EE Summer Exchange 2015

Pre-departure Briefing19 May 2015, Tuesday

LT-10, AC1

Agenda

I Important Reminders from Department

II GSO Safety Advice

III Back to CityU, what then?

IV From HKG Airport to Host Campus

V Q&As

I. Important Reminders from Department

Prof Tommy Chow

Host Universities No. of Students

Chang Gung, Taiwan (CGU) 14

Cheng Kung, Taiwan (NCKU) 15

Dankook, Korea (DKU) 23

Total 52

2015 Summer Ex - Outbound

CGU, Taiwan

DKU, Seoul

NCKU

1. Safety always comes first. 2. Bear in mind the

consequences. 3. Be prepared.

II. GSO Safety Advices

Global Services Office環球事務處

Health Advice◦ Seek medical advice from your

family doctor ◦ Bring surgical masks and alcohol-

based hand cleaners with you◦ Bring along some basic medications

prescribed by your doctor with you ◦ Strictly monitor personal hygiene ◦ Pay attention to the local

announcements if there is any or spread of disease

GSO

◦ Seek advice from the international office

◦ Watch out for the latest political and security status

◦ Use your common sense◦ Be vigilant◦ Avoid going out alone at night◦ Hang out with people whom you know

and trust

Source: http://travel.state.gov/content/passports/english/go/checklist.html

Safety AdviceGSO

◦ Safety always comes first, far before your valuables

◦ Avoid taking short-cuts◦ Familiarize yourself with local laws and regulations,

e.g. legal drinking age◦ Learn a few sentences / phrases in local language

(e.g. ‘Help’, ‘Police’), or save a copy of them in written form

Source: http://travel.state.gov/content/passports/english/go/checklist.html

Safety AdviceGSO

Sexual harassment- Sensitive to both men and women- Sexual harassment may involve

uninvited and unwelcome physical, visual, verbal or non-verbal conduct of a sexual nature that makes the person being sexually harassed feel offended, humiliated or intimidated, or which creates a hostile or intimidating environment.

Source: http://www6.cityu.edu.hk/cash/

Safety AdviceGSO

Unexpected situations◦ Loss of passport / ID◦ Loss of personal properties/ belongings◦ Visa problem◦ Injury / Sickness◦ Theft / Robbery / Pick-pocket on train◦ Depression (Heavy workload, homesick, culture

shock)◦ Breach of local laws ◦ Excessive drinking

Safety AdviceGSO

Emergency numbers1) Local emergency numbers:

http://en.wikipedia.org/wiki/Emergency_number 2) Contact numbers of campus security,

international office and student hostel at your host university

3) SOS hotline of your insurance policy 4) Hong Kong Immigration Hotline: (852)18685) China Embassy/ Consulate General nearby:

http://www.fmprc.gov.cn/mfa_chn/wjb_602314/zwjg_603776/

6) Office of the HKSAR Government in the MainlandBeijing Office (http://www.bjo.gov.hk/)

Safety AdviceGSO

http://www.ee.cityu.edu.hk/home/studentlife_SummerExchange.html#Outgoing

Emergency Numbers on EE Web

EE Advice

Travel and Medical Insurance

Student must purchase travel and medical insurance before departure

◦ Choose the one that best fits your needs◦ Don’t just pick the one with the lowest premium◦ Pay attention to what items are covered and

what aren’t

GSO

1. Medical expenses (accidents and sickness)2. Hospitalization3. Personal accidents4. Emergency medical evacuation/repatriation5. Loss of luggage and personal belongings6. Flight delay7. Personal liability

Retain all receipts and documents relating to any insurance claim you might wish to make, and be prepared to provide them to the insurer.

Your insurance policy should cover:

EE Advice

Research for understanding the new culture◦ People◦ Films◦ Literatures ◦ News ◦ Internet ◦ Food

Immersion in New Culture GSO

During exchange - - Observe and learn from the locals- Accept the fact that conflicts do appear- Be active but also sensitive- Build up your network - Don’t take things personal - Keep yourself updated with the local news- Allow time for adjustment- Share your own culture with others

Immersion in New CultureGSO

III. Back to CityU

Satisfactory completion of the

Programme

Student Exchange

FundExemption for GE1331

Attendance Performance

Academic transcript

No disciplinary problems reported

Submission of 3As

Graduation

Apply via AIMsDeclaration form

Undertaking/ online

Graduation

Album to record your memory (ppt) Article to share your experience (word doc) Accomplishment journal to report any

experience of discovery/innovation/creativity (word doc)

2– 4 people a group Submission: 2 weeks after your return (30 August 2015 the latest)

Submission of 3As

Student Exchange FundImportant Notes

1. Each student should only benefit once from the SEF.

2. Students may choose to receive the SEF sponsorship for either summer or normal semester exchange in the future.

3. The University reserves the right to withdraw full or partial funding if a student fails to fulfill the funding conditions and criteria set by the University.

4. Provision of funding is subject to availability. The funding conditions may vary without prior notice.

GSO

Student Exchange FundFunding Amount for a Semester-long Exchange Study Programme

Region of Study Maximum Award Value

Americas, Europe HK$23,000

Australia, New Zealand HK$21,000

Asia HK$16,000

Mainland China HK$12,000Sponsorship for summer exchange will be allocated on pro rata basis, i.e. Maximum Award Value ÷ 16 weeks x no. of weeks of summer exchange Example: Exchange to Korea for 4 weeks $16,000 ÷ 16 × 4 = $4,000

GSO

Special Fund for Non-local Outbound Exchange Students

Eligibility

The student eligible for receiving the Special Fund for Non-local Outbound Exchange Students (SF) should: - be a non-local; - enrol in a full-time government-funded undergraduate programme; - have fulfilled the requirements for joining Student Exchange Programme,

including English language requirements; and- have been selected by the University for participating in credit-bearing

exchange programmes.

Funding Amount for a Semester-long Exchange Study Programme Sponsorship for summer exchange will be allocated on pro rata basis, i.e.

$10,000 ÷ 16 weeks × no. of weeks of summer exchange

GSO

Release of SEF/SF SponsorshipThe funding, if approved, will be allocated to eligible students before departure. The amount will be shown in AIMS. You may apply for release of funding IF you have submitted copies of these documents to MEAO – 1. Letter of Acceptance2. Travel and Medical Insurance3. Proof of English Language Proficiency (for

programmes that are conducted in English)

Note: Students may claim 80% of the approved funding before departure. The remaining 20% will be granted after successful completion of programme

GSO

IV. From Airport to Host Campus

Host (Ss.)

Flight Schedule No. of Ss

Idy Pickup at airport for group?

NCKU (15)

20 JUL, Mon   CI 7868  D:1135, A:1300$2000  

15 Yes To be confirmed.

CGU (14)

8 Jul, WedBR892 [Individual]D:950, A:1130$2300?

9 22/7 To be confirmed/Taxi costs around NT$700; http://international.cgu.edu.tw/files/11-1016-3730-1.php

DKU (21+2)

12 Jul, SunKE604 D:1205, A:1645)$2635

16+2 Yes Yes. / Bus No. 5400 at airport.

flight schedule + Insurance passport photos + your contingency plans Submission of 3As Briefing at Korean Consulate on 18/6, 3pm

◦ 16 Harcourt Road, Admiralty Special funding from SARS Rita/GSO this

week

Ready for Departure?

V. Q&As