Pre-Qualification QEL at Bangalore_notice

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SECTION –I

MANAGING DIRECTOR, KITCO, COCHIN; ON BEHALF OFSPICES BOARD FOR SETTING UP OF SPICES EXPORTERS

ENTREPRENEURSHIP FACILITY AT BANGALORE

EXPRESSION OF INTERESTFOR THE PRE-QUALIFICATION OF SETTING UP OF SPICES EXPORTERS

ENTREPRENEURSHIP FACILITY AT BANGALORE

1.0 Spices Board is planning for the establishment of Spices Exporters EntrepreneurshipFacility at Bangalore and entrusted the Project Management to M/s KITCO Ltd,Cochin.

2.0 On behalf of Spices Board, KITCO invites prequalification bid for the Spices ExportersEntrepreneurship Facility at Bangalore. The works will be executed in a phasedmanner and tender's will be issued only to the prequalified Contractors.

Name of Work PAC (Approx)

Setting up of Spices Exporters EntrepreneurshipFacility at Bangalore

Rs.921 lakh

3.0 Contractors having experience of similar works and minimum financial and technicalcapabilities as specified below, will be eligible to bid for the work. Interested biddersmay obtain further information from the Consultant M/s.KITCO Ltd, P.B.No.4407,Femith’s, Puthiya Road, NH Bypass, Vennala, Kochi-28.

Pre-Qualification Criteria

i. The Contractor should have completed one similar work of value not less thanRs.735 lakh in a single contract as Prime Contractor during the last seven years.

OrThe Contractor should have completed two similar works of value not less thanRs.450 lakh each in a single contract as Prime Contractor during the last sevenyears.

ii. The Contractor should have average annual turnover of Rs.921 lakh for last threefinancial years (2010-11, 2011-12 & 2012-13).

iii. The Contractor should be a profit making firm for the last 3 financial years.

iv. The Contractor should have sufficient modern equipment and expertise inconstruction of pre-cast concrete structures upto B+G+4

v. One completed work of any nature consisting not less than Rs.800 lakh with someCentral/State Government Department/Central or State Autonomous Body/ Centralor State Public Sector Undertakings.

4.0 Prequalification bid may be purchased during working hours from the office of KITCOLtd, P.B.No.4407, Femith’s, Puthiya Road, NH Bypass, Vennala, Kochi-28, Ph: 04844129000 from 25.02.2014 to 17.03.2014 (10.00 am to 3.00 pm except on Saturdays.

(CONTRACTOR)

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Saturdays it will be upto 1.00pm) for a non refundable fee of Rs.5000/- + tax 5%, in theform of cash or Demand Draft on any Nationalised or Scheduled Bank payable atErnakulam in favour of KITCO LTD. The prequalification bid may also be downloadedfrom the following website www.kitco.in

5.0 Completed prequalification bid must be delivered to the office of the ManagingDirector, KITCO Ltd, P.B.No.4407, Femith’s, Puthiya Road, NH Bypass, Vennala,Kochi-28 on or before 3.00pm on 17.03.2014. Late bids will be rejected. And theopening of the bid will be on the same day at 3.30pm in the office of KITCO Ltd,P.B.No.4407, Femith’s, Puthiya Road, NH Bypass, Vennala, Kochi-28.

6.0 If the office of the Consultant happens to be closed on the date of receipt of bids asspecified, the bids will be received and opened on the next working day at the sametime and venue.

7.0 Tender document with Price Bid will be issued to the Contractors who are pre-qualified.

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SECTION –IIINSTRUCTION TO BIDDERS (ITB)

A. GENERAL

1.0 INTRODUCTION

Spices Board is planning to establish a new Spices Exporters EntrepreneurshipFacility at Bangalore KITCO on behalf of Spices Board, Under the Ministry ofCommerce and Industry, Govt. of India, invites pre-qualification application fromreputed and eligible firms/contractors for the " Spices Exporters EntrepreneurshipFacility at Bangalore ".

SPICES EXPORTERS ENTREPRENEURSHIP FACILITY AT BANGALORE

The proposed site for the Spices Exporters Entrepreneurship Facility at Bangalore isabout 10km from Kengeri, Bangalore.

The total extent of land available for the development of lab and allied facilities isabout 15cents. The topography of the terrain is with an average level difference of 3to 4m between the lowest and highest points. Minimum ground leveling is proposed forthe project site and the construction is according to the topography of the project site.The nature of soil is mostly hard soil and hard rock. The campus is planned to bedeveloped with all necessary support infrastructures such as electrical room, rainwaterharvesting tanks, lawns, gardens etc.

2.0 SCOPE OF BID

2.1 Spices Board, Under the Ministry of Commerce and Industry, Govt. of India(hereinafter referred to as “Employer” in these documents) acting through ManagingDirector, KITCO invites prequalification bid for Setting up of Spices ExportersEntrepreneurship Facility at Bangalore ( as defined in these documents and referredto as “ the works”).

2.2 The scope of work consists of Spices Exporters Entrepreneurship Facility atBangalore various components involving civil works , internal and external electricalworks, plumbing, SITC of Lifts, HVAC, DG set, UPS, networking, communication,BMS, PA System, CCTV, Fire protection, Kitchen, etc. The detailed scope of work andrequirements will be provided in the tendering stage.

3.0 TIME PERIOD

3.1 The project will be executed in phased manner. Entire project shall be completedbefore March 2015.

3.2 The successful bidder is expected to complete the works by the intended completiondate specified in the bid document which is approximately 10 months.

3.3 The planned date of start of the project will be 1st May 2014.

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4.0 ELIGIBLE BIDDERS

4.1 This invitation of bids is open to all bidders who meet the prequalification criteria.

4.2 All the bidders shall provide all the documents for prequalification and a statement(Schedule –J) that the bidder is not associated, directly or indirectly, for this projectwith the Consultant or any other entity that has prepared the design, specificationsand other documents for the project. A firm that has been engaged by the employerto provide consulting services for the preparation or supervision of the works, and anyof its affiliates, shall not be eligible to bid.

5.0 SIMILAR WORK MEANS:

5.1 Buildings such as Pre-cast cement concrete building structures having pre-castframed structure of height more than 10 meters including internal & externalservices like Electrical, HVAC and Plumping works.

5.2 The Contractor should have sufficient experience in construction of the above saidsimilar works and document evidence for the same shall be submitted. The certificateshall clearly indicate the components of the project, data of starting of work andfinish date of the work.

5.3 The project submitted for proving of the eligibility criteria should have been completedwithin 15 months (From starting date of the project construction and finishing date ofproject construction).

5.4 The work should be 100% completed during the said period of the project.

5.5 Projects with completion of more than 15 months will not be considered forprequalification.

5.6 The attached forms shall be duly filled and signed by the Contractor. Documentsubmitted in any other format will not be considered for evaluation.

6.0 QUALIFICATION OF THE BIDDER

6.1 All bidders shall include the following information and documents with their bids.

(i) Copies of original documents defining the constitution or legal status, place ofregistration, principal place of business, written Power of Attorney to the signatoryof the bid to commit the bidder. (SCHEDULE –A)

(ii) Financial statement including total monitory value of construction work performedfor each of the last five years. (SCHEDULE –B & C)

(iii) Major items of construction equipment proposed to carryout the contract(SCHEDULE-D)

(iv) Report of the financial standing of the bidder such as Profit and Loss statementand Auditor’s report for the past five years.

(v) Evidence of adequacy of Working Capital for this contract (Access to lines of creditand availability of other financial resources.)

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(vi) Authority to seek reference from Bankers.

(vii) Credibility statement from a Scheduled Commercial Bank.

(viii) Information regarding any litigation current or during the last five years in which thebidder is involved, the parties concerned and dispute amounts.(SCHEDULE -E)

(ix) Proposal for sub-contracting components of the works amounting to more than10% of the Contract Price (SCHEDULE -F)

In no case the Contractor will be permitted to sublet more than 50% of value ofwork including those to specialised sub-contractors.

(x) Qualification and experience of key site management and technical personnelproposed for the contract.

(SCHEDULE- G)(xi) Proposed site organisation.

(SCHEDULE - H)(xii) A quality Assurance System; in the format indicated in SCHEDULE -I.

(xiii) Affidavit in the format indicated in SCHEDULE -J

(xiv) Any additional information as considered relevant by the bidder.

6.2 In order to assess the suitability and competence of the Bidders; information inrespect of the above aspects is required in the prescribed forms provided in theSCHEDULES. Bids submitted in any other formats will not be considered. However,any additional information may be provided for supplementary of the primary dataoperated.

Bidders providing full and detailed information would be evaluated for responsiveness.Incomplete and inadequate information may lead to the disqualification of the bidder. Itshall be the sole responsibility of the bidder to provide all the relevant information.

Bidders shall put the serial number of each page and indicate in the covering letterregarding the total number of pages. The format of putting page numbers shall be“page/total number of pages.”

7.0 ONE BID PER BIDDER

Each bidder shall submit only one bid for the work. A bidder who submits orparticipates in more than one bid (other than as a subcontractor or in cases ofalternatives that have been permitted or requested) will cause all the bids with theBidder’s participation to be disqualified.

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8.0 COST OF BIDDING

The bidder shall bear all costs associated with the preparation and submission of hisbid, and the Employer/consultant will in no case be responsible and liable for thosecosts.

9.0 CLARIFICATION OF BIDDING DOCUMENTS

A prospective bidder requiring any clarification of the bidding documents may notifythe Employer/Consultant in writing or by cable (hereinafter “cable” includes telex andfacsimile) at the Consultant’s address indicated in the invitation to bid at least 2 daysprior to Pre-bid meeting. The Consultant/Employer will respond to such request forclarification at the time of pre-bid meeting.

10.0 PRE-BID MEETING

10.1 The bidder or his official representative is invited to attend a pre-bid meeting whichwill take place at the Office of Managing Director, KITCO Ltd, P.B.No.4407, Femith's,Puthiya Road, NH Bypass, Vennala, Kochi-28 on 12.03.2014

10.2 The purpose of the meeting will be to co-ordinate and arrive at requiredspecifications, clarify issues and to answer questions on any matter that may havebeen raised upto that stage.

10.3 Minutes of the meeting, including the text of the questions raised and the responsesgiven will be transmitted within 2 days after the date of Pre-bid meeting to allpurchasers of the bidding documents. Any modification of the bidding documentswhich may become necessary as result of the pre-bid meeting shall be made by theEmployer/Consultant through the issue of an Addendum pursuant to Clause 7 belowor through the minutes of the Pre-bid meeting. The minutes of the Pre-bid meetingand the Addendum shall be duly signed by the authorised signatory and enclosedalong with Pre-qualification Bid.

10.4 Non attendance at the pre-bid meeting will not be a cause for disqualification of abidder.

11.0 AMENDMENT OF BIDDING DOCUMENTS

11.1 The Employer/Consultant may modify the bidding documents by issuing addenda,before the dead line for submission of bids

11.2 Any addendum thus issued shall be part of the bidding documents and shall becommunicated in writing or by cable or fax to all the purchasers of the biddingdocuments.

11.3 To give prospective bidders reasonable time to take an addendum into account inpreparing their bids, the Employer shall extend as necessary the deadline forsubmission of bids.

12.0 LANGUAGE OF THE BID

All documents relating to the bid shall be in the English language.

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13.0 DEADLINE FOR SUBMISSION OF THE BIDS

13.1 Bids must be received by the Consultant at the office of Managing Director, KITCOLtd, P.B.No.4407, Femith's, Puthiya Road, NH By Pass, Vennala, Kochi-28 not laterthan the time and date specified in Notice of Prequalification. In the event of thespecified date for the submission of bids being declared a holiday for the Consultantfor any reason, the bids will be received upto the appointed time on the next workingday.

13.2 The Employer may extend the deadline for submission of bids by issuing anamendment in accordance with Clause 7.0 of ITB, in which case all rights andobligations of the Employer and the bidders previously subject to the originaldeadline will then be subject to the new deadline.

14.0 LATE BIDS

14.1 Bid received by the Consultant after the deadline prescribed in Clause 9.0 of ITB willbe returned unopened to the bidder.

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SCHEDULE – A

STRUCTURE AND ORGANISATION

1. Name of bidder

Head Office Address

Telephone No.Fax No.Email:

Regional Office Address


Local Office Address in India (In case of Foreign Company)


2. Main lines of Business

(a) Domestic : 1. Since2. Since

(b) International : 1. Since2. Since

3. Place and year of incorporation (attach copy of certificate of incorporation)

Note:

(1) Bidder may be a proprietary firm, partnership, limited company or corporation(2) Particulars should be furnished separately for each partner/constituent(3) Attach the organisation chart showing the structure of the Organisation(4) Attach written power of Attorney to the signatory of the Bid

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SCHEDULE – B

FINANCIAL CAPABILITY

1. Name of Applicant2. Summary of assets and liabilities on the basis of the audited financial statement of the

last 3 financial years including provisional figures for the year ended 31.03.2012.Please attach published annual report and audited accounts of the bidder.

(Rs.Million)

Sl.

No.

Year

2010-11

Year

2011-12

Year

2012-13

i. Authorised capital

ii. Capital issued and paid up

iii. Total assets

iv. Current asset

v. Cash, investments andcurrent receivables

vi. Total liabilities

vii. Current liabilities

viii. Net Worth (iii)-(vi)

ix. Working capital (iv)-(vii)

x. Annual Turnover

xi. Gross Profit

xii. Net profit before tax

xiii. Profit after tax* attach audited balance sheets and Profit/Loss Statements in the years as above

3. Current working capital arrangements:(a) Own resources(b) Cash, credit limit, etc. from the bankers

4. Current annual cash requirements for the ongoing projects

5. Proposed arrangement of funds for the Project, in case awarded(a) Own resources(b) Cash, credit limit, etc. from the bankers

6. Details of investments having maturity less than 1 year as on 31.3.2013.

7. Name and address of bankers

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SCHEDULE – C

EXPERIENCE

Name of the Contractor

1. List of Similar works executed (with value in Indian Rupees) during the last five years as Prime Contractor.

Name ofEmployer

Project Name Location andnature of work

Totalprojectcost ataward

Value of contractexecuted by the

applicant

Role (whethersingle, as

associate oras sub-

contractingagency)

Date ofcontract

Project startdate

(Construction)

Actualcompletion

date(Construction)

1 2 3 4 5 6 7 8 9

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2.List of similar ongoing Civil works (with value in Indian Rupees) as Prime Contractor.

Name ofEmployer

ProjectName

Location andnature of

work

Total projectcost ataward

Value ofcontract

executed bythe applicant

Role(whethersingle, as

associate oras sub-

contractingagency)

Percentagecompletion

Date ofcontract

Stipulateddate of

completion

1 2 3 4 5 6 7 8 9

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SCHEDULE – DLIST OF PLANT AND EQUIPMENT REQUIRED FOR THE PROJECT

Sl.No.

Description AvailableNos.

Type ofMake/Mode andcapacity

Please specifywhether owned/leased/proposed to beacquired

1. Concrete Batching Plant(Capacity-30m3/Hr)

2. Concrete Pumps of 350D orequivalent

3. Transmit Mixer (Capacity -6m3 )

4. Vibratory Roller

5. Static Roller

6. Hot Mix Plant

7. Paver Finisher

8. Bitumen Finisher

9. Generator (63 kVA)

10 Water Tankers

11. Tippers

12. Hydraulic Piling rig

13. D.M.C Piling rig

14. Quality Control Lab withdigital concrete testingmachine

15. Facility for acceleratedcuring (if any)

16. Vibro hammer with powerpack of sufficient capacityfor driving for sheet piles

17 Crane 150T

18. Crane 50T

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19 2 Level driving template

20 Excavator

21. Well-point DewateringFacility

22. Compaction station

23. Shuttering Pallet

24. Handling Crane

25. Roller Conveyor

26. Concrete Transport System

27. Concrete Distributor

28. Stacker Crane

29. Curling Chamber

30. Heating Plant

31. Pallet-turning equipment

32. Vacuum turning equipment

33. Surface Technology

34. Pipe Drawing Equipment

35. Lifting Equipment

36. Lifting Cross-beams andTransport Crane

37. Control Systems

38. Visualisation Computer

Note: The list of Plant & Equipment is included for information. The list shown above is onlyindicative. Availability of machines/facilities over and above apart from the above shallbe listed.

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SCHEDULE – E

LITIGATION HISTORY

(Each bidder should provide information on history of litigation or arbitration resulting fromcontract executed in the last five years or currently under execution. Sheets should beattached wherever necessary).

Sl.No.

Name of theContractor

Name ofClient

Year ofstart of

litigation

Disputedamount

in Million

Rs.

Award`for’ oragainst

applicantRs.

ActualAwardedAmountin Million

Rs.

Signature :Name :Designation :Name of bidder :

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SCHEDULE – ‘F’

DETAILS OF PROPOSED SUB-CONTRACTORS/ SPECIALISED SUB-CONTRACTORS

Section ofWorks

Approx.Value inIndianRupees

Name (s)Address(es) of Sub-Contractor (s)

Description, Location,Similar Works previouslyexecuted by Sub-Contractor*

* Attach certificates from Clients

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SCHEDULE – G

PROPOSED ORGANISATION FOR CONSTRUCTION OF PROJECT (RESOURCESAVAILABLE/TO BE DEPLOYED)

KEY PERSONNELSl.

No.

Name Presentposition

Quali-fication

Totalexperience

RelevantExperience

No. ofyearswith thefirm

Following is the list of Employer’s assessment of minimum key site personnel requirement forthe project.

1. Project Manager(overall) – 1 No. B.E Civil + 20 years of experience(Minimum 5 years of experience in the relevantfield)

2. Construction Managers - 1Nos. B.E + 10 years of experience(Civil -1no, Electrical-1noMechanical-1no) at site (Minimum 5 years of experience in the relevant

field)

3. Site Engineers - 2 Nos. BE Civil, Electrical or Mechanical + 5 years of

experience(Minimum 3 years in the relevant

field)

4. Plant Engineer - 2 No. BE Mech. + 5 years experience or

(at plant/factory) Diploma Mech + 10 yrs.

Experience (3 years on

Construction plant)

5. Quantity Surveyor/ -2 Nos. BE Civil + 5 years experience (or

Quality Control Engineer (site) Diploma civil + 10 years

Experience

6. Supervisors - 2 Nos. Diploma in Civil Engineering with

minimum 2 years experience

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SCHEDULE – ‘H’

PROPOSED SITE ORGANISATION

Name of the Bidder

H1 PRELIMINARY SITE ORGANISATION CHART

H2 NARRATIVE DESCRIPTION OF SITE ORGANISATION CHART

H3 DESCRIPTION OF RELATIONSHIP BETWEEN HEAD OFFICE AND SITEMANAGEMENT *

* Indicate clearly what responsibility and authority have been delegated to sitemanagement.

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SCHEDULE – ‘I’QUALITY ASSURANCE REQUIREMENTS

ELEMENTS OF QUALITY SYSTEMS (ISO :9001-1994)

The Bidder(s) are required to provide details of their Quality Assurance systems forcriteria stipulated below, preferably in the form of their Quality Manual to be enclosedseparately. In case the same is not finalised in total, the extent to which it is completedand documented may be submitted.

Quality Policy, Company Mission & Vision Statement may be indicated.

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SCHEDULE-J

AFFIDAVIT

(To be given on a non-judicial stamp paper)

1. I, the undersigned do hereby certify that all the statements made in the attachmentsare true and correct.

2. The undersigned hereby authorises and requests any Bank, person, Firm orCorporation to furnish pertinent information deemed necessary and requested byKITCO Ltd.

3. The undersigned understands and agrees that further qualifying information may berequested, and agrees to furnish any such information at the request of KITCO Ltd.

4. The undersigned also hereby certifies that neither our firms/companies haveabandoned any work in India nor any contract awarded to us for such work has beenrescinded in the past five years.

5. The undersigned also hereby authorises KITCO and their authorised representative toconduct any enquiries or investigation to verify the statements, documents andinformation submitted in connection with this application, and to seek clarification fromour bankers and clients regarding any financial and technical capability. This will alsoserve as authorisation to KITCO representative to contact in person or otherwise, anyindividual or authorised representative of any institution referred to in the supportinginformation and obtain such information as may be required by him to verifystatements and information provided in this application, or with regard to theresources, experience and competence of the Applicant.

6. The undersigned understands that furnishing of false information could result indisqualification.

--------------------------(Signed by an Authorised Signatory of the bidder)

--------------------------Title of Officer

--------------------------Name of bidder

--------------------------Date

Encl: Requisite power of attorney

Pre-Qualification QEL at Bangalore_notice

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