PPU Private Provider User Manual 2012 - sendss.state.ga.usGeorgia Immunization Program Portal (GIPP)...

Georgia Immunization Program Portal (GIPP) - PPU Tool Private Provider User Manual

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The purpose of the PPU (Provider Profile Update) Tool is to present you with an online facility for verifying and updating your provider profile in our vaccine ordering database VACMAN. This includes provider address/contact information, days/timeframes for receiving vaccine shipments, enrollment estimates, and physicians. The information gathered will be used to update our database with current data and to assist us with planning our annual vaccine purchases. Please verify and update this information prior to 12/14/2012. When completed, print out and send the signed Provider Profile Update to Georgia Immunization Office via fax to (800) 372-3627. You should receive an e-mail containing the PPU Tool Link, a Pin, and a Passcode for logging into the PPU system. If not, please contact Dorlisa Tillman, VFC Coordinator, via email at [email protected].

Table of Contents

Login ............................................................................................................................................................................... 2

Provider Profile Section .................................................................................................................................................. 3

Receiving Periods for Vaccines Section ........................................................................................................................ 4

Enrollment Estimates Section ........................................................................................................................................ 5

Physicians Section ......................................................................................................................................................... 6

Saving Changes ............................................................................................................................................................. 7

Save Button ................................................................................................................................................................ 7

Finished Button ........................................................................................................................................................... 8

Print Agreement ............................................................................................................................................................. 9

Provider Profile Signature Page .............................................................................................................................. 10

Provider Agreement Signature Page ....................................................................................................................... 11

Contact Us .................................................................................................................................................................... 13


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Login Please enter the PPU system by following this link: http://phip.ga.gov/ppup.html

Enter your Login Pin provided to you in the email.

Enter the Passcode provided to you in the email and click the Login button.

Should you need help with the application, click on the link titled, Private Provider User Manual.


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Provider Profile Section

Profile information will be pre-filled with information collected. Please verify the accuracy of this data and make changes where necessary. Fields shown in pink (such as the Provider Name) are required fields that have already been filled-out. Fields in Red are required fields that require input. If the Mailing Address is the same as the Primary Address, then check, "Check if Mailing Address is the same as above". Once checked, you will not be able to enter any values into the Mailing Address fields. If you need to enter a different Mailing Address uncheck this box and it will allow you to make changes accordingly.

Likewise, if the Secondary Contact is the same as the Primary Contact, then check, "Check if Secondary Contact is the same as above". Secondary contact fields will be un-editable when the box is checked. Uncheck to modify values.

Save changes once data has been verified. You can read about saving changes on page 7.


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Receiving Periods for Vaccines Section

Select one or more days to receive vaccine deliveries (required). In addition, you must select at least one receiving time-period (required). A single receiving time-period consists of one pair of specified Start and Stop Times.

Or If you request that deliveries occur on either Monday or Wednesday between 9 am and 4 pm you would do the following...

Alternatively, if any weekday is fine, but no one is available to accept deliveries between 11 am and 1 pm...

• You would enter a Start Time 1 of your choosing and Stop Time 1 ending at 11 AM.

• You would enter a Start Time 2 of 1 pm and a Stop Time 2 of your choosing. Save changes once data has been verified. You can read about saving changes on page 7.


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Enrollment Estimates Section

On the top row, please enter the total number of kids in your practice for each category. Below that, enrollment estimates for each category have been pre-filled with estimates of the number of patients eligible for VFC and other state supplied vaccines during 2011. Please verify any existing estimates shown. Update the quantities in the proper categories accordingly. Totals will be calculated upon making a change to a value and either tabbing-off the field or clicking on another area or field. Please enter whole numbers or a zero. Do not enter letters. Entering the word "thirty" causes a validation error to appear.

Correct errors accordingly.

Save changes once data has been verified. You can read about saving changes on page 7.


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Physicians Section You may or may not have physician information collected. Please verify physician information shown and add, update or inactivate as necessary. Click the "Add New Physician" link to add a physician. Alternatively, if any existing physician records exist you can click the "plus" box on the left to view/edit this record. If this physician is no longer active, click the red X on the right. This will make this physician inactive and not appear in the list. When ready, add or view/edit a physician.

In a moment, the Physician Add/Edit area will appear. Fields in red are required. Fields in pink are required, but already have data. Enter or edit data in these fields and click the Save button immediately below the Active drop-down box.

Upon clicking Save, if you fail to enter data into a required field an error message will appear specifying the error. Close the error message box, then enter the missing data and click that same "Save" button again.

If this physician is not active anymore just set the Active value to N, then click the Save button.


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You must use the "Save" button immediately below the Active drop-down box in the Physicians Section to save changes. The "Save" button at the bottom of the webpage is for updating other sections. Read about it on page 7. Saving Changes The Verify Provider Information webpage contains two buttons at the bottom.

• The Save button is used for saving any changes made to the Provider Profile, Receiving Periods for Vaccines or Enrollment Estimates sections only. The Physicians section contains its own Save button.

• The Finished button is used when you have completely updated and verified all section changes are ready to print out and sign the required documentation.

Save Button Click the Save button when you want to save changes to all but the Physician section.

A system message will appear if any validation errors occur or required fields have not been filled.

As per the message, Specialty was not specified and No Vaccine Receiving Days or Time Periods were selected.

Correct the issues stated and click Save again. Updates are successful when no system message appears.


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Finished Button

Click the Finished button when you have completely updated and verified all section changes, and are ready to print out and sign the required documentation. A system message will appear if any section has validation errors or required fields that have not been entered.

In this case, the Active field on a physician record has not been specified.

Choose an Active value from the drop-down and click the Save button in the Physicians section. Click the Finish button again.


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If no other system messages appear, the Print Agreement page will present itself in a moment. Print Agreement The Print Agreement webpage will appear upon completing your information and clicking the Finished button.

You will need to click on Georgia Vaccines for Children (VFC) 2012 Provider Policies (.pdf) (first link shown). Please read this document in its entirety. If you have any questions regarding its contents, please contact us. You will not be able to view the other two documents until you check the box indicating that you understand and accept the terms of agreement policy.

Checking the box stating that you agree to the terms of the policy will allow you to view the other documents.


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Provider Profile Signature Page Clicking on the Provider Profile Signature Page link will open a window containing the enrollment estimates for this provider.

Please print this document, and obtain an authorizer's name, title, signature and date for these estimates. Fax or mail the document to the Mailing Address shown on the form.


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Provider Agreement Signature Page Clicking on the Provider Agreement Signature Page link will open a window containing the agreement conditions.

Please print this agreement, and obtain necessary signature(s) for those who will abide by the conditions of this policy. Mail or fax this agreement to the Mailing Address or Fax Number listed on the following page.


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Contact Us In the event that you have questions or need help or technical support with any portion of this tool, please contact us. Reference GIPP PPU tool in the subject line for e-mails, mailings, or faxes, and provide screenshots if it would be helpful. Email: [email protected] Telephone: (800) 848-3868 (404) 657-5013 Mailing Address: GA Immunization Office 2 Peachtree St. NW Suite 13-276 Atlanta, GA 30303-3109 Fax: (800) 372-3627 (404) 657-5736

PPU Private Provider User Manual 2012 - sendss.state.ga.usGeorgia Immunization Program Portal (GIPP)...

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