PP Resume 217
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Transcript of PP Resume 217
MALIKA SNAILExecutive Assistant - French Bilingual Kensington, MD
[email protected] https://www.linkedin.com/in/malika-snail-8609b126
Executive Office Administration
Administrative Project Management
Event Management
SummaryDiligent, solution oriented, and skillful Executive Assistant, committed for the last 10+ years
to providing excellent and timely customer service to senior level management, and
organizing their daily routine in a fast pace and high pressure work environment,
while prioritizing conflicting needs and establishing effective relationships with
business partners and cross-functional teams. Passionate about
event planning, administrative problem solving, project
management, and work safety. Customer service
oriented, flexible, accountable,
dependable, and responsive.
Proficient in MS Office.
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Specialties
TECHNICAL SKILLS Corporate events and meeting planning: venue selection, price
negotiation, booking Invoices - Purchase Orders/Requisitions (SAP) - Procurement Domestic and international travel coordination (Concur, Travisa, Expedia) Time keeping: entry, review & approval (Deltek, One Time, Dayforce) Expense reports: entry, review & approval (Ulysse, Concur) Translations: French/English Microsoft Desktop & Server Applications: Word, Excel, PowerPoint,
Outlook, Access, SharePoint Other: DataWatch Systems-Direct Access (badge database); E-Val (parking
validation); Aerohive Networks (Wi-Fi set-up); Qualtrics (survey software).
MEETING MANAGEMENT Provided meeting management support for executives’ internal and external
meetings (such as Annual & Mid-year meetings, Board of Directors & Stakeholder meetings) that included scheduling, communications, presentation preparation, catering (order and set up), guest management (Outlook), conference room booking, and video coordination needs with IT Department
Organized and prepared detailed agendas and presentation materials: copying/printing, compilation, assembly, and binding of meeting materials; follow through on project delivery
Arranged numerous upper management breakfast, luncheon meetings, and dinners
Participated in the preparation of the “All Employees Annual Road Show” (Residence Inn, Bethesda): coordination with HQ in France and with Italy’s office, hotel bookings, transportation from/to airports, dinner reservations, and meeting site readiness.
MEETING MANAGEMENT (Cont’d) Created “Meeting Room Booking Form” to facilitate and improve conference room
booking process, helping management team to coordinate their meetings more efficiently
Processed and followed up on registrations for international professional conferences, and tracked meeting participants’ responses - Generated participants’ invitations and other documents - Edited surveys (Qualtrics), managed meeting database (data entry), and consolidated evaluation survey responses.
OUTLOOK & POWERPOINT Scheduled and prioritized daily appointments for multiple VPs, conference
participation, and special events, while smoothing out any conflicts Developed and edited PPT presentations - Created monthly TV message
(birthdays, work anniversaries, clients’ visits, events, etc.): Designed PowerPoint presentation and uploaded to VCN Viewer.
TRAVELS & EXPENSES
Managed and coordinated a high volume of domestic and international travels, accommodating frequent itinerary changes - Compiled all travel related materials and documents, including detailed travel agendas - Concur travels / Excel
Processed visa and passport requests - Travisa Reconciled company credit card statements Processed a large volume of high-dollar expense reports quickly and
accurately - Concur expenses Tracked, reviewed, and processed supported participants’ honoraria expense
requests.
HR - NEW EMPLOYEE ON-BOARDING
Worked closely with HR and Managers in the interview and on-boarding employees processes (paperwork, orientation, introduction meetings)
Booked flights, hotels and meeting rooms, scheduled meetings, ordered and set up lunches, created new employees’ picture ID badges, provided office supplies, arranged for travel reimbursements
Acted as a liaison between employees and HR – Handled with complete confidentiality all hire relocation/termination.
OFFICE ADMINISTRATION Maintained a safe and clean reception area by complying with
procedures, rules, and regulations Initiated the reorganization and update of entire storage facility
outdated filing system Organized office events such as staff lunches, C.E.O. monthly
presentations, birthday celebrations, holiday party Greeted visitors in person or on the phone; answering or referring
inquiries – Monitored the visitors’ logbook, provided temporary badges, and parking passes
Typed and composed memorandums, letters, organigrams, forms, safety procedures, contracts, proposals, and other documents and correspondence, as appropriate
Monitored and ordered general office supplies, processed mail distribution, and handled FedEx/DHL/UPS shipping
Developed and maintained relationships with internal clients, external vendors, and property managers.
Accomplishments!!! Organized one of the very best Company Employee Holiday at the
Bethesda Congressional Country Club Initiated scanning/e-storage of all proposals and contracts (70,000
pages) into the A.F.S. SharePoint site thus considerably reducing storage space
Initiated daily compilation and distribution of renewable e-articles to help the Areva Renewable team
Created the Areva Renewable Department photo gallery (photo and frame selection, hanging)
Created the Generali “Meeting Room Booking Form” to facilitate and improve conference room booking process, helping management team to coordinate meetings more efficiently
Initiated the reorganization and update of entire ASHP executive office storage facility and its existing outdated filing system.
Event Planning
Work Ethics
Project Delivery
Personality Talents
What People say:
Source: LinkedIn Recommendations
Project Delivery…
“Can do” attitude toward work, performance and productivity on the job / Contributions were key to success of strategy department
Completes tasks quickly and accurately / Availability, responsiveness, great quality of deliveries
Delivery of outstanding service on timely manner Excellent eye for details Strong ability to understand assigned tasks. Seek and obtain clarification.
Pay attention to details Highly motivated contributor, willingness to get things done Volunteered to help translate technical documents / Goes out of her way
to help others / Always willing to ‘go’ the extra mile.
Work Ethics…
Hard working, punctual and very strong professional and personal characteristics for this position
Demonstrate reliance, trustworthiness and competence Dedicated and reliable Professional, helpful Motivated, diligent, loyal Flexible and adapts well to new situations / Team player – likes to be
challenged, to collaborate with others and learn new things Seeks opportunities to learn and enhance her administrative skills Work ethic and communication skills add value.
Personality…
Always keep a friendly attitude Asset to the company Loyal, intelligent Adds value during meetings and promotes positive attitude Patient with peers and superiors, maintains calm composure and stay
focused on solving problems Constant willingness to help and “can do” attitude.
Talents…
Proficient in use of office tech and systems and willing to learn and develop skills
Event planning Unique talent and passion for organizing events Organized the most wonderful and memorable holiday party for the company Solid computer and language skills Impressive PP skills.
Source: LinkedIn Recommendations
AREVA Inc., AREVA RENEWABLES, AREVA FEDERAL SERVICESBethesda & Columbia, MDMay 2007 – Oct. 2014
Acted as the Executive Assistant to several senior executives: VP Strategy; Sr. VP Renewables; AFS CTO & Sr. VP Clean Up & Closure; Sr. VP Back End U.S. Business Group (BEBG), and, also provided administrative support to the VP Integration & Strategic Development (BEBG), and VP Commercial Decommissioning
Provided hands-on administrative and operational support for the Executive Team and represented the Executive team as appropriate in communicating with internal and external stakeholders
Created the Renewable Department photo gallery (photo and frame selection, hanging) Organized a company holiday party at the Congressional Bethesda Country Club, and other events
such as employees’ birthdays and welcome/farewell parties Initiated daily compilation and distribution of renewable e-articles to help the Renewable team Initiated scanning/e-storage of all proposals and contracts (70,000 pages) into the A.F.S.
SharePoint site thus considerably reducing storage space
AREVA Inc., AREVA RENEWABLES, AREVA FEDERAL SERVICES (Cont’d)
Researched issues, collected and organized data and information from a variety of sources to prepare reports, presentations and other documents
Regularly tracked and reported lobbying activities Composed, edited, formatted and finalized routine correspondence and other office
documentation, including letters, reports, memoranda - Reviewed outgoing correspondence, and edited documents for accuracy, format consistency, signatures and conformance with executive procedures
Provided presentation production support including slide generation, graphics, proofreading, editing, copying and book binding
Maintained strict confidentiality of personnel records and proprietary project files and records Acted as a liaison between employees and HR - Handled with complete confidentiality all new hire
on-boarding (paperwork, orientation, introduction meetings, etc.) as well as relocation/termination.
• Lycée Charles Péguy, Marseille, France:• Brevet de Technicien Supérieur Secrétariat de Direction (Associate
Degree equivalence)• Baccalauréat G1, Secrétaire Sténo-Dactylo.
Education
• C.O.R.E. Award (Corporate Organizations Recognizing Excellence) Awarded by A.F.S. C.E.O. in recognition of smooth office move coordination between Building Manager, staff and movers.
Awards
• Ongoing training in Leadership Development, Workplace Safety, Project Management, HR Programs, Communication and Interpersonal Courses (E-Learning, Portfolio, etc.).
Training
MALIKA SNAILExecutive Assistant - French Bilingual
Executive Office AdministrationEvent Management
Kensington, [email protected]
https://www.linkedin.com/in/malika-snail-8609b126
Thank you!