Pre-Operational Compliance Report November 2019

Lismore Base Hospital Redevelopment Stage 3C

Pre-Operational Compliance Report

November 2019

Compliance Report

LBH - COMPLIANCE REPORT PRE-OPERATIONAL PAGE 2 OF 8

Document Control

Revision No. Prepared by: Reviewed By: Date Copies and Distribution

1 Mohaned El Gubbi 08/12/2019

2 Mohaned El Gubbi 27/04/2020

Compliance Report


1. Executive Summary

The Compliance Report has been prepared by CBRE Pty Ltd which are appointed as Project Managers for the Project, this report has been prepared to address the requirements of the State Significant Development Condition of Consent 8963 and details the compliance status during the Project (e.g. Prior to Construction, Construction, etc) Phase for the Lismore Base Hospital Redevelopment Stage 3C.

This report complies with the Department of Planning and Environment’s Compliance Reporting ‘Post Approval Requirements’ June 2018.

This report was carried out by CBRE as the appointed Project Managers for the Project and the Project was assessed against Conditions of Consent Parts A, B, C and D and is undertaken as per the agreed Audit program.

2. Introduction

2.1 Purpose of Report

The purpose of this report is to provide an update on the compliance status of the Lismore Base Hospital Redevelopment Stage 3C against the SSD 8963 requirements.

The SSD Condition of Consent B.19 states that:

Compliance Reports of the project must be carried out in accordance with the Compliance Reporting Post Approval Requirements (Department 2018).

The Applicant must make each Compliance Report publicly available 60 days after submitting it to the Department and notify the Department and the Certifying Authority in writing at least seven days before this is done.

2.2 Project Details

Project Name Lismore Base Hospital Redevelopment Stage 3C

Project Application Number SSD 8963

Project Address 60 Uralba Street, Lismore NSW

Project Phase Construction and Pre-Operation

Project Activity Summary Structure and Fitout completed

Commissioning and testing activities underway.

Compliance reporting period November 2019

Compliance Report


3. Compliance Status Summary

The Pre-Operational Compliance report has noted 5 non-compliances for the reporting period:

Refer to Appendix B - Compliance Table for all the compliance and monitoring details.

Furthermore, an independent environmental audit compliance audit has been scheduled and carried out on the of SSD 8963 Development Consent Conditions for the Lismore Base Hospital Redevelopment Stage 3C. A copy of the audit report will be provided to NSW Health Infrastructure and is in accordance with the Independent Audit Post Approval Requirements (June 2018).

4. Non-Compliances

The Compliance report has noted 5 non-compliances being:

1. NC-01 Condition A2 – Based on the audit identifying four non-compliances for the project, condition A2 is assessed as non-compliant. 2. NC-02 Condition B19 – Written notification to the Department and the Certifying Authority about publication of the Compliance Report was not provided within the required timeframe. 3. NC-03 Condition B22 – Written notification was not provided to the Department and the Certifying Authority about the publication of the Independent Audit Report and response to it. 4. NC-04 Condition C27 – Written notification was not provided to the Department within 7 days of becoming aware of the non-compliances raised in the AQUAS Independent Audit Report Revision 1.0 dated 19/9/19. 5. NC-05 Condition C28 – Written notification was not provided to the Certifying Authority about Revision 12 of the CEMP (2/8/19).

5. Rectification of Non-Compliances

Proposed actions to be taken to rectify each non-compliance are detailed below in red:

1. NC-01 Condition A2 – Based on the audit identifying four non-compliances for the project, condition A2 is assessed as non-compliant. Rectification will be achieved once all non-compliances have been addressed. 2. NC-02 Condition B19 – Written notification to the Department and the Certifying Authority about publication of the Compliance Report was not provided within the required timeframe. Written notification

will be provided to the Department advising of the report publication. 3. NC-03 Condition B22 – Written notification was not provided to the Department and the Certifying Authority about the publication of the Independent Audit Report and response to it. Written notification will

be provided to the Department advising of the report publication. 4. NC-04 Condition C27 – Written notification was not provided to the Department within 7 days of becoming aware of the non-compliances raised in the AQUAS Independent Audit Report Revision 1.0 dated 19/9/19. Written notification will be issued to the Department as required. 5. NC-05 Condition C28 – Written notification was not provided to the Certifying Authority about Revision 12 of the CEMP (2/8/19). Written notification will be provided to the Certifying Authority.

6. Previous Report Actions

Nil outstanding items from previous report.

Compliance Report


7. Incidents

No incidents have occurred for this reporting period.

8. Complaints

No complaints have been received for this reporting period.

Compliance Report


Appendix A. Compliance Report Declaration Form

Compliance Report


Appendix B. Compliance Table SSD 8963

Audit Compliance Codes: C: Compliant NC: Non-Compliant; NT: Not triggered AQ1238.03 COMPLIANCE AND ENVIRONMENTAL AUDIT REPORT LISMORE BASE HOSPITAL ‐ 20191209 FINAL PAGE 19 OF 52

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SSD Requirement Audit Evidence Audit Findings /

Recommendations Compliance Descriptor

1.0 PART A - ADMINISTRATIVE CONDITIONS

1.1 A A1 Obligation to Minimise Harm to the Environment In addition to meeting the specific performance measures and criteria in this consent, all reasonable and feasible measures must be implemented to prevent, and if prevention is not reasonable and feasible, minimise, any material harm to the environment that may result from the construction and operation of the development.

Site controls were implemented and well -managed, e.g. dust, traffic and waste management. There was no material harm reported to date. There were no issues raised during the site inspection conducted on this audit. Refer to the site inspection photos in Appendix E.

Compliant

1.2 A A2 Terms of Consent The development may only be carried out:

The project complied with the conditions of this consent, the EIS and Response to submission. Approved plans were sighted in Health Infrastructure website and drawings were stamped by DPE. Four non-compliances were raised under Part B and Part C.

Non-Compliance NC-01: Based on the audit identifying four non-compliances for the project, condition A2 (a) is assessed as non-compliant.

Non-Compliant

A A2 (a) in compliance with the conditions of this consent; A A2 (b) in accordance with all written directions of the

Planning Secretary;

A A2 (c) generally, in accordance with the EIS and Response to Submissions;

A A2 (d) in accordance with the approved plans in the table below:

A A2 List of architectural drawings

1.3 A A3 Consistent with the requirements in this consent, the Planning Secretary may make written directions to the Applicant in relation to:

Comments received from DPIE on the Independent Environmental Audit Report on

Compliant


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A A3 (a) the content of any strategy, study, system, plan, program, review, audit, notification, report or correspondence submitted under or otherwise made in relation to this consent, including those that are required to be, and have been, approved by the Planning Secretary; and

the 19/8/19 were addressed in revision 1.0 of report dated 19/9/19. Also, one modification (MOD 1) was originated by CBRE regarding structural changes in the façade. MOD 1 was approved by DPIE on 4/9/19.

A A3 (b) the implementation of any actions or measures contained in any such document referred to in (a) above.

1.4 A A6 Evidence of Consultation Where conditions of this consent require consultation with an identified party, the Applicant must:

Consultation continue to be in place between the Project Staff, Lismore Hospital and other relevant stakeholders. Evidence of consultation was sighted as follows:

Compliant

A A6 (a) consult with the relevant party prior to submitting the subject document for information or approval; and

Sighted records for PCG Meetings: No.63 dated 10/9/19 and No. 64 8/10/19 with attendance of HI, Hospital representatives (NSW Local Health District), CBRE and JH.

A A6 (b) provide details of the consultation undertaken including:

Monthly meetings between Hospital Representatives, HI, CBRE and John Holland. Actions from PCG Meetings are close-out in the next meeting. Matters have been resolved as they happen in the project. Hospital continue issuing newsletters, sighted for May 2019 and one coming up for November 2019 (issue 48).

A A6 (b) (i)

the outcome of that consultation, matters resolved and unresolved; and

A A6 (b) (ii)

details of any disagreement remaining between the party consulted and the Applicant and how the Applicant has addressed the matters not resolved.

No disagreements.


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1.5 A A7 Staging, Combining and Updating Strategies, Plans and Programs With the approval of the Planning Secretary, the Applicant may:

CEMP and relevant sub-plans were reviewed on the 2/8/19 (Version 12). Updated plans have been saved in the website: http://www.lbhredevelopment.health.nsw.gov.au/projects/stage-3c All approved Plans are listed in the Health Infrastructure Website/Lismore Base Hospital Redevelopment.

Compliant

A A7 (c) update any strategy, plan or program required by this consent (to ensure the strategies, plans and programs required under this consent are updated on a regular basis and incorporate additional measures or amendments to improve the environmental performance of the development).

1.6 A A9 If approved by the Planning Secretary, updated strategies, plans or programs supersede the previous versions of them and must be implemented in accordance with the condition that requires the strategy, plan or program.

Updated CEMP (revision 12) and relevant sub-plans have been implemented and previous versions are kept in a superseded folder.

Compliant

1.7 A A14 Monitoring and Environmental Audits Any condition of this consent that requires the carrying out of monitoring or an environmental audit, whether directly or by way of a plan, strategy or program, is taken to be a condition requiring monitoring or an environmental audit under Division 9.4 of Part 9 of the EP&A Act. This includes conditions in respect of incident notification, reporting and response, noncompliance notification, compliance reporting and independent auditing.

No further noise or vibration monitoring and internal environmental audits have been carried out for NTX. No reportable incident notification. Independent Audit Report dated 19/9/19 (Rev.1) included 3 non-compliances. Report was provided to DPIE and is currently waiting for comments.

Compliant


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1.8 A A15 Access to Information At least 48 hours before the commencement of construction until the completion of all works under this consent, or such other time as agreed by the Planning Secretary, the Applicant must:

All approved plans can be found in the Health Infrastructure – Lismore Base Hospital website. http://www.lbhredevelopment.health.nsw.gov.au/projects/stage-3c. Development Consent Conditions SSD8963 signed 20/09/2018 found in the Health Infrastructure – LBH website. Strategies found in the website. Latest version of the CEMP (version 12) available in the website.

Compliant

A A15 (a)

make the following information and documents (as they are obtained or approved) publicly available on its website:

A A15 (a) (i)

the documents referred to in condition A2 of this consent;

A A15 (a) (ii)

all current statutory approvals for the development;

A A15 (a) (iii)

all approved strategies, plans and programs required under the conditions of this consent;

A A15 (a) (iv)

regular reporting on the environmental performance of the development in accordance with the reporting arrangements in any plans or programs approved under the conditions of this consent;

Environmental and Compliance Audit Report from AQUAS uploaded to the Health Infrastructure – LBH website.

A A15 (a) (v)

a comprehensive summary of the monitoring results of the development, reported in accordance with the specifications in any conditions of this consent, or any approved plans and programs;

Not required for noise / dust / vibration monitoring results.

A A15 (a) (vi)

a summary of the current stage and progress of the development;

Summary of the project (major milestones) and newsletters from Hospital are included in the HI website; sighted Feb 2019 newsletter. A media release from the Hospital (Media


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Unit) was posted on the 2/10/19. Sighted email sent to CBRE and other Hospital staff.

A A15 (a) (vii)

contact details to enquire about the development or to make a complaint;

Website has a “Contact Us” function.

A A15 (a)

(viii)

a complaint register updated monthly; Complaints register uploaded in the website.

A A15 (a) (ix)

audit reports prepared as part of any independent environmental audit of the development and the Applicant’s response to the recommendations in any audit report;

Included in HI website - sighted environmental audit reports for Nov 2018 and May 2019.

A A15 (a) (x)

any other matter required by the Planning Secretary; and

No other information has been requested.

A A15 (b)

keep such information up to date, to the satisfaction of the Planning Secretary.

The latest revision of the CEMP and subplans were uploaded in the website.


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2.0 PART B - PRIOR TO COMMENCEMENT OF CONSTRUCTION

2.1 B B19 Compliance Reporting No later than two weeks before the date notified for the commencement of construction, a Compliance Monitoring and Reporting Program prepared in accordance with the Compliance Reporting Post Approval Requirements (Department 2018) must be submitted to the Department and the Certifier. Compliance Reports of the project must be carried out in accordance with the Compliance Reporting Post Approval Requirements (Department 2018). The Applicant must make each Compliance Report publicly available 60 days after submitting it to the Department and notify the Department and the Certifying Authority in writing at least seven days before this is done.

Compliance Monitoring Reports for Nov 2018 and May 2019 uploaded in the HI LBH redevelopment website:

http://www.lbhredevelopment.health.nsw.gov.au/ news-and-publications/reports

Compliance Table maintained between JH and CBRE now includes the proposed monitoring methodology and evidence collected to assess compliance for the SSD compliance requirements as per Section 2.2.1 of the Compliance Reporting Post Approval Requirements (June 2018) from Department of Planning and Environment.

Notification to DPIE and the Certifier was not provided as requested by this condition.

Non-Compliance NC-02: Written notification to the Department and the Certifying Authority about publication of the Compliance Report was not provided within the required timeframe.

Non-Compliant

2.68 B B21 Independent Environmental Audit

Independent Audits of the development must be carried out in accordance with:

This is the third audit carried out for the project.

Compliant


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2.69 B B21 (a)

the Independent Audit Program submitted to the Department and the Certifier under condition B20 of this consent; and

Audit program was sent 27/9/18 to Health Infrastructure which indicates audits will be carried out every 6 months.

2.70 B B21 (b)

the requirements for an Independent Audit Methodology and Independent Audit Report in the Independent Audit Post Approval Requirements (Department 2018).

Audit report followed the IAPAR requirements (Department 2018).

2.71 B B22 In accordance with the specific requirements in the Independent Audit Post Approval. Requirements (Department 2018), the Applicant must:

Audit report followed the IAPAR requirements (Department 2018).

Non-Compliance NC-03: Written notification was not provided to the Department and the Certifying Authority about the publication of the Independent Audit Report and response to it, as per condition B22 (c).

Non-Compliant

2.72 B B22 (a)

review and respond to each Independent Audit Report prepared under condition B21(b) of this consent;

Email dated 15/7/19 from JH to CBRE was sighted providing corrective actions / responses to the 3 Opportunities for Improvement raised as a result of the audit in May 2019 (Audit report Rev.0 dated 20/6/19). Close-out comments on the OFIs were verified during this audit.

Revised report (Rev. 1 dated 19/9/19) was sent from CBRE to JH on the 7/11/19. JH responded on the 7/11/19 with their close-out comments.

2.73 B B22 (b)

submit the response to the Department and the Certifier; and

Independent Audit Reports (Rev.0 – 20/6/19 and Rev.1 – 19/9/19) have been sent to DPIE.

2.74 B B22 (c) make each Independent Audit Report and response to it publicly available within 60

Independent Environmental Audit Report (Rev.0) was uploaded on the HI website.


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days after submission to the Department and notify the Department and the Certifier in writing when this has been done.

However, notification was not provided to the Department and the Certifying Authority about the publication of the Audit Report.

2.75 B B23 Notwithstanding the requirements of the Independent Audit Post Approval Requirements (Department 2018), the Planning Secretary may approve a request for ongoing annual operational audits to be terminated, where it has been demonstrated to the Secretary's satisfaction that an audit has verified and confirmed operational compliance.

No request received to date. Not Triggered

3.0 PART C - DURING CONSTRUCTION

3.1 C C1 Approved Plans on Site A copy of the approved and certified plans, specifications and documents incorporating conditions of approval and certification must be kept on the Site at all times and must be readily available for perusal by any officer of the Department, Council or the Certifier.

JH Approved Plans for the LBHR Stage 3C are available in the website.

Hard copies of the plans are available on the site office. Sighted Folder with hard copies of Development Consent Conditions SSD 8963, Modification dated 4/9/19 and all plans approved. Specification saved in Aconex. Conditions of approval available.

Compliant

3.2 C C2 Site Notice A site notice(s):

Site Notice in place at Northern pedestrian gate on Little Uralba Street and compliant

Compliant


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3.3 C C2 (a) must be prominently displayed at the boundaries of the site for the purposes of informing the public of project details including, but not limited to the details of the Builder, Certifying Authority and Structural Engineer.

Site notice was compliant to these requirements.

3.4 C C2 (b) is to satisfy all but not be limited to, the

following requirements:

3.5 C C2 (b) (i)

minimum dimensions of the notice must measure 841 mm x 594 mm (A1) with any text on the notice to be a minimum of 30-point type size;

3.6 C C2 (b) (ii)

the notice is to be durable and weatherproof and is to be displayed throughout the works period;

3.7 C C2 (b) (iii)

the approved hours of work, the name of the site/ project manager, the responsible managing company (if any), its address and 24-hour contact phone number for any inquiries, including construction/ noise complaint must be displayed on the site notice; and

3.8 C C2 (b) (iv)

the notice(s) is to be mounted at eye level on the perimeter hoardings/fencing and is to state that unauthorised entry to the site is not permitted.


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3.9 C C3 Operation of Plant and Equipment All plant and equipment used on site, or to monitor the performance of the development must be:

During resurfacing works an excavator 5.5 tonnes was used. Records of maintenance sighted: Somerville Excavation Hue Serial No. JFLZ00234. Caterpillar Excavator 305.5D

Sighted Equipment Maintenance Log on 20/7/18, 30/10/18, 21/3/19 and 22/5/19.

Plant acceptance checklist sighted: 19/9/19 – verified by JH Surveyor. Operator was inducted on the 17/4/18.

Compliant

3.10 C C3 (a) maintained in a proper and efficient condition; and

3.11 C C3 (b) operated in a proper and efficient manner.

3.12 C C4 Construction Hours Construction, including the delivery of materials to and from the site, may only be carried out between the following hours:

Currently working under construction hours.

No work has been carried out on Sundays.

Compliant

3.13 C C4 (a) between 7am and 6pm, Mondays to Fridays inclusive; and

3.14 C C4 (b) between 8am and 1pm, Saturdays.

3.15 C C4 No work may be carried out on Sundays or public holidays.

3.16 C C5 Activities may be undertaken outside of the hours in condition C4 if required:

Sighted Out of Hours Works (OOHW) request:

Road closure on Friday 5/7/19 from 4pm-8pm for the Mobile Crane used to lift the new generator to level 7 of south tower.

Compliant

3.17 C C5 (a) by the Police or a public authority for the delivery of vehicles, plant or materials; or


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3.18 C C5 (b) in an emergency to avoid the loss of life, damage to property or to prevent environmental harm; or

Letter from NSW Department of Planning & Environment Secretary with approval 25/6/19.

Commissioning activities were undertaken outside normal construction hours from the 30/9/19 to 8/11/19. Newsletter drop was sent on 26/9/18.

3.19 C C5 (c) where the works are inaudible at the nearest sensitive receivers; or

3.2 C C5 (d) where a variation is approved in advance in writing by the Planning Secretary or her nominee if appropriate justification is provided for the works.

3.21 C C5 Notification of such activities must be given to affected residents before undertaking the activities or as soon as is practical afterwards.

3.22 C C6 Rock breaking, rock hammering, sheet piling, pile driving, and similar activities may only be carried out between the following hours:

None of these activities were conducted on site.

Not Triggered

3.23 C C6 (a) 9am to 12pm, Monday to Friday;

3.24 C C6 (b) 2pm to 5pm Monday to Friday; and

3.25 C C6 (c) 9am to 12pm, Saturday.

3.26 C C7 Implementation of Management Plans The Applicant must carry out the construction of the development in accordance with the most recent version of the approved CEMP.

CEMP Rev.12 and sub-plans have been reviewed 2/8/19.

John Holland staff reviewed the Noise and Vibration Management Plan (NVMP). Cover

Compliant


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page of Plan indicates this was completed on the 2/8/19 and was signed off by Project Manager.

3.27 C C8 Construction Traffic All construction vehicles (excluding worker vehicles) are to be contained wholly within the site, except if located in an approved on-street work zone, and vehicles must enter the site before stopping.

Traffic Management inspections undertaken by John Holland sighted for 11/9/19, 17/7/19 and 5/7/19 (for this inspection a TCP was prepared as there was a road closure to put a mobile crane to lift-up the generators). TCP prepared 28/2/19 No. 19/437 V2.

Daily checks by a Traffic Controller from TCI sighted 31/10/19, checking signs, license, risks, etc. Also, a pre-start meeting record was completed 31/10/19 with labourer, hoist operator and supervisor.

Traffic Controller in place.

Compliant

3.28 C C9 Road Occupancy Licence A Road Occupancy Licence must be obtained from the relevant road authority for any works that impact on traffic flows during construction activities.

No Road Occupancy License required.

There was a road closure on Friday 5/7/19 from 4pm-8pm as the for the Mobile Crane was used to lift the new Generator to level 7 of south tower. Sighted Newsletter drop prepared on 26/6/19. Also, newsletter drops were sighted for disassembled and removal of Tower crane from site on 11-13/09/19. Newsletter sent on 6/8/19.

Not Triggered

3.29 C C10 SafeWork Requirements To protect the safety of work personnel and the

Task Risk Assessment (SWMS) for Installing Walls and Ceiling Framing was updated to

Compliant


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public, the work site must be adequately secured to prevent access by unauthorised personnel, and work must be conducted at all times in accordance with relevant Safe Work requirements.

acknowledge risk of cuts during this task. SWMW dated 7/1/19 signed by relevant John Holland staff.

Star electrical worker: Electrician licence dated 1/2/2022 was sighted as well as the induction No. 1305 dated 26/11/18.

SWMS signed off 12/9/19 – Excavation Works Somerville Excavator reviewed by JH 16/9/19, signed off by Operator.

SWMS Concrete Works (preparing, cuttings, forming, placing and finishing) signed off by 3 years by Somerville Excavation, approved by JH 28/10/19.

3.30 C C11 No Obstruction of Public Way The public way (outside of any approved construction works zone) must not be obstructed by any materials, vehicles, refuse, skips or the like, under and circumstances, unless prior approval has been obtained from the relevant authority. Non-compliance with this requirement will result in the issue of a notice by the relevant Authority to stop all works on site.

No obstruction of public way was identified. Compliant


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3.31 C C12 Construction Noise Limits The development must be constructed to achieve the construction noise management levels detailed in the Interim Construction Noise Guideline (DECC, 2009). All feasible and reasonable noise mitigation measures must be implemented and any activities that could exceed the construction noise mgmt levels must be identified and managed in accordance with the management and mitigation measures identified in the approved CNVMP.

No exceedances have been identified during the commissioning works. No complaints received from sensitive receivers

One concern raised but it was no escalated. Nurse received the newsletter drop. She enquired about noise and Hospital responded.

Compliant

3.32 C C13 The Applicant must ensure construction vehicles (including concrete agitator trucks) do not arrive at the site or surrounding residential precincts outside of the construction hours of work outlined under condition C4.

Construction vehicles on the site and surrounding residential and sensitive areas only on the prescribed construction hours of work.

Compliant

3.33 C C14 The Applicant must implement, where practicable and without compromising the safety of construction staff or members of the public, the use audible movement alarms of a type that would minimise noise impacts on surrounding noise sensitive receivers.

White Sound reversing safety alarm (lower sound pressure levels and reduced noise pollution) used on plant externally.

Compliant

3.34 C C15 Any noise generated during construction of the development must not be offensive noise within the meaning of the Protection of the Environment Operations Act 1997 or exceed approved noise limits for the site.

Project works have not exceeded the required noise limits.

Compliant


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3.35 C C16 Vibration Criteria Vibration caused by construction at any residence or structure outside the site must be limited to:

Vibration caused by construction works are no longer undertaken.

Not Triggered

3.36 C C16 (a) for structural damage, the latest version of DIN

4150-3 (1992-02) Structural vibration - Effects of vibration on structures (German Institute for Standardisation, 1999); and

3.37 C C16 (b) for human exposure, the acceptable vibration values set out in the Environmental Noise Management Assessing Vibration: a technical guideline (DEC, 2006) (as may be updated or replaced from time to time).

3.38 C C17 Vibratory compactors must not be used closer than 30 metres from residential buildings unless vibration monitoring confirms compliance with the vibration criteria specified in condition C16.

No vibratory compactors used on site. Not Triggered

3.39 C C18 The limits in conditions C18 and C19 apply unless otherwise outlined in a Construction Noise and Vibration Management Plan, approved as part of the CEMP required by condition B12 of this consent.

Limits of the Conditions C18 and C19 have not changed/modified.

Not Triggered

3.40 C C19 Dust Minimisation The Applicant must take all reasonable steps to

No dust was identified during site inspection. Compliant


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minimise dust generated during all works authorised by this consent.

3.41 C C20 During construction, the Applicant must ensure that:

Compliant

3.42 C C20 (a) exposed surfaces and stockpiles are suppressed by regular watering;

Water-car used to supress dust.

3.43 C C20 (b) all trucks entering or leaving the site with loads have their loads covered;

All truck entering and/or leaving the site with loads covered.

3.44 C C20 (c) trucks associated with the development do not track dirt onto the public road network;

No dirt on the roads.

3.45 C C20 (d) public roads used by these trucks are kept clean; and

Roads clean and not dust accumulated on the road surfaces.

3.46 C C20 (e) land stabilisation works are carried out progressively on site to minimise exposed surfaces.

No exposed areas identified. Streets are in good condition. Resurfacing will be completed during November 2019.

3.47 C C21 Disposal of Seepage and Stormwater Any seepage or rainwater collected on-site during construction or groundwater must not be pumped to the street stormwater system unless separate prior approval is given in writing by the EPA in accordance with the Protection of the Environment Operations Act 1997.

The Workplace Risk Assessment (WRA) was updated to include the environmental risk of blockage to detention tank (item 1.19). Sighted WRA Revision 7.0 dated 14/6/19 signed by relevant John Holland staff. Additionally, the monthly visually inspections are now documented, sighted inspection record for Oct 2019 with less than 300mm.

Compliant


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3.48 C C22 Waste Storage and Processing Waste must be secured and maintained within designated waste storage areas at all times and must not leave the site onto neighbouring public or private properties.

Waste is segregated. Sighted Waste Report by Richmond Waste 19/10/19 including tonnes, m3, type, etc. License in place.

Compliant

3.49 C C23 All waste generated during construction must be assess, classified and managed in accordance with the Waste Classification Guidelines Part 1: Classifying Waste (EPA, 2014)

Richmond Waste Subcontractor submit a monthly report indicating volumes of waste received and dates, transport means for traceability purposes. Sighted report for 19/10/19. All waste goes to Lismore City Council. EPL No. 5880

Compliant

3.50 C C24 The body of any vehicle or trailer used to transport waste or excavation spoil must be covered before leaving the premises to prevent any spillage or escape of any dust, waste of spoil. Mud, splatter, dust and other material likely to fall from or be cast off the wheels, underside or body of any vehicle, trailer or motorised plant leaving the site must be removed before leaving the premises.

Waste is covered and transported to a waste facility. Waste disposal facility - Lismore Recycling and Recovery Centre sighted licence 24/7 No. 13128.

Compliant

3.51 C C25 The Applicant must ensure that concrete waste and rinse water are not disposed of on the site and are prevented from entering any natural of artificial watercourse.

Excess of concrete works is being delivered to concrete yard.

Compliant

3.52 C C26 Incident Notification, Reporting and Response

There was a spill/splash of 1-2 litres of diesel on the sealed road surface on Little Uralba Street

Not Triggered


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The Department must be notified in writing ID [email protected] immediately after the Applicant becomes aware of an incident The notification must identify the development (Including the development application number and the name of the development if it has one), and set out the location and nature of the Incident. Subsequent notification must be given and reports submitted in accordance with the requirements set out in Appendix 1.

on the 11/9/19 from the Lindores Tower Crane Contractor’s truck. The spill was contained immediately.

Incident was notified internally using JH system (Date: 11/9/19, time: 15:20pm, location: Little Uralba Street, event number: EVT-11068616 description included). It was classified as Class 3 and it was reported in the monthly report for September 2019 to CBRE.

This was a non-reportable incident as the spill did not impact on any road, drain or waterway.

Incident Management Plan – CEMP includes Module JH-MPR-SQE-010 Incident type.


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3.53 C C27 Non-compliance Notification The Department must be notified in writing to [email protected] within seven days after the Applicant becomes aware of any non-compliance. The Certifying Authority must also notify the Department in writing to [email protected] within seven days after they identify any non-compliance. The notification must identify the development and the application number for it, set out the condition of consent that the development is non-compliant with, the way in which it does not comply and the reasons for the non-compliance (if known) and what actions have been, or will be, undertaken to address the non-compliance. A non-compliance which has been notified as an incident does not need to also be notified as a non-compliance.

Three non-compliances were raised on the Independent Environmental Audit Report revision 1.0 dated 19/9/19. Audit report was sent to DPIE and HI is currently waiting for their response. It was noted that written notification was not provided to the Department within 7 days of becoming aware of the non-compliances.

Non-Compliance NC-04: Written notification was not provided to the Department within 7 days of becoming aware of the non-compliances raised in the AQUAS Independent Audit Report Revision 1.0 dated 19/9/19.

Non-compliance

3.54 C C28 Revision of Strategies Plans and Programs Within three months of:

Non-Compliance NC-05: Written notification was not provided to the Certifying Authority about Revision 12 of the CEMP (2/8/19).

Non-Compliance

3.55 C C28 (a) the submission of a compliance report under condition B19;

Noted. Compliance and Environmental Audit Report (Rev. 0) for LBH was sent to DPIE on 20/8/19.

3.56 C C28 (b) the submission of an incident report under condition C26;

Noted. No incident reported to date.


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3.57 C C28 (c) the submission of an Independent Audit under condition B20;

Comments on the Independent Audit Report (Rev.0 dated 20/6/19) were received on the 19/8/19. Report was revised on the 19/9/19 (Rev.1) and HI is currently waiting for comments from DPIE.

3.58 C C28 (d) the approval of any modification of the conditions of this consent; or

One modification (MOD 1) dated 4/9/19 was approved by DPIE.

3.59 C C28 (e) the issue of a direction of the Planning Secretary under condition A2 which requires a review,

No new direction or modification has been directed from DPE.

3.60 C C28 the strategies, plans and programs required under this consent must be reviewed, and the Department and the Certifying Authority must be notified in writing that a review is being carried out.

After submission of the Independent Audit Report (Rev.0 – 20/6/19) to the DPIE, the CEMP was reviewed by JH (Rev. 12 - 2/8/19). Certifying Authority was not notified of the review of the CEMP (Rev. 12).

3.61 C C29 If necessary to either improve the environmental performance of the development, cater for a modification or comply with a direction, the strategies, plans and programs required under this consent must be revised, to the satisfaction of the Certifying Authority. Where revisions are required, the revised document must be submitted to the Certifying Authority for approval within six weeks of the review.

MOD 1 dated 4/9/19. CBRE provided the documentation to the Certifier (McKenzie Group) on the 3/6/19. All the drawings were attached with the relevant mark-ups.

No changes were required in any of the programs or plans after Mod 1, due to be only minor changes in the façade.

Compliant


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APPENDIX A - WRITTEN NOTIFICATION AND REPORTING

4.1 Appx 1 A written incident notification addressing the requirements set out below must be emailed to the Department at the following address: [email protected] within seven days after the Applicant becomes aware of an incident. Notification is required to be given under this condition even if the Applicant fails to give the notification required under condition C32 or, having given such notification, subsequently forms the view that an incident has not occurred.

No notifiable environmental incidents to date. Not Triggered

4.2 Appx 2 Written notification of an incident must: No notifications to date.

Not Triggered

4.3 Appx 2 (a) identify the development and application number;

4.4 Appx 2 (b) provide details of the incident (date, time, location, a brief description of what occurred and why it is classified as an incident);

4.5 Appx 2 (c) identify how the incident was detected;

4.6 Appx 2 (d) identify when the applicant became aware of the incident;

4.7 Appx 2 (e) identify any actual or potential non-compliance with conditions of consent;


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4.8 Appx 2 (f) describe what immediate steps were taken in relation to the incident;

4.9 Appx 2 (g) identify further action(s) that will be taken in relation to the incident; and

4.10 Appx 2 (h) identify a project contact for further communication regarding the incident.

4.11 Appx 3 Within 30 days of the date on which the incident occurred or as otherwise agreed to by the Planning Secretary, the Applicant must provide the Planning Secretary and any relevant public authorities (as determined by the Planning Secretary) with a detailed report on the incident addressing all requirements below, and such further reports as may be requested.

No notifiable environmental incidents to date. Not Triggered

4.12 Appx 4 The Incident Report must include: Noted. No incident has occurred.

Not Triggered

4.13 Appx 4 (a) a summary of the incident;

4.14 Appx 4 (b) outcomes of an incident investigation, including identification of the cause of the incident;

4.15 Appx 4 (c) details of the corrective and preventative actions that have been, or will be, implemented to address the incident and prevent recurrence; and


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4.16 Appx 4 (d) details of any communication with other stakeholders regarding the incident.

5.0 PART D - PRIOR TO OCCUPATION OR COMMENCEMENT OF USE

5.1 D D1 Notification of Occupation The date of commencement of the occupation of the development must be notified to the Department in writing, at least one month before occupation. If the operation of the development is to be staged, the Department must be notified in writing at least one month before the commencement of each stage, of the date of commencement and the development to be carried out in that stage.

Draft letter has been prepared by HI. It is expected to be submitted by 11/1/20.

Not Triggered

5.2 D D2 External Walls and Cladding Prior to the occupation of the building, the Applicant must provide the Certifying Authority with documented evidence that the products and systems used in the construction of external walls including finishes and claddings such as synthetic or aluminium composite panels comply with the requirements of the BCA.

Sighted Mackenzie Group Completion Certificate No. 19/123486-9 dated 1/11/19. Certificate sent via Aconex 4/11/19 accepted by JH / MG included BCA references.

Skypannel (façade design and construction) dated 10/10/19. BCA reference request FPI.4

Certificate Test Report FNC11690 sighted.

Compliant

5.3 D D3 The Applicant must provide a copy of the documentation given to the Certifying Authority to the Planning Secretary within seven days after the Certifying Authority accepts it.

Copy of Completion Certificate No. 19/123486-9 dated 1/11/19 from Mackenzie Group was submitted to DPIE on the 12/11/19.

Complaint


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5.4 D D4 Car Parking Prior to occupation of the building, the Applicant must demonstrate to the satisfaction of the Certifier that 10 new car parking spaces have been provided within Lismore Base Hospital campus and documentation demonstrating the final layout of the additional car parking must be submitted to the Secretary for information.

Letter was sent to HI. Waiting for approval from DPIE. Currently in progress.

Not Triggered

5.5 D D5 Protection of Public Infrastructure Unless the Applicant and the applicable authority agree otherwise, the Applicant must:

Little Uralba Street is currently under resurfacing works. This is expected to be completed by 19/11/19. AC on 18/11/19. No relocations required.

Compliant

D D5 (a) repair, or pay the full costs associated with repairing, any public infrastructure that is damaged by carrying out the development; and

D D5 (b) relocate, or pay the full costs associated with relocating any infrastructure that needs to be relocated as a result of the development.

5.6 D D6 Post-construction Dilapidation Report Prior to occupation of the building, the Applicant must engage a suitably qualified person to prepare a post-construction dilapidation report at the completion of construction. This report is:

Sighted Dilapidation Report for Blocks A, B and C Buildings from Lucena - Civil and Structural Engineers dated 29/10/19, Rev.1, no faults.

Second report presented for roads surrounding the construction site dated 30/10/19 Rev. 1. All good with the exception of Little Uralba Street.

Compliant


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D D6 (a) to ascertain whether the construction created any structural damage to adjoining buildings or infrastructure.

Addressed within Lucena Report for roads surrounding the construction site 30/10/19. No damages.

D D6 (b) to be submitted to the Certifying Authority. In ascertaining whether adverse structural damage has occurred to adjoining buildings or infrastructure, the Certifying Authority must:

Both reports submitted to the Council via Outlook 4/11/19 by JH Project Engineer.

Sent to Certifying Authority via Aconex Mail No. JHGQLD-GCOR-015819 Ref No. JHGQLD-GCOR-015685 on the 8/11/19 to Mackenzie Consultant Group.

Sighted email form Lismore City Council (LCC) dated 18/10/19 indicating that after reviewing the dilapidation report no adverse damage to the local infrastructure was caused by the North Tower project.

D D6 (b) (i)

compare the post-construction dilapidation report with the pre-construction dilapidation report required by these conditions; and

D D6 (b) (ii)

have written confirmation from the relevant authority that there is no adverse structural damage to their infrastructure and roads.

D D6 (c) to be forwarded to Council.

5.7 D D7 Obstacle Lighting Prior to occupation of the building, obstacle lighting as identified in the Response to Submissions must be installed and operational.

Sighted Aconex correspondence dated 29/10/19 Ref No. JHGQLD-GCOR-015784: LBH3B – JH confirmation that HLS obstacle lighting has been Installed and Operational. Email from John Holland to Mackenzie Group.

Compliant

5.8 D D8 Utilities and Services Prior to occupation of the building, a compliance certificate under the section 307 of the Water Management Act 2000 must be obtained from Council and submitted to the Certifier.

Lismore City Council Certificate of Compliance to Laser Plumbing and Electrical Lismore. Certificate No. 16.2019.376-1, issued on 24/10/19. Granted Consent on 5/11/18.

Compliant


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Certificate for construction of sewer and water supply to service of development. Submitted to Certifier Construction Certificate Item 78.

5.9 D D9 Sustainable Travel Plan and Travel Access Guide Prior to occupation of the building, a revised Sustainable Travel Plan (STP) and Travel Access Guide that would be implemented for the development must be prepared and be submitted to the Department and Certifier. The STP must:

Document in progress. Not Triggered

D D9 (a) be prepared in consultation with Council and Transport for NSW;

D9 (b) outline facilities and measures to promote public transport usage, such as car share schemes and employee incentives; and

D9 (c) describe the pedestrian and bicycle linkages and end of trip facilities available on-site

5.10 D10 Mechanical Ventilation Following completion, installation and testing of all mechanical ventilation systems, the Applicant must provide evidence to the satisfaction of the Certifying Authority, prior to the final occupation, that the installation and

Sighted Installation Certificate – Mechanical for Lismore Base Hospital North Tower dated 28/10/19.

Certificate indicates compliance with BCA requirements for: mechanical ventilation, smoke

Compliant


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performance of the mechanical systems complies with:

system and exhaust, mechanical air handling systems, fire/smoke dampers, microbial control, automatic fail safe devices, acoustic treatments and sound transmission rating.

Construction Certificate Item 32

D10 (a) the BCA;

D10 (b) AS 1668.2-2012 The use of air-conditioning in buildings – Mechanical ventilation in buildings and other relevant codes;

D10 (c) the development consent and any relevant modifications; and

D10 (d) any dispensation granted by the NSW Fire Brigade.

5.11 D11 Fire Safety Certification Prior to the final occupation, a Fire Safety Certificate must be obtained for all the Essential Fire or Other Safety Measures forming part of this consent. A copy of the Fire Safety Certificate must be submitted to the relevant authority and Council. The Fire Safety Certificate must be prominently displayed in the building.

Letter provided from JH to Certifying Authority 15/10/19 with Interim Fire Safety Certificate. Also, Completion Certificate No. 19/123486-9 dated 1/11/19 was presented which included the fire safety schedule.

Email to Lismore City Council was sent on the 13/11/19 with copy of Completion Certificate No. 19/123486-9 - 1/11/19.

Compliant

5.12 D12 Structural Inspection Certificate A Structural Inspection Certificate or a Compliance Certificate must be submitted to the satisfaction of the Certifying Authority prior to

Sighted Completion Certificate No. 19/123486-9 - 1/11/19. Item 11 of this Certificate includes a

Compliant


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the occupation of the relevant parts of any new or refurbished buildings. A copy of the Certificate with an electronic set of final drawings (contact approval authority for specific electronic format) must be submitted to the approval authority and the Council after:

letter prepared by Arcadis 1/11/19 with the Structural Inspection Certificate.

Sighted Arcadis Structural Inspection Certificate 1/11/19 for Lismore Base Hospital Stage 3B2 signed by Building Structures Principal Engineer.

Sighted records from Lucena for structural inspections on the 17/9/19, 3/5/19, 18/4/19 and 26/2/19. In total 44 inspections were carried out.

Mackenzie Group is the Certifying Authority – sighted Completion Certificate.

Sighted letter sent to Lismore City Council 30/10/19 with copy of the structural inspection certificate.

D12 (a) the site has been periodically inspected and the Certifying Authority is satisfied that the structural works is deemed to comply with the final design drawings; and

D12 (b) the drawings listed on the Inspection Certificate have been checked with those listed on the final Design Certificate/s.

D12 (c) person/s authorised to, for the life of the development

5.13 D13 Warm Water Systems and Cooling Systems Details demonstrating that the installation of warm water systems and water cooling systems (as defined under the Public Health Act 2010) comply with the Public Health Act 2010, Public Health Regulation 2012 and Parts 1 and 2 (or Part 3 if a Performance-based water cooling system) of AS/NZS 3666.2:2011 Air handling and water systems of buildings – Microbial control – Operation and maintenance and the NSW Health Code of Practice for the Control of

Sighted Installation Certificate – Microbial Control for Lismore Base Hospital dated 11/10/19. Certifier Company: Laser Plumbing and Electrical Lismore South expiry date: 15/3/21.

Compliant

Audit Compliance Codes: C: Compliant NC: Non-Compliant; NT: Not triggered

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Legionnaires’ Disease must be submitted to the Certifier prior to occupation.

5.14 D14 Signage Way-finding signage and signage identifying the location of staff car parking must be installed prior to occupation.

Installation Certificate for Warning and Operational signs prepared by Best Signs Group 28/10/19. Item 33 of the Completion Certificate No. 19/123486-9 - 1/11/19.

Compliant

5.15 D15 Bicycle way-finding signage must be installed within the site to direct cyclists from footpaths to designated bicycle parking areas prior to occupation.

No bicycle signage required for level 8 to 10. Installation Certificate for Warning and Operational signs has been prepared 28/10/19.

Not Triggered

Compliance Report


Appendix C. Complaints Register

Nil.

Pre-Operational Compliance Report November 2019

Documents

Transcript of Pre-Operational Compliance Report November 2019