P&P Level 1
Transcript of P&P Level 1
-
7/25/2019 P&P Level 1
1/100
Project ManagementPrinciples and Practices
Level 1
-
7/25/2019 P&P Level 1
2/100
Agenda
IntroductionsCourse Objective
Unit 1: Introduction to Project Management
Unit 2: Project Definition
Unit 3: Project Planning
-
7/25/2019 P&P Level 1
3/100
Introductions
!at is "our Project Management#$%erience&
!at t"%es of %rojects 'ill "ou be
involved in&!at 'ould "ou li(e to get out of t!e
course&
-
7/25/2019 P&P Level 1
4/100
Course Objectives
Learn '!at %roject management is and t!e )ualities of an effective
%roject manager* Understand t!e nine (no'ledge areas of %roject management and !o'
t!e" can be a%%lied to "our %roject*
Discover t!e %!ases of a %roject and '!at deliverables are e$%ected'!en*
Identif" a %roject+s (e" sta(e!olders*
Understand t!e different t"%es of business cases and !o' to create a,tatement of or(*
Learn to be %re%ared for t!e une$%ected b" utili-ing ris( managementand c!ange control*
Learn !o' to organi-e %roject activities b" creating a or( .rea(do'n
,tructure* Create a net'or( diagram to trac( "our %roject+s %rogress*
Learn budgeting and estimating tec!ni)ues*
-
7/25/2019 P&P Level 1
5/100
Reference Material
Project Management /!e Com%lete Idiot+s 0uide
-
7/25/2019 P&P Level 1
6/100
Unit 1
Introduction to Project
Management
-
7/25/2019 P&P Level 1
7/100
Introduction to ProjectManagement
Project ailures
Project ,uccesses
!at is Project Management&
e" unctional reas of Project
Management
Project Life C"cle
-
7/25/2019 P&P Level 1
8/100
Project Failure
Identif" reasons t!at %roject fail
-
7/25/2019 P&P Level 1
9/100
Reasons for Project FailureChapter Page !!
1* Poor %roject and %rogram management disci%line2* Lac( of e$ecutive4level su%%ort
3* 5o lin(age to t!e business strateg"
6* rong team members
7* 5o measures for evaluating t!e success of t!e%roject
8* 5o ris( management
9* Inabilit" to manage c!ange
-
7/25/2019 P&P Level 1
10/100
Project "uccess CriteriaChapter 1 Page #
On time
On budget
Meeting t!e goals t!at !ave been
agreed u%on
-
7/25/2019 P&P Level 1
11/100
Iron $riangle
-
7/25/2019 P&P Level 1
12/100
Pic% An& $'o
-
7/25/2019 P&P Level 1
13/100
(hat is a Project)
/em%orar" 'it! s%ecific start and enddates
Uni)ue
Progress elaboration
-
7/25/2019 P&P Level 1
14/100
(hat is a Project Manager)Chapter !
Ultimatel" res%onsible for t!e Project+s,uccess
Plan and ct
ocus on t!e %roject+s end
.e a manager leader
-
7/25/2019 P&P Level 1
15/100
"even $raits of *ood ProjectManagers
/rait 1#nt!usiasm for t!e %roject
/rait 2
bilit" to manage c!ange effectivel"
/rait 3
tolerant attitude to'ard ambiguit"
/rait 6
/eam ; building and negotiating s(ills
-
7/25/2019 P&P Level 1
16/100
"even $raits of *ood ProjectManagers
/rait 7 customer4first orientation
/rait 8
d!erence to t!e %riorities of business
/rait 9
no'ledge of t!e industr" or tec!nolog"
-
7/25/2019 P&P Level 1
17/100
Project "uccess1! *olden Rules +Chapter ,
-
7/25/2019 P&P Level 1
18/100
Project "uccess1! *olden Rules
-
7/25/2019 P&P Level 1
19/100
Project "uccess1! *olden Rules
viable %lan and (ee% it u%4to4date*
P j "
-
7/25/2019 P&P Level 1
20/100
Project "uccess1! *olden Rules
-
7/25/2019 P&P Level 1
21/100
Project "uccess1! *olden Rules
-
7/25/2019 P&P Level 1
22/100
Project "uccess1! *olden Rules
-
7/25/2019 P&P Level 1
23/100
Project "uccess1! *olden Rules
-
7/25/2019 P&P Level 1
24/100
Project "uccess1! *olden Rules
-
7/25/2019 P&P Level 1
25/100
Project "uccess1! *olden Rules
-
7/25/2019 P&P Level 1
26/100
Project "uccess1! *olden Rules
-
7/25/2019 P&P Level 1
27/100
Project "uccess1! *olden Rules
-
7/25/2019 P&P Level 1
28/100
Project "uccess1! *olden Rules
-
7/25/2019 P&P Level 1
29/100
Project ManagementChapter -
Project Management /!e Ba%%lication of (no'ledge> s(ills> tools
and tec!ni)ues to %roject activities to meet
%roject re)uirements*
@ no'ledge areas
-
7/25/2019 P&P Level 1
30/100
Integration Management
itting ever"t!ing toget!erPlanning
Project C!anges
Project "cope
-
7/25/2019 P&P Level 1
31/100
Project "copeManagement
Clear sco%e statementPrevent sco%e cree%
-
7/25/2019 P&P Level 1
32/100
Project $ime Management
/ime and ,c!edule Planning
Managing
-
7/25/2019 P&P Level 1
33/100
Project Cost Management
Manage costsOut of "our control
Com%eting %rojects
Project .ualit&
-
7/25/2019 P&P Level 1
34/100
Project .ualit&Management
Planning )ualit"#nforcing )ualit"
C!ec(ing )ualit" control
Project /uman Resource
-
7/25/2019 P&P Level 1
35/100
Project /uman ResourceManagement
Organi-ational %lanning,taff ac)uisition
Ma(ing a team
Project Communications
-
7/25/2019 P&P Level 1
36/100
Project CommunicationsManagement
Communication %lan
-
7/25/2019 P&P Level 1
37/100
Project Ris% Management
-
7/25/2019 P&P Level 1
38/100
Project ProcurementManagement
c)uisition and contract management
P j t 0if C l
-
7/25/2019 P&P Level 1
39/100
Project 0ife C&cleChapter
-
7/25/2019 P&P Level 1
40/100
Project 2e3nition Phase
Initiate t!e %roject Identif" t!e Project Manager
Develo% t!e Project C!arter
Conduct a easibilit" ,tud"
Define Planning P!ase
,ign off on t!e Project C!arter
-
7/25/2019 P&P Level 1
41/100
Project Planning Phase
Organi-e and staff t!e %rojectDevelo% a Project Plan
,ign off on t!e Project Plan
-
7/25/2019 P&P Level 1
42/100
Project 45ecution Phase
#$ecute t!e Project PlanManage t!e Project Plan
Im%lement t!e %roject+s results
,ign off on %roject+s com%letion
-
7/25/2019 P&P Level 1
43/100
Project Close6out Phase
Document t!e lessons learned duringt!e %roject
fter4im%lementation revie'
Provide %erformance feedbac(
Close4out contracts
Com%lete administrative close4outDeliver %roject com%letion re%ort
-
7/25/2019 P&P Level 1
44/100
Project 0ife C&cle Flo'
no'
Problem
SpacePartial
Answer
Partial
Answer Solution
Space
Don+t no'
Don+t no'
no'
HOW
WHAT
Project Definition
ProjectPlanning
#$ecution
-
7/25/2019 P&P Level 1
45/100
Unit 1 Revie'
!at is Project Management&e" unctional reas
Project life c"cle
-
7/25/2019 P&P Level 1
46/100
Unit !
Project Definition
j 3 i i
-
7/25/2019 P&P Level 1
47/100
Project 2e3nition
,ta(e!older Identification.usiness Case
-
7/25/2019 P&P Level 1
48/100
"ta%eholder Identi3cationChapter #
,ta(e!older definitione" sta(e!olders to identif" Project s%onsor
Customer Project team unctional managers
Communicate 'it! ever"one
Manage conflicts in %riorities
$h C t
-
7/25/2019 P&P Level 1
49/100
$he Customer
Uses t!e %roduct or servicesMa" be internal or e$ternal
Provides re)uirements
Ma" !ave multi%le categories
P j t "
-
7/25/2019 P&P Level 1
50/100
Project "ponsor
lso s!ares res%onsibilit" for %rojectsuccess
as aut!orit" to ma(e decisions and
ma" %rovide fundingOvercome %olitical and organi-ational
obstacles
"t i C itt
-
7/25/2019 P&P Level 1
51/100
"teering Committee
0rou% of sta(e!olders '!o a%%roveand agree on: Project sco%e
,c!edule
.udgets
Plans
C!anges
( %i C itt
-
7/25/2019 P&P Level 1
52/100
(or%ing Committee
Line managers '!o are res%onsible fordelivering business results once t!e
%roject is com%leted
F ti l M
-
7/25/2019 P&P Level 1
53/100
Functional Managers
Ma" manage or su%%l" %eo%le t!at 'or(on t!e team
5eed to be communicated 'it!
5eed t!eir commitment to t!e %roject
A ti it
-
7/25/2019 P&P Level 1
54/100
Activit&
-
7/25/2019 P&P Level 1
55/100
7usiness CaseChapter 8
-
7/25/2019 P&P Level 1
56/100
Feasibilit& "tud&
general estimate used to determine'!et!er a %articular %roject s!ould be
%ursued*
7usiness *oals 9
-
7/25/2019 P&P Level 1
57/100
7usiness *oals 9Objectives
5eed to understand:0oals Et!e need for t!e %roject and t!e
measurable benefitsF
,co%e
/ime to com%lete
#stimates of timeline> resource
re)uirements and costs
"MAR$ goals
-
7/25/2019 P&P Level 1
58/100
"MAR$ goals
, ; ,%ecificM ; Measurable
; greed u%on
< ;
-
7/25/2019 P&P Level 1
59/100
"tatement of (or% +"O(,
Pur%ose statement
,co%e statement
Project deliverables
0oals objectives
Cost and sc!edule estimates
,ta(e!olders C!ain of command
.enefits and ris(s
ssum%tions and constraints
Communication %lan
Activit&
-
7/25/2019 P&P Level 1
60/100
Activit&
Create a ,O for t!e case stud" Pur%ose ,co%e
Project deliverables
0oals and objectives
Cost and sc!edule estimates
Ris% management
-
7/25/2019 P&P Level 1
61/100
Ris% managementChapter :
Identif" ,ources of ris( unding /ime
,taffing Customer relations Project si-e andGor com%le$it" Overall structure
Organi-ational resistance #$ternal factors
Ris% Anal&sis
-
7/25/2019 P&P Level 1
62/100
Ris% Anal&sis
Probabilit" Im%act
Overall e$%osure H %robabilit" im%act
Ris% Plan
-
7/25/2019 P&P Level 1
63/100
Ris% Plan
cce%tvoid
Mitigation
Contingenc" 'it! trigger
/ransfer
Ris% $rac% and Control
-
7/25/2019 P&P Level 1
64/100
Ris% $rac% and Control
-
7/25/2019 P&P Level 1
65/100
Constraints
-
7/25/2019 P&P Level 1
66/100
Activit&
Identif" t!e ris(s and constraints in t!ecase stud"
Unit ! Revie'
-
7/25/2019 P&P Level 1
67/100
Unit ! Revie'
Project Definition ,ta(e!older identification .usiness Case
-
7/25/2019 P&P Level 1
68/100
Unit
Project %lanning
Project Planning
-
7/25/2019 P&P Level 1
69/100
Project Planning
or( .rea(do'n ,tructure5et'or( diagramming
,c!eduling
.udgeting
(or 7rea o'n tructure+(7",
-
7/25/2019 P&P Level 1
70/100
+(7",Chapter ;
.rea(s large %roject into manageableunits /otal %roject
,ub%rojects
Milestones Ecom%letion of an im%ortant set
of 'or( %ac(agesF
Major activities Esummar" tas(sF
or( %ac(ages Etas(s> activities> 'or(elementsF
(7"
-
7/25/2019 P&P Level 1
71/100
(7"
el%s to: Identif" all 'or( needing to be done Logicall" organi-e 'or( so t!at is can be
sc!eduled
ssign 'or( to team members
Identif" resources needed
Communicate '!at !as to be done
Organi-e 'or( using milestones
(7"
-
7/25/2019 P&P Level 1
72/100
(7"
1* .rea( 'or( into inde%endent 'or( %ac(ages t!at
can be se)uenced> assigned> sc!eduled andmonitored
2* Define t!e 'or( %ac(age at t!e a%%ro%riate level ofdetail
3* Integrate t!e 'or( %ac(ages into a total s"stem6* Present in a format easil" communicated to %eo%le*
#ac! 'or( %ac(age must !ave a deliverable and atime for com%leting t!at deliverable
7* Jerif" t!e 'or( %ac(ages 'ill meet t!e goals and
objectives of t!e %roject
(or% Pac%ages
-
7/25/2019 P&P Level 1
73/100
(or% Pac%ages
a" of managing t!e %roject b"brea(ing it do'n
el% determine s(ills re)uired andamount of resources needed
Communicate 'or( t!at needs to bedone
or( se)uences are identified andunderstood
(7" tips
-
7/25/2019 P&P Level 1
74/100
(7" tips
Deliverables s!ould be clearl" statedll 'or( in t!e same %ac(age s!ould
occur at t!e same time
'or( %ac(age s!ould onl" includerelated 'or( elements
Activit&
-
7/25/2019 P&P Level 1
75/100
Activit&
List all 'or( %ac(ages re)uired for t!ecase stud"
-
7/25/2019 P&P Level 1
76/100
gChapter 1=
Logical re%resentations of sc!eduled%roject activities
Define t!e se)uence of 'or( in a
%rojectDra'n from left to rig!t
-
7/25/2019 P&P Level 1
77/100
(7" and
not just t!e 'or(
Precedence
-
7/25/2019 P&P Level 1
78/100
Precedence
Precedence defines t!e se)uencing
order
o' 'or( elements are related to one
anot!er in t!e %lan
Concurrent +Parallel,
-
7/25/2019 P&P Level 1
79/100
activities
Man" activities can be done at t!e
same time as long as resources are
available
-
7/25/2019 P&P Level 1
80/100
-
7/25/2019 P&P Level 1
81/100
0ead and 0ag
Lead ; amount of time t!at %recedes
t!e start of 'or( on anot!er activit"
Lag ; amount of time after one activit"
is started or finis!ed before t!e ne$tactivit" can be started or finis!ed
Other net'or% diagrams
-
7/25/2019 P&P Level 1
82/100
Other net'or% diagrams
P#
-
7/25/2019 P&P Level 1
83/100
Activit&
Create a net'or( diagram from t!e
., for t!e case stud"
"chedulingCh t 11
-
7/25/2019 P&P Level 1
84/100
Chapter 11
1* #stablis! sc!eduling assum%tions
2* #stimate t!e resources> effort and duration #ffort ; time t!at it ta(es to 'or( on t!e activit"
Duration ; t!e time to com%lete t!e activit"
3* Determine calendar dates for activities
6* djust individual resource assignments
7* C!art final sc!edule
4stimating $ime
-
7/25/2019 P&P Level 1
85/100
4stimating $ime
ave %eo%le '!o are doing t!e 'or(%rovide t!e estimates
0et an e$%ert+s estimate
ind a similar tas(Loo( for relations!i% bet'een activit"
and time E%arametric estimateF
#ducated guess
P4R$ 4stimating
-
7/25/2019 P&P Level 1
86/100
P4R$ 4stimating
O%timistic estimate EODF
Most li(el" EMLDF
Pessimistic estimate EPDF
#$%ected H KOD 6EMLDF PD G 8
Contingenc&
-
7/25/2019 P&P Level 1
87/100
Contingenc&
Don+t %ad estimatesill never get good estimates
dds e$%ense and time
dd contingenc" as an activit" /"%icall" 1A417N
Critical Path 9 FloatCh t 1!
-
7/25/2019 P&P Level 1
88/100
Chapter 1!
Critical Pat! ,e)uence of tas(s t!at forms t!e longest
duration of t!e %roject
loatmount of time t!at an activit" ma" be
dela"ed from its earliest %ossible start date
'it!out dela"ing t!e %roject finis! date
Latest %ossible finis! date ; earliest%ossible start ; duration H total float
ing the "chedule
-
7/25/2019 P&P Level 1
89/100
g
ssign %eo%le to t!e sc!edule
,tart 'it! t!e critical %at! first> non4
critical tas(s second
0oading and 0eveling
-
7/25/2019 P&P Level 1
90/100
g g
-
7/25/2019 P&P Level 1
91/100
g p
#nsure t!at learning time is identified
#nsure t!at administration time is
included
.e a'are t!at resources seldom 'or(1AAN of t!e time on one %roject
Activit&
-
7/25/2019 P&P Level 1
92/100
&
Create a sc!edule for t!e case stud"
7udgetingChapter 1
-
7/25/2019 P&P Level 1
93/100
Chapter 1
.udget H Peo%le
-
7/25/2019 P&P Level 1
94/100
g g
.all%ar( #stimate
-
7/25/2019 P&P Level 1
95/100
Direct costs Directl" attributed to t!e %roject
Indirect costs ,!ared amongst ot!er %rojects
$&pes of 7udgeting
-
7/25/2019 P&P Level 1
96/100
&p g g
.ottom4u%
/o%4Do'n
P!ased
Contingenc& Reserve
-
7/25/2019 P&P Level 1
97/100
g &
1A417N of budget is normal
Don+t %ad but manage t!e contingenc"
Activit&
-
7/25/2019 P&P Level 1
98/100
&
.uild a budget for t!e case stud"
Unit Revie'
-
7/25/2019 P&P Level 1
99/100
Project Planning.,
5et'or( Diagrams
,c!eduling
.udgeting
(rap6up
-
7/25/2019 P&P Level 1
100/100
#valuations
5e$t Course Princi%les and Practices %art 2
Leaders!i% O%erating guidelines
Project teams Communication %lan Procurement management ualit" management Monitoring and controlling
Close4out activities Common %roject %roblems