SUMMER INTERNSHIP AND ORAGANIZATION STUDY ON CIPLA

SUBMITTED BY,DILNA VIJAYANMBA B BATCH

OBJECTIVES OF THE STUDY

• To understand the organization structure or hierarchy of the company

• To understand working of the various departments• To know the functions and responsibilities of each

department.

PHARMACEUTICAL INDUSTRY The pharmaceutical industry is the part of the healthcare

sector that deals with medications. The first Indian pharmaceutical company, Bengal Chemicals started in Calcutta in 1930. Major global pharmaceutical industries Novartis Pfizer Amgen Novo Nordisk Sanofi

INDIAN PHARMACEUTICAL INDUSTRY The Indian pharmaceuticals market is the third largest in

terms of volume The government started to encourage the growth of drug

manufacturing by Indian companies in the early 1960s An important characteristic of the Indian pharmaceutical

market as the industry is highly fragmented. (Source: www.simpleinterest.in )

COMPANY PROFILE

• NAME : CIPLA

• YEAR OF ESTABLISHED : 1935

• FOUNDER : Dr KA HAMID

• CEO : Subhanu Saxena

• INDUSTRY : PHARMACEUTICAL

• HEADQUARTERS : MUMBAI

• NUMBER OF EMPLOYEES : 20000

HIGHLIGHT OF CIPLA’S DEVICES

• The widest range of Dry powder inhaler devices • Nasal Sprays • Multi dose dry powder inhaler• Baby mask and infant mask • Zerostat and Zerostat VT

MAJOR AWARDS RECEIVED

• In 1980 Cipla won Chemixcil award for excellence for exports.

• In 2005 Forbes included Cipla in the 200 best under a billion list of best small Asian Company.

• In 2006 won Dun & Broad street American Express corporate Award .

• In 2012 Cipla received the Thomson Reuters India Inovation Award.

ORGANISATIONAL STRUCTUREBOARD OF DIRECTORS

MANAGING DIRECTORS

DEPUTY MANAGING DIRECTORS

R &D MANAGER

Q.C MANAGER

FINANCIAL MANAGER

MARKETING MANAGER

HR MANAGER

PLANT MANAGER

QA MANAGE

R

PROGRAMMING

MANAGER

PRODUCTION

MANAGER

ENGINEERING DPT

MANAGER

HUMAN RESOURCES

Human Resource Management involves everything related to the employer-employee relationship and is about supporting and managing the organisation’s people and associated processes.

It’s seen as a core business function essential to the organisation’s effective operation.

Cipla’s HR department has divided into 4 parts TIME OFFICE RECRUITMENT PAYROLL TRAINING AND DEVELOPMENT

FINANCE DEPARTMENT

The part of an organization that manages its money.

The finance department is also responsible for management of the organization’s cash flow

The finance department is responsible for advising and sourcing longer

term financing.

Financing may be obtained though bank or private lender debt or, in applicable firms, share issues to private investors

The business functions of a finance department typically include planning, organizing, auditing, accounting and controlling its company's finances.

MARKETING DEPARTMENT

Responsibility for growing revenue, increasing market share and contributing to company growth and profitability.

include a marketing director or manager plus marketing executives responsible for functions such as advertising, publications or events.

The marketing department works with Internal or external product development

Marketing departments plan campaigns and develop communications material to promote products and services to customers and prospects

PRODUCTION DEPARTMENT

Production is the functional area responsible for turning inputs into finished outputs through a series of production processes.

Engages in the manufacturing or production of goods for the business organization.

The Production Manager is responsible for making sure that raw materials are provided and made into finished goods effectively.

Other workers in this department include technicians, engineers, designers, machine operators etc

PLANNING DPT STORES PURCHASE APPROVED

SUPPLIERSSTORAGESTORES

CONDITIONS

CIPLA OTHER UNITS

OTHER CIPLA UNITS

EXPORT

LOCAL SALES

STORES PRODUCTION DISPENCING STORES QC

SUPPLIER DISTRIBUTIONS

QUALITY CONTROL DEPARTMENT

Quality control emphasizes testing of products to uncover defects and reporting to management

The quality manual gives the quality guidance to different departments and functions

everyone in the organization needs to be aware of his or her responsibilities mentioned in the quality manual.

RECEIPT

VARIFICATION

SAMPLING

UNDER TEST

Q.C TESTING

APPROVED

FOR MANUFACTURING

REJECTED

RETURN TO SUPPLIERS

MATERIALS

QUALITY ASSURANCE

A broad practice used for assuring the quality of products or services.

Way of preventing mistakes or defects in manufactured products and avoiding problems when delivering solutions or services to customers

uses a number of tools for enhancing the quality practices

tools vary from simple techniques to sophisticated software systems.

quality assurance teams of organizations constantly work to enhance the existing quality of products and services

SWOT ANALYSIS

STRENGTH Developed good positive image by providing support to

cancer patients by issuing drugs at low cost . 3rd position in Indian market A foremost player in anti-infective and anti-asthmatic

formulations Has a strong employee force of over20000 Skilled workforce

High profitability and revenue High growth rate Experienced business unit

WEEKNESS

High dependence of few key products Work load is high and employee turn over is also high

OPPORTUNITIES It can venture into many disease medication They can use Viramune generic to achieve higher growth Growing demand New therapy approaches Growing income and growing attention to health

THREATS High cost of discovery new products and few discoveries.

prices of medicines rises.

The government companies provide free medicines

High competitions

INTERNSHIP

1. TO ACCESS THE WEB SMART SYSTEM It is a software through which the time office set work. It plays an important role in the time office. It maintains, monitored and update the attendance It has a right to login to web smart by using location, user ID

and password MASTER Add new joiners in the system Go to employee option- click add – enter the details

LEAVE SANCTION Leaves of the employees enter through the options. By using their codes shows the opening balance of the

leaves, number of leaves used, current balance of the leaves etc.

For cancellation employee code – click on sanction – click

cancel

TIME SANCTION To update in and out time, week off, holidays, shift of the

employees by putting their employee codes

DATA UTILITIES Data processing is done to know the attendance of the

employees where an employee is present or absent, whether he is on leave, week off etc.

click on web smart – log in by using location, user name and password – data utilities – change date – select all – process.

REPORT In report option to generate various reports such as present,

absent, irregular, continuous absenteeism, late, early.

2. DOWNLOADING THE LOGS FROM BIOMETRIC MACHINES A biometric machines are installed every location is sufficient

numbers. The attendance of all employees is maintained a monitored by

using this machine. For downloading logs Click on smart FP software- admin- select all- connect- download

logs- ok.3. UPLOADING FINGER PRINTS ON THE ATTENDANCE SYSTEM To do this we have to click on admin – select machine of

the employee finger print is registered and do connect- click on upload finger print.

4. TRANSFERRING THE FINGER PRINTS FROM ONE MACHINE TO OTHER MACHINE

To transfer click on admin – do connect- download user- connect the machine where we want to transfer the finger prints- click on upload finger prints- put registered machine code- show download user- out employee code and click on find.

Then select employee code and IP address of connected machine-and click on upload, then again connect the same machine and put employee code- click on download template.

5. ACCESS CMS SYSTEM It meant for contract employees. In the system all the contract employees attendance is

maintained and monitored.

To add new employee in the system along with their contractors- click on master- add all details employee then save.

Downloading the logs: To download logs- go to the process-smart FP- download logs

6. CALCULATING THE LTA LTA means Leave Travel Allowance, It is basically defined as the cost of travel granted to the

employees to travel anywhere in India, while on leave from work.

The amount of exemption depends upon the mode of travel and it is allowed only towards the travel fare and not for boarding and lodging

LTA PROCESS

GEBNERATE LTA REPORT FROM WEB SMART

PREPARE LIST OF SANCTION LTA

RECEIVE LIST OF LAST MONTH INCREMENTS FROM HOD

TAKE BACK a/c NUMBER & CROSS

VERIFY IT WITH SALARY

REGISRTER

CALCULATION OF LTA

CHECK LAST LTA& LATEST

INCREMENT DETAILS

PREPARE LTA LIST SEND TO FINANCE DEPATMENT

FILE THE DETAILS OF THE

EMPLOYEES

TIME OFFICE PROCESS

ON THE FIRST DAY OF JOINING

DO FINGER IMPRESSION AND REGISTRATION

ALLOT LOGIN ID & PASSWORD OF ATTENDENCE SYSTEM TO NEW JOINERS

ADD NEW DETAILS OF NEW JOINERS

IN DAILY BASIS

DOWNLOAD DATA THROUGH SMART FP & DOWNLOAD IN TO THE EXCEL

PROCESS DATA THROUGH DATA PROCESS

GENERATE DAILY IRREGULAR REPORT

CONCLUSION

• The organization study provided useful insight about the company and its functioning

• The activities of all departments are functioning at the impressive standards for achieving the Organizational objectives

• Flexibility, work culture and the management approach towards the employees are the main factor which drives satisfaction to each of the employees at Cipla Limited