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www.hrtw.org Health Care Transition Transitions in Care for Adolescents with Special Health Care Needs Preparing for the Difference between pediatric and adult health care Patience H. White, MD, MA, FAAP

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Health Care Transition

Transitions in Care for Adolescents with Special Health Care Needs

Preparing for the Difference between

pediatric and adult health care

Patience H. White, MD, MA, FAAP

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Disclosure

• Dr. White does not have a financial relationship or interest with any proprietary entity producing health care goods or services related to the content of this CME activity.

• The content will not include discussion/reference of any commercial products or services.

• Dr. White does not intend to discuss an unapproved/ investigative use of commercial products/devices.

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What age would people say

would be the best years

of their lives

beginning at age 10

in 5 year blocks?

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Don’t Want to Grow Up: age adults say they want to remain

(USA Today Poll 2000)

Age (yrs) Men (%) Women (%)

5-10 8 8

11-14 4 6

15-20 34 20

21-25 29 2826-30 8 10

31-35 7 10

36-40 3 7

41 and up 7 9

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Health Is A Resource For Life

Success in the classroom, within the community, and on the job requires that young people are healthy.

To stay healthy, young people need an understanding of their health and to participate in their health care decisions.

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Objectives

• List the key elements of the national academies’ (AAP, AAFP, ACP, IOM) young people’s and HCPs’ perspective on transition to adult healthcare

• Define the role of physicians and other care providers/coordinators in the transition of youth from pediatric to adult medical care.

• Discuss use of transition tools from the Healthy and Ready To Work (HRTW) website and other national resources.

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Think about

• What do you think youth with SHCN say about successful transitions to adulthood?

• At what age should children/youth start asking their own questions to their Doctor?

• At what age does your practice encourage assent signatures?

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Not everything that can be counted counts,

and not everything that counts can be counted.Albert Einstein

What does

the Data

tell us?

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Outcome Realities

• Nearly 40% of youth with SHCN cannot identify a primary care physician

• 20% consider their specialist to be their ‘regular’ physician

• Primary health concerns are not being met

• Fewer work opportunities, lower high school grad rates and increased drop out from college

• YSHCN are 3 X more likely to live on income < $15,000

CHOICES Survey, 1997; NOD/Harris Poll, 2000; KY TEACH, 2002

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Youth With Disabilities Stated Needs for Success in Adulthood

PRIORITIES:

1 Career development (develop skills for a job and how to

find out about jobs they would enjoy)

2 Independent living skills

3 Finding quality medical care (paying for it; USA)

4 Legal rights

5 Protect themselves from crime (USA)

6 Obtain financing for school (USA)SOURCE: Point of Departure, a PACER Center publication Fall, 1996

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Survey - 1300 YOUTH with SHCN / disabilities

Main concerns for health:

• What to do in an emergency,

• Learning to stay healthy*

• How to get health insurance*,

• What could happen if condition

gets worse.

SOURCE: Joint survey - Minnesota Title V CSHCN Program and the PACER Center, 1995

*SOURCE: National Youth Leadership Network Survey-2001300 youth leaders disabilities

Youth are Talking: Are we listening?

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What would you think

a group of “successful”

adults with disabilities

would say is the most

important factor

that assisted them

in being successful?

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FACTORS ASSOCIATED WITH RESILIENCE for youth with disabilities: Which is MOST important?

Self-perception as not “handicapped”

Involvement with household chores

Having a network of friends

Having non-disabled and disabled friends

Family and peer support

Parental support w/out over protectiveness

Source: Weiner, 1992

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2005 British Study of 77 17 year old youth with JIA: 20% NOT taking their own meds

Significant association with independent visits (p=0.002)

55.8% see Rheum with parents, 26% see GP independently

79% household chores; only 1 work exp (none for 12-14 yr olds)

14% had had no Career counselling (CC)Median no. of CC sessions 1 (0 to 6)

Adolescent Rheumatology Transition Knowledge Questionnaire ART – KQ Sub-optimal-Median score = 9 (1 to 15)

HRQol (JAQQ) - Median 2.9 (1 to 6.8)Biggest problems: Depression 63.6%

Fatigue 49.4% Frustration 39%

Are 17 year olds Involved in their Disease Self Management?

Shaw KL, Southwood TR, McDonagh JE 2005

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AERC Outcome Research

200 youth (ages 12-20)with SHCN & parents completed the following instruments:

CMI, work experience, demographics, parents perception of work readiness

Results: - Majority of youth with SHCN feel future certain

(attitude similar to age mates without disabilities), delayed in all other CMI categories, esp. knowledge of workplace

- Parents think first job experience should be at age 16 or older

- parental SES not correlated with CMI

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Internal Medicine Nephrologists (n=35)Survey Components Percentages

Percent of transitioned patients < 2% in 95% of practices

Transitioned pats. came with an introduction 75%75%Transitioned patients know their meds 45%45%Transitioned patients know their disease 30%30%

Transitioned patients ask questions 20%20%Parents of transitioned patients ask questions

69%69%

Transitioned Adults believed they had a difficult transition

40%40%

Maria Ferris, MD, PhD, MPH, UNC Kidney Center

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A Consensus Statement on Health Care Transitions for Young Adults With Special Health Care Needs

American Academy of Pediatrics American Academy of Family Physicians American College of Physicians -

American Society of Internal Medicine

Pediatrics 2002:110 (suppl) 1304-1306

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1. Identify primary care provider

2. Identify core knowledge and skills

3. Knowledge of condition, prioritize health issues

4. Maintain an up-to-date medical summary that is portable and accessible

5. Apply preventive screening guidelines

6. Ensure affordable, continuous health insurance coverage

Pediatrics 2002:110 (suppl) 1304-1306

6 Critical First Stepsto Ensuring Successful Transitioning

To Adult-Oriented Health Care

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IOM QUALITY MEASURES Health Care Processes Should Have:

• Care based on continuing healing relationships

• Customization based on patient needs and values

• Patient as source of control

• Shared knowledge and free flow of information

• Safety

• Transparency

• Anticipation of needs

SOURCE: Crossing the Quality Chasm 2001

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Objectives

• List the key elements of the national academies’ (AAP, AAFP, ACP, IOM) young people’s and HCPs’ perspective on transition to adult healthcare

• Define the role of physicians and other care providers/coordinators in the transition of youth from pediatric to adult medical care.

• Discuss use of transition tools from the Healthy and Ready To Work (HRTW) website and other national resources.

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Think About

• What is transition for youth with SHCN?

• When did you transition to adult care? How about your children?

• What skills do youth need before transitioning to adult HC providers?

• How do you support families in their transitioning roles?

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What is Transition?

Components of successful transition

• Self-Determination• Person Centered Planning• Prep for Adult health care• Work /Independence

• Inclusion in community life • Start Early

Transition is the deliberate, coordinated provision of developmentally appropriate and culturally competent health assessments, counseling, and referrals.

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The Transition ProcessThe Transition Process

Referral & Transfer of Care

Pediatric Care Adult Care

Transition

SOURCE: Rosen DS. Grand Rounds: All Grown up and Nowhere to Go: Transition From Pediatric to Adult Health Care for Adolescents With Chronic

Conditions. Presented at: Children’s Hospital of Philadelphia; Philadelphia, PA, 2003

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Health & Wellness: Being Informed

“The physician’s prime responsibility is the

medical management of the young

person’s disease, but the outcome of this

medical intervention is irrelevant unless

the young person acquires the

required skills to manage the disease

and his/her life.”

Ansell BM & Chamberlain MA. Clinical Rheum. 1998; 12:363-374

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Time

Jan 2004

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Societal Context for Youth without Medical Conditions

in Transition• Parents are more involved - dependency

“Helicopter Parents” …Blackhawk types…(CBS 2007)

• Twixters = 18-29 - live with their parents / not independent - cultural shift in Western households - when members of the nuclear family become adults, are expected to become independent

• How they describe themselves (ages 18-29) 61% an adult 29% entering adulthood 10% not there yet

(Time Poll, 2004)

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Prepare for the Realities of Health Care Services

Difference in System Practices

Pediatric Services: Family Driven

Adult Services: Consumer Driven

The youth and family finds themselves between two medical worlds

…….that often do not communicate….

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Pediatric Adult

Age-related Growth& development, future focussed

Maintenance/decline:Optimize the present

Focus Family Individual

Approach PaternalisticProactive

Collaborative,Reactive

Shared decision-making

With parent With patient

Services Entitlement Qualify/eligibility

Non-adherence >Assistance > tolerance

Procedural Pain Lower threshold of active input

Higher threshold for active input

Tolerance of immaturity

Higher Lower

Coordination with federal systems

Greater interface with education

Greater interface with employment

Care provision Interdisciplinary Multidisciplinary

# of patients Fewer Greater

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Think About

• Are you/primary care providers using the ACP/AAP/AAFP/Consensus Statement as a guide to accomplish transition for youth with SHCN?

• Have Transition programs been shown to work?

• What age does the literature show is the most effective time to start discussing with the youth about the transition process?

• How do you teach children and youth with SHCN about their wellness and disease baseline?

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HRTW Surveys: Results

About Those Who Responded

52 physicians / 26 statesMost involved with Medical Home projects47 pediatricians, 4 Med-Peds, 1 Family

Consensus Statement- Knowledge

50% were familiar 6 % unsure 42% not

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87% Fragmentation of care among systems

56% Lack of services for YSHCN who require supported living

43% Unwilling to transition youth SHCN

82% Lack of knowledge or linkages to community resources

85% Lack of staff time

Results: Barriers to Transition Extremely Important/Important

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83% Lack of capacity of adult providers for care of YSHCN

73% Inability to access adult specialty care

75% Limited coverage for services by public/private insurance 61% Low reimbursement levels for transition services

Results: Barriers to Transition Extremely Important/Important

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Results: Identify Primary Care

46% Have Policy to Transition Youthif yes, what age? 18-22

1% posted the policy for families/youth to see

63% Have practice to whom they referif yes, why that practice? 70% personal

relationship

56% recruit providers adult primary /specialty (31% want help)

64% support adult providers assuming care for YSCHN (29 % want help)

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Results: Identify Primary Care

92% provide care coordination to youth with complex conditions (7% want help)

50% have dedicated staff member who coordinates transition

care coordinator (overlap)>social worker>nurse

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Results: Core Knowledge & Skills

36% have forms to support transition (82% want help)

39% provide educational materials

regarding transition (48% want help)

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Results: Core Knowledge & Skills

58% help youth/families

plan for emergencies (31 % want help)

68% assist with accommodations

school/studying or work (21% want help)

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Results: Core Knowledge & Skills

63% promote independence in health condition management

(25% want help) When youth tern 18-writen policy to

discuss? 77% no Do you seek verbal assent? 81% Written 23%

50% refer to skill-building experiences

(35% want help)

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Results: Core Knowledge & Skills

79% refer to community resources/ public benefits (15 % want help)

Formal referral mechanisms in place:

39% mental health/counseling 25% adult subspecialty 21% adult PCPs 21% dental

< 15% make formal referral to adult services VR, SSI work incentives, school or college services, recreation, transportation, attendant care, Centers for Independent Living, supported living, housing (about 20% provide information)

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Results: Create Portable Medical Summary

35% Make transportable medical record for some patients (43% want help)

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Results: Written Health Transition Plan

33% Create individualized health transition plan for at least some patients (39% want help)

61% Helped write IEP goals:

29% none 36% 1-5 x in past year 35% 6 or more times in past year

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Results: Preventive Screening

86% Preventive screening – CYSHCN

32% AAP forms 21% GAPS 18% Bright Futures

18% Guidelines to Clinical Preventive Services

7% State health department forms

Others – created or adapted forms

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Results: Preventive Screening

65% Screen to identify YSHCN who need transition services

(29% want help)

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Results: Ensure Continuous Health Insurance (6)

43% assist with planning for continuous health insurance during transition

(32% want help) 75% assist with SSI medical documentation/re-determination

(25% want help)

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Results: Ensure Continuous Health Insurance (6)

88% want information on coding for reimbursement for transition services

who turn for info?

Self directed 44% Staff based coor 40% Family to Family 33% Title V 23%

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Results: Overall practice assessment

Rate your practice with regards to transition processes in general:

not interested 2%

not have, interested 29% beginning stages 25%

working on policy/processes 19% have policy and processes integrated 13%

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Conclusions

*Respondents are reluctant to transition their youth with SHCN to adult practices

*Respondents are well versed in coordinated care but are reluctant to adopt processes to give youth with SHCN the tools/skills to negotiate adult health care practices

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1. Identify appropriate primary care provider

2. Identify core knowledge and skills Encounter checklists Outcome lists Teaching tools

Concensus Statement Pediatrics 2002:110 (suppl) 1304-1306

6 Critical First Stepsto Ensuring Successful Transitioning

To Adult-Oriented Health Care

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Core Knowledge & Skills: Office POLICY

1. Written transition policy and posted 2. Legal health care decision making is discussed

prior to youth turning 18 3. Prior to age 18, youth sign assent forms for

treatments4. Office forms developed to support transition

processes5. Identified staff person coordinates transition

activities6. CPT coding used to maximize reimbursement

for transition services

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Core Knowledge & Skills: MEDICAL HOME

1. Practice creates an individualized health transition plan before age 14

2. Organizes a structured observation visit to adult office before transfer

3. Practice refers youth to specific primary care physicians

4. Practice actively recruits adult primary care /specialty providers for referral

5. Practice provides support and confers with adult providers pre/post transfer

6. Practice provides care coordination for youth with CTD

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Core Knowledge & Skills: FAMILY & YOUTH

1. Practice discusses transition planning and transfers youth when CTD disease is not in a crisis

2. Practice provides educational packet or handouts

2. Youth participate in shared care management

and self care

4. Practice assists families/youth to develop an emergency plan

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Do you have “ICE” in your cell phone contact list?

• Create new contact

• Space or Underscore ____ (this bumps listing to the top)

• Type “ICE – 01” – ADD Name of Person - include all ph #s - Note your allergies

You can have up to 3 ICE contacts (per EMS)

To Program……….

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How to prepare for the difference in roles: Shared Decision Making

Provider Parent Young Person

Major responsibility

Provides care Receives care

Support to parent and child

Manages Participates

Consultant Supervisor Manager

Resource Consultant Supervisor

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Core Knowledge & Skills: FAMILY & YOUTH

6. Practice assists with planning for school and/or work accommodations (504 Plans in high school; letter for DSS for post secondary school; discuss how/when to disclose illness/disability)

7. Practice assists with medical documentation for program eligibility if needed (SSI, VR, College)

8. Practice refers family/youth to resources that support skill-building: transition programs, mentoring, camps, recreation, activities of daily living, volunteer/ paid work experiences

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Have Transition Programs been shown to improve transition/health outcomes?

YES

Adolescent Employment Readiness Program (USA): generic pediatric hospital based service offering educational, life skills, career and employment readiness

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AERC Research:

Youth are less interested in any transition organized

around medical issues and

more interested in a transition to financial and

social independence.

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AERC Context: Data on Adolescent Work in the USA

Employers rank prior work experience, attitude and communication skills most important in hiring decisions

Work patterns of teenagers during the school year: - 40% 7th and 8th graders - 80% high school students

Educational level attained relates to survival, future income level and probability of labor force

participation (Yeltin 1996)

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AERC Context: Data on Adolescent Work in the USA

Teens take health risks less if work under 20 hrs/week (JAMA, 1998)

Part-time work data key to employment success:- essential to future work success (Skurikor 1993)

Minority, poor and disabled youth have less work experience but when work, same hours and wages attained

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2002 AERC/SSA Program: cohort selection

1510 fliers mailed by health insurance to social security income recipients 12 -18 years in DC

Diagnosis: SSI Qualify 80% MR,LR, CP 40% co morbidity with CI (e.g. asthma, diabetes, CTD)

178 completed the baseline instruments Mean age-14.8 yrs race: AA 96% Latino 4%

46 lost to follow up after 1 year 132 completing research data at year 2 45 inactive / 87 activeProgram centered on vocational readiness not health

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AERC/SSA Grant: Instruments Administered

Process (Formative) Outcome: Improvement in measures evidence for

improved functioning for those too young for summative outcome measures (employment,

off SSI)

Measures used with age matched norms available:

Ansell-Casey Life Skills Assessment (ACLSA) both youth and Caregiver

Career Maturity Index (CMI) Pediatric Quality of Life Scale (PQLS) Schalock Quality of Life

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AERC RESULTS

After 1 Yr in the AERC, active* 13 yr olds:

- More engaged (three times as many 13 year olds wanted to join AERC program than other ages)

- had less differences in measurements compared to age mates w/o disabilities; gap between norms and participants increased with age of participants

- made significant improvement compared to other ages in the intermediate outcome measures: ACLSA Life Skills, CMI, and Pediatric QoL

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AERC RESULTS

After 3 years in AERC program, participants receiving AERC services have:

- more education - more paid work experience - more likely to leave SSI (6 off SSI at end of study) - Improved health from youth’s point of view - More had an adult primary care physician

ROI of program: 1 youth leaving the SSI rolls pays for 1 Year of the program!

Wolf-Branigin, Schuyler, White: Research in Social Work, 2007

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3. Maintain an up-to-date medical summary that is portable and accessible

Knowledge of condition, prioritize health issues Communication / learning / culture Medications and equipment Provider contact information Emergency planning Insurance information, health surrogate

Pediatrics 2002:110 (suppl) 1304-1306

6 Critical First Steps

to Ensuring Successful Transitioning To Adult-Oriented Health Care

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Create Portable Medical Summary

Create by/with Youth

Use as a reference tool

Accurate medical history & contact #s

Carry in wallet/on computer

Use for disability documentation, if needed

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Preparing for the 15 minute Doctor Visit

Know Your Health & Wellness Baseline

How does your body feel on a good day?

Prepare questions at each visit

Give brief health status & overview of needs.

Know emergency plan when health changes.

What is the youth’s typical body temperature, respiration, heart rate and blood pressure.

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4. Create a written health care transition plan by age 14: what services, who provides, how financed (see handout for example of transition plan steps, check lists) Expecting, anticipating and planning

Experiences and exposures

Skills: check lists for skills and practice, practice, practice

Collaboration with schools (add health skills to IEP) and community resources

Pediatrics 2002:110 (suppl) 1304-1306

6 Critical First Steps

to Ensuring Successful Transitioning

To Adult-Oriented Health Care

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5. Check that preventive screening guidelines are being completed for youth and young adults

Stay healthy Prevent secondary disabilities Catch problems early

Source: Pediatrics 2002:110 (suppl) 1304-1306

6 Critical First Stepsto Ensuring Successful Transitioning

To Adult-Oriented Health Care

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6. Ensure affordable, continuous health insurance coverage

Payment for services Learn responsible use of resources

Pediatrics 2002:110 (suppl) 1304-1306

6 Critical First Stepsto Ensuring Successful Transitioning

To Adult-Oriented Health Care

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Core Knowledge & Skills: HEALTH CARE INSURANCE

1. Practice is knowledgeable about state mandated and other insurance benefits for youth after age 18

2. Practice provides medical documentation when needed to maintain benefits

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Transition & ……Insurance

NO HEALTH INSURANCE

40% college graduates (first year after grad)

1/2 of HS grads who don’t go to college

40% age 19–29, uninsured during the year

2x rate for adults ages 30-64 SOURCE: Commonwealth Fund 2003

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Access to Employer-Based Coverage for Low and High Wage Families, 1998

KFF Medicaid and the Uninsured January 2004

010

2030

4050

6070

8090

100

low wage <$7/hr high wage $15/hr

Covered by own orspouce's employer

declined offer fromown or spouce'semployernot offered throughown or spouce'semployer

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Health Care Coverage Look with the parents at their health

insurance policy small print Check state policies to see if youth can

stay on their parents health insurance longer

Review the College health care coverage if applicable

Reinforce the need for Education to improve employment outcome/wage levels

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Extended Coverage – Family Plan

Adult, childless continued on Family Plan

Increasing age limit, unmarried, childless, most depend on student status (18 states)

Up to age 24 - DE, IN, SD*

age 25 - CO, ID, ME, MD, MT, NM, RI, TX, VA , WA, WV

age 26 - CT, MA, NH, UT

age 30 - NJ, SD*employer option

BILL INTRODUCED IN 2007 NOT PASSED YET (10 states)

AK, CA, FL, MN, MO, NV, NY, PA, OH, TN

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Coverage – Family Plan

COVERAGE FOR GRANDCHIDLREN (4 states) with/without disabilities

MD, MN, NY, TX

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Extended Coverage – Family Plan

Adult Disabled Dependent Care

(40 states)

Incapable of self-sustaining employment by reason of mental or physical handicap, as certified by the child's physician on a form provided by the insurer, hospital or medical service corporation or health care center

AZ, AR, CA, CT, FT, GA, HI, ID, IL, IN, LA, ME, MD, MA, MI, MN, MS, MO, MT, NE, NV, NH, NJ, NM, NY, NC, ND, OH, OR, RI, SC, SD, TN, TX, UT, VA, VT, WA, WI and WY

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Having a Voice: Children and Youth

Partners in Paying

Insurance Card: Carry & Present

Youth pay co pay

Fill in insurance forms ahead of visit

Learn about coverage and coding

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9 Easy steps to Plan a Successful Transition

EXPECTATIONS: Engage them in their vision of their future-What do you want to do when you are older? Next year? Five years? TEACH: What can you tell me about your medical issues? Do they affect you from doing what you want in the day?

OPINION: What do you think of the…? Be open and honest.. listen and be “askable”… Involve in decision making (assent to consent, give them a feeling of competence)

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9 Easy steps to Plan a Successful Transition (2)

CHORES:

Are you doing chores?

ATTENDANCE:How are you doing in school?

PLANNING:How are you doing with your transition plan?

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9 Easy steps to Plan a Successful Transition (3)

PARTICIPATION: What do you do when not in school?

CAREER/WORK:What kind of work/career do you want to do?

STAY WELL:Are you taking care of your health?

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Post-secondary: Medical Issues

Selection of school: Career training with support services and scholarships.

Medical supports needed at school, nearby campus, and plans for emergency and inpatient events.

Insurance Coverage -is it adequate and is it one plan or a patch of plans?

Modifications: Work Load, Medical Care, and Proactive Wellness

DSS visit at the start of school

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Bottom line: with or without us- youth and families get older and will move on…Think what can make it easier; do what’s in your control and support youth to tackle what’s their control.

1. Start early

2. Ask and reinforce life span skills prepare for the marathon (post your practice transition policies, help families to understand their changing role)

3. Assist youth to learn how to extend wellness

4. Reality check: Have all of us done the prep work for the send off before the hand off?

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Objectives

• List the key elements of the national academies’ (ACR, AAP, AAFP, ACP, IOM) young people’s and HCPs’ perspective on transition to adult healthcare

• Define the role of physicians and other care providers/coordinators in the transition of youth from pediatric to adult medical care.

• Discuss use of transition tools from the Healthy and Ready To Work (HRTW) website and other national resources.

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ANY QUESTIONS?

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Patience H. White, MD, MA, FAAPMedical Advisor- HRTW Center

Chief Pubic Health OfficerArthritis Foundation

Washington, DC

[email protected]

Patti Hackett, MEdCo-Director, HRTW Center

Bangor, ME

[email protected]

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Title V Leadership

Toni Wall, MPA

Kathy Blomquist, RN, PhD

Theresa Glore, MS

Federal Policy

Patti Hackett, MEd

Tom Gloss

Interagency Partnerships

Debbie Gilmer, MEd

Medical Home & Transition

Richard Antonelli, MD, MS, FAAP

Patience H. White, MD, MA, FAAP

Betty Presler, ARNP, PhD

Family, Youth & Cultural Competence

Mallory Cyr

Ceci Shapland, MSN

Trish Thomas

HRSA/MCHB Project Officer

Elizabeth McGuire

HRTW TEAM

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www.hrtw.org

www.hdwg.org/catalyst/index.php

State-at-a-Glance Chartbook on Coverage and Financing of Care for Children and Youth with Special Needs

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www.hrtw.org

Medicalhomeinfo.org

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www.hrtw.org

www11.georgetown.edu/research/gucchd/nccc

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www.hrtw.org

www.familyvoices.org

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www.hrtw.org

Got Data?

www. cshcndata.orgData Resource Center National Survey for CSHCN

Nov.2007