

Once you have completed the optional settings for image reduction,press the [OK] key.When you press the [OK] key, the display will return to the imagereduction specification screen (step 2), then press the [OK] key again.

3

RX REDUCTION

Select the [AUTO] or [FIX RED] key.Auto : The image is automatically reduced over a range of 100% from the value set in “Reduce %”.Fixed : The image is reduced by a fixed reduction ratio set in “Reduce %”.

REDUCE %

If you select the [REDUCE %] key, the screen on the left willappear.Select a reduction ratio ([97%], [95%], [90%], or [75%]), thenpress the [OK] key.

REDUCE DIREC.

Select the [VER. HOR.] or [VER. ONLY] key.[VER. HOR.] : The image is reduced in the vertical and horizontal directions.[VER. ONLY] : The image is reduced in the vertical direction only.

4 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

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Settings for Printing Received Documents

Two-Sided Printing of Received DocumentsYou can print received documents on both sides of the paper. This enables you to save paper.

MEMO●The initial setting for two-sided printing is “OFF”.

Select two-sided printing of received documentsto [ON] or [OFF], then press the [OK] key.

2

3 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

Call up the desired screen as follows:

Key

1

Setting N ON 1 LOGThis feature allows you to print two or more received documents on a single sheet of paper in thesame paper series. This function operates under the following conditions:

• The same paper drawer must be used for printing two or three consecutive pages of a receiveddocument.

• The paper in the selected paper drawer must be large enough for two consecutive pages to beprinted on it.

Example:If the LTR drawer was empty and the 11"×17" drawer had paper, you could print two LTRdocuments onto a single sheet of 11"×17" size paper.

MEMO●The initial setting is “OFF”.

Call up the desired screen as follows:

Key

1

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Settings for Printing Received Documents

To perform N on 1 log, select “ON”, otherwise select“OFF”, then press the [OK] key.

2

3 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

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utp

ut o

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Rep

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Settin

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X rep

ort

Setting a Communication Report OutputMEMO

●The Report Settings Screen is made up of several screens. Use the [▲] and [▼] keys to scroll to the desiredscreen and make the required settings.

●When [▲] [▼] should be pressed, the indication is displayed in this manual.

Setting Automatic Output of a TX ReportThis controls whether the machine prints TX Reports. You can also set the machine to print TX Reportsonly when a transmission error occurs .

MEMO●The initial setting is “FOR ERROR ONLY”.●For an example of a Transmission report, see “TX Report/Error TX Report” on p. 8-2.●You can use a TX report to check to see if a document was sent correctly to the intended destination.

Select the timing at which you wish to print theTX report, then press the [OK] key.

2

3 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

Call up the desired screen as follows:

Key

1

ON : Prints a report each time documents are sent.FOR ERROR ONLY : Prints a report only if a sending error occurs.OFF : Does not print a TX report.

When printing a TX report, you can attach part of the sent original to the report.To attach part of the original, select the [ON] key. Otherwise, select the [OFF] key.

Setting Automatic Output of an RX reportThis controls whether the machine prints RX Reports. You can also set the machine to print RX Reportsonly when a receiving error occurs .

MEMO●The initial setting is “OFF”.●For an example of an RX report, see “RX Report” on p. 8-3.●The RX report enables you to check whether or not the documents were sent correctly from the other

party, and also whether or not they were received correctly by this machine.

If you selected “ON” or “FOR ERROR ONLY”

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Setting a Communication Report Output

Select the timing at which you wish to print anRX report, then press the [OK] key.

2

3 Press the [DONE] key.Repeat this until the Basic Features screen appears again.

Call up the desired screen as follows:

Key

1

ON : Prints a report each time documents are received.FOR ERROR ONLY : Prints a report when a receiving error occurs.OFF : Does not print an RX report.

Setting Automatic Output of a Memory Box RX ReportSet whether to print Memory Box reports when documents are received to a memory box.

MEMO●The initial setting is “ON”.●For an example of a Memory Box report, see “Memory Box Reception Report” on p. 8-4.●A Memory Box report enables you to verify that documents were received in a memory box.

Select printing of a Memory Box report to [ON]or [OFF], then press the [OK] key.

2

3 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

Call up the desired screen as follows:

Key

1

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Settin

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ctivity Rep

ort

Setting Automatic Output of an Activity ReportSet whether to print Activity reports.

MEMO●The initial setting is “ON”.●For an example of an Activity report, see “Activity Management Report” on p. 8-5.●An Activity report is a list which enables you to check the results of sending and receiving documents.

Select each item to [ON] or [OFF], then pressthe [OK] key.

2

3 Press the [DONE] key.Repeat this until the Basic Features Screen appears again.

Call up the desired screen as follows:

Key

1

AUTO PRINT

ON : Automatically prints a report when the number of communication results reaches 40.OFF : Does not automatically print an Activity report.

TX/RX SEPARATE

ON : Prints an Activity report that is divided into sending and receiving.OFF : Prints an Activity report that is not divided into sending and receiving.

DAILY REPORT TIME

ON : If you set daily report time printing to [ON], thescreen on the left will appear.Using the Number keys, enter the time at which youwish the report to be printed, then press the [OK] key.

OFF : A time for printing a report is not specified.

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Prin

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Reg

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nten

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You can print the registered and set contents of the Custom Fax Settings. Specifically, you can print thefollowing lists.

1-TOUCH SPEED DIAL LIST 1: This prints a list of One-touch Speed Dialing destinations.1-TOUCH SPEED DIAL LIST 2: This prints a detailed list of One-touch Speed Dialing destinations.CODED SPEED DIAL LIST 1 : This prints a list of Coded Speed Dialing destinations.CODED SPEED DIAL LIST 2 : This prints a detailed list of Coded Speed Dialing destinations.GROUP DIAL LIST : This prints a list of Group Dialing destinations.USER’S DIAL LIST : This prints all Custom FAX Settings.

MEMO●For an example of each list, refer to the “Appendix” on p.8-9 to p.8-15.

Printing Registered and Set Contents

Press the item to be printed.2MEMO

●Pressing the [▼] or [▲] key displays the previous ornext screen (1/2 or 2/2).

Call up the desired screen as follows:

Key

1

A verification message screen will appear.

Press the [YES] or [NO] key.If you select the [YES] key, the “Printing...”screen will appear, and printing will start.

The display returns to the Print Lists screen (step 2).

3

4 Press the [DONE] key.Repeat this until the Basic Features Screen appearsagain.

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7–1

Troubleshooting

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TroubleshootingTro

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Troubleshooting

Trouble Sending Documents

While the document to besent is being scanned

After the document to besent has been scanned

During direct or manualtransmission

To cancel transmissions

• Press the key, or press [CANCEL] in the touch panel display.

1.Press the [FAX MONITOR] key (Press the [SYSTEM MONITOR] keywhen the printer is installed.), then press the [TX DOCUMENT] key.

2.Select the document whose sending is to be canceled, press the[CANCEL] key, then press the [YES] key.

• Press the key, or press the [CANCEL] key in the touch paneldisplay.

Cancel transmission as follows

Make sure the telephone linetype is set correctly.

Make sure the telephonenumber is dialed correctly.

Is the telephone numberregistered in the one-touchspeed dialing memory or thecoded speed dialing memorycorrect?

Has trouble occurred in theremote machine?

Document cannot be sent

• Check the kind of telephone circuit that is set.(See “Selecting the Line Type” on p. 6-10.)

• Make sure you have the correct telephone number, and dial again.

• If you’re using One-touch Speed Dialing or Coded Speed Dialing,check the registered telephone number, and dial again.(See “Printing Registered and Set Contents” on p. 6-80.)

• Check to ensure that the remote machine can receive normally. If itcannot, check to see if it is switched off, there is no recording paper init, or there is insufficient available memory.

Check the following points

Did you send documentswith Image Quality set toPhoto?

Are there unwanted docu-ments stored in the memory?

Memory immediately becomes full Check the following points

• When sending a large quantity of originals such as photographs, use theDirect Transmission mode.(See “Sending an Original While it is Being Scanned” on p. 2-11.)

• Check the “TX Document” and “RX Document memory”, and deleteunwanted documents or error documents from the memory.(See “Printing and Deleting Documents in the Memory Box” on p. 3-9.)

• Delete unwanted documents from the memory boxes.(See “Resending Failed Transmissions” on p. 4-8, “Deleting ReceivedDocuments from Memory” on p. 4-16.)

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Troubleshooting

Make sure the platen glass isclean.

There are vertical lines in the documents printed by the remote machine

• Use your machine to make a copy of the document, and check forstreaks. If streaks appear, clean the platen glass.(See “Routine Cleaning” on p. 6-16 in the Reference & Copying Manual.)

Check the following points

Did you send documentswith Density set to Light, andImage Quality set to Photo?

The density of the documents received in the remote machine is light

• Set Density to Dark and Image Quality to Text before sending the document.(See “Setting Resolution, Density, and Image Quality to Match the Original”on p. 2-6.)

Check the following points

Make sure you've specifiedthe correct subaddress andpassword.

Has trouble occurred at theremote machine (FAX)?

If you're using One-touchSpeed Dialing or CodedSpeed Dialing, make surethe stored subaddress andRX password are correct.

The machine won't transmit using a subaddress

• Check to see if the remote machine has a subaddress function.• Check with the remote party to see if the specified subaddress and the

RX password at both this machine and the remote machine are the same.

• Check to ensure that the other party’s machine can receive normally.If it cannot, check to see if there is insufficient available memory.

• Check the settings stored to the One-touch Dialing and Coded Dialing.

Check the following points

Make sure you've inserted apause in the telephonenumber.

The remote fax is slow to switch over to the receiving mode, and errors always occur

• When sending to a machine that takes time to switch over for FAXreceiving, insert a pause after the other party's telephone number, orsend the documents manually.

Check the following points

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Troubleshooting

Troubleshooting

Trou

ble R

eceiving

Do

cum

ents

Trouble Receiving Documents

Make sure the machine hassufficient memory.

Are the remote partiesrestricted?

Make sure the receptionpassword is not set in yourmachine's System settings.

The machine will not receive documents

• Delete unwanted documents and error documents from the memory inorder to increase the amount of available memory.(See “Checking and Changing the Fax Status” on Chapter 4.)

• If the RX Restrict in the System settings is set to “ON”, you cannotreceive documents from a remote FAX that is not stored in one of thedialing memories in this machine.(See “RX Restrict” on p. 6-38.)

• If RX PASSWORD in the System settings is set, documents can bereceived only from senders that use the correct password.

Check the following points

Is there sufficient availablememory?

• Delete unwanted documents and error documents from the memory inorder to increase the amount of available memory.(See “Resending Failed Transmissions” on p. 4-8, “Deleting ReceivedDocuments from Memory” on p. 4-16.)

• Delete unwanted documents from the memory boxes.(See “Printing and Deleting Documents in the Memory Box” on p. 3-9.)

Check the following points

Make sure the platen glassof the other party's machineis clean.

Quality of printed originals is uneven

• Make a few copies using your machine. If the copies are not streaked, theproblem is in the other party's machine. Contact the other party and askthem to clean their machine's platen glass and send the document again.

Check the following points

Make sure the other party issending to a stored memorybox.

The machine will not receive to a memory box

• Check the set subaddress and RX password, and contact the sending party.(See “Sending Documents to which a Subaddress is Attached” onp. 3-18.)

Check the following points

Memory Lock cannot take place

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Troubleshooting

• Insert a pause after the access number of the telephone company thatyou wish to use to perform international communication, and also afterthe fax telephone number of the other party, then dial the number onceagain.(See “Various Dialing Methods” on p. 2-16.)

• If you wish to send documents overseas using one-touch speed dialingor coded speed dialing, change the Long Distance setting on the“Option” screen.(See “Detailed Settings When Making a Registration in One-touchSpeed Dialing or Coded Speed Dialing” on p. 6-19.)

Troubleshooting

Oth

er Pro

blem

s

Other Problems

Did you send documentswith Image Quality set toPhoto?

Is the “ECM TX” or “ECMRX” fax function settingactivated?

Transmissions are slow Check the following points

Make sure a pause isinserted in the telephonenumber.

Documents cannot be sent overseas (error code #018) Check the following points

• When sending documents containing only text, set Image Quality to “Text”.(See “Setting Resolution, Density, and Image Quality to Match theOriginal” on p. 2-6.)

• Check the “ECM TX” and “ECM RX” settings.(See “Setting Whether to Use ECM Transmission” on p. 6-26, “SettingWhether to Use ECM Receiving to Automatically Compensate forErrors in Received Documents” on p. 6-34.)

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TroubleshootingS

ervice Call M

essage

Service Call Message

If a service call is displayed

If a service call appears, turn OFF the mainpower switch, wait for at least 10 seconds, thenturn the switch ON again.

1

If the machine still does not operate nor-mally, do the following, and then contactyour service representative.

● Turn the power switch OFF.● Unplug the power cable from the outlet.

2

If there is an abnormality in the machine preventing itfrom functioning normally, a service call will appearon the touch panel.

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Troubleshooting

#001Check your document.

#003Document is too long.

#005No answer.

#008Password error.

#009Load paper.

#011No response from the remote unit.

#012No response paper in remote unit.

#018Busy/No signal.

#021Password Error.

• Paper jam. Remove any jammed paper.(See “Clearing Paper Jams” on p. 6-2 in the Reference& Copying Manual.)

• Communications that take longer than a preset time (64 minutes)cause an error. Change the resolution to any setting other thanultra-fine, and send the document again.(See “Setting Resolution, Density, and Image Quality to Matchthe Original” on p. 2-6.)When receiving a document, ask the remote party to eitherreduce the resolution at which the document is scanned, or dividethe document into two or more parts before sending it.

• The other party did not answer within 35 seconds.Confirm that the remote machine is able to communicate, then tryagain.

• The receiving machine is not a G3 FAX. Confirm this with thereceiving party.

• When you attempted to perform Memory Box receiving, thepasswords did not match each other. Verify the password of theremote machine, then try again.

• Either there is no recording paper, or the paper feed cassette isnot correctly loaded.Either replenish the recording paper, or correctly load the paperdrawer.(See “Loading Paper ” on p. 5-2 in the Reference & CopyingManual.)

• The document you're sending was not placed correctly. Place itagain, then re-send.

• Polling reception was not possible because no document wasplaced in the other party's FAX. Ask the other party to place theoriginal.

• The document could not be sent because the receiving FAXmachine was out of paper.

• The other party did not respond when your machine redialed.The documents could not be sent because the other party wasengaged. Alternatively, the settings of your machine do notmatch the settings of the remote machine.Confirm that the remote party is able to perform communication,then try again.

• Polling receiving could not be done because the remote machinerejected communication.Check with the remote party, then try again.

Erro

r Messag

es

Error Messages

NOTICE●An error code that has two # symbols in front of the number means a system error. If such an error

occurs, please contact your nearest Canon service center.

If an error occurs during sending or receiving, one of the following messages will appear on the touchpanel. Error codes are displayed in fax status lists, communication result lists, detail lists, communicationreports, and activity reports.

Error Code and Message Cause and Remedy

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7–8

Troubleshooting

#022No tel #.

#037The memory is full.

#080Subaddress TX rejected.

#081Password TX rejected.

#082Polling RX rejected.

#083Check Subaddress/Password

#084Password Polling rejected.

STOP (#099)CANCEL key pressed.

#102Check Subaddress/Password.

#107Direct TX error

#995(No error message is displayed for#995.)

• The machine was set for Polling receiving from a number ofspecified remote machines, but some of the telephone numbersof the remote machines stored in the One-touch Speed Dialingor Coded Speed Dialing had been deleted. Check the telephonenumbers of the remote machines from which documents couldnot be received by polling, and re-register them.

• You could not receive documents because there was no memoryavailable. Delete error documents or unwanted documents inorder to make memory available.

• A subadress is not set in the remote machine.Check the subaddress of the remote party, and try again.

• A password is not set in the remote machine.Check the password of the remote party, and try again.

• Polling receiving could not take place because a subaddresswas not set in the remote machine.Check the subaddress of the remote party, and try again.

• When you attempted to perform polling receiving, the subaddressand/or the RX passwords did not match each other. Check thesubaddress and the RX password of the remote party, and try again.

• Polling receiving could not take place because a password wasnot set in the remote machine.Check the password of the remote party, and try again.

• You performed a cancel operation while communication wastaking place.Try again from the beginning.

• The subaddress and/or RX passwords do not match.Check the subaddress and RX password of the remote party,and try again.

• A document could not be sent because there was no memoryavailable.Either send the document after the end of memory copying, re-send the document at a lower resolution, or delete unwanteddocuments in order to make memory available.If this trouble occurs frequently, contact your nearest Canonservice center.

• You canceled a TX Reserve operation.Perform the TX Reserve operation once again.

Error Messages

Erro

r Messag

es

Error Code and Message Cause and Remedy

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7–9

Troubleshooting

I want my machine to automatically redial the remote party if it cannot make connection thefirst time.

Set “Auto Redial” in the Additional Functions. You can also perform detailed settings such as theredial times and the redial interval. (See “Setting Auto Redialing” on p. 6-27.)

What happens to documents that are sent to my machine while the power switch on thecontrol panel is OFF?

These documents are automatically received, and print automatically when all documents havebeen received.

What happens if a document arrives while my machine is copying?

You need not do anything special. While you are making copies, the document is automaticallyreceived and stored to the machine's memory, and will print automatically when you finish copying.You can change the order in which these documents print. (See “Setting the Printing Priority inCopy, FAX, and Printer Operations” on p. 4-12 in the Reference & Copying Manual.)

I frequently send documents in Fine mode. How do I set my machine to always return toFine mode after the power is turned ON or when communications have finished?

You can set the resolution, image quality, and density to the desired condition (mode), and registerthese settings as a “Standard Mode”.(See “Changing the FAX Function Standard Modes” on p. 6-14.)

What happens to received FAX documents if a paper jam occurs while they are printing?

If documents are not printed correctly, they are held in memory. When the paper jam is cleared,printing resumes from the page where the paper jam occurred. (See “Setting Memory ReceivingWhen the Paper Runs Out” on p.6-36.)

What happens to documents in memory or One-touch Speed Dial settings if power is interrupted?

Documents remain in memory for as long as three hours if power is interrupted. Stored One-touchSpeed Dialing or Coded Speed Dialing destinations also remain in memory. However, note that ifpower is interrupted while a document is being received, that document is not stored in memory.

How can I save paper?

The Océ 3133/3140 series allows you to print received documents on both sides of the paper. (See“Two-Sided Printing of Received Documents” on p. 6-75.)

Can I turn the power OFF even after setting timer transmission?

When you are not using the machine, you may turn off the control panel power switch on thecontrol panel, but leave the main power switch turned on.Documents for which timer transmission has been set are automatically sent from the memory ofthis machine when the specified time is reached.

Qu

estion

s & A

nsw

ers

Questions & Answers

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Appendix

8–1

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Appendix

8–2

MEMO●The initial setting for printing of the TX report is “For error only”.

You can also print a TX report with an image of the sent original attached to it. (See “Setting AutomaticOutput of a TX Report” on p. 6-77.)

TX

Rep

ort/E

rror T

X R

epo

rt

Activity Management Reports and Lists

TX Report/Error TX ReportThis report indicates the telephone number of the party to which you sent documents, the result ofcommunication, and so on, to enable you to check whether or not the documents were sent correctlyto the intended destination. You can set whether or not to automatically print a sending result reportafter sending documents by FAX. (See “Setting Automatic Output of a TX Report” on p. 6-77.)

Report name

Message

TX/RX No

Connection Tel

Subaddress

Connection ID

ST. Time

Usage T

PGS.

Result

When sending of the documents is completed normally, a “TX REPORT”is printed. When a sending error occurs, a “FAILED TX REPORT” isprinted.

A message describing the transmission result is printed.

A 4-digit number that is automatically assigned when sending of adocument is accepted is printed.

The telephone number of the sending destination is printed to the first 20digits.

A subaddress is printed if one is specified.

An abbreviation of the name of the remote party is printed.

The date and time (24-hour clock display) at which the documents startedto be sent are printed.

The time taken (minutes and seconds) from start to end of sending isprinted.

The number of pages of the original that were sent to the remote party isprinted.

When sending of the documents ended normally, “OK” is printed.When a sending error occurred, “NG” is printed.If a sending error occurred, the page number of the page in which theerror occurred and also the error code number are printed.

1

2

3

4

5

6

7

8

9

10

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Appendix

8–3

RX

Rep

ort

Activity Management Reports and Lists

RX ReportThis report is used to check if documents were sent normally from the sending party, or if documentswere received normally by this machine.You can set whether or not to automatically print an RX report. (See “Setting Automatic Output of anRX Report” on p. 6-77.)

MEMO● The initial setting is RX Report "OFF". (See “Setting Automatic Output of an RX Report” on p. 6-77.)

Report name

Message

TX/RX No

Connection Tel

Subaddress

Connection ID

ST. Time

Usage T

PGS.

Result

A “RX REPORT” is printed when sending of documents is completednormally, and also when a receiving error occurs.

A message describing the reception result is printed.

The 4-digit number that is automatically assigned when receiving of adocument is accepted is printed.

The telephone number of the sending party is printed to the first 20 digits.

A subaddress is printed if one is specified.

An abbreviation of the name of the sending party is printed.

The date and time (24-hour clock display) at which the documents startedto be received are printed.

The time taken (minutes and seconds) from start to end of receiving isprinted.

The number of pages of the original that were received normally is printed.

When receiving of the documents ended normally, “OK” is printed. Whena receiving error occurred, “NG” is printed.If a receiving error occurred, the page number of the page in which theerror occurred and also the error code number are printed.

1

2

3

4

5

6

7

8

9

10

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Appendix

8–4

Mem

ory B

ox Recep

tion

Rep

ort

Activity Management Reports and Lists

Memory Box Reception ReportThis report enables you to confirm that documents were received in the memory box.You can set whether or not to automatically print a Memory Box report.

MEMO●The initial setting for printing a Memory Box report is “ON”.

Documents received in the memory box are not automatically printed.

Mailbox #

Box name

TX/RX No.

Connection Tel

Subaddress

Connection ID

ST. Time

Usage T

PGS.

Result

The number of the Memory Box in which the documents were received(#00 to 99) is printed.

The name of the Memory Box in which the documents were received isprinted.

The 4-digit number that is automatically assigned when receiving of adocument is accepted is printed.

The telephone number of the sending party is printed to the first 20 digits.

A subaddress is printed if one is specified.

An abbreviation of the name of the sending party is printed.

The date and time (24-hour clock display) at which the documents startedto be received are printed.

The time taken (minutes and seconds) from start to end of receiving isprinted.

The number of pages of the original that were received normally is printed.

When receiving of the documents ended normally, “OK” is printed. Whena receiving error occurred, “NG” is printed.If a receiving error occurred, the page number of the page in which theerror occurred and also the error code number are printed.

1

2

3

4

5

6

7

8

9

10

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Appendix

8–5

MEMO●The initial setting for printing an activity report is 40 communication items.

You can print an activity report that is divided into sending and receiving. (See “Setting Automatic Outputof an Activity Report” on p. 6-79.)

Activity M

anag

emen

t Rep

ort

Activity Management Reports and Lists

Activity Management ReportThis report is a list which enables you to check the results of sending and receiving.An activity report can be printed either automatically or manually.An activity report is automatically printed either when the number of communication results reaches40, or when the set time is reached. You can set whether or not to automatically print an activityreport. (See “Setting Automatic Output of an Activity Report” on p. 6-79.)If you made a setting to print an activity report manually, print an activity report whenever necessary.(See “Printing Activity Management Reports,” on p.4-26.)

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Appendix

8–6

Activity M

anag

emen

t Rep

ort

Activity Management Reports and Lists

ST. time

Connection Tel/ID

Sender’s Name

No.

Mode

PGS.

Result

The date and time (24-hour clock display) at which communication startedare printed. The * mark indicates a communication that is contained in anactivity report that has already been printed.

The abbreviation and telephone number of the remote party are printed. Ifa subaddress is specified, it is printed beneath the telephone number.

The name of a registered sender is printed. If ID management for eachdepartment is set to ON, the department code is also printed.

A 4-digit number that is automatically assigned when TX/RX of a docu-ment is accepted is printed.Numbers between 0001 and 4999 are for sending, numbers between5001 and 9999 are for receiving, and numbers marked * are for pollingreceiving.

The communicated contents and the communication mode are printed.Sending: Manual TX, TX, delayed TX, sequential broad-

cast, polling TX, delayed sequential broadcast,memory box TX

Receiving: Automatic RX, polling RX, memory box RX

Communication mode: G3, ECM

The number of pages of the original for which communication endednormally is printed.

When communication ended normally, “OK” is printed. When a communi-cation error occurred, “NG” is printed.If a communication error occurred, the page number of the page in whichthe error occurred and also the error code number are printed.

1

2

3

4

5

6

7

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Appendix

8–7

TX

Reserve L

ist

Activity Management Reports and Lists

TX Reserve ListThis list enables you to check the transaction number, communication mode, destination party,number of pages, transaction time, set time and name of sender for the documents which will be sent.Print it manually whenever necessary. (See “Printing a TX Reserve List” on p. 4-4.)

TX/RX No

Mode

Connection Tel/ID

PGS.

Set time

ST. Time

Sender’s Name

The transaction number (4 digits) is printed.

The communication mode is printed.Sending: TX, delayed TX, polling TX, sequential broadcast, timer

sequential broadcast, memory box TXReceiving: Polling RX, delayed polling RX

Details of the remote party are printed.The one-touch speed dialing number and its abbreviation, or the codedspeed dialing number and its abbreviation, and also the telephone numberof the remote party are printed.

The number of pages of the original is printed.

The date and time (24-hour clock display) at which transmission wasaccepted are printed.

If a time was specified to perform transmission, the transmission startingtime is printed (24-hour clock display).

The name of the sender that is printed on the sent documents is printed.

1

2

3

4

5

6

7

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Appendix

8–8

Activity Management Reports and Lists

Do

cum

ent M

emo

ry List

Document Memory ListThis list enables you to check information concerning documents stored in the memory, such as whether thedocuments are waiting to be sent in the delayed TX mode, or whether they are waiting to be printed. Print aDocument Memory list manually whenever necessary. (See “Printing a DOC. Memory List” on p. 4-18.)

TX/RX No.

Mode

Connection Tel/ID

PGS.

Set Time

ST. Time

Sender’s Name

The 4-digit number that is automatically assigned when communicationof a document is accepted is printed.

The communication mode is printed.Sending: TX, delayed TX, memory box TX, polling TX, sequential

broadcast, timer sequential broadcastReceiving: Memory box RX, polling RX

Details of the remote party are printed.The One-touch Speed Dialing number and its abbreviation, or theCoded Speed Dialing number and its abbreviation, and also thetelephone number of the remote party are printed.

The number of pages of the original for which communication endednormally is printed.

The date and time (24-hour clock display) at which communication wasaccepted are printed.

If you specified a time to perform communication, the communicationstarting time is printed (24-hour clock display).

The sender’s name that is printed on the sent documents is printed.

1

2

3

4

5

6

7

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Appendix

8–9

One-touch Speed Dialing List 1This list shows the one-touch speed dialing registration status.Print this list manually whenever necessary. (See “Printing Registered and Set Contents” on p. 6-80.)

Activity Management Reports and Lists

On

e-tou

ch S

peed

Dialin

g L

ist 1

No.

Connection Tel

Connection ID

Mode

One-touch Speed Dialing numbers (01 to 60) are printed.

The telephone numbers (max 40 digits) of the remote parties registeredin the One-touch Speed Dialing memory are printed. If One-touch SpeedDialing numbers are registered as a Group Dialing set, “Group Dial” isprinted.

The abbreviation of the name of each remote party registered in the One-Touch Speed Dialing memory is printed.

Regular TX, subaddress

If the sending start time has been set, the starting time (24-hour clockdisplay) is printed. If a number of starting times have been set, only thefirst starting time is printed.

1

2

3

4

5

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Appendix

8–10

One-touch Speed Dialing List 2This list shows details of the one-touch dialing registrations.Print this list manually whenever necessary. (See “Printing Registered and Set Contents” on p. 6-80.)

Activity Management Reports and Lists

On

e-tou

ch S

peed

Dialin

g L

ist 2

Number

Connection Tel

Connection ID

TX Start Time

TX

Mode

One-touch Speed Dialing numbers (01 to 60) are printed.

The telephone numbers (max 120 digits) of the remote parties registeredin the One-touch Speed Dialing are printed. If One-touch Speed Dialingnumbers are registered as a Group Dialing set,“Group Dial” is printed.

The abbreviation of the name of each remote party registered in the One-touch Speed Dialing is printed.

If the sending start time has been set, the starting time (24-hour clockdisplay) is printed.

The sending speed and also the Domestic/Long distance setting statusare printed.

(0): Domestic ; (1), (2) and (3): Long distance

Regular TX, subaddressThe set subaddress is printed.

1

2

3

4

5

6

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Appendix

8–11

Coded Speed Dial List 1This list shows the Coded Speed Dialing registration status.Print this list manually as necessary. (See “Printing Registered and Set Contents” on p. 6-80.)

Activity Management Reports and Lists

Co

ded

Sp

eed D

ial List 1

No.

Connection Tel

Connection ID

Mode

Registered Coded Speed Dialing numbers (*000 to *139) are printed.

The telephone numbers (max 40 digits) of the remote parties registeredin the Coded Speed Dialing are printed. If Coded Speed Dialing numbersare registered as a Group Dialing set, “Group Dial” is printed.

The abbreviation of the name of each remote party registered in theCoded Speed Dialing is printed.

Regular TX, subaddress

If the sending start time has been set, the send starting time (24-hourclock display) is printed. If a number of send starting timeshave been set, only the first starting time is printed.

1

2

3

4

5

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Appendix

8–12

Coded Speed Dial List 2This list shows details of the Coded Speed Dialing registrations.Print this list manually whenever necessary. (See “Printing Registered and Set Contents” on p. 6-80.)

Activity Management Reports and Lists

Co

ded

Sp

eed D

ial List 2

Number

Connection Tel

Connection ID

TX Start Time

TX Speed

Mode

Coded Speed Dialing numbers (*000 to *139) are printed.

The telephone numbers (max 120 digits) of the remote parties registeredin the Coded Speed Dialing are printed. If Coded Speed Dialing numbersare registered as a Group Dialing set, “Group Dial” is printed.

The abbreviation of the name of each remote party registered in theCoded Speed Dialing is printed.

If the sending start time has been set, the send starting time (24-hourclock display) is printed.

The sending speed and also the Domestic/Long distance setting statusare printed.

(0): Domestic ; (1), (2) and (3): Long distance

Regular TX, subaddressThe set subaddress is printed.

1

2

3

4

5

6

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Appendix

8–13

Group Dial ListThis list shows the contents of numbers registered under Group Dialing. Print this list manually when-ever necessary. (See “Printing Registered and Set Contents” on p. 6-80.)

Activity Management Reports and Lists

Gro

up

Dial L

ist

Number

ID

Registered contents

Communication startingtime

One-touch Speed Dialing numbers (01 to 60) and Coded Speed Dialingnumbers (*000 to *139) registered as Group Dialing sets are printed.

The abbreviations of the names of groups registered under Group Dialingare printed.

One-touch Speed Dialing and Coded Speed Dialing numbers registeredunder Group Dialing, and the telephone numbers and abbreviations of theremote parties (max 30 digits) are printed.

If the sending time has been set, the send starting time (24-hour clockdisplay) is printed.

1

2

3

4

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Appendix

8–14

Activity Management Reports and Lists

User’s D

ata List

User’s Data ListThis list shows all of the registered contents of the Custom FAX Settings. Print this list manuallywhenever necessary. (See “Printing Registered and Set Contents” on p. 6-80.)

User’s Data List (sheet 1)

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Appendix

8–15

Activity Management Reports and Lists

User’s D

ata List

MEMO●The total number of pages in the report varies according to File. (See “File Settings,” on p. 6-41.)

User’s Data List (sheet 2)

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Appendix

8–16

Super G3 FAX Board-F1

11" T 17" to STMT

Paper drawer : 11" T 17" to STMTStack bypass : 11" T 17" to STMT

ECM-MMR : 2.8 sec.G3MR method : 11 sec.G3MH method : 13 sec.JBIG : approx 3.2 sec.

Standard mode : 8 pels/mm T 3.85 line/mmFine mode : 8 pels/mm T 7.7 line/mmSuper-fine : 8 pels/mm T 15.4 line/mmUltra-fine : 16 pels/mm T 15.4 line/mm

Public Switched Telephone Network,Facsimile network 1 line

One-touch Dialing 60 destinationsCoded Dialing 140 destinations

32MB64MB, 96MB

Main

Sp

ecification

s

Main SpecificationsThe main specifications of the fax functions of this machine are shown below. Pleasenote that the appearance and specifications of the product are subject to change withoutprior notice.

Name

Sending Sizes

Paper Sizes

Transmission Times

Scanline Density(scan, transmission)

Telephone Line Used/Number of lines

Auto Dial Function

Image Memory

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Appendix

8–17

Ind

ex

Index

AActivity Management Report .................................................................................................................. p. 8-5ADDITIONAL FUNCTIONS key ............................................................................................................. p. 1-2Additional Function Screen ....................................................................................................................... p. 9Alarm Volume ...................................................................................................................................... p. 6-12AUTO REDIAL ..................................................................................................................................... p. 6-27AUTO RX ............................................................................................................................................. p. 3-26Automatic Output of a Memory Box RX Report ................................................................................... p. 6-78Automatic Output of a RX Report ........................................................................................................ p. 6-77Automatic Output of a TX Report ......................................................................................................... p. 6-77Automatic Output of an Activity Report ................................................................................................ p. 6-79Automatically Receiving Documents ................................................................................................... p. 2-24

BBasic Features Screen ............................................................................................................................. p. 6Batch Sending Memory Box ................................................................................................................ p. 3-15Batch TX .............................................................................................................................................. p. 6-29Bulletin Board Memory Box ................................................................................................................. p. 3-16

CCall Tone for an Incoming Call ............................................................................................................ p. 6-34CLEAR key ............................................................................................................................................ p. 1-2Coded Speed Dial List 1 ...................................................................................................................... p. 8-11Coded Speed Dial List 2 ...................................................................................................................... p. 8-12Communication Results ....................................................................................................................... p. 4-24Confidential Memory Box ..................................................................................................................... p. 3-13Control Panel ......................................................................................................................................... p. 1-2Control panel power switch .................................................................................................................... p. 1-2COPY key .............................................................................................................................................. p. 1-2

DDAILY REPORT TIME ......................................................................................................................... p. 6-79DATE/TIME ............................................................................................................................................ p. 6-2DELAYED TX ........................................................................................................................................ p. 3-2DENSITY ............................................................................................................................................... p. 2-6Dial Tone ............................................................................................................................................. p. 6-11Direct Sending ..................................................................................................................................... p. 2-11DIRECTORY ........................................................................................................................................ p. 3-22DOC. Memory List ............................................................................................................................... p. 4-18Document Memory List .......................................................................................................................... p. 8-8DOCUMENT SIZE ............................................................................................................................... p. 3-32Document Sizes ..................................................................................................................................... p. 2-2

EECM Transmission .............................................................................................................................. p. 6-26ENERGY SAVER key ............................................................................................................................ p. 1-2ERASE AFTER TX .............................................................................................................................. p. 6-61

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Appendix

8–18

Error Messages ..................................................................................................................................... p. 7-7

FFAX error lamp ...................................................................................................................................... p. 1-2FAX key ................................................................................................................................................. p. 1-2FAX MONITOR ......................................................................................................................................... p. 6FAX status lamp .................................................................................................................................... p. 1-2Faxed Document ................................................................................................................................. p. 2-22Feeder ................................................................................................................................................... p. 2-2

GGeneral Memory Box ........................................................................................................................... p. 6-55Group Dial List ..................................................................................................................................... p. 8-13Guide Function Screen ........................................................................................................................... p. 10GUIDE key ............................................................................................................................................. p. 1-2

HHorizontal placement ............................................................................................................................. p. 2-2

IID key ..................................................................................................................................................... p. 1-2IMAGE QUALITY ................................................................................................................................... p. 2-6INTERRUPT key .................................................................................................................................... p. 1-2ITU-T standard ..................................................................................................................................... p. 3-18

LLine Type ............................................................................................................................................. p. 6-10Long Distance ...................................................................................................................................... p. 6-20

MMain Specifications .............................................................................................................................. p. 8-16Management Reports .......................................................................................................................... p. 4-26Manual Sending ................................................................................................................................... p. 2-13MEMORY BOX ...................................................................................................................................... p. 3-6Memory Box Reception Report .............................................................................................................. p. 8-4MEMORY LOCK .................................................................................................................................. p. 3-26MEMORY LOCK SETTING ................................................................................................................. p. 6-68Memory(Receiving Documents) .......................................................................................................... p. 2-25Monitor Volume .................................................................................................................................... p. 6-12Monitor Screen ......................................................................................................................................... p. 8

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Appendix

8–19

NN ON 1 LOG ........................................................................................................................................ p. 6-75Number keys .......................................................................................................................................... p. 1-2

OOff-hook Alarm ..................................................................................................................................... p. 6-11ON-HOOK ................................................................................................................................................. p. 6One-touch speed dialing keys ............................................................................................................... p. 1-2One-touch Speed Dialing List 1 ............................................................................................................. p. 8-9One-touch Speed Dialing List 2 ........................................................................................................... p. 8-10Orientation of Originals .......................................................................................................................... p. 2-2ORIG. RELAY UNIT RESTRICTION ................................................................................................... p. 6-49

PPause Time .......................................................................................................................................... p. 6-26PIN Code ............................................................................................................................................... p. 5-2PIN Code Access ................................................................................................................................. p. 6-40Platen Glass .......................................................................................................................................... p. 2-2Polling Box ........................................................................................................................................... p. 3-12Polling Memory Box ............................................................................................................................. p. 6-42POLLING RX ......................................................................................................................................... p. 3-4Power indicator ...................................................................................................................................... p. 1-2PRINT•IF key ......................................................................................................................................... p. 1-2PRINT RX DOC. .................................................................................................................................. p. 6-49

QQuestions & Answers ............................................................................................................................ p. 7-9

RRapid Sending ..................................................................................................................................... p. 2-11Receiving Password ............................................................................................................................ p. 6-39REDUCE % ......................................................................................................................................... p. 6-74REDUCE DIREC. ................................................................................................................................ p. 6-74Registering a Memory Box .................................................................................................................. p. 6-41Relay Memory Box .............................................................................................................................. p. 3-14RELAY START TIME ........................................................................................................................... p. 6-49RESET key ............................................................................................................................................ p. 1-2RESOLUTION(RESOL.) ........................................................................................................................ p. 2-6RX MODE ............................................................................................................................................ p. 3-26RX REDUCTION ................................................................................................................................. p. 6-74RX Report .............................................................................................................................................. p. 8-3RX Restrict ........................................................................................................................................... p. 6-38

SSENDER’S NAME ............................................................................................................................... p. 3-24

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Appendix

8–20

Sending a FAX ....................................................................................................................................... p. 1-4Sending Speed .................................................................................................................................... p. 6-20Service Call Message ............................................................................................................................ p. 7-6SPECIAL FEATURES .............................................................................................................................. p. 6Special Features Screen .......................................................................................................................... p. 7STANDARD KEY SETTING .................................................................................................................. p. 6-5START key ............................................................................................................................................ p. 1-2STOP key .............................................................................................................................................. p. 1-2SUBADDRESS .................................................................................................................................... p. 3-18SYSTEM MONITOR ................................................................................................................................. p. 6

TTEST PRINT ........................................................................................................................................ p. 3-36Touch Panel Display ................................................................................................................................. p. 6TRANSFER ......................................................................................................................................... p. 3-26Transmission Terminal ID ...................................................................................................................... p. 6-8Transmission Time .............................................................................................................................. p. 6-20Troubleshooting ..................................................................................................................................... p. 7-220 pps .................................................................................................................................................. p. 6-102 ON 1 TX ............................................................................................................................................ p. 3-402 →1-SIDED ........................................................................................................................................ p. 3-30Two or More Destinations .................................................................................................................... p. 2-21TX destination ...................................................................................................................................... p. 6-59TX document ....................................................................................................................................... p. 6-59TX document ....................................................................................................................................... p. 6-61TX password ........................................................................................................................................ p. 6-61TX RELAY REPORT ........................................................................................................................... p. 6-49TX Report/Error TX Report .................................................................................................................... p. 8-2TX Reserve List ..................................................................................................................................... p. 8-7TX START TIME .................................................................................................................................. p. 6-59TX/RX Starting Speed ......................................................................................................................... p. 6-38

UUser Settings ......................................................................................................................................... p. 6-5User’s Data List ................................................................................................................................... p. 8-14

VVertical placement ................................................................................................................................. p. 2-2

ZZOOM TX ............................................................................................................................................ p. 3-38

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