Practice with Screening & Getting started with

the Environmental Procedures Training Manual (EPTM)

[DATE][SPEAKERS NAMES]

ENCAP EA-ESD Training Course: USAID sub-project procedures. Visit www.encapafrica.org.

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About this session

In this module,

we will practice Reg. 216 screening using the step-by-step guidance and resources in the Environmental Procedures Training Manual (EPTM).

! The EPTM is a key resource for USAID Mission and Partner staff responsible for preparing Reg. 216 documents.

ENCAP EA-ESD Training Course: USAID sub-project procedures. Visit www.encapafrica.org.

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EPTM Orientation: Chapters

3. Environmental Documentation Requirements

4. A Guide to Writing the IEE

1. Introduction and Overview

2. Step-by-step Guide to Screening Under Reg. 216

5. Frequently Asked Questions

Together, these chapters guide you step-by-step to answering the question: “what documentation must I prepare & submit?”

If you must write an IEE, Chapter 4 provides step-by-step guidance—beginning with the basic question: “how do I organize my IEE?”

ENCAP EA-ESD Training Course: USAID sub-project procedures. Visit www.encapafrica.org.

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EPTM Orientation: Annexes

C. Blank Forms

E. Sample Tables & Matrices

A. Reg. 216 Screening Definitions in detail

B. Official USAID Regs and Guidance

F. Programmatic EAs

Includes full text of Reg. 216, plus Title II Guidance, ADS excerpts

Contains the Environmental Review Form & help with Umbrella IEEs

The annexes are an essential part of the EPTM

D. Sample IEEs & CatExs

G. Sub-project review

Detailed information about exemptions, categorical exclusions

Download electronic versions of the forms at www.encapafrica.org

ENCAP EA-ESD Training Course: USAID sub-project procedures. Visit www.encapafrica.org.

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Let’s get started with Screening

Turn to page 2-2 in the EPTM.

The first step: list out your activities!

Use a summary table to keep yourself organized

The EPTM presentsReg. 216 identically to the modules in this course. The EPTM is available on-line at www.encapafrica.org.

!

ENCAP EA-ESD Training Course: USAID sub-project procedures. Visit www.encapafrica.org.

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Pg 2-3 contains a summary table. The summary table helps you make sure that EVERY activity is screened—and helps the reviewer evaluate your work.

Project or IR nameProposing organization

Activity number of sites

location (if multiple sites,

where distributed)

e.g., budget,

size in Ha unit note Exe

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indications of typical quantity & scale @ each sitesite information screening result Recommended IEE Threshold Decision

The summary table

List activities in this section

ENCAP EA-ESD Training Course: USAID sub-project procedures. Visit www.encapafrica.org.

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What is an activity?

ACTIVITY:market access road rehabilitation

ACTIONS:Survey, grading, culvert construction, compaction, etc. . .

a desired accomplishment or output

E.g.: a road, seedling production, or river diversion to irrigate land

An activity is:

Accomplishing an activity requires a set of actions

Screening is done at the activity level, NOT the action level. .

!

ENCAP EA-ESD Training Course: USAID sub-project procedures. Visit www.encapafrica.org.

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Screening: Step 2. . .

Now, keep following the EPTM’s instructions.

These instructions lead you through the

Reg. 216 screening flowchart

Pg 2-5

Pg 2-5

Pg 2-6

ENCAP EA-ESD Training Course: USAID sub-project procedures. Visit www.encapafrica.org.

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Review: Reg 216 Screening flowchart

1. Is the activity an EMERGENCY?

NO

2. Is the activity VERY LOW RISK?

3. Is the activity HIGH RISK?

Prepare Initial Environmental Examination (IEE)

NO

NO

YES

YES

YES

start Screening results & their meaning

“EXEMPTION”No environmental review required, but anticipated adverse impacts should be mitigated

“CATEGORICAL EXCLUSION”In most cases, no further environmental review is necessary.

ATTENTION: You probably must do a full Environmental Assessment (EA) or revise the activity

(or not yet clear)

Prepare Environmental Assessment (full EIA study)

Allowed by Reg. 216But not recommended

recommended

ENCAP EA-ESD Training Course: USAID sub-project procedures. Visit www.encapafrica.org.

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REMEMBER, Reg. 216 defines “Emergencies” (EXEMPTIONS) and “Low Risk Activities” (CATEGORICAL EXCLUSIONS) very specifically.

YOUR ACTIVITY MUST SATISFY THE REG. 216 DEFINITIONS, or it is NOT an exemption/ categorical exclusion!

!

ENCAP EA-ESD Training Course: USAID sub-project procedures. Visit www.encapafrica.org.

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Resources to help you answer each key screening question

Sidebars in Chapter 2 summarize the types of activities in each screening category:

Exemption (emergencies)Categorical exclusionsActivities usually requiring an EA

Detailed discussion of each category is found in Annex A.

The full text of Reg. 216 is in Annex B.

ENCAP EA-ESD Training Course: USAID sub-project procedures. Visit www.encapafrica.org.

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Screening: Final step

After completing the screening instructions, fill in screening results For each activity, only three results are possible: Exempt,

Cat Ex, IEE Required Star or underline “high-risk” activities

Project or IR nameProposing organization

Activity number of sites

location (if multiple sites,

where distributed)

e.g., budget,

size in Ha unit note Exe

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e.g. rehabilitation of market access rd5 to 8 Central Region 5 km

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10111213141516

indications of typical quantity & scale @ each sitesite information screening result Recommended IEE Threshold Decision

List screening results in

this section

ENCAP EA-ESD Training Course: USAID sub-project procedures. Visit www.encapafrica.org.

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Review: What documentation is required?

The outcome of your screening process determines the documentation you must submit:

Overall screening results Environmental documentation required

All activities are exempt None*

All activities are categorically excluded

Categorical Exclusion request*

All activities require an IEE IEE covering all activities*

Some activities are categorically excluded, some require an IEE

An IEE that*: covers activities for which an

IEE is required AND Justifies the categorical

exclusions *plus a Compliancefacesheet

ENCAP EA-ESD Training Course: USAID sub-project procedures. Visit www.encapafrica.org.

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Review: Basic Reg. 216 compliance documents

Initial Environmental Examination

1. Goals and purpose of project; list of activities

2. Baseline information

3. Evaluation of potential environmental impacts

4. Recommended findings, mitigation & monitoring

Categorical Exclusion Request

1.Goals and purpose of project: list activities

2.Justification for a Categorical Exclusion (must cite the appropriate section of Reg. 216.)

The IEE is USAID’s “preliminary assessment”

The categorical exclusion

request is a simple

document used when

ALL activities are “low risk”

A “facesheet” form accompanies both the IEE

& the CatEx Request

1 2

3

ENCAP EA-ESD Training Course: USAID sub-project procedures. Visit www.encapafrica.org.

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Annex C of the EPTM contains templates and blank forms

Reminder:

Annex D of the EPTM contains sample documentation.