Prathama UP Gramin Bank(sponsored by : Punjab Nationl Bank)

Ram Ganga Vihar Phase -IInd Moradabade-mail: cms@prathamabank. comwebsite: prathanaupbank.com

HO/ GAD/ Gal/ /19-20

M/s

Head Office:Phone: 0591-2492088

Date: 25-10-2019

Dear Sir,

a_ub: Printing of Diaries and Calendars for 2020

Sealed tenders are invited for printing of Diaries and Calendars for our Bank for the year2020 from :-

• Printers Approved/ Empanelled by Punjab National Bank, Department of Printing &

Stationary, Noida (or any other Circle Office which falls under work area of Prathama

UP Gramin Bank)

/Or/• Printers Approved/ Empanelled by Erstwhile Sarva UP Gramin bank, Meerut.

/Or/• Printers Approved/ Empanelled by Erstwhile Prathama Bank, Moradabad

The Terms & Conditions of tender and details regarding-Quantity, Specifications and terms

of supply are appended.

As per the list of empanelled printer provided by Punjab National Bank your firm is

empanelment with them for supplying/ printing of stationery/Diaries & Calendars. As such, you

are invited to participate in the tender regarding printing of Diaries & Calendars.for 2020 for

following ::-

1-Calendars (Multi sheet size 14"xl9") -100000

2-Diaries -A Type (Executive 9.75"x 7.5") -2000-B Type (General 8.75"x 5.75") -4000

-C Type (General 8.75"x 5.75'') -15000

As your firm is already on the panel of Punjab National Bank, it is assumed that you

qualify for the technical bid and the same is not required to be resubmitted.You are requested to send your sealed Bid/ Tender as per Annexure C-I, C-ll, Clll, D-I,

D-Il, D-Ill, D-IV & D-V .The Sealed tenders must reach our office latest by 14-11-2019 by 2.00

PM. Bank reserves its rights to reject any Bid/ Communication/ Tender received after above

specified date and time.

Encl: As above (12 pages)

Annexure-C-I

Sealed tender is invited for printing of our Bank's Calendars as eelbelow.sr)eciTlcatlon a[ven Below:

Description of item PRINTING OF CALENDARS FOR THE YEAR 2020Approx. Quantitytobeprinted. required a) 100000 -Six sheeter calendars -size 14"xl9"

Earnest Money Earnest Money in the shape of DD/FDR for Rs.100000/-favouring Sr. Manager, GAD, Prathama UP GraminBank,RamGangaVihar,Phase-ll,KanthRoad,

Moradabad.Security Deposit The successful tenderer will be required to deposit

Security deposit of Rs 200000/- (Rs Two Lakh Only) informofFDRfavouringSr.Manager,GAD,PrathamaUP

Gramin Bank, RamGanga Vihar, Phase-lI, Kanth Road,MoradabadSealedTenders/Bids will be accepted upto 14-11-19 up

Last date and time of

I

submission of tender to 2:00 PM through Regd. Post/ Courier/ by Hand,addressed to Sr. Manager, GAD, Head Office, PrathamaUP Gramin Bank, RamGanga Vihar, Phase-ll, KanthRoad, Moradabad. Super scribing on the envelope`Tender for Printina of Calendars 2020'

On 14-11-2019 at 4:00 P.M. The representatives of theDate & Time of opening

I

of Tenders Bidders who wish to be present during the opening arewelcome. The Tenders would be opened in the presenceof the members of HO Purchase Committee and presentBidders/ their representatives/ independent witnessesetc.

Opening Place The tenders will be opened in the Meeting Hall, HeadOffice, Prathama UP Gramin Bank, RamGanga Vihar,Phase-Il, Kanth Road, Moradabad.

Note: Bank reserves all riqhts to cancel the tender at any stage±

Annexure- C-llspecifications

A. For Six sheeter calendars.Size 14" x 19" (finished)No. of Sheets 6 sheetPaper Used 150 GSM Glossy Sinar Mass Ballarpur industries

Ltd.

Printing Process Throughout Four colour offset printing : Front &Backside of each leaf

Binding style Spiral at the top with a Zinc Coated Metal Rod of 12gauge

Quantity (Nos.) 100000

Terms & Conditions:-1- A high quality reproduction and fabrication is essential and essence of

tender.2- Complete composing and Ferro proof -7 days. IThe proof reading of the

calendar pages shall be done by the calendar maker i.e. accuracy of datesetc. He shall be responsible for correctness of dates in calendars.)

3- Printing & supply of 5 advance copies of each calendar after approval ofFerro- 8 days.

4- Bulk supplies are to commence immediately after the approval of advancecopies and should be completed within 20 days.

5- Binding:-Six sheeter calendars - Calendars will be spiral bound at the top with a

zinc coated metal rod of 12 gauge so as to hang it properly andkeep the calendar straight at the top. In order to provide strengthto the hanging device, a piece of duplex board of 400 GSM singleside finished in 2.5" width and length equivalent to full width of thecalendar is to be fixed along with spiral. Samples of spiral, rodand duplex board be enclosed alongwith the tender. Completedummy made from the specified materials should be submitted forapproval before final printing.

6- Packing:.Six sheeter calendars - The calendars will be required to be supplied in

packets of 25 copies each wrapped in Kraft paper of 80 GSMaffixing a label thereon giving details of the contents as per thetext to be provided by the Bank.

7- Delivery Schedule:- Immediately after print order, the printer shall startprinting of the calendars and supply 10 advance copies of each calendarand after seeking approval bulk supplies shall commence. In any caseprinter will ensure that 90% supply of calendars be completed within 20days time and 05 days time shall be allowed to print short printing etc.otherwise penalty shall be imposed as per delay clause. Bulk suppliesmust be co-mpleted within 25 days from the date of OK print.

8- Samples of paper and other material should be enclosed with tenderPaper-

Penalty Clause:

- Delay up to 5 days 2% of the order amount- Delay up to 10 days 5% of the order amount- Delay for everyadditionaldayafter10daysuptonext10days. 10°/o of the order amount

- Delay after 20 days The part or full order would be treated as cancelledanddamageswillbeliquidatedasperbankrules.

lt is bank's very prestigious job, as such: utmost care is to be taken tomaintain its high quality and timely delivery. Any deviation in specification affectingits quality is liable to rejection of the job.

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General Terms & Conditions:-Tenders received after due date and time will not be considered. It isentirely the tendered's responsibility to ensure that their tenders aredelivered to the bank on or before the due date. There should not be anycutting or overwriting on tender while quoting the rates.Incomplete tenders without Earnest Money will be summarily rejected.Tenders shall be submitted as per the specifications/ proforma of thetender, otherwise tenders shall not be considered.The Bank reserves the right to accept or reject any/ all tenders in whole orin part without assigning any reason whatsoever.The Bank reserves the right to distribute the job to more than one Printeron L-1 rates as per the requirement of the Bank.

5- Sub-tendering ofthejob will not be allowed.6- Goods shall be accepted/ received subject to inspection at our

Warehouse.7- Standing terms and conditions of the Bank in force from time to time shall

apply.8- The tenderers are requested to call on our office for clarifications

regarding specifications etc., If any, on any working day.9- No deviation in quality/ specification of materials will be permitted.10- Rejected goods will be removed from the Bank's premises by printers

immediately within 24 hours failing which these will be disposed of by thebank at printer's cost and no claim for the same shall be entertained. Bankwill not responsible in any respect.

11- Bank reserves the right of imposing penalty before accepting the goods (ifuseable) for defects (minor or major) and for delays, which shall be finaland binding.

12- The Bank generally makes the payment of bills within 15 days after thereceipt of bills with receipted challan etc. by crossed `AVc payee' Cheque.No cash payment will be made.

13- Complete supply will have to be made at our godown at Moradabad.Irrespective of the quantity ordered failing which the cost of transportation,if any, shall be recovered from printer's security deposit or as decided bythe Bank to the extent of forfeiting the security deposit of the printer.

14- The successful tenderer shall have to deposit security deposit as per theterms of the tender.

15- Unconditional tenders will only be considered.16- The Bank reserves the right to increase/ decrease the quantity to be

printed at any time and without assigning any reason whatsoever.17- If quantity found less in any packet supplied by the printer, the payment

will be made on average basis with additional penalty of 10°/o of the cost ofcalendars of that lot.

18- ln case of any dispute, the decision of the General Manager, GAD, shallbe final and binding.

19- A Photo copy of PAN and GST number must be attached with Tender.

PROFORMA FOR QU OTATION FOR PRl NTING OF CALEN

Annexure- C-Ill

DARS- 2020

or ixs eeercaen ars.1 Rate per Piece wall calendars insize14"xl9"(finishedsize) Rs. ------ per piece Total amount-

complete in all respectsincluding proofing as perspecifications in tender proformawithspiralatthetopwithaZinc

coated metal rod of 12 gauge(ExcludinGST)

2 Packing Charges per packet of25calendarsincludingsupply Rs . ----- per packet

F.O.R. at our warehouse atMoradabad

Sub Total

G.S.T.

8fscf':omr=fasbj::i:fss)sumeTaiv *Grand Total

*The above quoted rates are confirmed including all govt. levies, tax, octroi, VAT,

Freight, GST etc.

Signature of tenderer

Date: Name & Address of Firm with sealMobile No .----------------------------e-mail add ress ----------------------

Annexure- D- I

Sealed tenders are invited for production of Bank Diaries as per specifications atAnnexure-11,Ill & lv

REQUIREMENT OF TENDER FOR PRODUCTION OF DIARIES FOR THE YEAR-2020Approx. Quantity requiredtobeprinted. A) 2000 Executive Diaries (A Type)

8) 4000 General Diaries (BType)C) 15000 General Diaries (C Type)

Earnest Money Deposit Earnest Money in the shape of DD/FDR for Rs.50000/- Favoring of Sr. Manager, GAD, PrathamaUPGraminBank,RamGangaVihar,Phase-ll,Kanth

Road, Moradabad, AVc name of your firm.Thesuccessfultendererwillberequired to depositSecurity Deposit

Security deposit of Rs 100000/-(Rs One Lakh Only)informofFDRfavouringSr.Manager,GAD,

Prathama UP Gramin Bank, RamGanga Vihar,Phase-Il, Kanth Road, MoradabadSealedTenders/Bidswillbeaccepted upto Date:

Last date andsubmissionoften time ofder14-11-19 up to 2:00 PM through Regd. Post/Courier/byHandaddressedtoManager,GAD,HeadOffice,PrathamaUPGraminBank,

RamGanga Vihar, Phase-ll, Kanth Road,Moradabad.Superscribingontheenvelope:|£±±!Lr

for Printina of Calendars 2020'

On Date: 14-11-2019 at 4:00 P,M. TheDate & Time of opening ofTendersrepresentatives of the Bidders who wish to bepresentduringtheopeningarewelcome.TheTenderswouldbeopenedinthepresenceofthe

members of HO Purchase Committee and presentBidders/ their representatives/ independentwitnesses etc.

Opening Place The tenders will be opened [n the Meetlng Hall,Head Office, Prathama UP Gramin Bank,RamGangaVihar,Phase-ll,KanthRoad,

Moradabad.

Note: Bank reserves all riqhts to cancel the t®nd®LI£! any £!£flg=

Annexure- D-11

A. For Executive Diaries (SizeofthepagesSizeofcoverNoofpagesA Type .Refill size -9.5"x 7.25"9 75"x 7.50"1.sheet(Artpaperfourcolour)

Paper Total 352 Pages {8 pages (4 Leaf) on Art paper regardinginformationoftheBank+8pages(4Leaf)onSunshine

Maplitho Double Colour for General Information+336 pagesDiaryRegularPagesonSunshineMaplithoDoubleColour.

Printing ProcessNo.ofDiaries Offset Printing2000336Pages 70 GSM Sunshine Maplitho of Ballarpur industriesLtd.TwoColour(RegularDiaryPages)+.8pagesonart

Paper for Diary Pages

paper of 130 GSM Four Colour (Information of the Bank) + 8pages70GSMSunshineMaplithoofBallarpurindustriesLtd.TwoColour(InformationoftheBank)+FrontBackChappa

(Aster) 170 GSM Art paper Four Colour.LanguagePagemake-up Bi-lingual i.e. Hindi & English

One date to a page with thought of the day on every page(Saturday & Sunday will be combined).Twocolourthroughoutbyoffsetprocess. Only eight pageson130GSMArtPaperwillbeprintedinfourcoloursand

Text printing

Front + Back Chappa (Aster) 170 GSM Art Paper will beprinted in four colours.Cover170GSMArtPaper will be printed in four colours with

Cover PrintingMatt Laminated.Asperspecimen. 32 oz Mill Board* (Star make) shall beusedincasemaking.Thefourcoloursprintedcover-using

Binding

170 GSM Art paper shall be pasted on the Board. Bands onhead&tailsofthediarvtobeProvided.Silkvribbon

shall be used as Daae marker of either dark brown colouror colour of inside Daaes is required. High quality bindingofdiariesisdesired.Specimentobeenclosedwithtechnical

bid.

Packing ac iarv wl eDace in eDarae oxma eoGSM* white coated duplex board and Printed multicolourDrintinq with bank name and logo.

Delivery The diaries will have to be delivered to our office atMoradabad in the cartons containing 20 Diaries each. No.extra payment will be made for these cartons andFreight.

* Samples of raw materials for fabrication of Diaries to be enclosed along with the

tender.Note: Tenderer may contact/ visit for any other clarification on any working day

during office hours ?t our department.

Annexure- D-Illspecifications

8. For General Diaries (a Type).Size of the pages Refill size -8.5"x 5.5"Size of cover 8.75"x 5.75"No. of pages Total 360 Pages {8 pages (4 Leaf) on Art paper regarding

information of the Bank + 8 pages (4 Leaf) on Sunshine MaplithoDouble Colour for General Information+336 pages Diary RegularPages Sunshine Maplitho Double Colour+8 pages (4 Leaf) forbranch information on Sunshine Maplitho Double Colour.

Paper for Diary 336 Pages 70 GSM Sunshine Maplitho of Ballarpur industriesPages Ltd. Two Colour (Regular Diary Pages)+ 8 pages on art paper of

130 GSM Four Colour (Information of the Bank) + 8 pages 70GSM Sunshine Maplitho of Ballarpur industries Ltd. Two Colour(Information of the Bank)+ 8 pages 70 GSM Sunshine Maplitho ofBallarpur industries Ltd. Two Colour (Branch Monitor)+Front BackChappa (Aster) 170 GSM Art paper Four Colour.

Printing Process Single Colour Offset ProcessNo. of Diaries 4000Binding As per specimen. 32 oz Mill Board* (Star make) covered &

pasted with printed 170 GSM Art paper* mention above duly matlaminated and Bands on head & tails and Daae mark sildvribbonofdarkbrowncolourorcolourtobePrintedoninside

Daaes also required. High quality of binding of diaries isrequired.

Cover Printing Cover 170 GSM Art paper will be printed in four colours with MattLaminated.

Printing of Text Two colour throughout by offset process. Only eight pages on130 GSM Art Paper will be printed in four colours and Front +Back Chappa (Aster) 170 GSM Art Paper will be Printed in fourcolours.

Page make-up One date to a page with thought of the day on every page(Saturday & Sunday will be combined).

Language Bi-lingual i.e. Hindi & English

Packing Each Diarv will be placed in carton made of 300 GSM* whitecoated duplex board and Printed multicolour Drintina withbank name and logo.

Delivery The diaries will have to be delivered to our office at Moradabad inthe cartons containing 20 Diaries each. No. extra payment will bemade for these cartons.

* Samples of raw materials for fabrication of Diaries to be enclosed along with thetender.

Note: Tenderer may contact/ visit for any other clarification on any working dayduring office hours at our department.

Annexure- D- lvspecifications

C. For General Diaries (C Type).Size of the pages Refill size -8.5"x 5.5"Size of cover 8.75"x 5.75"No. of pages (with out Total 176 pages {8 pages (4 Leaf) on Art paperbranch monitor) regarding information of the Bank +160 Pages for

day & date + 8 pages (4 Leaf) for telephone index}Paper for Diary Pages 60 GSM* Maplitho Paper as per specimen+8 pages

on art paper of 130 GSM Four colour (Information ofthe Bank).

Printing Process Offset ProcessNo. of Diaries 15000Binding As per specimen. 32 oz Mill Board* (Star make)

covered & pasted with printed 170 GSM Art paper*mention above duly mat laminated and Bands onhead & tails and Dac]e mark sildv ribbon bf darkbrown colour or colour to be Printed on insideDaaes also required. High quality of binding ofdiaries is required,

Cover Printing Cover 170 GSM Art Paper will be printed in fourcolours with Matt Laminated.

Printing of Text Two Colour offset process + Four Colour CoverChappa (aster) Printing.

Page make-up Two date to a page (with quotation in Hindi&English on each page)

Language Bi-lingual i,e. Hindi & English

Packing Each Diary will be placed in Separate Box made of300 GSM* white coated duplex board and printedmulticolour printing with bank name and logo.

Delivery The diaries will have to be delivered to our office atMoradabad in the cartons containing 20 .Diarieseach. No extra payment will be made for thesecartons & Freight.

* Samples of raw materials for fabrication of Diaries to be enclosed along with the

tender.Note: Tenderer may contact/ visit for any other clarification on any working dayduring office hours at our department.

General Terms & Conditions:I01.A high quality reproduction and fabrication is essential and essence of

tender.02. Complete composing and Ferro proof -7 days. IThe proof reading of the

diary pages shall be done by the diary maker i.e. accuracy of dates etc.He shall be responsible for correctness of dates in diary & calendars.)

03.Printing & supply of 5 advance copies of each diary after approval ofFerro-8 days.

04. Bulk supplies are to commence immediately after the approval of advancecopies and should be completed within 15 days.

05. Penalty Clause:

- Delay up to 5 days 2% of the order amount-Delay up to 10 days 5% of the order amount- Delay for everyadditionaldayafter 10daysuptonext10days. 10°/o of the order amount

- Delay after 20 days The part or full order would be treated as cancelledand damages will be liquidated as per bank rules.

lt is bank's very prestigious job, as such: utmost care is to be taken tomaintain its high quality and timely delivery. Any deviation in specificationaffecting its quality is liable to rejection of the job.

-r:?xp?

General Terms & Conditions:I01. Tenders received after due date and time will not be considered. It is

entirely the tendered's responsibility to ensure that their tenders aredelivered to the bank on or before the due date. There should not be anycutting or overwriting on tender while quoting the rates.

02. Incomplete tenders without Earnest Money will be summarily rejected.Tenders shall be submitted as per the specifications/ proforma of thetender, otherwise tenders shall not be considered.

03. The Bank reserves the right to accept or reject any/ all tenders in wholeor in part without assigning any reason whatsoever.

04. The Bank reserves the right to distribute the job to more than one Printeron L-1 rates as per the requirement of the Bank.

05. Sub-tendering ofthejob will not be allowed.06. Goods shall be accepted/ received subject to inspection at our gedown.07, Standing terms and conditions of the Bank in force from time to time

shall apply.08. The tenderers are requested to call on our office for clarifications

regarding specifications etc., lf any, on any working day.09. No deviation in quality/ specification of materials will be permitted.10. Rejected goods will be removed from the Bank's premises by. printers

immediately within 24 hours failing which these will be disposed of by thebank at printer's cost and no claim for the same shall be entertained.Bank will not responsible in any respect.

11. Bank reserves the right of imposing penalty before accepting the goods(if useable) for defects (minor or major) and for delays, which shall befinal and binding.

12. The Bank generally makes the payment of bills within 15 days after thereceipt of bills with receipted challan etc. by crossed `A/c payee' Cheque.No cash payment will be made.

13. Complete supply will have to be made at our godown at Moradabad.Irrespective of the quantity ordered failing which the cost oftransportation, if any, shall be recovered from printer's security depositor as decided by the Bank to the extent of forfeiting the security depositof the printer.

14. The successful tenderer shall have to deposit security deposit as per theterms of the tender.

15. Unconditional tenders will only be considered.16. The Bank reserves the right to increase/ decrease the quantity to be

printed at any time and without assigning any reason whatsoever.17. If quantity found less in any packet supplied by the printer, the payment

will be made on average basis with additional penalty of 10% of the costof diaries of that lot.

18. In case of any dispute, the decision of the General Manager, GAD, shallbe final and binding.

19. A Photo copy of PAN & GST number must be attached with Tender.

Annexure-D-V

PROFORMA FOR Tender for PUPGB Diaries-2020

ffi:#R.a(:tj::iuHS:Vaed°offi[::n/P::=oa#n|#::a(dGasbTdG°VLLovi®S7FrELtA- Net rate per diary for 2000 Rs . ------ per piece Total amount-(i) Executive Diaries

(As per Specification given inAnnexure D -11) (ExcludingGST)

(ii) G.S.T.

(if column is blank, Assume Tax/GST born by venders)

* Total

8- Net rate per diary for 4000 Rs. ------ per piece Total amount-(i) General Diary (8 Type)

(As per Specification given inAnnexure D -11) (ExcludingGST)

(ii) G.S.T.

(if column is blank, Assume Tax/GST born by venders)

* Total

C- Net rate per diary for 15000 Rs. ------ per piece Total amount-(i) General Diary (C Type)

(As per Specification given inAnnexure D -11) (ExcludingGST)

(ji) G.S.T.

(if column is blank, Assume Tax/GST born by venders)

* Total

*The above quoted rates are confirmed including all govt. levies, tax, octroi, VAT,

Freight, GST etc.

Date:

Signature of tenderer

Name & Address of Firm with seal

Mobile No.e-mail address