PRACTICAL INFORMATION AND GUIDANCE –

PROJECT IMPLEMENTATIONGreen Industry Innovation Programme Romania

Anne Lise Rognlidalen Innovation Norway

Bucharest, 12 June 2014

AGENDA OUTLINE ‐ Roles and responsibilities- Project implementation – important

documents, main monitoring principlesand processes

- Legal aspects- Specific terminology- CSR and cross-cutting issues- Information and publicity measures- Irregularities- Q/A session – clarifications- Communication in the Programme

BRIEF PRESENTATION OF PARTICIPANTS AND PROJECTS

- Person & company- Partner(s) & company- Project objective (what do you want to

achieve by your project)

ROLES AND RESPONSIBILITIES IN THE PROJECT IMPLEMENTATION- Project Promoters fully responsible towards

Innovation Norway

- Project Partners responsible to fulfil theirtasks towards Project PromoterPartnership Agreement

- The National Focal Point - No formal responsibilityConsultation, information

ROLES AND RESPONSIBILITIES cont.

Innovation Norway is the ProgrammeOperator (PO):- overall responsible towards the Norwegian Ministry of Foreign Affairs (FMO) for monitoring, financial control and auditing

Innovation Norway - also the certifying and paying authority

Innovation Norway - not a partner in project implementation

MAIN PRINCIPLES FOR PROJECT IMPLEMENTATION

Stick to the Project Contract- Letter w/Special Conditions- Standard Terms and Conditions- Detailed activity based budget- Project Implementation Plan- Disbursement Plan

(Guidance in Rules & Procedures)

DATES - ELIGIBILITY OF EXPENDITURES

- The first date for eligibility of costs is thedate of Innovation Norway’s decision

- The final date for eligibility of costs is 30 April 2016

- No extention of deadline possible.

CO-FINANCING

How to calculate the man-hour contribution?- The real cost of the Employer, limited to salariesand social contribution and taxes paid by theEmployer

Principle for currency exchange- Average currency rate in forcePublished on the National Bank’s web-site for official exchange rates

PROCUREMENT

According to EU and national laws- Order MFE 1120/2013- Innovation Norway’s Procurement

Guidelines for “Best economic practices” - Emergency Ordinance 34/2006

(see Rules and Procedures)

PROJECT MODIFICATION

Inform Innovation Norway about challenges, changes, obstacles in project implementation

- According to the principles given in the Standard Terms and Conditions, Article 11.

- Modifications of management costs alwaysrequire a prior written approval by Innovation Norway

REPORTING REQUIREMENTS- Interim Reports (part of Special Condition)- Deadline 1 month after «cut-off date»- Reporting template on web-site- Bank account statements- Revised Disbursement Plan - Power of Attorney (if relevant)

Reporting on result indicators in thebeginning of each calendar year

Completion report – results achieved etc.Deadline 3 months after project is finished

REPORTING/PAYMENTS FROM INNOVATION NORWAY

- Advance payment (acc. Special Conditions)

- Interim paymentsTo be paid by Innovation Norway within twomonths after settlement of correctness ofInterim Reports

- Last Interim Report = Final Report

AUDITING REQUIREMENTS

- Project Promoter shall submit an auditorstatement with all Interim Reports/Financial Report

- Normally auditing standard ISA 805 (according to Standard Terms & Conditions)

- Costs for auditing included in the projectbudget

PUBLICITY AND INFORMATION WORK ON PROJECT LEVELAccording to your Publicity Plan

Please follow the Publicity Guidelines available on web-site

Use standard text and logo on all information material and refer to it in eventsetc.

Make the Norwegian contribution visible !

STANDARD TEXT AND LOGOIn English and/or Romanian

”Supported by a grant from Norway through the Norwegian Financial Mechanism 2009-2014, in the frame of the Green Industry Innovation Programme”

SPECIFIC VOCABULARY

Outcome (short-/mid-term project impact)

Outputs (deliverables from the project, quantified)

Result indicators (baseline and target)

Because of reporting requirements:- Project Level Information (FMO database)- Innovation Norway’s Annual reports to FMO- Programme Completion Report

CSR – on enterprise level

Possible outcomes :- Strengthened competitiveness (profit)- Positive for social development- Less harmful impact on environment

(Ex.: Ethical Guidelines, Re-cyling of your waste, Health/Safety/Envionment in work place, etc.)

As included in Application Form

(Specific CSR seminar tentatively in week 43/2014)

CROSS CUTTING ISSUES – Project Level

As described in your application

Gender equality

Sustainable development- Economic, environmental, social

Good governance- How will your project contribute to goodgovernance

MONITORING OBJECTIVES

- Secure implementation according to Programme rules

- Check progress in line with Project Contract

- Identify potential problems and remedythose to the benefit of the project

SELECTION OF PROJECTS FOR MONITORING

- On-the-spot visit to all projects at leastonce (verification of all invoices and projectdocumentation on file)

- Selection based on risk assessment- Random selection (for any reason)- Specific selection (challenges, irregularitiesetc.)

MONITORING cont.

Monitoring will be done by:- Innovation Norway or- External consultant/monitoring agent/

auditor /lawyer /sector expert etc.

Project Promoter will be notified in advance

National Focal Point can be invited to participate in monitoring visits

REPORTING ON IRREGULARITIESDefined as any infringement of the Project

Contract, or the EU and national law

Innovation Norway shall report to the donor, the Norwegian Ministry of Foreign Affairs

Project Promoters and partners shallimmediately report to Innovation Norway any suspected or actual cases ofirregularities (contact details on web-site)

THANK YOUAND GOOD LUCK !

www.norwaygrants-greeninnovation.no

romania@norwaygrants-greeninnovation.no