Strategic Purchasing Division Operation Contracts Cost

ReductionFriday March 13, 2009 Presented by

Calvin D. Wells, Deputy DirectorStrategic Purchasing Division

Pre-Proposal Conference S72-T29040 – Seasonal Interior Design Services

for Houston Airport SystemTuesday, September 10, 2019 @ 9:00 AM

Yvette SmithSr. Procurement Specialist

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PRE-PROPOSAL CONFERENCEAGENDA

I. Opening Remarks Yvette Smith / SPD

II. Office of Business Opportunity HAS/OBO

III. Solicitation Introduction Yvette Smith

IV. Project Scope and Overview HAS

V. Instructions to Proposers Yvette Smith

VI. Questions/Answers Vendors/ SME

VII. Closing Remarks Yvette Smith

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I. OPENING REMARKS

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Yvette Smith

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Round Table Introductions Quick Company Intro

From upon issuance of the solicitation advertisement through the pre-award phase and up to the date the City Secretary publicly posts notice of any City Council agenda decisions, all correspondence is to be routed through the Buyer, Yvette Smith.

Sign in Sheet Please sign in and identify if your company is considered as a Prime or

Subcontractor.

Sign in sheet will be posted to the E-Bid site for future references

VENDORS, Please do not contact any City of Houston Employees from the sign in sheet.

No Contact/Quiet Period

Questions There will be an opportunity to ask questions once after each presenter has

delivered their information. (more details to come)

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II. OFFICE OF BUSINESS OPPORTUNITY

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Office of Business Opportunity

1. MWBE Goal- 5%2. Hire Houston First3. COH Certifications (Sign–in Sheet Options)*HAS OBO contact: Jason.McLemore @houstontx.gov

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HAS OBO

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III. SOLICITATION INTRODUCTION

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RFP ObjectiveHAS is seeking a qualified Contractor “Proposer” to provide seasonal interiordesigns, installation, and removal of decorations at various locations for a displayperiod beginning the second week in November and ending the second week inJanuary of each year. The following locations will be included.

George Bush Intercontinental Airport (IAH)

Terminal A, 2800 North Terminal Rd, Houston, TX 77032

Terminal D, 3700 North Terminal Rd, Houston, TX 77032

Terminal E, Meet & Greet Lobby (1st Floor), 3950 S. Terminal Rd,

Houston, TX 77032

Administration Building, 16930 JFK Blvd, Houston, TX 77032

Supply Chain Management (SCM), 18600 Lee Rd, Humble, TX 77338

Infrastructure Division Office (IDO), 111 Standifer St., Houston, TX 77338

William P. Hobby Airport (HOU)

Terminal, 7800 Airport Blvd, Houston, TX 77051

FAA Building, 8800 Paul B Koonce St, Houston, TX 77061

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IV. PROJECT SCOPE AND OVERVIEW

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HAS

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V. INSTRUCTIONS TO PROPOSERS

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Yvette Smith

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Additional Information & Specification Changes

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Requests for additional information and questions shall be addressed to theFinance Department, Strategic Procurement Division Buyer Yvette Smith,telephone: 832.393.8765, or e-mail (preferred method to):yvette.smith@houstontx.gov no later than 2:00 P.M., CDT Friday,September 13, 2019. The City of Houston shall provide written responsesto all questions received in writing before the Proposal due date.

Questions received from all Proposer(s) shall be answered and sent to allProposer(s) who are listed as having obtained the RFP. Proposer(s) shall benotified in writing of any changes in the specifications contained in thisRFP in the form of a Letter of Clarification.

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Submittal Instructions & Contents Number of Copies: Submit six (6) hard copies of your Proposal,

for one (1) of the six (6) hard copies, please include one (1)printed copy of the Off e r & Submi t t a l Form (Exhib i t 1-A) signed in ORIGINAL INK and marked as ORIGINAL.

Also, add an additional six (6) electronic thumb drivessubmitted in a sealed envelope clearly labeled Seasonal InteriorDesign Services RFP No. S72-T29040.

Send the RFP documents to:City Secretary’s OfficeCity Hall Annex, Public Level900 Bagby StreetHouston, Texas 77002

PROPOSAL DUE DATE : OCTOBER 3, 2019 by 2:00 P.M., CDT

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Proposal Content Requirements:

1.0 Table of Contents

2.0 Submission Requirements Checklist

3.0 Statement of Interest Letter of Transmittal

4.0 Certificate of Authority Executive Summary

5.0 Offer and Submittal Form (EXHIBIT I-A)

6.0 Qualifications

7.0 Experience

8.0 Strategy/Operational Plan List of References

9.0 Price Proposal

10.0 MWBE Forms (EXHIBIT II)

11.0 Financials (Submit in a separate sealed envelope)

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Additional Requirements (Continued):

Fair Campaign Ordinance Form “A” (EXHIBIT III)

Affidavit of Ownership or Control (EXHIBIT IV)

Anti-Collusion Statement (EXHIBIT V)

Statement of Residency (EXHIBIT VI)

Conflict of Interest Questionnaire (EXHIBIT VII)

Required forms are available at the City of Houston Strategic Procurement Forms website: http://purchasing.houstontx.gov/forms.shtml

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Evaluation and Selection Process:Proposals will be evaluated on the basis of the following criteria.

Responsiveness of Proposal Pass/Fail

Qualifications 20 Points

Experience 20 Points

Strategy/Operational Plan 30 Points

Price Proposal 30 Points

M/WBE Participation Pass/Fail

Financial Stability Pass/Fail

Total 100

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VI. QUESTIONS & ANSWERS

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Open for Questions & AnswersFor questions and answers to be a part of this official RFP process, they must be in writing and directed to the Strategic Purchasing Division’s assigned senior procurement specialist, Ms. Yvette Smith.

* Email: Yvette.Smith@houstontx.gov* Phone: (832) 393-8765

Responses to official questions will be posted under the solicitation file as a Letter(s) of Clarification, prior to the Proposal due date..

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VII. CLOSING REMARKS

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1. Review RFP Submission Instructions/Contents2. To submit Sign original page of the Offer & Submittal form3. Important key solicitation dates4. No Contact/Quiet Period

Summary

EVENT DATEDate of RFP Issued August 30, 2019 Pre-Proposal Conference September 10, 2019 @ 9:00 AMSite Tour September 10, 2019 (after Pre-Proposal)Questions from Proposers Due to City September 13, 2019 @ 2:00 PM, CDTProposals Due from Proposers October 3, 2019 @ 11:00 AM, CDTNotification of Intent to Award (Estimated) October 2019Council Agenda Date (Estimated) October 2019Contract Start Date (Estimated) November 2019

THE END - THANK YOU !