ppd.pdf

Sir Sandford Fleming College

Sweet Solar

Draft PPD

2/27/2015

Developed By: Peterborough Solar Solutions Inc

Project Manager: Ghada Hussein

Team: Andrew Smith

Ryan Bakelaar

Blair Wykes

Mike Thompson

Dan Milling

Gonzalo Cavigllia

PROJECT PLANNING DOCUMENT (PETERBOROUGH SOLAR SOLUTIONS)

ppd.docxSample of 32

CONTENTS

Introduction ................................................................................................................................................ 4

Executive Summary ..................................................................................................................................... 4

Project Charter ............................................................................................................................................ 5

Key Schedule Milestones ....................................................................................................................... 5

Project Objectives: ................................................................................................................................. 5

Main Project Success Criteria................................................................................................................. 5

Approach: ............................................................................................................................................... 5

Roles and Responsibilities...................................................................................................................... 6

Scope Statement ......................................................................................................................................... 8

Project Justification ................................................................................................................................ 8

Scope description ................................................................................................................................... 8

Product & Project Deliverables .............................................................................................................. 8

Exclusions, Assumptions, Constraints .................................................... Error! Bookmark not defined.

Acceptance Criteria ................................................................................. Error! Bookmark not defined.

Work Breakdown Structure .................................................................... Error! Bookmark not defined.

Project Time Line ........................................................................................................................................ 8

Gantt Chart ........................................................................................................................................... 10

Network Diagram .................................................................................... Error! Bookmark not defined.

Concept Design ......................................................................................................................................... 11

Product/Service Description ................................................................................................................ 11

Concept Design Drawings .................................................................................................................... 12

Functional Decomposition ................................................................................................................... 13

Component Decomposition ................................................................................................................. 15

Objective Tree ...................................................................................................................................... 16

House of Quality ................................................................................................................................... 17



Human Resource Plan ............................................................................................................................... 18

RAM ......................................................................................................... Error! Bookmark not defined.

Skill Matrix ............................................................................................................................................ 20

Team Performance Assessment ............................................................. Error! Bookmark not defined.

Team Graph Analysis ............................................................................................................................ 23

Stakeholder Management ........................................................................................................................ 23

Stakeholder Register ............................................................................... Error! Bookmark not defined.

Stakeholder Analysis ............................................................................................................................ 24

Power Interest Grid ................................................................................. Error! Bookmark not defined.

Communications Plan ............................................................................................................................... 25

Communication Needs ......................................................................................................................... 25

Communication Matrix ........................................................................................................................ 25

Conclusion .................................................................................................... Error! Bookmark not defined.

APPENDICIES ............................................................................................................................................. 28



INTRODUCTION

The Peterborough Solar Solutions was incorporated for the purpose of utilizing more optimal solar

panels. This PPD project is for the emphasis of the project organization for creating the solar panels, and

the process of the project. In essence the panels can be used both for the summer time, and winter

periods for the purpose of gathering energy. In the essence of less effort on the consumer, and on

resources. Hence, this not only benefits the consumer but the environment.

EXECUTIVE SUMMARY

The overall scope of the solar panel project could be summarized by the project time frame by the use

of the gantt chart, the concept design for the solar panels, and how it will be used. The human

resource plan, and how the team members can work together more efficiently to tackle the project.

The stakeholder analysis of who is affected by the selling of the product, and who has more in stake to

do what in the project. In essence, the reason why our team is best for the job is because we have

strategically planned how the solar panels can be sold. How our team members can work together

efficiently, and the time scope of when the project will be completed.



PROJECT CHARTER

Project Title: Solar Panel Upgrade Project

Start Date: Jan 19, 2015

Finish Date: Aug 1, 2015

Project Manager(s): Ghada Hussein, [email protected]

KEY SCHEDULE MILESTONES

Team progress meeting February 16th, 2015

Complete project planning document by February 23rd, 2015

Complete power point document before April 6th, 2015

Complete Project presentation by April 6th, 2015

Complete design and deployment by August 1st, 2015

PROJECT OBJECTIVES:

To add new features to current solar panels within 6 months and respond to current solar panel company

demands.

Upgrades will require installation of a sensor to raise solar array to 90 degrees and turn on heater. The

upgrade will also include harnessing energy for light displacement. Budget allocation of 250,000,000 will

be required for design labour and hardware.

MAIN PROJECT SUCCESS CRITERIA

Project must meet all written specifications approved in the scope statement and must be completed in

time.

Assigned tasks require sign off before moving to a new task.

APPROACH:

Develop sensor for upgrade and installation

Install sensors to all current solar panels within the company

Use team members for installation and development of sensor

Gather CEO/Project Manager sign offs at milestone completion



ROLES AND RESPONSIBILITIES

Name Role Responsibility Contact Information

Ghada Hussein Project Manager Project Sponsor ghada.hussein@flemingcollege.

ca

Ryan Bakelaar Team Leader Assist and oversee project. Sign

off tasks

ryan.bakelaar@flemingcollege.

ca

Andrew Smith

Team Member Assist in project deployment

collect data from team.

andrew.smith@flemingcollege.

ca

Dan Milling Project Lead In charge of product design and

installation deployment

[email protected]

a

Blair Wykes Director of Finance In charge of budget allocation.

Gather parts and information

[email protected]

Michael Thompson Team Member Assist in product design and


michael.thompson@flemingcoll

ege.ca

Gonzalo Caviglia Team Member Assist in product design and


gonzalo.caviglia@flemingcolleg

e.ca

mailto:[email protected]















Sign-off: (Signatures of all above stakeholders)

Walter Schmidt

Jeff Johnson

Nancy Reynolds

___________

____________

____________

Steve McCann

Ghada Hussein

Kim Nguyen

____________

____________

____________

Comments: (Handwritten comments from above stakeholders, if applicable)



SCOPE STATEMENT

The scope statement should have the deliverables and ALL the work necessary to create these

deliverables. This is more detailed than the scope in the charter. This should contain the following parts

PROJECT JUSTIFICATION

Solar Panels are a clean and renewable energy source, but finding enough room for efficient

panels can be a pain. Our rotating, self-maintaining panels offer a condensed solution that can

generate much more energy in a smaller area. These panels will be targeted towards home-

owners looking to be self-sufficient on power, or to make some money in the long term by selling

power back to the government.

PRODUCT & PROJECT DELIVERABLES

Our product is a large solar panel on a rotating base, allowing it to get the most out of a day’s

sun, and protect itself from heavy wind and snowfall. This lowers the maintenance requirements

for the panels since they do not need to be cleaned off after every snowfall, and wind does not

damage them structurally. They take up much less space than a stationary panel for the energy

they produce, so they are much more efficient. They are, however, more expensive than simple

stationary panels, and are thus not worth the money for large business investments.

MILESTONE SUMMARY

Complete initiation phase by March 4th, 2015

Complete planning phase by March 18th, 2015

Complete execution phase June 5th, 2015

Complete monitoring and controlling phase June 9th, 2015

Complete closing phase June 11th, 2015

VALIDATION CRITERIA

Our solar panels, to meet stakeholder expectations, must be able to rotate to withstand 50km

per hour wind speeds. The panel must also be able to clear itself of up to 10 centimeters of snow,

without human aid. Finally, the solar panel must be able to generate at least one kilowatt hour

per square meter of panel over the course of a sunny twelve hour day.



WBS



PROJECT TIME LINE

GANTT CHART



CONCEPT DESIGN

PRODUCT/SERVICE DESCRIPTION

Our product targets any one person, company or corporation that wishes to put up solar panels or install

updates on their current solar panels they are able to remove dust in the summer and times and for

warmer climates and have the ability to remove the snow during the winter times and colder climates.

These panels will be able to gain much more energy as dust snow and other pollutants will not displace

then light from the panels.

There is a great many people that don’t want to own solar panels due to the fact that they lose a great

amount of energy due to snow cover and don’t want to have to go out a clear off the panels every snow

fall it will allow elderly people to put panels up without them having to worry about taking care of them.

We are looking to sell this to the Canadian government to place up in northern environments, as they

are one the only style of panel designed to be cleared of snow.

We will also be looking into selling internationally as these panels are made for warm dusty climates as

well.

Features, Attributes and Benefits

Winter friendly as they clear the snow with little energy loss

Rinse themselves with water to remove dirt and grime

Winter friendly

Reuses and cleans water

Can highly increase the amount of rays increasing the power generated

Antifreeze does not go into the ground but is stored and cleaned

Saves the world

CONCEPT DESIGN DRAWINGS

HAND DRAWING



FUNCTIONAL DECOMPOSITION

Solar Panel Pollutant and

Debris Remover

Remove Snow/Ice

Detect Snow/IceRaise Solar Array

to 90 degrees

Use sensor

Turn on heater to melt ice

Harness Energy

Avoid Light Displacement

Remove Dust

Generate static field to push dust

off solar panel



COMPONENT DECOMPOSITION

Solar Plan

Heater Light Sensor

Simple LDR Circuit

Solar Array

Solar module

Solar cell

Hydraulic arm Dust clearer

3 thin conductive

sheets

High voltage and low current electrical field

High resistance circuit



OBJECTIVE TREE

Solar panel pollutant and

debris remover

High Quality

Uses energy Cost efficient

Remove Dust and Debris

Automated

Uses sensor

Produces heat to remove

snow



House of Quality



HUMAN RESOURCE PLAN

Team and Team Member Profile

Project Manager (Ghada Hussein)

Team Leader

(Ryan Bakelaar)

Product Lead Designer

(Dan Milling)

Director of Finance

(Blair Wykes)

Team Member (Andrew Smith)

Team Member (Michael Thompson)

Team Member (Gonzalo Caviglia)



RAM

Responsibility Assignment Matrix (RAM)

Task RYAN

BAKELAAR

ANDREW

SMITH

DAN

MILLING

BLAIR

WYKES

MICHAEL

THOMPSON

GONZALO

CAVIGLIA

Concept Design A,I I R,C I I I

Project Charter R,A,C I,C I,C I,C I,C I,C

Human Resource Plan R,A,C I,C I,C I,C I,C I,C

Cover Page A,I R,C I I I I

Introduction A,I I R,C I I I

Conclusion A,I I R,C I I I

Table of Contents A,I R,C I I I I

Executive Summary A,I R,C C,I I I I

Scope statement A,I,C I,C I,C R,C I,C I,C

Project time frame A,I,C I,C I,C R,C I,C I,C

Communications plan A,I,C I,C I,C I,C R,C I,C

Stakeholder Analysis A,I,C I,C I,C I,C I,C R,C

Appendixes A,I I,C I,C I,C I,C R,C



SKILL MATRIX



TEAM PERFORMANCE ASSESSMENT

Team Ground Rules / Norms

Ryan

Dan

Andrew

Michael

Blair

Gonzalo

Communication

Member encourages open and

direct communication

5 5 5 5 5 N/A

Member is not critical of others 0 0 0 0 0 NA

Decision Making

Member Compromises when

needed

5 5 5 5 5 NA

Involved in decision Making Process 5 5 5 5 5 Na

Conflict Resolution

Resolve conflict by end of meeting 5 5 5 5 5 NA

Solution decided by group

members

5 5 5 5 5 NA

Meetings / Attendance

Attendance 5 5 5 5 5 NA

On Time for Meetings 5 4 5 4 4 NA

Problem Solving

Defined methods to solve problems 5 4 4 3 4 NA

Tasks / Roles

Completes tasks on time 5 5 5 5 5 NA

Legend

0 = Almost Never 1 = Occasionally 2 = sometimes 3 = Usually 4 = Often 5 = Always



TEAM GRAPH ANALYSIS

By looking at the Team Graph, you will see that our team is very good at completing tasks and

assignments. We are also a very detail oriented team with high dominant behaviors. When comparing

our Team Graph to some of the challenges we might face, we concluded that our challenges would be

not completing a completing a quality project on time seeing as we have very little time to complete it.

For managing these challenges a possibility would be to extend our project time frame.



STAKEHOLDER MANAGEMENT

STAKEHOLDER ANALYSIS

Key

Stakeholders

Ghada

Hussein

Ryan

Bakelaar

Daniel

Milling

Andrew

Smith

Blair

Wykes

Michael

Thompson

Gonzalo

Caviglia

Role on

Project

Project

Manager

Team

Leader

Product

Lead

Design

er

Team

Member

Director

of

Finance

Team

Member

Team

Member

Unique Facts

Diligent

with

work and

has

previous

work

experien

ce as a

project

manager

No

experienc

e with

leading a

team, but

wants to

gain

leadership

skills.

Has

great

product

ideas

and

gives

solid

sugges

tions to

the

team.

Always

shows

up to

meetin

gs

He’s a

great

problem

solver

and

analytical

thinker.

He can

solve

almost

any

problem

presente

d to him.

He’s

good

with

number

s and a

great

problem

solver.

Also

gives

suggest

ions to

the

team.

A rock solid

worker.

Shows up

to every

meeting

and gives

suggestions

when

needed.

He’s a

solid

worker

when he

wants to

be. But

needs to

show up

to more

meetings

when

required

Level of

Interest

High

Low

Modera

te

High

High

Moderate

Moderate

Level of

Influence

High

High

High

High

High

Moderate

Moderate

Suggestions

on

managing

this

relationship

Make

sure

she’s

getting

informed

of the

groups

work

Make sure

hes

getting

informed

work from

others.

Keep

him

informe

d of

product

and

project

progres

s

Listen to

his

suggestio

ns and

keep him

informed

on

progress

Make

sure

he’s on

track of

budget

expense

s and

inform

him of

progres

s

Make sure

to check up

on him, and

keep him

informed of

progress

Keep him

informed

on the

results of

the

product.

Listen to

his

suggestio

ns



COMMUNICATIONS PLAN

COMMUNICATION NEEDS

Name Power/Interest Current

Engagement Potential Management Strategies

Ryan Bakelaar High/Medium Leading

Ryan has no experience with leading a

team, but wants to gain leadership skills.

Make sure he’s getting informed work

from others.

Andrew Smith Medium/High Supportive

Andrew has great product ideas, gives

solid suggestions to the team and always

shows up to meetings. Keep him informed

of the project and the results.

Gonzalo

Caviglia Medium/High Neutral

Gonzalo is a solid worker when he wants

to be. But needs to show up to more

meetings when required. Listen to his

suggestions and keep him informed on

progress

Michael

Thompson Medium/High Supportive

Michael is a rock solid worker. Shows up

to every meeting and gives suggestions

when needed. Make sure to check up on

him, and keep him informed of progress

Daniel Milling Medium/High Supportive

Daniel has great product ideas and gives

solid suggestions to the team. Always

shows up to meetings. Keep him informed

that the project is in work in progress,

and the results.

Blair Wykes High/Medium Leading/Supp

ortive

Blair is good with numbers and a great

problem solver. Also gives suggestions to

the team. Make sure he’s on track of

budget expenses and inform him of

progress

COMMUNICATION MATRIX



GROUND RULES

Meetings

Meeting Date Time Location

Stakeholder meeting February 26th, 2014 11-12pm

Room B2345

Kick-off meeting March 4th, 2015 11-12pm

Room B2345

Execution meeting March 19th, 2015 11-12pm

Room B2345

Final product meeting June 5th, 2015 11-12pm

Room B2345

Mid-project progress meeting

June 8th, 2015 11-12pm

Room B2345

Stakeholder status meeting

June 9th, 2015 11-12pm

Room B2345

Final project meeting June 10th, 2015 11-12pm

Room B2345

Final stakeholder meeting

June 11th, 2015 11-12pm

Room B2345



Consequences

Description Concequence Exemption

Show up to team meetings 3 warnings then termination Doctors note

Complete tasks on schedule 10% deduction from task None

Show up to seminars and lectures

1% penalty for each class skipped

Doctors note

Contact information

Name Email Phone Numbers

Ghada Hussein [email protected] N/A

Ryan Bakelaar [email protected] 705-313-5219

Andrew Smith [email protected] 705-957-6435

Blair Wykes [email protected] 705-344-1391

Gonzalo Caviglia [email protected] 705-977-1167

Michael Thompson [email protected] 905-396-0194

Daniel Milling [email protected] 807-276-5674

CONCLUSION

In conclusion our project planning document (PPD) has shown how the solar panels can be utilized for

use by consumers. The importance of solar panels for energy savings is very important, due to the great

cost savings. This was shown by the external mechanisms like water cleanup for dust that can be used

for the summer season. Thus reducing effort and time, and also increasing the solar energy absorption

which will benefit the consumer for cost savings. Furthermore, the Gantt chart shows in specifics when

the solar panels can be made and put into the market and the progress of each parts of the project

management is done. Hence this PPD was for the solar panel planning analysis of the group members,

how we worked together to get the solar project completed, and the process.










APPENDICIES

Appendix A: Team Documents

o Team Graph, page 21

o Team Ground Rules Worksheets, page 25

o Team Performance Assessments, page 20

o Consequences, page 25

Appendix B: MLA Work Cited

o References, page 30

Appendix C: PPD Quality Control Checklist

o Quality Control Checklist, page 28-29



PPD Quality Control Checklist

Item Progress Expected /

Actual Start Date

Expected / Actual

Finish Date

Person(s)

Responsible

Cover Page

Feb 1st, 2015/

Feb 3rd, 2015

Feb 20tht, 2015/

Feb 21th, 2015

Andrew

Table of Contents

Feb 25st, 2015/

Feb 27th

Feb 20tht, 2015/

Feb 21th, 2015

Andrew

Introduction

Feb 18st, 2015/

Feb 19th,2015

Feb 20tht, 2015/

Feb 21th, 2015

Andrew

Executive Summary Feb 18tht, 2015/

Feb 19th , 2015

Feb 20tht, 2015/

Feb 21th, 2015

Dan

Project Charter

Feb 18tht, 2015/

Feb 19th, 2015

Feb 20tht, 2015/

Feb 21th, 2015

Ryan

Scope Statement

Project Justification

Feb 18tht, 2015/

Feb 19th, 2015

Feb 20tht, 2015/

Feb 21th, 2015

Blair

Product & Project Deliverables

Feb 18tht, 2015/

Feb 19th, 2015

Feb 20tht, 2015/

Feb 21th, 2015

Blair

WBS Chart

Feb 18tht, 2015/

Feb 19th, 2015

Feb 20tht, 2015/

Feb 21th, 2015

Blair

Project Objectives (success criteria)

Feb 18tht, 2015/

Feb 19th, 2015

Feb 20tht, 2015/

Feb 21th, 2015

Blair

Project Schedule

Gantt Chart (Include all start end

dates, task duration, milestones and

dependencies

Feb 18tht, 2015/

Feb 19th, 2015

Feb 20tht, 2015/

Feb 21th, 2015

Blair



Milestone Summary

Feb 18tht, 2015/

Feb 19th, 2015

Feb 20tht, 2015/

Feb 21th, 2015

Blair

Concept Design

Product / Service description

Features/ Attributes/ Benefits

Feb 18tht, 2015/

Feb 19th, 2015

Feb 20tht, 2015/

Feb 21th, 2015

Dan

Concept Design Drawings & Graphics

(within the same word document)

Feb 18tht, 2015/

Feb 19th, 2015

Feb 20tht, 2015/

Feb 21th, 2015

Dan

Function Decomposition Charts

Component Decomposition Charts

Feb 18tht, 2015/

Feb 19th, 2015

Feb 20tht, 2015/

Feb 21th, 2015

Ryan

Objective Tree

Feb 18tht, 2015/

Feb 19th, 2015

Feb 20tht, 2015/

Feb 21th, 2015

Ryan

House of Quality

Feb 18tht, 2015/

Feb 19th, 2015

Feb 20tht, 2015/

Feb 21th, 2015

Ryan

Human Resource Plan

Skills Matrix or RAM

Feb 18tht, 2015/

Feb 19th, 2015

Feb 20tht, 2015/

Feb 21th, 2015

Ryan

Team & Team Member Profile

(Including Team Graph Analysis, Team

Member Profiles and Final Team

Ground Rules

Feb 18tht, 2015/

Feb 19th, 2015

Feb 20tht, 2015/

Feb 21th, 2015

Gonzalo

Stakeholder Analysis

Feb 18tht, 2015/

Feb 19th, 2015

Feb 20tht, 2015/

Feb 21th, 2015

Gonzalo

Communications Plan

Communication Needs

Feb 18tht, 2015/

Feb 19th, 2015

Feb 20tht, 2015/

Feb 21th, 2015

Michael

Communication Matrix

Feb 18tht, 2015/

Feb 19th, 2015

Feb 20tht, 2015/

Feb 21th, 2015

Michael



Contact Information

Feb 18tht, 2015/

Feb 19th, 2015

Feb 20tht, 2015/

Feb 21th, 2015

Michael

Conclusion

Feb 18tht, 2015/

Feb 19th, 2015

Feb 20tht, 2015/

Feb 21th, 2015

Andrew

Appendixes

Team Performance Assessment

Feb 18tht, 2015/

Feb 19th, 2015

Feb 20tht, 2015/

Feb 21th, 2015

Dan

Team Consequences

Feb 18tht, 2015/

Feb 19th, 2015

Feb 20tht, 2015/

Feb 21th, 2015

Gonzalo

Team Graph

Feb 18tht, 2015/

Feb 19th, 2015

Feb 20tht, 2015/

Feb 21th, 2015

Blair

Team Norms Worksheets

Feb 18tht, 2015/

Feb 19th, 2015

Feb 20tht, 2015/

Feb 21th, 2015

Michael

M.L.A. Work Cited

Feb 25tht, 2015/

Feb 26th, 2015

Feb 20tht, 2015/

Feb 21th, 2015

Gonzalo

PPD Quality Control Checklist (this

document)

Feb 18tht, 2015/

Feb 19th, 2015

Feb 20tht, 2015/

Feb 21th, 2015

Gonzalo

Miscellaneous Checks

Proof reading Special details

Feb 26tht, 2015/

Feb 26th, 2015

Feb 25tht, 2015/

Feb 26th, 2015

Ryan and Andrew

REFERENCES

1. Toronto Backgrounder . (2007, 09 12). Retrieved 10 31, 2013, from Statistics Canada:

http://www.toronto.ca/demographics/pdf/2006_families-households_backgrounder.pdf

2. National Geographic Solar Energy . (2013). Retrieved November 6, 2013, from National Geographic:

http://environment.nationalgeographic.com/environment/global-warming/solar-power-profile/

3. Ontario Power Authority. (2013). Retrieved November 1st, 2013, from Micro fit Version 3:

http://microfit.powerauthority.on.ca/sites/default/files/2014-FIT-Price-Schedule-20131101.pdf



4. Sunshine in Canadian Cities: Average Hours & Days a Year. (2013, 11 02). Tortonto, ON, Canada. Harris,

A. (2013). Engineering and Technoligie. Taming the Desert, 30.

5. Husted, H. (2007). Solar Energy and its Use Today. Solar Energy and its Use Today, 19.

Moloney, P. (2013, March 5th). Toronto’s population overtakes Chicago. Toronto, ON, Canada.

Solarbuzz, N. (2013). Solar Market Research and Analysis . Retrieved November 6, 2013, from Solarbuzz:

http://www.solarbuzz.com/going-solar/using/uses

6. National Geographic Solar Energy . (2013). Retrieved November 6, 2013, from National Geographic:

http://environment.nationalgeographic.com/environment/global-warming/solar-power-profile/

7. Husted, H. (2007). Solar Energy and its Use Today. Solar Energy and its Use Today, 19.

8. Solarbuzz, N. (2013). Solar Market Research and Analysis . Retrieved November 6, 2013, from

Solarbuzz: http://www.solarbuzz.com/going-solar/using/uses

9. "10 Ways You Can Use Solar Panels to Help You Save or Make Money."CleanTechnica. 6 Aug. 2012.

Web. 27 Feb. 2015. <http://cleantechnica.com/2012/08/06/10-ways-you-can-use-solar-panels-to-help-

you-save-or-make-money/>.

10. "Advantages and Disadvantages of Solar Power, Facts about Solar Power."Advantages and

Disadvantages of Solar Power, Facts about Solar Power. Web. 27 Feb. 2015.

<http://www.tc.umn.edu/~dama0023/solar.htm/>.

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