[PPT]Motion Template - IEEE Standards Association - … · Web viewPurpose of this document The...

IEEE 802 LMSCec-16-0170-01

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Motion Template

John D’AmbrosiaRecording Secretary, IEEE 802 LMSC

[email protected]

mailto:[email protected]

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Purpose of this document

• The purpose of a motion template is to improve the quality of the work of the EC

• Used properly, these motion templates should result in the reduction of motions that are incomplete or ambiguous and the reduction of gratuitous variation

• This should save time of all concerned in the preparation and debate of the motions

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Normative status of these slides• It is anticipated that any motion templates

adopted by the LMSC EC will have no normative effect. They might be included in the LMSC OM as an informative annex, or might be a stand-alone document.

• Regardless, the existence of a template here does not preclude somebody from presenting an alternative form of motion intended to achieve the same effect. Hopefully EC members will view these templates as a useful tool and use and maintain wherever appropriate.

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Scope of motion templates

• There is no attempt to capture all possible motions. That would be a huge waste of time, and it would make it hard to use an over-extended document.

• Also not included are procedural motions such as approval of the minutes and approval of the agenda made or entertained by EC officers.

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Linguistic style of motion templates• A motion is an agreement by the EC to perform

some action. There is no need to include “fluff” words that do not describe this action. The words “motion”, or “move”, need never appear in the motion itself. The word “approve” is only appropriate when that is the only action being performed.

• For example: “Motion: the EC moves to approve sending …” should be written “Send …”

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Tabular style of motion templates• Each type of motion is described by a table, illustrated

on the next slide. Only the shaded part is shown to the EC (once shading is removed, of course) .

• The rest of the material provides information that may be helpful as to when to use the motion, the applicable rules, and the definitions of the placeholders (“tags”) used in the motion.

• Note that the “<“ and “>” are removed when the tags are filled in .

• Note also text between “[“ and “[“ needs attention. Either delete the delimiters or delete the entire delimited text as appropriate to your context.

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Format of a these motion template slides –

Motion Text(include)

(Insert contents of this cell into your presentation)

Motion to be used – with fields to be filled in as necessary

Other Info(include)

Supporting information, not part of motion, but required to be shown to EC

Background Background information regarding motion. Do not include with motion.

Rules Reference Reference to appropriate rules. Do not include with motion.

Field Definitions Fields noted in motion field are defined here.

Only the yellow shaded part is shown to the EC (without shading). The rest of the slide is there for your information.

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Example Motion Template:


• Approve submission of the following project(s) to ISO/IEC JTC/SC6 for adoption under the PSDO agreement

• <project> …• [conditional on approval by the IEEE SASB]• [conditional on publication of approved standard]

Other Info(include)

Background Applies to: • A draft standard that has received [conditional] approval to proceed to

RevCom, or• A standard that has been approved by the IEEE-SA standards board

Rules Reference LMSC OM:“IEEE 802 LMSC communications with other standards bodies”

Field Definitions <project> : The name of the project, or (in the case of a PAR) the anticipated name of the project. E.g. P802.11ba

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Example Motion

• The previous template, once the placeholders are replaced and the conditional parts removed looks like:

“Approve submission of the following project to ISO/IEC JTC/SC6 for adoption under the PSDO agreement

P802.11zzconditional on approval by the IEEE SASBconditional on publication of approved standard”

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List of Motions1. Accepting a report2. Adoption of standards under PSDO agreement3. Approval of PAR and CSD (non-maintenance)4. Approval of PAR and CSD (maintenance)5. Approval of updated WG P&P6. Approval of updated LMSC OM7. Approval of updated Chair’s Guidelines8. Approval to send a draft to RevCom9. Approval to start sponsor ballot10. Conditional approval to start sponsor ballot11. Conditional approval to send a draft to RevCom12. Confirm elected WG and TAG officers13. Confirm appointed WG and TAG chair14. Confirm EC appointed positions15. Confirm appointed WG and TAG chair16. Confirm EC appointed positions17. Fee Waiver18. Liaison statement from 80219. Liaison statement from subgroup requiring sponsor approval20. Liaison of drafts under PSDO agreement21. Study Group formation22. Study Group extension

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Motion: Accepting a ReportMotion Text(include)


Move to accept the report of the <subgroup-name> in <doc-url>

Other Info (include)

Background Applies to: The output report of a subgroup/committeeNote any recommendations that require approval of the EC need to be presented as separate motions.

Rules Reference Robert’s Rules - “Adoption or Acceptance of Reports”

Field Definitions <subgroup-name>: The name of a subgroup of the sponsor (e.g., a WG, TAG, EC SC or EC SG)<doc-url> A URL to a permanent location of the document

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Motion: Adoption of standards under PSDO agreement



• Approve submission of the following project(s) to ISO/IEC JTC/SC6 for adoption under the PSDO agreement

• <project> …• [conditional on approval by the IEEE SASB]• [conditional on publication of approved standard]

Other Info(include)

Background Applies to: • A draft standard that has received [conditional] approval to proceed to

RevCom, or• A standard that has been approved by the IEEE-SA standards board

Rules Reference LMSC OM - “IEEE 802 LMSC communications with other standards bodies”

Field Definitions <project> : The name of the project, or (in the case of a PAR) the anticipated name of the project.

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Motion: Approval of PAR and CSD (non-maintenance)


( copy contents of this cell into your presentation)

• Approve forwarding <project #> PAR [modification] documentation in <doc-url> to NesCom

• Approve CSD [modification] documentation in <doc-url>

Other Info(include)

See <doc-url> for supporting documentationIn the WG, PAR (y/n/a): <y>,<n>,<a>; CSD (y/n/a): <y>,<n>,<a>

Background Applies to: • PAR content for a non-maintenance PAR and a CSD document that

have met the requirements for posting and review under “Procedure for PARs” in the LMSC OM.

• A non-maintenance PAR is a new PAR, or a modification PAR that materially affects the functionality of the project.

Rules Reference OM - “Procedure for PARs”

Field Definitions <doc-url> A URL to a permanent location of the document

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Motion: Approval of PAR and CSD (maintenance)



Approve forwarding <project #> maintenancePAR [modification] documentation in <doc-url> to NesCom

Other Info(include)

See <doc-url> for supporting documentationIn the WG, PAR (y/n/a): <y>,<n>,<a>; CSD (y/n/a): <y>,<n>,<a>

Background Applies to: • PAR content related to a maintenance PAR that has met the

requirements for posting and review under “Procedure for PARs” in the LMSC OM.

• A maintenance PAR is a revision or extension PAR, or a modification PAR that does not materially affect the functionality of the project.

Rules Reference OM - “Procedure for PARs”

Field Definitions <doc-url> A URL to a permanent location of the document

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Motion: Approval of updated WG P&PMotion Text(include)


Move to approve [<doc-name>]<doc-url> as the new IEEE 802 LMSC Working Group Policies and Pro

Other Info(include)

Background Applies to: an updated WG P&P brought to the EC for approval under the process described in the subclause “Revision of the IEEE 802 LMSC Working Group Policies and Procedures” of the IEEE 802 LMSC Working Group Policies and Procedures.

Rules Reference LMSC P&P - “Responsibilities of officers / Sponsor Chair”

Field Definitions <doc-name> The name of a document, such as part of the URL.<doc-url> A URL to a permanent location of the document

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Motion: Approval of updated LMSC OMMotion Text(include)

(Insert contents of this cell into your presentation)Move to approve [<doc-name>]<doc-url> as the new IEEE 802 LMSC Operations Manual

Other Info(include)

Background Applies to: an updated LMSC Operations Manual brought to the EC for approval under the process described in the subclause “Revision of the IEEE 802 LMSC OM” of the IEEE 802 LMSC Operations Manual.

Rules Reference LMSC P&P - “Revision of the IEEE 802 LMSC OM”

Field Definitions <doc-name> The name of a document, such as part of the URL.<doc-url> A URL to a permanent location of the document

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Motion: Approval to send a draft to RevCom


(Insert contents of this cell into your presentation)Approve sending <project> <draft> to RevCom.

Other Info(include)

• <project> <draft> had <number>% approval at the end of the last sponsor recirculation ballot. [Subsequently <number> of the “no” voters changed their vote to “yes” resulting in an approval of <number>%.]

• See <doc-url> for supporting documentation• In the WG (y/n/a): <y>,<n>,<a>

Background Applies to: a project that has passed sponsor ballot with at least 75% approval and has completed any necessary recirculation ballots.

Rules Reference SB OM - “Submission of proposed standards to the IEEE-SA Standards Board”

Field Definitions <project> The name of the project, or (in the case of a PAR) the anticipated name of the project, e.g. P802.11ba.x<draft> The identifying revision of the draft, e.g. D1.2<doc URL> An URL to a permanent location of the document

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Motion: Conditional approval to send a draft to RevCom


(Insert contents of this cell into your presentation)Conditionally approve sending <project> <draft> to RevCom.

Other Info(include)

• <project> <draft> had <number>% approval at the end of the last sponsor recirculation ballot. [Subsequently <number> of the “no” voters changed their vote to “yes” resulting in an approval of <number>%.]

• See <doc-url> for supporting documentation• In the WG (y/n/a): <y>,<n>,<a>

Background Applies to: a project that has passed sponsor ballot with at least 75% approval and ballot resolution efforts have been substantially completed. See IEEE 802 OM 12. Procedure for conditional approval to forward a draft standard for the definition of "substantially complete" and for the required supporting documentation.

Rules Reference SB OM- “Submission of proposed standards to the IEEE-SA Standards Board”OM - “Procedure for conditional approval to forward a draft standard”


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Motion: Approval to start sponsor ballotMotion Text(include)


Move to: • Approve sending <project> <draft> to Sponsor Ballot• Confirm the CSD for <project> in <doc-ref>

Other Info(include)

• <project> <draft> had <number>% approval at the end of the last WG recirculation ballot. [Subsequently <number> of the “no” voters changed their vote to “yes” resulting in an approval of <number>%.]

• See <doc-url> for supporting documentation• In the WG

• forwarding to sponsor ballot (y/n/a): <y>,<n>,<a>[;• confirmation of CSD (y/n/a): <y>,<n>,<a>]

Background • Applies to: a project that has passed WG letter ballot with at least 75% approval and has completed any necessary recirculation ballots.

• Confirmation of the CSD is required for non-maintenance projects.

Rules Reference SBOM - “Standards ballot by the Sponsor”


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Motion: Conditional approval to start sponsor ballot



Move to: • Conditionally approve sending <project> <draft> to Sponsor Ballot• Confirm the CSD for <project> in <doc-ref>

Other Info(include)

<project> had <number>% approval at the end of the last WG recirculation ballot. [Subsequently <number> of the “no” voters changed their vote to “yes” resulting in an approval of <number>%.]See <doc-url> for supporting documentationIn the WG (y/n/a) : <y>,<n>,<a>

Background Applies to: a project that has passed WG letter ballot with at least 75% approval and ballot resolution efforts have been substantially completed.

Rules Reference SBOM - “Standards ballot by the Sponsor”OM - “Procedure for conditional approval to forward a draft standard”


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Motion: Confirm appointed WG and TAG chair



Confirm the following individual(s) to fill the indicated IEEE LMSC appointed positions:

• names and position

Other Info(include)

WG/TAG election count

Background Applies to: • one or more WG or TAG chairs after appointment by the Sponsor

chair• WG or TAG that is in hibernation

Rules Reference WG P&P - “Election or Appointment of Officers”

Field Definitions

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Motion: Confirm elected WG and TAG officers


(Insert contents of this cell into your presentation)Confirm the following individual(s) to fill the indicated IEEE LMSC elected positions:

• names, position

Other Info(include)

WG / TAG election count

Background Applies to: one or more elected WG or TAG officers (chair, vice chair) after election in the WG/TAG

Rules Reference WG P&P - “Election or Appointment of Officers”

Field Definitions

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Motion: Confirm EC appointed positions


(Insert contents of this cell into your presentation)Confirm the following individual(s) to fill the indicated IEEE LMSC appointed positions:

• names and position

Other Info(include)

Background Applies to: • one or more EC officers/members after appointment by the

Sponsor chair

Rules Reference LMSC P&P- “Election or appointment of Sponsor officers”

Field Definitions

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Motion: Liaison statement from 802Motion Text(include)


Move to approve <doc-url> as liaison to <liaison-to>, granting the IEEE LMSC chair (or his delegate) editorial license

Other Info(include)

when liaison originated from a WG• In the WG (y/n/a): <y>, <n>, <a>] –

Background Applies to: Outgoing liaison from 802Rules Reference LMSC P&P - “Sponsor Public Statements”

Field Definitions <doc-url> An URL to a permanent location of the document<liaison-to> Name of the organization to which the liaison is addressed.

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Motion: Liaison statement from subgroup requiring sponsor approval


(Insert contents of this cell into your presentation)Move to approve <doc-url> as liaison to <liaison-to>, granting the IEEE LMSC <subgroup-name> chair (or his delegate) editorial license

Other Info(include)

In the WG (y/n/a): <y>, <n>, <a>

Background Applies to: Outgoing liaison from a subgroup of 802 that requires sponsor approval

Rules Reference

Field Definitions <doc-url> An URL to a permanent location of the document<liaison-to> Name of the organization to which the liaison is addressed.<subgroup-name> The name of a subgroup of the sponsor (e.g., a WG, TAG, EC SC or EC SG)

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Motion: Liaison of drafts under PSDO agreement



• Approve liaison of the following draft(s) to ISO/IEC JTC1/SC6 for information under the PSDO agreement:

• <project> <draft> …• When ballot of that draft is pending or current, add “[conditional on

passing the[working group|sponsor] recirculation ballot”

Other Info(include)

In the WG: <y>, <n>, <a>

Background Applies to: • A draft of a standard that has been balloted, and passed its last ballot

with at least 75% approval• When it is intended subsequently to use the PSDO process to

approve the standardRules Reference LMSC OM- “IEEE 802 LMSC communications with other standards

bodies”Field Definitions <project> The name of the project, or (in the case of a PAR) the

anticipated name of the project. E.g. P802.11ba.<draft> The The identification of specific version of a draft – e.g. D10

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Motion: Study Group formationMotion Text(include)


Move to approve the formation of <wg-name> <sg-name> study group to develop a Project Authorization Request (PAR) and Criteria for Standards Development (CSD) responses.If not obvious from SG-name, then add “[for <sg-brief-description-of-purpose>]” at end of motion.

Other Info(include)

See <doc-url> for supporting documentationVote in the WG: <y>,<n>,<a>

Background Applies to: Formation of a study group that is operating under a working group. May not be on the consent agenda. Supporting documentation is expected.

Rules Reference SB OM - “Voting rules”LMSC OM - “Project Authorization”

Field Definitions <wg-name> The name of a working group or TAG<sg-name> The name of a study group<for <sg-brief-description-of-purpose> a description of the purpose of the study group if the name alone is not sufficient.

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Motion: Study Group extensionMotion Text(include)


Grant the <ordinal> extension of the <wg-name> <sg-name> study group.

Other Info(include)

See <doc-url> for supporting documentationVote in the WG: <y>,<n>,<a>

Background Applies to: Extension of a study group that is operating under a working group. The extension applies until the end of the next LMSC plenary meeting.

• First extension will be initially placed on the consent agenda, and does not need supporting documentation.

Rules Reference SB OM - “Voting rules”LMSC OM - “Project Authorization”

Field Definitions <ordinal> Used in study group extensions to indicate first, second, third…<wg-name> The name of a working group or TAG<sg-name> The name of a study group

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Motion: Fee WaiverMotion Text(include)

(Insert contents of this cell into your presentation)Confirm meeting fee waivers for the <date-of-session> LMSC session for the following individuals:<list of names here>

Other Info(include)

The purpose of the fee waiver should be described.

Background

Rules Reference LMSC Chair’s Guidelines: “Registration”

Field Definitions

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Motion: Approval of updated Chair’s Guidelines



Other Info(include)

Background The purpose of the chair’s guidelines is described

Rules Reference LMSC OM “In order to maintain some consistency of operation, the Sponsor Chair may maintain a publicdocument to be called the "IEEE 802 LMSC Chair's Guidelines and EC policy decisions"”

There is no requirement that the EC approve updates to the Chairs’ guidelines, and nothing that precludes the chair seeing EC approval.

Field Definitions

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Related rules documentsDoc VersionRoberts Rules No specific version cited. Old version is

available online. OM (LMSC Operations Manual) V1.9Chair’s GuidelinesNote, this is not really a rules doc – see introduction in LMSC OM.

V2.3

SB OM (IEEE-SA Standards Board Operations Manual)

December 2015

WG P&P (Policies and Procedures for IEEE LMSC 802 Working Groups and Technical Advisory Groups)

V19 (July 2016)

LMSC P&P (IEEE 802 LAN/MAN Standards Committee Policies and Procedures)

June 2014

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