PPS Web New Hire

UC Santa Barbara Campus Rollout

September 2010

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Introducing….

The PPS Web New Hire! – A web-based, more user-friendly method

of entering new hires into PPS

– An alternative—but not a replacement—to

the existing SHIR and AHIR bundles

– Available for immediate use at:

https://prod.ucop.edu/pp8

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PPS Web Enhancement Project

Multi-campus effort to create a web interface for PPS, starting with the new hire process – Participating campuses: Davis, Irvine, LA,

Riverside, San Diego & Santa Barbara

No changes to the underlying PPS structure

Future development of other PPS functions – rehires, appointment changes, leaves & separations

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Online survey for PPS users was conducted

in Fall 2008

Focus group was formed for each

participating campus

– Provided “wish list” for project

– Aided in testing and piloting

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Basic Objectives

Interface is consistent with and supports

policies and controls

Labels in “English”, not code

Intuitive design

Better navigation

Better help functions

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Then there’s frosting on the cake!

Ability to suspend transaction in the middle

and then return at another time

Templates for repeating data

– Campus Address

– Appointment & Distribution

“Smart” processing

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So let’s take a look…

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Web PPS Main Menu – New Hire

https://prod.ucop.edu.pp8

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If there’s no SSN, enter “000-00-0000”

1. Employee Identification

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2. Personal Information – Suspending a transaction

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Transaction can be suspended for one business day

The Employee ID you were assigned will be released by the system,

and a new ID will be assigned when you resume this transaction.

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Continuing a suspended transaction

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2. Personal Information – Drop down menu

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2. Personal Information – “Smart” processing

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2. Personal Information – “Smart” processing

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3. Address & Disclosures

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Campus Address – Creating a template

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Creating a new template

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Retrieving “My Templates” library

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4. Citizenship & Taxes

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5. Employment Information

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6. Appointments & Distributions

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Adding a new appointment

Remember that templates can be created for appointments and distributions

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Automated typing help

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Drop down calendar

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Appointment summary

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Appointment & distribution summary

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7. Education

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8. Pay Distribution

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9. Summary

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10. Review Messages & Update – fixing errors

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11. Post Authorization Notification (PAN)

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11. Post Authorization Notification (PAN), con’t.

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12. IDOC – Staff, Academic & Student options

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Transaction complete!

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Things to remember…

Explorer 7 or 8, Firefox or Safari

Access is automatic with regular PPS access

Web entry only for new hire

– Corrections or changes still need to be made in regular PPS

Transaction may be suspended for one day

Templates

– Campus Address and Appt’s & Dist’s only

– Must set up data before creating template

Stay tuned for the next phase, coming soon!

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Resources

PPS Information Web Site

http://hr.ucsb.edu/hris/pps.php

Coni Edick

– coni.edick@hr.ucsb.edu, x3197

Lou Browdy

– lou.browdy@accounting.ucsb.edu, x2326

Jo Ann Stark

– joann.stark@accounting.ucsb.edu, x2219

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Questions?

Thank you for attending

Now go log on and

ENJOY!