Powerpoint Tutorial

UBC Law School 13 March 2007

Michael Begg

Robert Russo

Powerpoint Tutorial

UBC Law School 13 March 2007

Michael Begg

Robert Russo

Tutorial overview

Introduction

Basics – text and images

Type and layout

Effects – animation & transition

Handouts

Extra bits

Introduction

When to use Powerpoint?

Introduction

When to use Powerpoint?

… for images

Sustainable Land Reform

Introduction

When to use Powerpoint?

… for graphics

Introduction

When not to use Powerpoint?

Basics

1. Creating a slide show – master panes

2. Text – boxes, font, colour

3. Images

4. Graphics toolbar

5. Manipulation – grouping/order

Basics – master panes

• View > Master > Slide Master Default fonts

Default bullets/layout

[Demonstration sample]

[Demonstration sample]

Basics – text

• Insert > Text box Movable, resizable*

• Font: as with Word Format > font

Toolbar:▪Colour

▪Font size (two ways to change)

▪Indentation

Basic - images

• Insert > Picture > From File…

or

• Paste: Ctrl-V or Edit > Paste

Basic – graphics

• Insert Diagram / Chart / Table

or

• Graphics toolbar

Basics – manipulation

• Text, image, and graphics boxes Hover for box cursor (4 arrows)

Grouping:▪Select multiple boxes (shift-click)

▪Right-click > Grouping

Order▪Single box

▪Right-click > Order > Send to back/front/etc.

Type and layout

Text

… what not to do …

Over-bearing and confusing

• Too many bullets and too much text too tightly packed together with too little white space, all of which is hard to read and forces the audience to concentrate on the slides more than on what you are saying. (And remember the slide from we saw at the start of this show.)

•Or inconsistencies in font size and type for no particular reason

•Colour reduces reading comprehension dramatically, as does a coloured background and

• As does sans-serif font for text other than short headings, which is why newspapers never use it except for headlines

Effects - animation

Useful tips:

Using slide transition as “animation”

an example

Dogwood’s mission

To create sustainable community-centred solutions for lands and

people. Through strong leadership, policy alternatives, research and

campaigns, we promote collaboration among diverse constituencies to

implement sustainable local control.

[Demonstration sample]

Vision

Civil Society – a public informed about and actively engaged in decisions that

affect their communities

Areas of Focus• Forests

• Energy

Dogwood’s mission

[Demonstration sample]

Effects – animation/transition

Using slide transition as “animation”

… what not to do …

two examples

Vision

Civil Society – a public informed about and actively engaged in decisions that

affect their communities

Areas of Focus• Forests

• Energy

Dogwood’s mission

To create sustainable community-centred solutions for lands and

people. Through strong leadership, policy alternatives, research and

campaigns, we promote collaboration among diverse constituencies to

implement sustainable local control.

[Demonstration sample]

Dogwood Program Overview

•New Tools: Assertion Strategy

•Community Outreach

•Communications/Membership

•Overview of Campaigns

[Demonstration sample]

Handouts

• File > Print > print what: > Handouts

• Select no. per page

• Suggestion: Don’t print slide show

Hand out 1- or 2-page Word document

Extra bits• Layout – spacing/kerning text

• “Saving” hd space – Save As… not Save

• Text-box centring

• Word features – em/en-dashes, etc.

• Editing – different views

• Editing – viewing show – all (F5) or part

• Hide slide